<p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call 805-496-6443 for immediate consideration and more information. </p>
<p>The Part-Time (ideally 9am - 1pm Monday - Friday but flexible) Administrative / Office Assistant provides essential administrative and office support to ensure the smooth daily operations of a reputable nonprofit organization in Westport, CT. This role supports staff & leadership with clerical tasks, scheduling, communication, and general office coordination. The ideal candidate is organized, dependable, and comfortable working in a mission-driven nonprofit environment.</p><p><strong><u>Job duties:</u></strong></p><ul><li>Provide general administrative support, including filing, data entry, and document preparation</li><li>Answer phones, respond to emails, and greet visitors in a professional manner</li><li>Assist with scheduling meetings, maintaining calendars, and preparing meeting materials</li><li>Maintain office supplies and coordinate basic office needs</li><li>Support recordkeeping, databases, and donor or program-related files as needed</li><li>Assist with mailings, correspondence, and light bookkeeping or invoice tracking (if applicable)</li><li>Support staff with special projects and day-to-day tasks</li><li>Maintain confidentiality and handle sensitive information with discretion</li></ul><p>If interested, please email your resume directly to anthony.riccio@roberthalf(.com)</p><p><br></p>
<p>About the Company</p><p>The organization is a full-service provider of <strong>Alternative Dispute Resolution (ADR)</strong> services, helping parties resolve legal disputes outside of traditional court litigation. ADR includes processes such as <strong>mediation and arbitration</strong>, which are typically faster, more private, and often less costly than going to court. The organization works with <strong>over 10,000 commercial entities</strong>, including <strong>more than half of Fortune 100 companies</strong>, and maintains a <strong>nationwide roster of more than 2,600 arbitrators and mediators</strong>, many of whom are former judges or experienced legal practitioners.</p><p><br></p><p>Job Summary</p><p>We are seeking a dependable and motivated <strong>Office Assistant</strong> to support multiple departments with day-to-day administrative and clerical tasks, as well as special projects. This is an <strong>entry-level position</strong> with room for growth within the organization.</p><p>The ideal candidate is a <strong>team player</strong> who is friendly, organized, and customer service-oriented, with strong communication skills and the ability to multitask effectively.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide daily administrative support to multiple departments, including scanning, filing, copying, emailing, mailing documents, and assisting with special projects</li><li>Assist with case-related document preparation and management for internal teams and external parties</li><li>Enter and maintain accurate data for firms, clients, and new cases</li><li>Follow up on required documentation as needed</li><li>Support large document submissions</li><li>Provide occasional coverage at the Manhattan office</li></ul><p><br></p><p><br></p><p><br></p><p><br></p><p><br></p><p><br></p>
<p>Robert Half's client is seeking a proficient Office Assistant situated in Fairfax, Virginia. This a contract position starting during the tax season. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity is a contract position.</p><p>Responsibilities: </p><p>• Handling communication through phone calls and scheduling appointment</p><p>• Filing and organizing charts to ensure easy accessibility and accuracy</p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees</p><p>• Dispatching outgoing mail in a timely and accurate manner</p><p>• Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations</p><p>• Keeping track of office equipment and arranging for maintenance or repairs when necessary</p><p>• Implementing basic office skills to effectively perform daily tasks and duties.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Phoenix, Arizona. This role involves providing comprehensive administrative support to a staff of 18, ensuring smooth operations and efficient workflows. If you have strong organizational skills and a passion for delivering high-quality administrative assistance, we encourage you to apply.<br><br>Responsibilities:<br>• Provide administrative support to a team of 18 staff members, ensuring smooth daily operations.<br>• Manage inbound calls and direct inquiries to appropriate personnel or departments.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Handle receptionist duties, including greeting visitors and managing front-office activities.<br>• Organize and maintain office supplies, ensuring availability for staff needs.<br>• Assist in scheduling meetings and coordinating calendars for team members.<br>• Prepare and distribute correspondence, reports, and other documentation as needed.<br>• Support property management processes by maintaining relevant documentation and records.<br>• Ensure compliance with company policies and procedures in all administrative tasks.
We are looking for an Administrative Assistant to join our team on a contract basis in Santa Barbara, California. In this role, you will provide essential support to multiple directors, ensuring smooth daily operations and contributing to various projects. This position requires strong technical skills, attention to detail, and the ability to manage tasks independently.<br><br>Responsibilities:<br>• Assist three directors by managing schedules, preparing documents, and coordinating communications.<br>• Create promotional materials such as flyers using Canva and manage event registration processes.<br>• Oversee day-of-event logistics, ensuring all aspects run smoothly.<br>• Utilize Google Suite tools, including Docs, Sheets, and Drive, for document preparation and data management.<br>• Manage Zoom meetings and provide technical support when needed.<br>• Handle administrative tasks such as answering inbound calls and performing receptionist duties.<br>• Maintain accurate data entry and documentation using Adobe PDF tools.<br>• Collaborate with team members to ensure deadlines are met and project goals are achieved.<br>• Independently learn and adapt to new tools and processes to enhance efficiency.<br>• Provide critical attention to detail while toggling between multiple platforms and tasks.
We are looking for a detail-oriented Administrative Assistant to join our team in Sterling, Virginia. This role involves providing essential support to ensure smooth office operations while managing various administrative and accounting tasks. The ideal candidate is highly organized, proactive, and skilled in handling multiple responsibilities efficiently.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized records for easy reference.<br>• Process invoices and ensure timely payments to vendors and suppliers.<br>• Utilize Microsoft Excel to create, update, and analyze spreadsheets.<br>• Draft, edit, and format documents using Microsoft Word.<br>• Manage email communication and scheduling through Microsoft Outlook.<br>• Coordinate and schedule meetings, ensuring all necessary arrangements are in place.<br>• Maintain and update calendars to support efficient time management.<br>• Assist in general office management tasks to ensure a productive work environment.
<p>We are looking for an experienced Controller to join our team in San Mateo, California. In this role, you will oversee financial operations, ensuring accuracy and compliance while leading a team of accounting professionals. You will play a key role in providing financial insights, managing internal controls, and partnering with cross-functional teams to support strategic initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, review, and present monthly, quarterly, and annual financial statements to clients, working closely with an Assistant Controller and a team of property accountants.</p><p>• Establish and communicate financial metrics and key performance indicators to senior leadership.</p><p>• Monitor clients' cash flow and positions daily, compiling management reports with clear cash flow indicators.</p><p>• Conduct monthly reviews of financial statements for various entities and support tax return preparation in coordination with external partners.</p><p>• Develop and enforce internal controls to safeguard assets and ensure financial accuracy through audits and compliance efforts.</p><p>• Oversee all accounting activities, including accounts payable and receivable reviews, client distributions, and supervising bank reconciliations.</p><p>• Provide accounting support for complex property transactions, including ledger corrections, transfers, and resolving exceptions.</p><p>• Evaluate and optimize financial processes, systems, and controls to enhance operational efficiency.</p><p>• Build strong relationships with cross-department leaders to ensure effective communication and support for transactions, including due diligence and client onboarding.</p><p>• Lead and develop the accounting team by hiring, training, and mentoring staff, while fostering a high-performing and motivated work environment.</p>
<p>We are looking for an Office Coordinator to provide comprehensive support of a dynamic organization. This contract to permanent position requires someone who can act as a trusted gatekeeper and ensure seamless coordination of daily operations. The ideal candidate will thrive in a fast-paced environment while managing schedules, meetings, and other administrative tasks with precision and attention to detail. Responsibilities:</p><ul><li>Coordinate and manage the executive's calendar using Gmail, ensuring timely scheduling and adjustments.</li><li>Organize meetings for leadership staff as needed, including managing logistics and invitations.</li><li>Attend key meetings alongside the executive to take detailed and actionable notes.</li><li>Prepare presentations and reports using Google Sheets and Google Suite applications.</li><li>Act as a primary point of contact for internal and external stakeholders, handling inquiries efficiently.</li><li>Provide support overall team operations.</li><li>Serve as the primary front desk representative, handling all front desk operations.</li><li>Greet visitors and manage lobby area to ensure a welcoming environment.</li><li>Fulfill lunch and coffee orders for senior leaders as requested.</li><li>Monitor, restock, and organize the office.</li><li>Assist with ordering office supplies and maintaining inventory levels.</li><li>Keep the front lobby and conference room clean and tidy at all times.</li><li>Occasionally assist with booking hotel accommodations for leadership team members.</li></ul>
<p>Robert Half is working with a fun and exciting startup tech company in San Mateo. Our client is looking for someone who wants to gain valuable work experience for a 3 month contract on entry level office work. The duties of the role can be somewhat repetitive, but you will gain valuable skill sets along the way (and earn a paycheck of course). Please find the details below and if interested, apply now! We are looking to set up interview next Monday or Tuesday. Do not wait! Apply now. </p><p><br></p><p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Mateo, California. This role involves supporting our operations by validating critical database information and ensuring accuracy in dispatch number records. You will play a key role in maintaining organized and efficient workflows.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Review spreadsheets containing business names, addresses, and dispatch numbers to ensure data accuracy</li><li>Contact the business to confirm the correctness of associated numbers for specific locations</li><li>Record and update call tree information in the database based on interactions with dispatch centers</li><li>Ensure clear and courteous communication with dispatch centers during calls</li><li>Manage clerical tasks related to document sorting and database management</li><li>Provide timely updates to supervisors on progress and any challenges faced</li><li>Adhere to established procedures and protocols for database validation and record keeping</li></ul>
<p>Our team is looking for an <strong>enthusiastic and service-oriented Office Assistant</strong> who enjoys supporting a busy office and keeping daily operations running smoothly. This position is ideal for someone who values dependability, clear communication, and a positive working atmosphere. As the first point of contact for many of our visitors and internal staff, you'll play a key role in shaping the experience of employees and clients alike. We're looking for someone who genuinely enjoys helping others, keeping things neat and organized, and pitching in wherever needed to ensure the office remains productive. If you're eager to gain hands-on experience, support multiple departments, and contribute to a friendly and professional workplace, this role may be the perfect fit.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Greet visitors, answer phones, and route inquiries to appropriate staff.</li><li>Perform daily clerical duties such as scanning, filing, and updating records.</li><li>Prepare outgoing mail and manage incoming mail distribution.</li><li>Assist with data entry, inventory tracking, and light bookkeeping tasks.</li><li>Keep common areas tidy and ensure office supplies are stocked.</li><li>Support management with small projects, research, and coordination tasks.</li></ul><p><br></p>
<p>We are looking for an experienced Administrative Assistant to join our team in Sun Prairie, Wisconsin. This <strong>contract</strong> position requires a dedicated, detail-oriented individual to manage front desk operations while providing exceptional customer service and administrative support. You will play a key role in maintaining a welcoming environment, supporting office functions, and ensuring compliance with company policies.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact at the front desk, welcoming visitors and ensuring compliance with physical security protocols.</p><p>• Manage meeting room bookings and coordinate catering services based on company needs.</p><p>• Respond to inquiries in a timely and attentive manner via the designated inbox.</p><p>• Maintain a clean and organized reception area to uphold a high standard of corporate image.</p><p>• Assist with onboarding processes, including access card management and basic administrative tasks for new employees.</p><p>• Monitor and replenish inventory levels for office supplies, kitchen consumables, and other essentials.</p><p>• Liaise with suppliers and contractors to address maintenance and operational requirements.</p><p>• Utilize intermediate Excel and PowerPoint skills to support data collection and reporting for departmental metrics.</p><p>• Ensure compliance with all legal and regulatory standards related to office operations.</p><p>• Report any faults or required repairs promptly to maintain a safe and functional workspace.</p>
<p>We are looking for an experienced Senior Accountant to join our team in Dallas, Texas. In this role, you will play a key part in managing financial processes and ensuring accurate reporting to support our pharmaceutical operations. This position offers an opportunity to contribute to the company’s success by maintaining strong accounting practices and assisting in key initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Record, manage, and post transactions within the general ledger to ensure accurate financial tracking.</p><p>• Partner with cross-functional teams to strengthen accounting practices and internal controls.</p><p>• Prepare detailed and timely financial reports for internal and external stakeholders.</p><p>• Reconcile trial balance accounts to ensure financial accuracy and compliance.</p><p>• Accrue costs and expenses across various accounts to maintain precise budgeting.</p><p>• Support tax-related activities in collaboration with the assistant controller and external contractors.</p><p>• Assist in creating audit schedules and provide necessary documentation during audit processes.</p><p>• Evaluate financial data to detect patterns, discrepancies, and areas for improvement.</p><p>• Document accounting procedures thoroughly to maintain consistency and transparency.</p><p>• Participate in special projects and carry out additional assignments as directed by management.</p><p><br></p><p><br></p><p>If interested, please send your resume to [email protected]</p>
<p>Chris Preble from Robert Half is working with a Utica client of his that has been growing. This is a newly created role with an organization that has terrific benefits. Also, this position offers an exciting opportunity for growth and development into an Assistant Controller role. The ideal candidate will play a pivotal role in accounting operations, financial reporting, and process optimization while receiving mentorship and preparing for leadership responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage key aspects of the monthly, quarterly, and annual close processes.</p><p>• Prepare and review journal entries, account reconciliations, and supporting schedules.</p><p>• Ensure the accuracy and maintenance of the general ledger across multiple entities.</p><p>• Support accounts payable, accounts receivable, and payroll functions as needed.</p><p>• Generate internal financial statements, variance analyses, and management reporting packages.</p><p>• Assist with budgeting, forecasting, and the analysis of financial performance indicators.</p><p>• Facilitate compliance by preparing documentation for audits and external tax filings.</p><p>• Identify and implement process improvements to enhance efficiency and accuracy in accounting operations.</p><p>• Collaborate on system upgrades or software implementations to streamline workflows.</p><p>• Provide mentorship and contribute to the development of entry-level accounting staff as the role evolves.</p>
<p>We are seeking a <strong>detail-focused and proactive Office Assistant</strong> to join a growing organization that values teamwork, efficiency, and adaptability. This position is ideal for someone who takes pride in staying organized, supporting others, and ensuring that day-to-day operations run without interruption. You’ll work closely with staff across various departments, making the role fast-paced and dynamic with new tasks each day. The right candidate is someone who enjoys a blend of routine administrative responsibilities and occasional project-based work. If you're looking for an opportunity to build your skills and work in a supportive, well-structured environment, this position offers a great foundation.</p><p><br></p><p><strong>Job Duties:</strong></p><ul><li>Maintain files, records, and internal databases.</li><li>Assist with scheduling, confirming appointments, and maintaining calendars.</li><li>Support the office with copying, scanning, printing, and document organization.</li><li>Help prepare basic reports, spreadsheets, and correspondence.</li><li>Coordinate office maintenance requests and vendor visits.</li><li>Assist with internal communications and distributing company memos.</li></ul>
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Sacramento, California. This is a contract position where you will play a vital role in ensuring the smooth operation of administrative tasks and providing excellent support to the office. The ideal candidate will possess strong communication skills and thrive in a dynamic environment.<br><br>Responsibilities:<br>• Manage daily administrative tasks to support office operations efficiently.<br>• Answer and direct incoming calls professionally, ensuring clear communication and excellent customer service.<br>• Perform accurate data entry and maintain organized records for easy retrieval.<br>• Coordinate and oversee receptionist duties, including greeting visitors and managing inquiries.<br>• Assist in scheduling meetings, appointments, and other administrative functions.<br>• Prepare and distribute correspondence, reports, and other documentation as needed.<br>• Collaborate with team members to ensure timely completion of projects and tasks.<br>• Monitor office supplies and coordinate replenishment when necessary.<br>• Maintain a clean and organized workspace to support productivity.
<p>We are looking for an experienced and strategic Director of Finance to oversee financial planning and analysis for our organization. This leadership role requires an individual with a strong grasp of financial operations and the ability to drive fiscal efficiency while supporting business objectives. Join our team in Oakland, California, and play a pivotal role in shaping our financial future.</p><p><br></p><p>Responsibilities:</p><ul><li>Lead the development of annual and long-term operating budgets in partnership with executive leadership and the Board, aligning financial planning with strategic and capital goals.</li><li>Conduct detailed budget variance analyses and evaluate revenue streams to strengthen organizational financial stability.</li><li>Oversee all day-to-day accounting and finance operations, managing a team that includes controllers, specialists, and assistants.</li><li>Administer financial systems (NetSuite, Bill.com, etc.), lead the transition from QuickBooks to NetSuite, and ensure accurate and timely monthly and year-end closes in compliance with GAAP.</li><li>Design and maintain strong internal controls and financial reporting processes.</li><li>Oversee contract and grant accounting, ensuring proper management of restricted/unrestricted funds and compliance with donor and federal requirements.</li><li>Provide financial oversight for real estate and development projects, including Community Land Trusts, residential properties, and new construction.</li><li>Manage complex financing structures such as Low-Income Housing Tax Credits (LIHTC) and New Markets Tax Credits (NMTC).</li><li>Lead compliance efforts, including preparation and filing of all tax returns (e.g., IRS Form 990) and coordination of annual financial audits.</li><li>Serve as primary liaison with external auditors and implement strategies to identify and mitigate financial risks.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Modesto, California. This role is integral in ensuring the smooth functioning of daily operations by managing key administrative tasks and providing support across various office activities. If you thrive in a fast-paced environment and possess strong organizational and communication skills, we encourage you to apply.<br><br>Responsibilities:<br>• Organize and maintain both physical and electronic files, ensuring accuracy and accessibility.<br>• Prepare, manage, and distribute correspondence and documentation as needed.<br>• Handle incoming and outgoing mail, ensuring timely processing and delivery.<br>• Perform accurate data entry to update records and maintain databases.<br>• Provide excellent customer service by addressing inquiries from internal teams and external contacts.<br>• Answer inbound calls professionally, directing them to the appropriate departments or individuals.<br>• Support receptionist duties by greeting visitors and managing front desk activities.<br>• Collaborate with team members to ensure smooth execution of administrative operations.<br>• Monitor and maintain office supplies inventory, placing orders as required.
<p>We are seeking a proactive and organized Office Assistant to support our administrative team and day-to-day business operations. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Answer and direct phone calls, greet visitors, and manage incoming correspondence.</li><li>Assist with scheduling meetings, appointments, and conference room bookings.</li><li>Maintain and organize office files, records, and supplies.</li><li>Prepare and edit documents, reports, and presentations as needed.</li><li>Support data entry, filing, and other clerical tasks to ensure organizational efficiency.</li><li>Coordinate office maintenance and liaise with facilities staff as necessary.</li><li>Order office supplies and keep inventory records.</li><li>Assist with onboarding new staff and handle general HR support tasks.</li><li>Perform other duties and projects as assigned by management.</li></ul><p><br></p>
We are looking for a detail-oriented Bilingual Administrative Assistant to join our team in Boston, Massachusetts. This is a long-term contract position that requires strong organizational skills and the ability to communicate effectively in both English and Spanish. The ideal candidate will play a key role in supporting daily administrative operations while ensuring excellent customer service.<br><br>Responsibilities:<br>• Manage administrative tasks such as data entry, filing, and document organization to support office efficiency.<br>• Handle receptionist duties, including welcoming visitors and answering phone calls with attention to detail.<br>• Assist with lease-related documentation and processes, ensuring accuracy and compliance.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Translate documents and communications from English to Spanish and vice versa, ensuring clarity and accuracy.<br>• Maintain and update records and databases to ensure information is current and accessible.<br>• Coordinate schedules, appointments, and meetings to facilitate smooth operations.<br>• Collaborate with team members to ensure seamless workflow and communication.
We are looking for an Administrative Assistant to join our team in Amherst, New York. This position is a Contract to permanent opportunity, offering a chance for long-term growth within a detail oriented finance environment. The ideal candidate will bring excellent communication skills, strong organizational abilities, and proficiency in administrative tasks to support daily operations effectively.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Answer incoming calls and address client inquiries with a warm and approachable demeanor.<br>• Perform accurate data entry tasks to maintain organized records and documentation.<br>• Manage receptionist duties, including greeting visitors and directing them appropriately.<br>• Coordinate schedules, meetings, and appointments for team members.<br>• Utilize Microsoft Office software to create reports, presentations, and correspondence.<br>• Maintain a business casual appearance while representing the company.<br>• Collaborate with team members to ensure tasks are completed efficiently and deadlines are met.<br>• Uphold confidentiality standards when handling sensitive information.<br>• Adapt to a fast-paced work environment with a positive attitude and willingness to learn.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Syracuse, New York. In this role, you will support daily office operations by performing a variety of administrative tasks with precision and efficiency. The ideal candidate brings excellent organizational skills, a proactive attitude, and a commitment to maintaining high standards of customer service.<br><br>Responsibilities:<br>• Respond to inbound calls professionally, addressing inquiries and directing them appropriately.<br>• Provide exceptional customer service to clients and resolve concerns in a timely manner.<br>• Accurately input and maintain data in company systems.<br>• Manage email correspondence, including drafting, responding, and organizing communications.<br>• Handle both inbound and outbound calls to support business needs.<br>• Utilize Microsoft Excel, Outlook, and Word to create documents, track information, and communicate effectively.<br>• Schedule appointments and coordinate meeting logistics.<br>• Maintain organized filing systems for both physical and digital documents.<br>• Support general office operations by completing various administrative tasks as needed.
<p>A national law firm with 30 offices nationwide and over 700 attorneys, is seeking a Litigation Assistant for their Commercial Litigation Group. This role will be supporting two partners and two associates. This is a congenial office that gets together and collaborates!</p><p><br></p><p><strong><u>Duties:</u></strong></p><ul><li>Electronically filing pleadings with state and federal courts</li><li>Calendaring litigation deadlines and scheduling depositions</li><li>Formatting briefs, motions, discovery shells, etc. per CA civil codes + procedures</li><li>Handling attorney expense reports and time entry</li></ul><p>*** Experience with iManage, FileSite and Anaqua are a plus.</p><p><br></p><p><strong><u>Keys/Must haves</u></strong>: </p><p>· The more years of litigation experience, the better. The commercial litigation group is extremely busy.</p><p>· Knowledge of eFiling in state (and ideally federal) courts.</p><p>· Ability to commute to downtown San Diego daily.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Robert Half has placed two other litigation assistants in this office!</p><p>· I cannot say enough about the office managing partner and his team. They are casual, approachable, and easy to work with. The partners feel that the most junior person is equally important as the most senior level person. Everyone is an important to the puzzle. They place so much value on everyone. They care about their peoples’ lives: “let’s do whatever we can to support this person.” – ex-firm administrator</p><p>· Once a month, they take the team out to lunch or dinner. They are big on team building activities!</p><p>· Monthly wellness and team building activities (March Madness party, volunteer events, succulent planting party)</p>
We are looking for a skilled Administrative Assistant to join our team in Norfolk, Virginia, on a contract basis. This role involves providing high-level administrative support to multiple brokers, assisting with document creation, correspondence, and follow-up tasks. The ideal candidate will bring strong organizational skills, attention to detail, and familiarity with the real estate or legal industry.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to brokers, including managing correspondence and preparing documents.<br>• Organize and maintain schedules, ensuring timely follow-ups and effective calendar management.<br>• Handle inbound calls with a detail-oriented approach, addressing inquiries and directing them appropriately.<br>• Perform accurate data entry and maintain records with a high level of precision.<br>• Assist with project coordination and ensure tasks are completed efficiently.<br>• Utilize Microsoft Word and Excel to create and manage documents and spreadsheets.<br>• Support the team with receptionist duties, welcoming guests and maintaining an environment focused on attention to detail.<br>• Coordinate appointments and meetings, ensuring smooth scheduling and communication.<br>• Collaborate with team members to ensure seamless workflow and task completion.
<p>Our client is seeking a proactive, detail-oriented Administrative Assistant to support their team and ensure smooth daily operations. This role is ideal for professionals who excel in a dynamic office environment and are eager to make a meaningful impact.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule appointments, and coordinate meetings</li><li>Prepare correspondence, reports, and presentations</li><li>Organize and maintain electronic and paper files</li><li>Provide front-line communication, answering phones and routing inquiries professionally</li><li>Support the team with administrative functions such as expense reports, travel arrangements, and supply management</li><li>Assist with the onboarding of new staff and maintain confidential records</li><li>Proven experience in an administrative or office support role</li><li>Strong organizational, time management, and communication skills</li><li>Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Ability to handle confidential information with discretion</li><li>Positive attitude, adaptability, and a client-focused outlook</li></ul><p><br></p>
