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396 results for Receptionist Administrative Assistant jobs

Administrative Assistant
  • Columbia, MD
  • onsite
  • Contract / Temporary to Hire
  • 20.00 - 24.00 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team in Columbia, Maryland. This is a Contract position with the potential to transition into a long-term role, offering an excellent opportunity to support daily office operations and enhance your administrative skills. The role is fully onsite, with working hours from Monday to Friday, 8:00 AM to 4:30 PM.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth day-to-day office operations.</p><p>• Answer and direct inbound calls professionally, addressing inquiries or redirecting them as needed.</p><p>• Manage and maintain accurate data entry tasks, ensuring information is updated in a timely manner.</p><p>• Perform receptionist duties, including greeting visitors and handling general office correspondence.</p><p>• Organize and maintain office files, records, and documentation for easy accessibility.</p><p>• Support team members with scheduling, meeting coordination, and other administrative tasks.</p>
  • 2025-10-14T19:04:42Z
Administrative Assistant
  • Little Rock, AR
  • onsite
  • Temporary
  • 19.00 - 25.00 USD / Hourly
  • We are looking for an Administrative Assistant to join our team on a contract basis in Little Rock, Arkansas. This role involves providing essential support to ensure smooth operations across various administrative functions. The ideal candidate will excel at multitasking, organization, and communication while contributing to the efficiency of the office.<br><br>Responsibilities:<br>• Manage and organize calendars, schedule appointments, and coordinate meetings effectively.<br>• Prepare agendas for meetings, document key points, and maintain organized records.<br>• Arrange travel plans and handle expense reporting with accuracy and timeliness.<br>• Perform general administrative tasks, including filing, data entry, and monitoring office supplies.<br>• Assist in creating presentations, reports, and other important documents.<br>• Provide support to the executive team and collaborate with other departments to ensure seamless operations.<br>• Respond to inbound calls and address inquiries efficiently and courteously.<br>• Maintain a welcoming reception area and handle receptionist duties as needed.<br>• Ensure administrative processes are completed promptly and with attention to detail.
  • 2025-10-29T15:04:36Z
Administrative Assistant
  • West Des Moines, IA
  • onsite
  • Contract / Temporary to Hire
  • 20.90 - 24.20 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join a well-established team in West Des Moines, Iowa. This position offers the potential for long-term employment and is ideal for someone with strong organizational skills, excellent communication abilities, and a proactive attitude. The role involves providing front desk support and assisting with sales-related administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact by answering inbound calls and greeting visitors professionally.</p><p>• Provide comprehensive customer service by addressing inquiries and resolving issues efficiently.</p><p>• Manage data entry tasks with accuracy, ensuring records are up-to-date and organized.</p><p>• Handle email correspondence, responding promptly and maintaining clear communication.</p><p>• Assist with scheduling appointments and coordinating calendars for team members.</p><p>• Support sales efforts by preparing documents, presentations, and reports using Microsoft Office tools.</p><p>• Maintain proficiency in Microsoft Excel, Word, Outlook, and PowerPoint to complete administrative tasks.</p><p><br></p><p>If you are looking to advance in your administrative and sales support skills, please APPLY TODAY. 515.706.4974 or through our Robert Half website.</p>
  • 2025-09-29T19:23:58Z
part time Administrative Assistant
  • Florence, KY
  • onsite
  • Temporary
  • 18.00 - 19.00 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team in Kentucky. This is a long-term contract position that offers part-time hours between November and mid-April, with the potential for ongoing availability during other periods. The role is essential in supporting daily operations and ensuring smooth administrative workflows.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the team, including managing schedules and coordinating meetings.</p><p>• Answer and direct inbound calls professionally, ensuring timely resolution or proper escalation.</p><p>• Perform accurate data entry tasks and maintain organized records for efficient retrieval.</p><p>• Handle receptionist duties, welcoming visitors and managing inquiries with a friendly demeanor.</p><p>• Assist with preparation and filing of tax forms and other essential documentation.</p><p>• Ensure office supplies are well-stocked and place orders as needed.</p><p>• Maintain confidentiality and uphold professionalism in handling sensitive information.</p><p>• Collaborate with team members to improve processes and enhance operational efficiency.</p>
  • 2025-10-17T13:09:29Z
Administrative Assistant
  • Rolling Meadows, IL
  • onsite
  • Temporary
  • 20.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Rolling Meadows, Illinois. In this long-term contract role, you will play a crucial part in ensuring smooth daily operations by handling administrative tasks and providing excellent support to staff and visitors. This position is ideal for someone who thrives in an organized environment and enjoys working with people.<br><br>Responsibilities:<br>• Manage incoming phone calls and direct them to the appropriate departments or individuals.<br>• Welcome and assist guests in a courteous and friendly manner.<br>• Utilize Microsoft Office applications to create, edit, and organize documents.<br>• Perform accurate data entry to maintain up-to-date records and information.<br>• Support day-to-day administrative functions to ensure smooth office operations.<br>• Schedule appointments and coordinate calendars for team members.<br>• Organize and maintain office supplies and equipment.<br>• Assist with receptionist duties, including answering inquiries and providing general information.<br>• Prepare reports and presentations as needed.<br>• Collaborate with team members to support various projects and initiatives.
  • 2025-10-28T18:39:05Z
Receptionist
  • Fayetteville, AR
  • remote
  • Temporary
  • 16.00 - 20.00 USD / Hourly
  • <p>We are seeking a friendly, professional, and organized Receptionist/Administrative Assistant to join our team. This individual will be the first point of contact for clients and visitors while also supporting the office with various administrative and clerical tasks. The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and employees in a courteous and professional manner</li><li>Answer, screen, and direct phone calls and emails to appropriate staff members</li><li>Maintain a clean and organized reception area and common spaces</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Assist with data entry, filing, scanning, and document organization</li><li>Schedule appointments, meetings, and conference room bookings</li><li>Support administrative tasks such as ordering office supplies, updating records, and maintaining contact lists</li><li>Provide general clerical assistance to departments as needed</li></ul><p><br></p>
  • 2025-10-21T15:28:52Z
Administrative Assistant
  • Phoenix, AZ
  • onsite
  • Temporary
  • 20.00 - 21.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Phoenix, Arizona. This long-term contract position offers an exciting opportunity to contribute to various departments by providing administrative support, managing data, and coordinating projects. The role also includes front desk responsibilities and requires excellent organizational and communication skills.<br><br>Responsibilities:<br>• Oversee front desk operations, ensuring procedural documents are updated bi-annually and communicated effectively to the team.<br>• Organize and manage Board and volunteer Committee meetings, including tracking terms, maintaining attendance records, and updating member rosters and bios.<br>• Act as a project manager for meeting preparations, including drafting agendas, setting deadlines, compiling materials, and distributing accurate minutes.<br>• Provide logistical support for large-scale meetings, handling food and beverage arrangements, scheduling, and material preparation for on-site and off-site events.<br>• Coordinate donor correspondence mailings and maintain inventory of program materials, incentives, and office supplies.<br>• Assist with travel arrangements for department leaders, including booking flights, accommodations, and transportation.<br>• Perform office tasks such as mailing, copying, scanning, faxing, and printing as needed.<br>• Maintain and update calendars using Microsoft Outlook and other scheduling tools.<br>• Support building service requests and manage access to inter-office locations when required.<br>• Modify and manage spreadsheets and databases to support data reporting and project needs.
  • 2025-10-27T22:38:42Z
Administrative Assistant
  • Cincinnati, OH
  • onsite
  • Contract / Temporary to Hire
  • 22.00 - 25.00 USD / Hourly
  • We are seeking a detail-oriented and proactive entry level Administrative Assistant to support our team with day-to-day administrative tasks. This entry-level role is ideal for someone looking to grow their career in office administration while contributing to a dynamic and collaborative work environment. <br> Key Responsibilities: Provide general administrative and clerical support to staff. Answer and direct phone calls, emails, and other correspondence. Schedule meetings, appointments, and maintain calendars. Prepare and edit documents, reports, and presentations. Maintain filing systems, both electronic and physical. Order office supplies and manage inventory. Assist with data entry and database management. Support event planning and coordination. Perform other duties as assigned by supervisors.
  • 2025-10-27T18:34:24Z
Administrative Assistant
  • Honolulu, HI
  • onsite
  • Temporary
  • 19.00 - 21.00 USD / Hourly
  • <p>We are looking for an <strong><em>Administrative Assistant</em></strong> to join our team in Honolulu, Hawaii on a contract basis. In this role, you will play a key part in supporting marketing initiatives, guest interactions, and administrative operations within the real estate and property management sector. This position is ideal for someone with strong organizational skills and experience in customer service. To apply for this role, please call us at <strong>808-531-0800. <em>Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</em></strong></p><p><br></p><p>Responsibilities:</p><p>• Create and implement marketing strategies for both print and digital platforms to promote properties effectively.</p><p>• Follow up with guest inquiries on a daily basis to ensure excellent customer service and engagement.</p><p>• Participate in outreach marketing efforts, including the distribution of promotional materials such as flyers and advertisements.</p><p>• Coordinate and facilitate the move-in process by touring available units, setting up mini-models, and assisting with lease signings.</p><p>• Verify applications and ensure compliance with company policies and procedures.</p><p>• Conduct market research, including competitor analysis, and prepare detailed marketing reports.</p><p>• Ensure all business transactions adhere to Fair Housing laws, ADA regulations, Fair Credit Reporting Act, and other relevant federal and state guidelines.</p><p>• Provide excellent customer service by assisting visitors, answering inquiries, and managing a multi-line phone system.</p><p>• Perform receptionist duties and support general administrative tasks as needed.</p><p>• Take on additional responsibilities as assigned by management.</p>
  • 2025-10-20T21:54:06Z
Administrative Assistant
  • Dallas, TX
  • onsite
  • Contract / Temporary to Hire
  • 38.00 - 44.00 USD / Hourly
  • We are looking for a skilled Administrative Assistant to join our team in Dallas, Texas. This is a Contract to permanent position, offering an excellent opportunity to showcase your organizational abilities and support essential office functions. The ideal candidate will play a critical role in ensuring smooth daily operations and maintaining a detail-oriented work environment.<br><br>Responsibilities:<br>• Manage incoming calls and direct them appropriately, ensuring prompt and detail-oriented communication.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Provide receptionist duties, including welcoming visitors and addressing inquiries.<br>• Assist with general administrative office tasks such as filing, scheduling, and correspondence.<br>• Coordinate meetings and appointments, ensuring efficient use of time and resources.<br>• Maintain office supplies and inventory, placing orders as needed.<br>• Support team members with ad hoc administrative requests and projects.<br>• Ensure compliance with office policies and procedures while maintaining confidentiality.
  • 2025-10-08T00:03:21Z
Administrative Assistant
  • Palatine, IL
  • onsite
  • Temporary
  • 20.00 - 24.00 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join a non-profit organization in Palatine, Illinois. This contract position involves supporting faculty development initiatives, managing office operations, and ensuring seamless coordination of events and administrative tasks. The ideal candidate will demonstrate strong organizational skills, exceptional attention to detail, and the ability to maintain confidentiality.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate logistical arrangements for faculty development programs and events, including reserving spaces, organizing technology setups, and managing catering needs.</p><p>• Maintain and update forms and documents, uploading them to organizational platforms as required.</p><p>• Oversee daily operations of the office, streamlining workflows and optimizing office management.</p><p>• Assist the Dean for Teaching and Learning by scheduling and updating appointments, managing calendars, and preparing meeting agendas and follow-ups.</p><p>• Respond to routine inquiries providing information to faculty, staff, and workers.</p><p>• Arrange travel, conference registrations, and process related reimbursements.</p><p>• Monitor office inventory, placing supply orders as needed.</p><p>• Develop and maintain cloud-based filing systems, utilizing tools such as Microsoft Teams, SharePoint, and OneNote.</p><p>• Assemble budget data, track financial records, and assist in the preparation and reconciliation of the internal budget.</p>
  • 2025-10-30T17:33:45Z
Office Assistant
  • Whitmore Lake, MI
  • onsite
  • Temporary
  • 18.00 - 18.00 USD / Hourly
  • Seeking an Office Assistant in the Whitmore Lake, MI area. This role is fully onsite and designed to provide permanent front desk coverage. Hours are M-F 9:00 am - 5:00 pm with a half hour lunch, unless set schedule agreed otherwise. Pay up to $18/hr. <br><br>Description: <br>A Receptionist/Office Assistant position is available for a busy, fast paced office. <br>Must have knowledge/skills in some of the following areas: <br>• Answering Phone and directing calls - please phone manners a must<br>• Microsoft office, including EXCEL <br>• Spreadsheets <br>• Data entry and Number calculations <br>• Number calculations <br>• Clerical work on QuickBooks (experience not necessary but welcome) <br>• Filing <br>• Ordering lunch <br>• Making copies <br>• Making phone payments to suppliers <br><br>Skills Preferred: <br>• Dependable <br>• Detail-oriented <br>• Adaptable <br>• Answer multi-line telephone <br>• Able to multitask <br>• Work well with others <br>• A self-starter <br>• Trustworthy
  • 2025-09-30T18:59:27Z
Administrative Assistant
  • Troy, OH
  • onsite
  • Temporary
  • 19.00 - 21.00 USD / Hourly
  • We are looking for an Administrative Assistant to support daily operations at a non-profit organization in Troy, Ohio. This is a contract position lasting six weeks, with work scheduled on Tuesdays and Thursdays. The role involves handling essential administrative tasks and contributing to the smooth functioning of the office.<br><br>Responsibilities:<br>• Organize and assemble informational packets and binders to ensure accurate and well-prepared presentation.<br>• Scan and digitize documents for efficient record-keeping and accessibility.<br>• Manage incoming calls by providing helpful responses or redirecting inquiries as needed.<br>• Perform data entry tasks to maintain precise and up-to-date records.<br>• Greet visitors and assist with receptionist duties to create a welcoming office environment.
  • 2025-10-29T20:18:57Z
Administrative Assistant
  • Memphis, TN
  • onsite
  • Contract / Temporary to Hire
  • 19.00 - 20.00 USD / Hourly
  • We are looking for an organized and detail-oriented Administrative Assistant to join our team in Memphis, Tennessee. In this Contract-to-permanent position, you will play a vital role in ensuring smooth office operations and providing excellent support to both staff and clients. This role is ideal for someone who thrives in a dynamic environment and has strong multitasking abilities.<br><br>Responsibilities:<br>• Manage incoming calls effectively, directing inquiries to the appropriate person or department.<br>• Perform accurate data entry tasks to maintain and update records efficiently.<br>• Provide administrative support to the office staff, including scheduling meetings and organizing files.<br>• Serve as the first point of contact for visitors, ensuring a welcoming and organized reception.<br>• Maintain office supplies by tracking inventory and placing orders when necessary.<br>• Assist with preparing reports, presentations, and correspondence as required.<br>• Collaborate with team members to ensure deadlines are met and workflows are optimized.<br>• Handle daily office tasks such as mail distribution and document scanning.<br>• Support special projects and assignments that contribute to overall office productivity.<br>• Uphold confidentiality and professionalism in handling sensitive information.
  • 2025-10-17T19:29:06Z
Administrative Assistant
  • Williston, VT
  • onsite
  • Contract / Temporary to Hire
  • 20.00 - 20.00 USD / Hourly
  • We are looking for a motivated and detail-oriented Administrative Assistant to join our team in Williston, Vermont. This is a contract to permanent position, offering an excellent opportunity for growth and flexibility within a dynamic environment. The successful candidate will play a key role in supporting office operations, ensuring smooth day-to-day activities, and providing exceptional customer service to members and visitors.<br><br>Responsibilities:<br>• Manage front-desk operations, including opening and closing the office daily.<br>• Respond to emails and inquiries in the center inbox, scheduling meetings and maintaining effective communication.<br>• Deliver outstanding customer service to both members and visitors, addressing their needs promptly and professionally.<br>• Conduct office tours as needed, showcasing the space and services to potential clients.<br>• Serve as the primary on-site point of contact while collaborating with remote team members.<br>• Maintain an organized and efficient workspace, adhering to business casual dress standards.<br>• Assist in administrative tasks such as data entry and maintaining records.<br>• Coordinate timecard submissions and communicate with remote management as required.
  • 2025-10-28T17:18:41Z
Administrative Assistant
  • San Francisco, CA
  • onsite
  • Permanent
  • 60000.00 - 70000.00 USD / Yearly
  • <p>We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks.</p><p><br></p><p>Responsibilities:</p><p>• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.</p><p>• Process incoming and outgoing mail, including postage and sorting duties.</p><p>• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.</p><p>• Provide support for library updates, book distribution, and related library projects.</p><p>• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.</p><p>• Assist with travel arrangements and hotel bookings for staff.</p><p>• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.</p><p>• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.</p><p>• Set up and clean up for firm events, such as lunches and celebrations.</p><p>• Serve as a backup for the administrative assistant and operations coordinator when necessary.</p>
  • 2025-09-26T17:58:42Z
Administrative Assistant
  • Cleveland, OH
  • onsite
  • Contract / Temporary to Hire
  • 19.79 - 22.91 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Cleveland, Ohio. This hybrid position requires someone who is highly organized, adaptable, and comfortable working in an office environment with a pet-friendly atmosphere. As a Contract to permanent role, this opportunity offers the potential for long-term employment with a dynamic organization.<br><br>Responsibilities:<br>• Perform general administrative tasks to support daily office operations, including scheduling appointments, managing correspondence, and maintaining organized records.<br>• Answer incoming calls and provide exceptional customer service, ensuring inquiries are addressed efficiently.<br>• Utilize Microsoft Office applications and QuickBooks to complete tasks such as data entry, document preparation, and financial administration.<br>• Assist with receptionist duties, including greeting visitors and managing front desk responsibilities.<br>• Maintain a detail-oriented and business-appropriate demeanor while adhering to the company’s dress code.<br>• Collaborate with team members to ensure smooth communication and workflow across departments.<br>• Adapt to a flexible work schedule as needed to meet organizational demands.<br>• Uphold confidentiality and accuracy when handling sensitive information.<br>• Support office operations in a hybrid work environment, balancing on-site and remote duties effectively.
  • 2025-10-06T19:04:39Z
Administrative Assistant
  • Fairfax, VA
  • onsite
  • Temporary
  • 19.95 - 23.10 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Fairfax, Virginia. In this role, you will provide vital support to the office by managing various administrative tasks and ensuring smooth day-to-day operations. This is a long-term contract position, offering part-time hours from Monday through Thursday.<br><br>Responsibilities:<br>• Provide comprehensive administrative assistance to support office operations effectively.<br>• Handle inbound calls professionally and direct them to the appropriate departments.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Coordinate schedules and manage appointments to optimize team productivity.<br>• Assist with receptionist duties, including greeting visitors and managing front desk activities.<br>• Utilize the Microsoft Office Suite to create, edit, and manage documents and spreadsheets.<br>• Ensure that organizational systems are maintained and files are well-organized.<br>• Collaborate with team members to address administrative needs and enhance office efficiency.<br>• Uphold high standards of attention to detail in all administrative processes.<br>• Communicate effectively with staff and stakeholders to ensure seamless coordination.
  • 2025-10-23T18:29:03Z
Administrative Assistant
  • Midland, TX
  • onsite
  • Contract / Temporary to Hire
  • 19.00 - 22.00 USD / Hourly
  • We are looking for a meticulous Administrative Assistant to join our team in Midland, Texas. This Contract to Permanent position offers an excellent opportunity to support essential office operations and contribute to the success of a transportation equipment manufacturing company. The ideal candidate will thrive in a fast-paced environment while managing administrative tasks with efficiency and attention to detail.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling, correspondence, and document preparation.<br>• Answer and direct inbound calls, ensuring courteous and effective communication.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Handle receptionist duties by welcoming visitors and addressing inquiries.<br>• Support registration processes and ensure compliance with company protocols.<br>• Collaborate with team members to streamline office operations and enhance productivity.<br>• Maintain a clean and organized workspace, ensuring supplies are readily available.<br>• Assist with special projects or tasks as needed, demonstrating adaptability and initiative.
  • 2025-10-20T14:18:44Z
Receptionist
  • Richmond or Plano, VA
  • remote
  • Temporary
  • 17.00 - 17.50 USD / Hourly
  • <p>We are looking for a dedicated Receptionist/Administrative Assistant for a client in Richmond, Virginia. This role focuses on delivering exceptional customer service by fostering proactive communication, building strong client relationships, and creating a hospitality-driven workplace atmosphere. As a key part of the experience program, you will be instrumental in ensuring a seamless and engaging experience for both clients and service partners. This is a contract to hire opportunity!</p><p><br></p><p>Responsibilities:</p><p>• Manage various programs, including access badges for contractors, landlord building access cards, lost and found services, luggage storage, and quarterly inspections for art and meeting spaces.</p><p>• Collaborate with the conference services team and administrative staff to organize and support site events.</p><p>• Address and escalate issues related to building services such as janitorial, mailroom, facilities, copier services, parking, badging, and conference rooms by submitting work orders through appropriate channels.</p><p>• Foster teamwork and cooperation with other service lines to ensure smooth operations.</p><p>• Contribute to projects and initiatives aimed at enhancing employee engagement, boosting productivity, reducing costs, mitigating risks, and creating value for the client.</p><p>• Perform additional responsibilities and tasks as assigned to support overall service delivery.</p>
  • 2025-10-08T18:35:02Z
Administrative Assistant
  • Hopkins, MN
  • onsite
  • Contract / Temporary to Hire
  • 22.00 - 26.00 USD / Hourly
  • <p>We are looking for a dedicated and organized Administrative Assistant to join our client during their busy season. This long term contact position with potential to hire offers an excellent opportunity to contribute to a detail-oriented and client-focused environment, supporting various administrative and receptionist tasks. The ideal candidate will excel at multitasking, maintaining an efficient workflow, and delivering exceptional customer service. Responsibilities:</p><ul><li>Welcome clients and visitors with a detail-oriented and friendly demeanor, ensuring a positive first impression.</li><li>Answer incoming calls, direct them to the appropriate team members, and respond to inquiries promptly.</li><li>Manage mail and packages, including sorting, distributing, and coordinating outgoing shipments.</li><li>Provide administrative support by scheduling meetings, maintaining calendars, and preparing documentation.</li><li>Create reports, correspondence, and presentations as needed for management or team use.</li><li>Monitor office supplies and coordinate orders to maintain adequate inventory levels.</li><li>Organize and maintain both electronic and physical filing systems for easy access and retrieval.</li><li>Collaborate with team members to address client requests and ensure smooth communication.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Assist with special projects and initiatives as assigned by firm leadership.</li></ul>
  • 2025-10-15T13:18:57Z
Administrative Assistant
  • Houston, TX
  • onsite
  • Contract / Temporary to Hire
  • 18.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our facilities management team in Houston, Texas. In this Contract-to-long-term position, you will play a vital role in ensuring smooth day-to-day operations by supporting both internal and external services. We seek a candidate who is committed to delivering exceptional service and maintaining high standards of quality.<br><br>Responsibilities:<br>• Welcome visitors and guests with professionalism and provide reception services in the lobby.<br>• Deliver concierge-level assistance for onsite meetings and events, ensuring all arrangements run smoothly.<br>• Coordinate meeting room setups, catering orders, and refreshment arrangements.<br>• Assist in maintaining inventory levels for essential supplies in spaces such as breakrooms and office areas.<br>• Communicate with building management and landlord representatives to manage service tickets and arrange security or vendor access.<br>• Build positive relationships with clients, colleagues, contractors, and landlord representatives through excellent customer service.<br>• Manage priorities effectively to address critical operational needs in a timely manner.<br>• Gather and organize data for monthly reporting and metrics tracking.<br>• Provide support to onsite team members and participate in cross-training activities to ensure seamless coverage.
  • 2025-10-24T22:38:44Z
Administrative Assistant
  • Saint Louis, MO
  • onsite
  • Temporary
  • 20.90 - 24.20 USD / Hourly
  • We are looking for a dedicated and detail-oriented Administrative Assistant to support the General Counsel and Legal Department in a fast-paced environment. This Contract position, based in Saint Louis, Missouri, involves managing confidential information, coordinating meetings, and handling various administrative tasks. The ideal candidate will possess strong organizational skills and the ability to multitask effectively while maintaining a meticulous demeanor. <br> Responsibilities: • Provide comprehensive administrative support to the General Counsel and the Legal Department, ensuring all tasks are completed efficiently. • Prepare and organize presentation materials for Board and Executive Team meetings. • Arrange travel itineraries and prepare expense reports for the General Counsel. • Assist with creating presentations and fulfilling requests from other executives as needed. • Manage and safeguard highly confidential and sensitive information. • Oversee and execute special administrative projects as assigned. • Attend and document minutes during executive meetings, if requested. • Schedule and coordinate meetings, conferences, and video calls for the General Counsel and Legal Department. • Support office functions, including organizing lunches, holiday events, and maintaining office supplies. • Process vendor invoices, maintain the department budget, and implement cost-conscious expense management strategies. <br> The pay range for this position is $21 to $26. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
  • 2025-10-28T14:18:56Z
Office Assistant
  • Wilmington, DE
  • onsite
  • Permanent
  • - USD / Yearly
  • <p>Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you!</p><p><br></p><p>Primary Duties</p><p>·      Answer incoming calls</p><p>·      Data entry of legal documents</p><p>·      Schedule appointments/Calendar Management</p><p>·      Timely email correspondence</p><p>·      Handle incoming/outgoing mail</p><p>·      Prepare and file internal documents</p><p>·      Assist the Accountant with projects when needed</p>
  • 2025-10-29T18:49:10Z
Administrative Assistant
  • Westville, NJ
  • onsite
  • Contract / Temporary to Hire
  • 21.00 - 23.00 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team in Westville, New Jersey. This long-term contract position offers an excellent opportunity to support daily operations and contribute to an organized and efficient office environment. The ideal candidate will excel in organizational tasks, communication, and maintaining efficient workflows.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth office operations.</p><p>• Answer and manage inbound calls professionally, directing inquiries to the appropriate team members.</p><p>• Perform accurate data entry tasks to maintain up-to-date and organized records.</p><p>• Assist with receptionist duties, including greeting visitors and handling incoming correspondence.</p><p>• Coordinate schedules, meetings, and appointments for team members.</p><p>• Prepare and distribute documents, reports, and communications as needed.</p><p>• Maintain and organize office supplies to ensure availability for staff.</p><p>• Support various administrative projects and tasks, ensuring timely completion.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p>
  • 2025-10-13T19:39:27Z
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