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417 results for Receptionist Administrative Assistant jobs

administrative assistants
  • San Antonio, TX
  • onsite
  • Contract / Temporary to Hire
  • 18.00 - 19.00 USD / Hourly
  • <p>Our client is in need of a detail-oriented Receptionist/Administrative Assistant to join a prestigious members club located in San Antonio, Texas. This position requires a dedicated individual who can provide exceptional service to members and guests while maintaining the club's high standards. The role is part time and involves working only on Saturday and Sunday, adhering to a business dress code and ensuring a welcoming and organized environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet members and guests warmly upon arrival, creating a positive first impression.</p><p>• Respond promptly to inquiries about club facilities, services, events, and membership details.</p><p>• Manage reservations for dining and private events, ensuring accuracy and efficiency.</p><p>• Handle incoming calls, directing them to the appropriate department or individual and taking messages when necessary.</p><p>• Address member and guest concerns in a courteous and effective manner, seeking resolutions.</p><p>• Maintain a clean, organized, and presentable reception area at all times.</p><p>• Assist with clerical tasks such as filing, photocopying, faxing, and collating documents.</p><p>• Coordinate the pick-up and delivery of mail and packages, including express services.</p><p>• Collaborate with other staff to ensure seamless service and a positive member experience.</p><p>• Support office operations by receiving, stocking, and distributing supplies.</p>
  • 2026-02-06T17:33:41Z
Office Assistant
  • Fresno, CA
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Fresno, California. In this role, you will provide essential administrative support to ensure smooth daily operations within a property management setting. This position requires strong organizational skills and a proactive approach to managing clerical tasks efficiently.<br><br>Responsibilities:<br>• Greet visitors and manage receptionist duties, ensuring a welcoming and organized environment.<br>• Organize and maintain documents by scanning and filing them accurately.<br>• Answer incoming calls, address inquiries, and route calls to the appropriate parties.<br>• Perform general clerical tasks such as data entry, scheduling, and correspondence.<br>• Assist with property management-related administrative tasks as needed.<br>• Collaborate with team members to ensure seamless communication and workflow.<br>• Maintain confidentiality and handle sensitive information securely.<br>• Support daily office operations by managing supplies and handling minor troubleshooting.<br>• Ensure compliance with company policies and procedures in all tasks.
  • 2026-01-09T23:35:57Z
Administrative Assistant
  • Kirkland, WA
  • onsite
  • Temporary
  • 26.00 - 32.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Kirkland, Washington. This Contract position offers an excellent opportunity to support daily operations and contribute to organizational efficiency. The ideal candidate will excel in administrative tasks, communication, and data management while maintaining a focused and welcoming demeanor.<br><br>Responsibilities:<br>• Manage daily administrative tasks, ensuring smooth office operations.<br>• Answer and direct incoming calls promptly and courteously.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Coordinate schedules, meetings, and appointments to support team productivity.<br>• Greet visitors and clients, creating an organized and welcoming environment.<br>• Handle correspondence, including emails and letters, in a timely manner.<br>• Maintain office supplies inventory and reorder as needed.<br>• Assist in preparing reports and documentation as required.<br>• Support team members with special projects and ad hoc requests.
  • 2026-01-31T00:53:59Z
Office Assistant
  • Irvine, CA
  • onsite
  • Temporary
  • 26.60 - 30.80 USD / Hourly
  • <p>We are looking for a dedicated and proactive Office Assistant/Sales administrator to join our team in Irvine, California. This is a 100% onsite, contract role requiring 40 hours per week, offering the opportunity to grow in a supportive and dynamic environment. In this role for a growing firm, you will play a crucial role in ensuring smooth office operations and supporting various administrative and clerical tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and receivable processes and upload relevant data into the system.</p><p>• Handle invoicing tasks using QuickBooks Desktop and QuickBooks Online for different entities.</p><p>• Assist with shipping and receiving operations, collaborating with team members to ensure efficiency.</p><p>• Provide front desk support, including answering inbound calls and maintaining a detail-oriented approach.</p><p>• Perform clerical duties such as scanning documents, data entry, and organizing office files.</p><p>• Support office relocation activities and ensure a seamless transition.</p><p>• Coordinate with onsite staff, including the general manager and technicians, to address administrative needs.</p><p>• Maintain a well-organized workspace and take initiative to identify and resolve issues.</p><p>• Contribute to the overall functionality of the office by stepping in as needed for various tasks.</p>
  • 2026-02-07T02:28:39Z
Administrative Assistant
  • Exeter, NH
  • onsite
  • Contract / Temporary to Hire
  • 19.00 - 22.00 USD / Hourly
  • <p>We are looking for a skilled Administrative Assistant to join our team onsite in Exeter, New Hampshire. In this long-term contract role, you will play a key part in ensuring the smooth operation of administrative tasks while providing excellent support to the office. This position is ideal for someone who thrives in a dynamic environment and has a strong attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming calls professionally and direct inquiries to the appropriate departments.</p><p>• Perform accurate and timely data entry to maintain organized records.</p><p>• Provide general office support, including filing, scheduling, and correspondence.</p><p>• Act as the first point of contact by greeting visitors and ensuring a welcoming atmosphere.</p><p>• Assist with managing calendars, appointments, and meetings for team members.</p><p>• Prepare and distribute documents, reports, and presentations as needed.</p><p>• Maintain office supplies inventory and coordinate orders when necessary.</p><p>• Support various administrative projects and tasks to meet organizational needs.</p><p>• Ensure compliance with internal procedures and protocols while handling sensitive information.</p>
  • 2026-02-03T14:13:37Z
Administrative Assistant
  • Raleigh, NC
  • onsite
  • Contract / Temporary to Hire
  • 18.00 - 20.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Raleigh, North Carolina. This Contract to permanent position offers the opportunity to support daily operations by handling administrative tasks, ensuring smooth communication, and maintaining organized workflows. The ideal candidate will be adaptable, attentive to detail, and skilled in managing multiple responsibilities efficiently.<br><br>Responsibilities:<br>• Provide administrative support by organizing schedules, managing appointments, and coordinating meetings.<br>• Handle incoming calls with courtesy, addressing inquiries and directing them appropriately.<br>• Perform data entry tasks with accuracy and efficiency to maintain records and documentation.<br>• Assist in maintaining a well-organized office environment by managing supplies and resources.<br>• Serve as the first point of contact for visitors and clients, ensuring a welcoming reception experience.<br>• Prepare and distribute correspondence, reports, and other documentation as needed.<br>• Collaborate with team members to facilitate smooth communication and workflow processes.<br>• Uphold confidentiality and ensure sensitive information is handled securely.<br>• Support day-to-day operations by completing miscellaneous administrative tasks as required.
  • 2026-02-05T17:33:41Z
Tax Administrative Assistant
  • Long Beach, CA
  • remote
  • Temporary
  • 18.00 - 22.00 USD / Hourly
  • <p>We are looking for a highly organized and meticulous professional to join our tax office team during the busy tax season. The Tax Office Assistant will be responsible for supporting daily office functions, providing outstanding service to clients, and assisting with the overall tax preparation process. This position is ideal for those with strong administrative abilities, a customer-focused approach, and experience with standard office software. If you enjoy fast-paced settings and thrive on helping operations run smoothly, this could be the perfect fit.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Welcome clients upon arrival and ensure a positive front-desk experience</li><li>Answer, screen, and direct incoming calls utilizing a multi-line phone system</li><li>Complete routine data entry, organize digital and paper records, and maintain filing systems</li><li>Coordinate schedules and manage appointments for tax preparers</li><li>Review and proofread documents to verify accuracy</li><li>Perform general administrative duties, including photocopying and scanning</li><li>Protect the confidentiality of all client information and adhere to privacy guidelines</li></ul><p><br></p>
  • 2026-02-04T20:44:03Z
Administrative Assistant
  • Fairport, NY
  • onsite
  • Temporary
  • 23.75 - 27.50 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Fairport, New York. This long-term contract position offers an excellent opportunity to contribute to an organized office environment while honing your administrative and organizational skills. The ideal candidate will bring strong multitasking abilities and a commitment to delivering high-quality support to daily operations.<br><br>Responsibilities:<br>• Manage incoming phone calls, providing attentive and courteous assistance to callers.<br>• Perform accurate data entry tasks to maintain and update records and databases.<br>• Organize and maintain office files, ensuring easy access to necessary documents.<br>• Support daily administrative tasks, including scheduling meetings and handling correspondence.<br>• Serve as the first point of contact for visitors, ensuring a welcoming reception experience.<br>• Coordinate office supplies and inventory to ensure smooth operations.<br>• Assist in preparing reports and presentations as needed.<br>• Collaborate with team members to streamline office procedures and improve efficiency.
  • 2026-01-22T20:13:39Z
Part Time Administrative Assistant
  • Grimes, IA
  • remote
  • Temporary
  • 21.00 - 24.00 USD / Hourly
  • <p>Are you a friendly, organized professional who enjoys helping people feel welcome and supported? Our client, a reputable physical therapy clinic in Grimes, is looking for a <strong>Part-Time Administrative Assistant</strong> to provide front‑desk and administrative support. </p><p><br></p><p>Responsibilities:</p><p>Greet patients warmly and check them in for appointments</p><p>Answer phone calls, schedule appointments, and manage the clinic calendar</p><p>Verify insurance information and assist with new patient intake forms</p><p>Process copays and handle basic billing support</p><p>Maintain accurate patient records and update information as needed</p><p>Assist with filing, scanning, and general office organization</p><p>Coordinate communication between patients and physical therapy staff</p><p><br></p><p>This is a great opportunity if you are wanting your job to be meaningful, people-centered and in a healthcare setting! Please apply today and create a profile on our Robert Half website.</p>
  • 2026-01-30T21:38:53Z
Receptionist
  • Lawrence, KS
  • onsite
  • Permanent
  • 37000.00 - 45000.00 USD / Yearly
  • We are looking for an organized and personable Receptionist to join our team in Lawrence, Kansas. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and detail-oriented experience. The ideal candidate will excel at multitasking and possess strong communication skills, contributing to the smooth operation of the office.<br><br>Responsibilities:<br>• Greet clients and visitors, ensuring a warm and detail-oriented welcome.<br>• Answer and manage incoming calls using a multi-line phone system, directing them appropriately.<br>• Oversee conference room calendars, ensuring proper scheduling and maintenance.<br>• Sort and distribute incoming mail and prepare outgoing correspondence.<br>• Maintain office supplies by ordering and stocking as needed.<br>• Make daily trips to court and the bank for document delivery and other errands.<br>• Assist with organizing and maintaining case files and important documents.<br>• Draft and type office memos and legal correspondence for clients, witnesses, and court officials.<br>• Perform administrative tasks such as photocopying, faxing, and arranging deliveries.<br>• Support other office functions as needed to ensure smooth day-to-day operations.
  • 2026-02-06T08:43:40Z
Administrative Assistant
  • Memphis, TN
  • onsite
  • Contract / Temporary to Hire
  • 19.00 - 20.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Memphis, Tennessee. This is a Contract to permanent position, offering an excellent opportunity for career growth and long-term collaboration. The ideal candidate will bring organizational expertise and exceptional communication skills to support daily operations efficiently.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth daily operations.<br>• Manage and respond to inbound calls in a courteous manner, directing inquiries to the appropriate departments.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Coordinate office activities, including scheduling meetings and maintaining supplies.<br>• Serve as the first point of contact for visitors and clients, ensuring a welcoming reception experience.<br>• Assist in preparing reports, presentations, and correspondence as needed.<br>• Maintain confidentiality of sensitive information and adhere to company policies.<br>• Collaborate with various teams to support projects and administrative functions.<br>• Monitor and prioritize incoming requests to ensure timely resolution.<br>• Support the office environment by troubleshooting minor administrative issues and recommending improvements.
  • 2026-02-06T19:58:51Z
Administrative Assistant
  • Philadelphia, PA
  • onsite
  • Temporary
  • 23.75 - 25.00 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia Region. In this role, you will support tax preparation activities during a fast-paced tax season, ensuring accuracy and confidentiality in all tasks. This Administrative Assistant position offers an exciting opportunity to work in the financial services industry while developing your organizational and communication skills.</p><p><br></p><p>What you get to do every single day:</p><p>• Coordinate scheduling of appointments and maintain calendars for partners and clients.</p><p>• Manage the shipping and mailing of tax returns, including work papers, ensuring timely delivery.</p><p>• Download and organize documents related to tax preparation, maintaining strict confidentiality.</p><p>• Provide administrative support by answering inbound calls and addressing inquiries efficiently.</p><p>• Perform data entry tasks with a high degree of accuracy and attention to detail.</p><p>• Communicate effectively with team members and clients to facilitate smooth operations.</p><p>• Handle receptionist duties, including greeting visitors and directing them to the appropriate contacts.</p><p>• Assist with multi-tasking across various systems to ensure efficient workflow during peak periods.</p><p>• Uphold the accuracy and integrity of all filings and documentation.</p><p>• Adapt to a fast-paced work environment while maintaining a high level of organization.</p>
  • 2026-01-29T21:08:47Z
Administrative Assistant
  • San Luis Obispo, CA
  • onsite
  • Temporary
  • 21.00 - 27.00 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team in San Luis Obispo, California. In this long-term contract role, you will provide essential support to ensure smooth daily operations, from managing communications to maintaining accurate records. This position is ideal for someone who thrives in an organized, fast-paced environment and enjoys delivering exceptional administrative services.</p><p><br></p><p>Responsibilities:</p><p>• Manage and prioritize incoming calls, providing attentive and courteous responses to inquiries.</p><p>• Perform accurate data entry tasks to maintain and update records and databases.</p><p>• Coordinate office operations, ensuring supplies are stocked and administrative processes run efficiently.</p><p>• Greet and assist visitors, ensuring a welcoming and attentive atmosphere.</p><p>• Support team members with scheduling, correspondence, and document preparation.</p><p>• Organize and maintain physical and digital filing systems for easy accessibility.</p><p>• Collaborate with colleagues to support special projects and initiatives.</p><p>• Assist in preparing reports and meeting materials as needed.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p>
  • 2026-01-27T21:48:39Z
Part Time Office Assistant
  • Bismarck, ND
  • onsite
  • Temporary
  • 17.00 - 17.00 USD / Hourly
  • We are looking for a detail-oriented Office Assistant to join our team on a contract basis during the busy tax season. This part-time role is based in Bismarck, North Dakota, and involves providing excellent administrative support to ensure smooth office operations. If you have strong organizational skills and enjoy working in a dynamic environment, we encourage you to apply.<br><br>Responsibilities:<br>• Welcome clients and visitors warmly, ensuring an attentive and friendly atmosphere.<br>• Perform data entry tasks with accuracy and efficiency to maintain organized records.<br>• Scan and copy important documents to support tax-related processes.<br>• Handle incoming phone calls, providing helpful responses or directing inquiries appropriately.<br>• Assist with general clerical tasks such as filing and organizing paperwork.<br>• Support the team with additional administrative duties as needed.<br>• Ensure confidentiality and security of sensitive client information.
  • 2026-02-03T19:04:41Z
Administrative Assistant
  • Greenwich, CT
  • onsite
  • Contract / Temporary to Hire
  • 18.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Greenwich, Connecticut. In this Contract to permanent role, you will play a pivotal part in supporting the Executive Team and ensuring smooth day-to-day operations within our organization. This position offers an opportunity to contribute to a non-profit environment that values collaboration and community impact.<br><br>Responsibilities:<br>• Manage calendars, coordinate schedules, and organize meetings for the Executive Team.<br>• Ensure efficient office operations for executive offices and preschool facilities, maintaining a detail-oriented atmosphere.<br>• Assist in preparing grant-related documentation, compliance reports, and accreditation materials.<br>• Perform accurate data entry and provide administrative support for various health, education, and human service initiatives.<br>• Oversee office supplies and building inventory, including ordering and organizing as needed.<br>• Monitor facility issues and participate in the Safety Committee to uphold a safe and secure workplace.<br>• Collaborate with staff and leadership to enhance administrative workflows and improve efficiency.<br>• Handle receptionist duties, including welcoming guests and managing inbound communications.<br>• Complete additional administrative tasks as required to support organizational goals.
  • 2026-01-15T19:44:04Z
Administrative Assistant
  • Newton, MA
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Newton, Massachusetts. This role involves providing essential support to ensure the smooth operation of daily administrative tasks. If you thrive in a fast-paced environment and excel at multitasking, we encourage you to apply.<br><br>Responsibilities:<br>• Manage inbound calls, ensuring inquiries are handled promptly and professionally.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Assist with receptionist duties, including greeting visitors and directing them appropriately.<br>• Provide general administrative support to the team, including scheduling meetings and managing calendars.<br>• Organize and maintain office files, ensuring accessibility and proper documentation.<br>• Coordinate communication between departments to support efficient workflow.<br>• Prepare reports and presentations as needed to support team objectives.<br>• Monitor office supplies and place orders to ensure the workspace remains fully equipped.<br>• Support the Director of Training with specific administrative tasks and project coordination.<br>• Ensure adherence to organizational procedures and standards in all administrative activities.
  • 2026-02-05T16:48:49Z
Administrative Assistant
  • Fairfield, CA
  • onsite
  • Temporary
  • 23.00 - 25.00 USD / Hourly
  • We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
  • 2026-02-04T00:24:04Z
Administrative Assistant
  • Minneapolis, MN
  • remote
  • Temporary
  • 22.00 - 25.00 USD / Hourly
  • <p>Join a leading organization in Minneapolis as a contract Administrative Assistant and play a key role in supporting day-to-day operations. Administrative Assistant positions are among the top 25% of administrative and customer support roles in demand, driven by a strong labor market and ongoing business needs.</p><p>Responsibilities:</p><ul><li>Manage schedules, appointments, and correspondence for internal teams.</li><li>Prepare reports, presentations, and documentation as needed.</li><li>Serve as the first point of contact for visitors and callers.</li><li>Support project coordination, travel arrangements, and office supply inventory.</li><li>Ensure the smooth flow of communications and information among staff.</li></ul><p><br></p>
  • 2026-01-28T21:08:47Z
Administrative Assistant
  • New Castle, DE
  • onsite
  • Permanent
  • 45000.00 - 50000.00 USD / Yearly
  • <p>Growing client within the freight industry is looking to hire a full-time Administrative Assistant with proven bookkeeping experience. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, manage bookkeeping functions, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>·      Organize, schedule, and confirm appointments/meetings</p><p>·      Track and analyze accounting data</p><p>·      Coordinate conference calls</p><p>·      Calendar Management</p><p>·      Draft internal/external correspondence</p><p>·      Point of contact for outside vendors</p><p>·      Provide research as needed</p>
  • 2026-01-07T22:39:40Z
Administrative Assistant
  • Grand Rapids, MI
  • onsite
  • Contract / Temporary to Hire
  • 16.00 - 17.00 USD / Hourly
  • We are looking for an Administrative Assistant to join our team in Grand Rapids, Michigan. This position is a contract-to-permanent opportunity within the non-profit sector, offering a chance to make a meaningful impact while developing your career. The ideal candidate will provide essential administrative support, ensuring smooth operations and effective service delivery.<br><br>Responsibilities:<br>• Deliver comprehensive administrative support, including managing schedules, organizing documents, and coordinating office activities.<br>• Respond to inbound calls professionally, addressing inquiries and directing them to the appropriate personnel.<br>• Perform accurate data entry tasks to maintain and update records, ensuring compliance with organizational guidelines.<br>• Assist with receptionist duties such as greeting visitors, managing front desk operations, and maintaining a welcoming environment.<br>• Support program compliance by tracking progress, preparing reports, and maintaining accurate documentation.<br>• Collaborate with team members to ensure seamless communication and efficient workflow.<br>• Organize and maintain filing systems, ensuring easy access to documents and information.<br>• Coordinate training sessions, workshops, and team meetings as needed.<br>• Monitor and address office supply needs to maintain an efficient workspace.<br>• Contribute to achieving service delivery goals by implementing procedures and supporting team efforts.
  • 2026-02-06T18:53:44Z
Administrative Assistant
  • Honolulu, HI
  • onsite
  • Temporary
  • 22.00 - 24.00 USD / Hourly
  • <p>We are looking for an Administrative Assistant in Honolulu. The Administrative Assistant supports a busy healthcare facility by managing front office operations, patient scheduling, records management, and communications with medical staff and patients. This role requires exceptional organizational skills, attention to detail, and the ability to manage confidential information in a fast-paced environment. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist patients and visitors, ensuring a positive experience.</li><li>Schedule appointments and coordinate patient flow with healthcare providers.</li><li>Prepare, update, and maintain medical records with accuracy and confidentiality.</li><li>Answer phones, respond to inquiries, and route calls as appropriate.</li><li>Process insurance forms and other patient documents.</li><li>Manage correspondence, including emails and letters.</li><li>Order and maintain office and clinical supplies.</li><li>Assist in the preparation and submission of reports.</li><li>Support administrative projects as assigned by management.</li></ul>
  • 2026-02-06T20:28:39Z
Administrative Assistant
  • Cincinnati, OH
  • onsite
  • Temporary
  • 22.00 - 24.00 USD / Hourly
  • <p>We are looking for a skilled Administrative Assistant to join our client's team on a contract basis in Cincinnati, Ohio. This role is essential in supporting the Risk and Compliance department with various administrative tasks, helping ensure smooth operations and adherence to regulatory requirements. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to collaborate effectively with multiple teams.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate vendor and contractor prequalification processes by gathering necessary documentation and ensuring compliance requirements are met.</p><p>• Coordinate company-specific prequalification submissions by collaborating with departments such as Safety, Finance, and Risk.</p><p>• Oversee the management and renewal of company licenses, including insurance, bonding, and testing, in accordance with local or state regulations.</p><p>• Maintain accurate and up-to-date vendor files and compliance records to support operational needs.</p><p>• Assist in preparing compliance audits and documentation to meet industry standards.</p><p>• Perform data entry tasks with precision to ensure the integrity of compliance and licensing information.</p><p>• Collaborate with multiple vendors to address compliance-related queries and ensure smooth communication.</p><p>• Support the Risk and Compliance team in assessing compliance measures and identifying areas for improvement.</p>
  • 2026-02-04T15:03:47Z
Administrative Assistant
  • Houston, TX
  • onsite
  • Temporary
  • 25.34 - 29.34 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Houston, Texas. This role is essential to ensuring smooth daily operations by providing administrative support and maintaining efficient workflows. If you have strong organizational skills, excellent communication abilities, and enjoy working in a dynamic environment, we encourage you to apply.<br><br>Responsibilities:<br>• Respond to incoming calls in a courteous and timely manner, addressing inquiries and directing calls as needed.<br>• Perform accurate and efficient data entry to maintain and update records.<br>• Provide general administrative support, including document preparation and scheduling.<br>• Manage reception duties, such as greeting visitors and ensuring a welcoming environment.<br>• Organize and maintain office supplies and ensure resources are readily available.<br>• Assist in coordinating meetings and events, including logistical arrangements.<br>• Maintain confidentiality when handling sensitive information and documentation.<br>• Support team members with administrative tasks to ensure workflow efficiency.<br>• Collaborate with colleagues to streamline processes and improve operations.
  • 2026-01-30T13:53:39Z
Administrative Assistant
  • Los Angeles, CA
  • onsite
  • Temporary
  • 22.80 - 26.40 USD / Hourly
  • Essential Duties and Responsibilities <br>• Schedule appointments, dispatch technicians for service and inspections as needed to maximize tech productivity.<br>• Responsible for creating work orders, providing status to customers and following up with technicians.<br>• Confirm work order is completed and/or closed by reviewing all notes and following up on pending items.<br>• Complete contract paperwork and QC paperwork.<br>• Schedule sub-contractor work.<br>• Work with technicians to ensure all paperwork is completed properly within the designated time.<br>• Maintain appointment schedules.<br>• Order material and equipment. <br>• Receive material/equipment and issue material and equipment to technicians. <br>• Complete daily reports.<br>• Assist in coordinating activities such as scheduling, customer notification and equipment procurement.<br>• Conduct physical inventory.<br>• Act as a liaison between Sales, Project Managers and technicians.<br>• Other duties as assigned. <br>• Bill out service and inspections jobs daily<br>• Respond to high volume of emails<br>• Work with sales team to ensure jobs are scheduled timely<br><br>Qualifications - External<br>Minimum Qualifications:<br>• High School Diploma or General Education Degree (GED)<br>• Minimum 3 years of experience performing administrative duties required within a sales or service industry and working knowledge of ERP systems preferred<br>• Proficient in Microsoft Office (Word, Excel & PowerPoint)<br>• Ability to read and interpret applicable documents, materials, policies, procedures, etc. as presented in English<br>Experience/Requirements: <br>• Must possess good decision-making skills, be very organized and detail oriented.<br>• Must have excellent oral and written communication.<br>• Ability to use discretion. Problem Solving and ability to escalate matters when needed.<br>• Data analysis and interpretation skills.<br>• Speed and accuracy with attention to detail.<br>• Dispatching and scheduling.<br>Work Environment:<br>• Normal office environment.<br>• The noise level in the work environment is usually moderate.
  • 2026-01-20T22:04:37Z
Part Time Administrative Assistant
  • Westport, CT
  • onsite
  • Temporary
  • 18.00 - 19.00 USD / Hourly
  • We are looking for a dedicated Part-Time Administrative Assistant to join our team in Westport, Connecticut. In this role, you will handle a variety of administrative and clerical tasks, ensuring smooth day-to-day operations. This is a long-term contract position ideal for someone who enjoys working in a dynamic yet family-oriented environment.<br><br>Responsibilities:<br>• Coordinate and schedule appointments efficiently to support client needs.<br>• Serve as the main point of contact for client interactions, ensuring excellent communication and customer service.<br>• Scan and organize tax documents and client files to facilitate tax preparation processes.<br>• Prepare, print, and assemble tax returns while maintaining accuracy and attention to detail.<br>• Handle the mailing of important paperwork to clients and ensure proper record-keeping in client portals.<br>• Utilize software programs and technology tools such as scanners and computers to streamline operations.<br>• Maintain filing systems to ensure easy access to records and documents.<br>• Assist with general receptionist duties, including answering inbound calls and managing inquiries.<br>• Collaborate with team members to ensure deadlines are met during busy periods.<br>• Support other administrative tasks as needed to enhance office efficiency.
  • 2026-01-22T16:28:37Z
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