<p>Administrative Assistant / Receptionist</p><p>RobertHalf is excited to collaborate with an established growing company to find a qualified Receptionist. This Receptionist role is an excellent opportunity to work alongside a great team with a fantastic company culture. This Receptionist role would be a full-time and temporary-to-hire position in a professional office setting. The position would be starting as soon as possible. It requires the following skills and duties:</p><p><br></p><p>Act as first point of contract both in person and over the phone, greet clients as they arrive.</p><p>Must be detail-oriented with strong multi-tasking skills.</p><p>Familiar with multi-line phone systems and Microsoft Office a must.</p><p>Ability to take direction well, be comfortable working both alongside a team and independently.</p><p>Assist in other administrative and clerical duties as necessary, help out with excel spreadsheets and possibly power-point slides.</p><p> </p><p>If you are interested in this position email your resume to Jacqueline.Mejia@RobertHalf OR call Jacqueline @ 786-698-7072</p>
We are looking for a detail-oriented Administrative Assistant to join our team in New Orleans, Louisiana. This is a long-term contract position offering the opportunity to support daily office operations and maintain organizational efficiency. The ideal candidate will be proactive, reliable, and capable of multitasking in a fast-paced environment.<br><br>Responsibilities:<br>• Manage incoming calls and direct them to the appropriate departments or individuals.<br>• Perform data entry tasks with a high level of accuracy and attention to detail.<br>• Handle receptionist duties, including greeting visitors and maintaining an attentive front desk presence.<br>• Organize and distribute daily mail to ensure timely delivery.<br>• Utilize Microsoft Excel and Word to create, update, and manage documents.<br>• Scan and file important documents, maintaining an organized record system.<br>• Assist with various administrative office tasks to support team operations.<br>• Ensure smooth communication within the office through effective coordination and problem-solving.<br>• Maintain a clean and organized workspace to promote productivity and a positive work environment.
<p>Our client near McCandless, PA is hiring for a Receptionist / Office Assistant plays a key role in ensuring the smooth daily operation of the office by managing front desk responsibilities, coordinating events and trainings, assisting with administrative tasks, and maintaining a welcoming and professional environment for all guests and employees. This opportunity is contract with a possibility of contract to hire. Hours: 8am - 5PM. Pay depending on experience: $16-20. </p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Greet and welcome all visitors, ensuring a professional and friendly first impression.</p><p><br></p><p>Answer, screen, and route incoming calls promptly and accurately.</p><p><br></p><p>Manage front desk operations, including visitor sign-ins and maintaining security protocols.</p><p><br></p><p>Support coordination and setup for on-site meetings, trainings, and special events.</p><p><br></p><p>Assist with ordering and organizing catering or lunches for meetings and staff events.</p><p><br></p><p>Monitor and maintain office supplies, placing orders as needed to ensure stock levels.</p><p><br></p><p>Manage postage and shipping needs, including incoming and outgoing mail and packages.</p><p><br></p><p>Provide general administrative support to staff and management as needed.</p><p><br></p><p>Maintain cleanliness and organization of shared office spaces, conference rooms, and reception area.</p><p><br></p><p>Coordinate with facilities and vendors for office maintenance or service requests.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Miami Beach, Florida. In this long-term contract position, you will play a vital role in ensuring efficient front desk operations while providing exceptional support to both staff and patients. This role requires strong organizational skills and the ability to handle administrative tasks with professionalism and discretion.<br><br>Responsibilities:<br>• Welcome patients upon arrival and assist them with the check-in process.<br>• Maintain an organized and tidy reception and front desk area.<br>• Address patient inquiries regarding appointments and instructions with clarity and professionalism.<br>• Collect payments and ensure patient information is accurately updated.<br>• Manage patient files, perform basic record-keeping, and support staff with administrative tasks.<br>• Prepare charts and collaborate with the team on various office tasks.<br>• Keep track of office supplies and ensure medical inventory is well-organized.<br>• Adhere to organizational policies to safeguard patient confidentiality and privacy.
We are looking for a dedicated and detail-oriented Office Assistant to join our team on a contract basis in Los Angeles, California. This role requires someone who can efficiently handle administrative tasks and ensure smooth day-to-day operations in a well-organized office environment. If you have strong organizational skills and enjoy multitasking, this position is a great opportunity to contribute to a dynamic workplace.<br><br>Responsibilities:<br>• Manage receptionist duties, including greeting visitors and directing them to the appropriate contacts.<br>• Perform document scanning tasks to ensure records are accurately digitized and organized.<br>• Handle inbound calls with professionalism, providing information and redirecting calls as necessary.<br>• Assist with general clerical tasks such as filing, data entry, and maintaining office supplies.<br>• Support the office manager with administrative activities to enhance operational efficiency.
We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Waltham, Massachusetts. This position involves maintaining a detail-oriented and organized office environment while providing essential administrative support to employees. The role is entirely onsite and requires a proactive individual who can handle multiple tasks efficiently while contributing to the smooth day-to-day operations of the office.<br><br>Responsibilities:<br>• Ensure the office remains clean, organized, and stocked with supplies, including snacks and other essentials.<br>• Assist with setting up lunch arrangements and coordinate kitchen restocking.<br>• Manage incoming and outgoing mail by sorting, distributing, and sending correspondence as needed.<br>• Collaborate with maintenance and security teams to address office needs and ensure a safe environment.<br>• Provide general support to employees, including answering inquiries and assisting with administrative tasks.<br>• Cross-train on relevant office procedures to ensure seamless operations.<br>• Greet visitors and handle reception duties to promote a welcoming atmosphere.<br>• Perform data entry tasks to maintain accurate records.<br>• Uphold business casual dress code and contribute to a positive, detail-oriented office culture.
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a long-term contract basis in Columbus, Ohio. This role is ideal for someone who excels at multitasking and enjoys working in a fast-paced environment. You will play a key role in ensuring smooth administrative operations and delivering outstanding support to both clients and staff.<br><br>Responsibilities:<br>• Respond to inbound calls in a courteous and efficient manner, addressing inquiries and directing calls as needed.<br>• Perform accurate data entry tasks to maintain and update customer and client profiles.<br>• Prepare and generate reports to support various administrative functions.<br>• Manage clerical duties, including filing, document organization, and correspondence.<br>• Assist with receptionist duties, such as greeting visitors and handling incoming mail.<br>• Maintain accurate and up-to-date records to support efficient office operations.<br>• Coordinate administrative tasks to ensure timely completion of projects and workflows.<br>• Provide support to team members by managing schedules and appointments.<br>• Uphold confidentiality and integrity in all interactions and tasks.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Joliet, Illinois. This role requires strong organizational skills and the ability to handle a variety of tasks within the HR and Safety departments. If you thrive in a business casual environment and enjoy supporting multiple projects, this position offers a great opportunity to utilize your administrative expertise.</p><p><br></p><p>Responsibilities:</p><p>• Organize and review driver binders to ensure accuracy and compliance.</p><p>• Manage incoming and outgoing mail, including sorting and distributing packages.</p><p>• Input data into Excel spreadsheets with precision and attention to detail.</p><p>• Provide administrative support to HR and Safety departments as needed.</p><p>• Answer inbound calls and assist with receptionist duties.</p><p>• Conduct audits related to safety protocols and documentation.</p><p>• Maintain accurate records and ensure proper documentation.</p><p>• Assist with general office tasks to promote efficiency and organization.</p><p>• Collaborate with team members to complete assigned projects effectively.</p><p><br></p><p>The salary range for this position is $20 to $21/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information.</p>
We are looking for a dedicated Administrative Assistant to join our team in Edison, New Jersey. As the primary face of the office, this position requires an attentive and welcoming demeanor to manage reception and administrative tasks effectively. This is a long-term contract opportunity offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Greet visitors and clients at the front desk, ensuring an attentive and welcoming experience.<br>• Oversee day-to-day reception and front office management, including conference room scheduling and readiness.<br>• Conduct daily walkthroughs of the facility to ensure cleanliness and adequate office supplies.<br>• Manage mailroom operations, including shipping tasks through FedEx and other carriers.<br>• Order and maintain supplies for the pantry, copiers, and general office needs.<br>• Coordinate with building management to address equipment maintenance and cleanliness.<br>• Assist with preparing for client visits and special events as needed.<br>• Ensure adherence to security protocols, including ID badge management.<br>• Provide support for printing requests and other administrative functions.<br>• Collaborate with team members to handle additional tasks assigned by the supervisor.
<p>We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in Fishers, Indiana. This is a contract to hire position that requires a reliable and detail-oriented individual to support daily office operations. The ideal candidate will have excellent interpersonal skills and a proactive approach to handling administrative tasks efficiently.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Provide general administrative support to ensure smooth office operations.</p><p>• Manage inbound calls, offering assistance to clients and directing them to appropriate team members.</p><p>• Organize and maintain office records and documentation with accuracy.</p><p>• Perform data entry tasks promptly and with attention to detail.</p><p>• Greet visitors in a courteous manner and serve as the initial point of contact for the company.</p><p>• Collaborate with team members to address client inquiries and provide solutions.</p><p>• Assist with scheduling and calendar management to optimize workflow.</p><p>• Maintain a tidy and organized workspace that aligns with the company’s business casual environment.</p><p>• Support the team in preparing tax-related documents if needed.</p><p>• Utilize QuickBooks Online for basic accounting tasks, if applicable.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis. Based in Durham, North Carolina, this role offers the opportunity to support daily office operations and ensure smooth administrative processes. The ideal candidate will excel in organization, communication, and multitasking.<br><br>Responsibilities:<br>• Manage and respond to inbound calls with professionalism and efficiency.<br>• Perform accurate data entry tasks to maintain updated records and databases.<br>• Provide administrative support to ensure smooth office operations.<br>• Handle receptionist duties, including greeting visitors and managing inquiries.<br>• Organize and maintain files, documents, and office supplies.<br>• Schedule and coordinate meetings, appointments, and travel arrangements.<br>• Assist in preparing reports, presentations, and correspondence.<br>• Collaborate with team members to streamline administrative processes.<br>• Track and order office supplies to ensure availability.<br>• Support various ad hoc tasks as needed.
<p>We are looking for a <strong>PART-TIME</strong> detail-oriented Administrative Assistant to join our team in Carmel, Indiana. This part-time position offers the opportunity to play a key role in ensuring seamless office operations while providing high-level support to executives. The ideal candidate will excel in organization, communication, and multitasking, contributing to both day-to-day activities and larger projects such as event planning. This position is <strong>ON-SITE</strong> and <strong>Monday- Thursday 9:00am-3:00PM.</strong></p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors professionally, ensuring a welcoming experience.</p><p>• Oversee the visitor registration process and maintain adherence to security protocols.</p><p>• Manage office supplies inventory and coordinate restocking as needed.</p><p>• Handle mail distribution, including incoming, outgoing, and overnight deliveries.</p><p>• Act as the liaison with property management to address facilities maintenance and other operational needs.</p><p>• Maintain executive schedules by organizing meetings and arranging travel plans.</p><p>• Prepare presentations and materials for meetings, ensuring accuracy and timely delivery.</p><p>• Coordinate logistics for meetings, events, and annual conferences, including catering and supplies.</p><p>• Support special projects and assist with tasks related to insurance renewals.</p><p>• Perform additional administrative duties as assigned to ensure smooth office operations.</p>
<p>We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks.</p><p><br></p><p>Responsibilities:</p><p>• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.</p><p>• Process incoming and outgoing mail, including postage and sorting duties.</p><p>• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.</p><p>• Provide support for library updates, book distribution, and related library projects.</p><p>• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.</p><p>• Assist with travel arrangements and hotel bookings for staff.</p><p>• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.</p><p>• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.</p><p>• Set up and clean up for firm events, such as lunches and celebrations.</p><p>• Serve as a backup for the administrative assistant and operations coordinator when necessary.</p>
Seeking an Office Assistant in the Whitmore Lake, MI area. This role is fully onsite and designed to provide permanent front desk coverage. Hours are M-F 9:00 am - 5:00 pm with a half hour lunch, unless set schedule agreed otherwise. Pay up to $18/hr. <br><br>Description: <br>A Receptionist/Office Assistant position is available for a busy, fast paced office. <br>Must have knowledge/skills in some of the following areas: <br>• Answering Phone and directing calls - please phone manners a must<br>• Microsoft office, including EXCEL <br>• Spreadsheets <br>• Data entry and Number calculations <br>• Number calculations <br>• Clerical work on QuickBooks (experience not necessary but welcome) <br>• Filing <br>• Ordering lunch <br>• Making copies <br>• Making phone payments to suppliers <br><br>Skills Preferred: <br>• Dependable <br>• Detail-oriented <br>• Adaptable <br>• Answer multi-line telephone <br>• Able to multitask <br>• Work well with others <br>• A self-starter <br>• Trustworthy
<p>We are looking for a detail-oriented Administrative Assistant to support daily office operations in Yorktown, Virginia. This Contract position requires someone who can handle multiple tasks, maintain excellent communication skills, and deliver exceptional organizational support. If you have a strong background in administrative functions and thrive in a dynamic environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize administrative tasks to ensure smooth office operations.</p><p>• Answer and direct inbound calls promptly while maintaining courteous phone etiquette.</p><p>• Perform accurate data entry and ensure records are up-to-date.</p><p>• Act as the first point of contact by welcoming visitors and managing receptionist duties.</p><p>• Assist with scheduling meetings and coordinating calendars for the team.</p><p>• Sustain digital media projects such as programs and bulletins and maintain digital documentation.</p><p>• Collaborate with team members to ensure efficient workflow and communication.</p><p>• Handle correspondence and ensure timely responses to inquiries.</p><p>• Maintain and order office supplies as needed to support daily activities.</p><p>• Uphold confidentiality and integrity in handling sensitive information.</p>
<p><strong>Job Description:</strong></p><p>We are seeking a professional, motivated, and detail-oriented Receptionist for a temporary 2-month contract role in Tuscaloosa, AL. As the first point of contact for clients, visitors, and employees, the Receptionist will play a key role in creating a welcoming and positive environment while providing administrative support. This is an excellent opportunity for an organized individual looking to showcase their skills in a fast-paced office setting.</p>
<p>We are looking for an Administrative Assistant to join our team in Latham, New York. In this long-term contract role, you will play a key part in ensuring efficient administrative operations and supporting various departments. This position is ideal for someone who thrives in a dynamic environment and enjoys contributing to process improvements.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule interviews efficiently, ensuring all logistics are handled smoothly.</p><p>• Utilize Microsoft Office tools to manage administrative tasks and maintain organized records.</p><p>• Track and report expenses </p><p>• Collaborate with different departments to assist in projects aimed at improving internal processes.</p><p>• Deliver exceptional customer service by addressing inquiries and providing timely support.</p><p>• Enter and manage data accurately to support various administrative functions.</p><p>• Prepare detailed expense reports and ensure compliance with organizational policies.</p><p>• Support team members with miscellaneous administrative tasks as needed.</p><p>• Maintain a well-organized and welcoming office environment for employees and visitors.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Fall River, Massachusetts. This Contract position involves providing support in a fast-paced environment while interacting with a diverse student population. The ideal candidate will excel in multitasking and maintaining a high standard of conduct in a front-facing role.<br><br>Responsibilities:<br>• Provide administrative support to ensure smooth day-to-day operations.<br>• Handle inbound calls efficiently, addressing inquiries and directing calls appropriately.<br>• Maintain accurate records and perform data entry tasks with attention to detail.<br>• Serve as the first point of contact for visitors, delivering exceptional receptionist duties.<br>• Collaborate with team members to manage office workflows and prioritize tasks.<br>• Utilize software systems, such as Banner or Lucian, to complete administrative processes.<br>• Assist with scheduling and coordination of meetings and events.<br>• Ensure consistent phone coverage and respond promptly to incoming communications.<br>• Support student-related activities by addressing their needs and concerns.<br>• Foster a detail-oriented and welcoming environment in all interactions.
<p>We are looking for a motivated and detail-oriented Administrative Assistant to join our team. This is a contract to permanent position, offering an excellent opportunity for growth and flexibility within a dynamic environment. The successful candidate will play a key role in supporting office operations, ensuring smooth day-to-day activities, and providing exceptional customer service to members and visitors.</p><p> </p><p><strong>Hours</strong> can be flexible if you’re open to part time or full time we can accommodate </p><p> </p><p><strong>Pay</strong>: $20/hr </p><p> </p><p><strong>Responsibilities:</strong></p><ul><li>Manage front-desk operations, including opening and closing the office daily.</li><li>Respond to emails and inquiries in the center inbox, scheduling meetings and maintaining effective communication.</li><li>Deliver outstanding customer service to both members and visitors, addressing their needs promptly and professionally.</li><li>Conduct office tours as needed, showcasing the space and services to potential clients.</li><li>Serve as the primary on-site point of contact while collaborating with remote team members.</li><li>Maintain an organized and efficient workspace, adhering to business casual dress standards.</li><li>Assist in administrative tasks such as data entry and maintaining records.</li><li>Coordinate timecard submissions and communicate with remote management as required.</li></ul><p> </p><p>If you’re interested or know someone who might be please call the office at 603-864-6468. </p><p> </p>
<p>We are looking for a detail-oriented Part-time Administrative Assistant to join our team on a long-term contract basis located in the Greater Philadelphia Region. In this role, you will support various administrative functions, ensuring the smooth operation of departmental activities and communications. The Ideal Part-time Administrative Assistant candidates will possess excellent organizational skills and the ability to manage multiple tasks efficiently while maintaining professionalism.</p><p><br></p><p>What you get to do every single day:</p><p>• Provide comprehensive administrative support to the Director of Student Success Initiatives, ensuring tasks are completed accurately and on time.</p><p>• Create, organize, and update reports using Microsoft Excel and Word to assist with departmental needs.</p><p>• Conduct basic research to gather and compile information, preparing detailed reports and summaries using Excel and Word.</p><p>• Develop and refine presentations using PowerPoint to support internal and external communications.</p><p>• Handle inquiries from both internal and external sources, redirecting calls, and accurately taking messages as needed.</p><p>• Collaborate on departmental projects and participate in committee activities as assigned.</p><p>• Maintain a well-organized workspace and assist in ensuring smooth day-to-day operations within the department.</p>
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in New York, New York. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and efficient administrative support. This position requires excellent communication skills and the ability to manage tasks in a fast-paced corporate environment.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring they feel welcomed and directed appropriately.<br>• Answer incoming calls through a multi-line phone system and transfer calls to the correct departments.<br>• Manage the delivery and sorting of incoming mail and packages.<br>• Handle sensitive and confidential information with discretion and attention to detail.<br>• Assist with administrative tasks such as scheduling and document preparation.<br>• Communicate effectively with clients and managers regarding deadlines and job-related matters.<br>• Operate a switchboard system and maintain smooth workflow for incoming and outgoing communications.<br>• Support additional projects and tasks as assigned by management.<br>• Ensure the reception area remains tidy and organized at all times.<br>• Collaborate with team members to improve office operations and efficiency.
<p>Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you!</p><p><br></p><p>Primary Duties</p><p>· Answer incoming calls</p><p>· Data entry of legal documents</p><p>· Schedule appointments/Calendar Management</p><p>· Timely email correspondence</p><p>· Handle incoming/outgoing mail</p><p>· Prepare and file internal documents</p><p>· Assist the Accountant with projects when needed</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New Orleans, Louisiana. In this role, you will play a key part in supporting daily office operations, ensuring tasks are handled efficiently, and maintaining a well-organized environment. This position is ideal for someone who thrives in a fast-paced setting and enjoys performing a variety of administrative duties.<br><br>Responsibilities:<br>• Manage incoming phone calls and direct them to the appropriate team members or departments.<br>• Perform data entry tasks with accuracy to support organizational records and processes.<br>• Provide general administrative support, including scheduling, filing, and maintaining office organization.<br>• Greet visitors and clients, ensuring a welcoming and organized atmosphere.<br>• Utilize Microsoft Office Suite to create documents, spreadsheets, and presentations as needed.<br>• Assist with coordinating meetings, preparing agendas, and taking minutes.<br>• Handle incoming and outgoing correspondence, ensuring timely distribution.<br>• Maintain office supplies and coordinate with vendors to address any operational needs.<br>• Collaborate with team members to support special projects or initiatives.<br>• Address general inquiries and provide information as required.
We are looking for a dedicated Administrative Assistant to join our team in Memphis, Tennessee. This is a long-term contract position that offers an excellent opportunity for someone with strong organizational and communication skills. The ideal candidate will play a pivotal role in supporting daily administrative operations and ensuring the office runs smoothly.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure efficient office operations.<br>• Answer incoming calls professionally and direct inquiries to the appropriate departments.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Manage receptionist duties, including greeting visitors and handling correspondence.<br>• Assist with scheduling meetings, coordinating appointments, and maintaining calendars.<br>• Organize and maintain office files and documentation for easy access.<br>• Prepare reports, presentations, and other documents as needed.<br>• Support team members with various administrative tasks to meet deadlines.<br>• Ensure office supplies are stocked and handle procurement when necessary.<br>• Maintain confidentiality when handling sensitive information and records.
We are looking for an organized and detail-oriented Office Assistant to join our team in Charlotte, North Carolina. In this Contract to permanent position, you will play a key role in ensuring smooth day-to-day operations while supporting various administrative and event coordination tasks. This opportunity is ideal for someone who thrives in a dynamic environment and has a strong ability to manage priorities effectively.<br><br>Responsibilities:<br>• Coordinate office events, including seasonal gatherings, holiday celebrations, and wellness initiatives, to enhance engagement and collaboration.<br>• Manage executive-level calendars, schedule meetings, and ensure seamless coordination of appointments.<br>• Prepare and submit expense reports, arrange travel bookings, and handle additional administrative tasks as required.<br>• Handle sensitive and confidential information with discretion and professionalism.<br>• Organize schedules for onsite visitors and traveling employees from other office locations.<br>• Respond to meeting and information requests promptly, providing clear and accurate support.<br>• Assist with outgoing packages and ensure timely ordering of miscellaneous office supplies.<br>• Answer inbound calls, scan documents, and perform general receptionist duties to maintain efficient office operations.
