We are looking for a dedicated Administrative Coordinator to join our team in Washington, District of Columbia. This long-term contract position is ideal for a highly organized individual who can effectively manage administrative tasks, support team operations, and maintain smooth office workflows. The role offers an opportunity to contribute to a dynamic environment by ensuring that day-to-day activities are executed efficiently and professionally.<br><br>Responsibilities:<br>• Organize and oversee schedules, appointments, and travel arrangements to ensure effective time management.<br>• Prepare, proofread, and edit various documents, reports, and presentations with a focus on accuracy and clarity.<br>• Maintain and update records, files, and databases to ensure data is easily accessible and well-organized.<br>• Manage office supplies by monitoring inventory levels and placing orders as needed.<br>• Coordinate meetings by preparing agendas, scheduling attendees, and documenting detailed minutes.<br>• Provide administrative support for specific projects, ensuring all tasks are completed efficiently and on time.<br>• Assist with tracking expenses, processing reimbursements, and monitoring budget-related activities.<br>• Serve as a point of contact for internal and external communications, including answering inbound calls.<br>• Ensure office equipment is functioning properly and coordinate repairs or replacements when necessary.
We are looking for a dedicated and personable Office Coordinator to join our team in La Cañada Flintridge, California. In this role, you will be the first point of contact for clients and visitors, ensuring a welcoming and organized environment. This is a contract-to-permanent position offering an excellent opportunity to grow within a supportive healthcare setting.<br><br>Responsibilities:<br>• Greet clients and visitors warmly, creating a positive and welcoming first impression.<br>• Handle patient check-ins and check-outs, including processing payments and providing receipts.<br>• Accurately input and update patient demographic and insurance details in the system.<br>• Manage scheduling tasks such as confirming, canceling, and rescheduling appointments.<br>• Assist new clients through the intake process, ensuring they feel comfortable and supported.<br>• Maintain confidentiality and adhere to organizational policies and standards.<br>• Ensure the front office and waiting area remain clean, organized, and inviting.<br>• Respond to phone inquiries and direct calls to the appropriate team members.<br>• Support administrative tasks such as data entry and record-keeping.
<p>Are you highly organized, proactive, and looking for a chance to grow within an organization? Join a dynamic and expanding team as an Office Coordinator! This contract-to-hire opportunity offers you the chance to play a vital role in ensuring seamless office operations, managing IT equipment inventory, event planning, scheduling meetings, and overseeing fleet coordination—all while fostering a collaborative and positive workplace atmosphere. As the Office Coordinator, you'll be at the heart of ensuring day-to-day office operations run smoothly, helping create an efficient and productive environment for your team. You will oversee activities that keep the office functional, organized, and welcoming!</p><ul><li>Ensure a well-organized and compliant work environment by managing daily operations, office supplies, mail/courier services, and adherence to company policies (including health and safety standards).</li><li>Maintain accurate inventory records, coordinate employee onboarding/offboarding IT needs, assist with troubleshooting, and collaborate with IT teams on upgrades, repairs, and replacements.</li><li>Oversee fleet utilization, maintenance, mileage tracking, and vendor relationships to ensure efficiency and cost-effective solutions.</li><li>Assist with scheduling, meeting coordination, report preparation, and event planning—including team-building activities and corporate gatherings.</li><li> Ensure compliance with internal and external standards covering office operations, IT resources, and fleet protocols.</li></ul>
<p>We are looking for a dedicated Front Desk Office Coordinator to join our team in Charlotte, North Carolina. In this contract role, you will play a key part in ensuring the smooth daily operations of our office and providing exceptional support to employees and visitors. This position is ideal for someone with strong organizational skills and a passion for maintaining a welcoming and efficient work environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist guests and vendors, ensuring a positive and attentive experience for all visitors.</p><p>• Manage incoming and outgoing mail, including sorting, organizing, and preparing packages for delivery.</p><p>• Conduct regular walkthroughs of office and kitchen spaces to ensure supplies are stocked and areas are well-maintained.</p><p>• Provide logistical support for events, including setting up light furniture and arranging food as needed.</p><p>• Assist with audiovisual setup and troubleshooting to support meetings and events.</p><p>• Collaborate with vendors to coordinate deliveries and manage service schedules.</p><p>• Monitor and maintain purchase orders and ensure timely procurement of office supplies.</p><p>• Address any facility-related concerns promptly to maintain a functional and comfortable office environment.</p>
<p>Robert Half is currently working a client on their search for an Office Administrator with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Coordinate office tasks</p><p>· Greet and assist visitors</p><p>· Order office supplies</p><p>· Maintain client records</p><p>· Calendar Management</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
<p>Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you!</p><p><br></p><p>Primary Duties</p><p>· Answer incoming calls</p><p>· Data entry of legal documents</p><p>· Schedule appointments/Calendar Management</p><p>· Timely email correspondence</p><p>· Handle incoming/outgoing mail</p><p>· Prepare and file internal documents</p><p>· Assist the Accountant with projects when needed</p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract to hire basis in Dallas, Texas. This role is ideal for someone who thrives in a fast-paced environment and enjoys performing administrative and clerical tasks to support daily operations. If you have strong organizational skills and a proactive attitude, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><ul><li>Oversee and manage day-to-day office operations, ensuring all administrative tasks are completed efficiently and on time.</li><li>Coordinate scheduling for catering events, liaising with clients, kitchen staff, and delivery teams to ensure seamless execution.</li><li>Manage office inventory, supplies, and equipment, ensuring the office is fully stocked and functional.</li><li>Act as the primary point of contact for vendors, suppliers, and service providers, negotiating contracts and managing relationships.</li><li>Handle bookkeeping duties, including processing invoices, reconciling expenses, and managing accounts payable/receivable.</li><li>Support hiring, onboarding, and training processes for new office and administrative staff.</li><li>Implement and maintain organizational systems and office procedures to improve efficiency and workflow.</li><li>Assist the executive team with calendar management, travel arrangements, and other executive support tasks.</li><li>Ensure compliance with company policies, health and safety regulations, and local industry standards.</li><li>Provide excellent customer service by addressing client inquiries and resolving issues in a timely manner.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Fairfax, Virginia. In this role, you will provide essential administrative support, ensuring smooth office operations. This position is for someone who wants to work part time Monday through Thursday 9 am to 3 pm.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain files to ensure easy access and retrieval.</p><p>• Handling caterings, picking up catering orders, meeting scheduling and supporting various executive staff.</p><p>• Answer incoming calls and direct inquiries to the appropriate team members.</p><p>• Provide project support.</p><p>• Support administrative needs by coordinating schedules and assisting with general office operations.</p><p><br></p>
<p>We are looking for a detail-oriented Office Assistant to join our team in Homestead, Florida. This is a long-term contract position offering an excellent opportunity to contribute to the smooth operation of administrative tasks. The ideal candidate will be bilingual and comfortable handling reception duties, document management, and general clerical work.</p><p><br></p><p>Responsibilities:</p><p>• Manage reception duties, including welcoming visitors and directing them to appropriate personnel.</p><p>• Handle inbound calls efficiently, providing information or redirecting calls as needed.</p><p>• Organize and scan documents to ensure proper digital storage and accessibility.</p><p>• Perform a variety of clerical tasks such as preparing correspondence, maintaining files, and scheduling appointments.</p><p>• Support daily office operations by assisting with administrative tasks and ensuring a well-organized workspace.</p><p><br></p><p>Please send your resume to Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Brusly, Louisiana. This role offers an opportunity to contribute to daily administrative operations in a supportive and organized environment. The position is scheduled for 30 hours per week and will run until the end of the year.</p><p><br></p><p>Responsibilities:</p><p>• Perform a variety of clerical tasks to support office operations.</p><p>• Organize and maintain files to ensure easy access and retrieval.</p><p>• Scan documents and ensure proper digital storage.</p><p>• Answer incoming calls and direct inquiries to the appropriate team members.</p><p>• Assist with general receptionist duties, including greeting visitors and managing front-desk activities.</p>
We are looking for a detail-oriented Office Assistant for a contract position in Saint Paul, Minnesota. The successful candidate will play a key role in supporting office operations, financial processes, and executive assistance to ensure the smooth functioning of daily activities. This position requires a proactive individual who excels in administrative tasks and thrives in a dynamic, mission-driven environment.<br><br>Responsibilities:<br>• Receive, sort, and distribute incoming mail and packages to appropriate recipients.<br>• Maintain an organized and welcoming office environment, ensuring resources align with organizational goals.<br>• Monitor inventory levels and coordinate the replenishment of office supplies and materials.<br>• Process invoices and ensure timely entry into financial systems for payment.<br>• Assist staff with credit card receipt management, expense reimbursements, and submission processes.<br>• Handle donation processing and collaborate with the team to manage donor acknowledgements.<br>• Provide administrative support to the President, including managing schedules and coordinating tasks.<br>• Prepare and distribute materials for Board and Committee meetings, ensuring timely delivery and quorum requirements.<br>• Answer inbound calls professionally and assist with general inquiries.<br>• Scan and organize documents, maintaining accurate records for office use.
Seeking an Office Assistant in the Whitmore Lake, MI area. This role is fully onsite and designed to provide permanent front desk coverage. Hours are M-F 9:00 am - 5:00 pm with a half hour lunch, unless set schedule agreed otherwise. Pay up to $18/hr. <br><br>Description: <br>A Receptionist/Office Assistant position is available for a busy, fast paced office. <br>Must have knowledge/skills in some of the following areas: <br>• Answering Phone and directing calls - please phone manners a must<br>• Microsoft office, including EXCEL <br>• Spreadsheets <br>• Data entry and Number calculations <br>• Number calculations <br>• Clerical work on QuickBooks (experience not necessary but welcome) <br>• Filing <br>• Ordering lunch <br>• Making copies <br>• Making phone payments to suppliers <br><br>Skills Preferred: <br>• Dependable <br>• Detail-oriented <br>• Adaptable <br>• Answer multi-line telephone <br>• Able to multitask <br>• Work well with others <br>• A self-starter <br>• Trustworthy
<p>Robert Half is working with a company in need of an experienced and organized Office Manager to oversee administrative operations and ensure the office runs efficiently. This role is ideal for a confident and proactive professional with strong leadership skills and a knack for problem-solving. The right candidate will be able to manage various tasks simultaneously while maintaining a positive and professional office environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Supervise and manage daily office operations, including workflow, scheduling, and resource allocation.</li><li>Oversee administrative staff, providing training, mentorship, and performance evaluations.</li><li>Coordinate office logistics, including ordering supplies, managing vendor relationships, and overseeing facilities management.</li><li>Ensure compliance with company policies and procedures.</li><li>Manage budgets, oversee expense reporting, and analyze cost-saving opportunities for office operations.</li><li>Maintain records and documentation, ensuring accuracy, organization, and compliance with standards.</li><li>Act as the point of contact for employees and external partners, resolving issues promptly.</li><li>Support staff recruitment, onboarding, and HR administrative processes as needed.</li><li>Drive office-wide productivity, morale, and team collaboration.</li></ul><p><br></p>
We are looking for a detail-oriented and bilingual Office Manager to join our team in Houston, Texas. This Contract to permanent position is part-time, requiring 32 hours per week across four days, with Monday and Friday being essential workdays. The ideal candidate will oversee administrative tasks, maintain a well-organized and efficient office environment, and coordinate logistics to ensure smooth daily operations.<br><br>Responsibilities:<br>• Manage office supplies, ensuring inventory is stocked and organized to meet operational needs.<br>• Coordinate calendars, office events, and employee onboarding activities while maintaining an organized schedule.<br>• Prepare and submit expense reports using Concur or similar tools, ensuring accuracy and timely submissions.<br>• Handle receptionist duties, including greeting visitors and managing incoming calls in a courteous and efficient manner.<br>• Assist with planning and coordinating executive meetings and office breakfasts.<br>• Maintain a clean and organized office environment, ensuring spaces are tidy and presentable.<br>• Collaborate with team members to support administrative tasks and enhance overall office efficiency.<br>• Provide bilingual support in Spanish for communication and documentation needs.<br>• Monitor accounts payable processes and ensure timely payments to vendors.
<p>We’re looking for a versatile and detail-oriented professional to support our team across multiple departments. This role is ideal for someone who thrives in a dynamic environment and enjoys keeping operations running smoothly behind the scenes.</p><p><br></p><p><strong>What You’ll Do</strong></p><p><br></p><p><strong>Office Operations</strong></p><ul><li>Organize calendars and coordinate meetings, including preparing materials and logistics</li><li>Support planning and execution of offsite events, trainings, and team gatherings</li><li>Keep the office environment clean and organized through daily walkthroughs</li><li>Monitor and replenish office supplies</li><li>Serve as the first point of contact for visitors and incoming calls</li><li>Handle mail pickup, sorting, and distribution</li><li>Manage shipping and receiving processes with carriers like FedEx and UPS</li><li>Assist with onboarding setup for new team members</li></ul><p><strong>Administrative & Financial Tasks</strong></p><ul><li>Digitize invoices</li><li>Reconcile monthly credit card transactions and follow up on missing documentation</li><li>Provide cross-functional administrative support to Finance, Operations, and Estimating</li><li>Track and order branded merchandise inventory</li><li>Prepare and post compliance signage for job sites</li><li>Distribute weekly paperwork to field staff</li><li>Update and display revenue tracking visuals</li><li>Participate in resource planning meetings and maintain labor schedules</li><li>Maintain and update equipment records and listings</li><li>Develop forms and workflows to streamline equipment tracking</li><li>Support asset lifecycle management including DMV paperwork and sale postings</li><li>Track equipment usage, rentals, and inspections weekly</li><li>Coordinate vehicle registrations and insurance renewals</li><li>Maintain digital systems and server files related to equipment</li><li>Create visual tags and maintain tool inventories</li><li>Manage Safety documentation and assist with training logistics</li></ul><p><strong>HR & Employee Engagement</strong></p><ul><li>Coordinate employee recognition programs and bulletin board updates</li><li>Prepare materials for interviews and HR-related meetings</li></ul><p><strong>Digital & Social Media Management</strong></p><ul><li>Maintain and update content across social media platforms (LinkedIn, Facebook, Instagram)</li><li>Support internal communications via the company intranet</li></ul><p><br></p><ul><li><br></li></ul><p><br></p>
<p>We are seeking an experienced and resourceful <strong>Office Administrator</strong> to oversee the day-to-day operations of a busy office environment. The ideal candidate will bring a solutions-oriented mindset to ensure the smooth functioning of office logistics, vendor management, and administrative support. This position is 100% on-site and requires excellent organizational and multitasking skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Monitor office supply inventory and place orders as needed.</li><li>Act as the first point of contact for incoming calls and visitors, providing excellent customer service.</li><li>Manage vendor relationships, ensuring timely delivery of services and supplies.</li><li>Coordinate office maintenance and repairs in collaboration with external service providers.</li><li>Assist with the preparation of reports, presentations, and other administrative documents.</li><li>Support team events and meetings, including scheduling, note-taking, and room set-up.</li></ul><p><br></p>
<p><strong><u>Office Administrator</u></strong></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p>*Fully onsite - 5 days per week in office role*</p><p><br></p><p>Robert Half has partnered with a well-respected and established organization in their search of an administrative professional to be the 'face and voice' of their business! This role will triage incoming phone calls, maintain the front lobby area, and support member of the executive team directly. Ideal background includes strong administrative and customer service experience, pleasant demeanor for all in-person/phone/email communications with internal and external professionals. We are looking for an organized and detail-oriented <strong><u>Office Administrator </u></strong>as this role is vital in ensuring smooth daily operations and providing exceptional administrative support across various functions. If you excel in multitasking, thrive in fast-paced environments, and have a knack for delivering top-notch customer service, we encourage you to apply.</p><p><br></p><p><u>Responsibilities:</u></p><ul><li>Promptly manage incoming calls, emails, and visitors with professionalism </li><li>Maintain office calendars, coordinate meetings and travel for executive team.</li><li>Manage office supply orders for breakroom and restroom supplies</li><li>Maintain a tidy reception, handle incoming and outgoing mail.</li><li>Coordinate leadership team meetings and company events </li><li>Expense reports processing </li></ul><p>**Our client offers a very robust benefit package for all employees as well as a collaborative environment**</p><p><br></p><p><strong>For immediate consideration,</strong> please apply today and/or email your resume to: <u>Drew.Schroll@RobertHalf com.</u> All inquiries will remain confidential. </p><p><br></p>
We are looking for a highly organized and proactive Office Administrator to join our team in Austin, Texas. This is a Contract position where you will play a key role in ensuring the smooth daily operations of our office and creating a welcoming environment for employees and visitors. The ideal candidate thrives in a fast-paced, collaborative setting and enjoys taking ownership of tasks to support the team’s success.<br><br>Responsibilities:<br>• Oversee the daily operations of the office by maintaining cleanliness, managing supplies, and ensuring all common areas are well-organized and fully operational.<br>• Serve as the primary point of contact for visitors, vendors, and team members, ensuring all interactions are thoughtful and welcoming.<br>• Plan and coordinate company events, meetings, and celebrations, handling logistics to ensure smooth execution and alignment with company culture.<br>• Facilitate onboarding for new hires, including setting up workstations, organizing technology needs, and conducting in-office orientation sessions.<br>• Manage calendars, travel arrangements, and administrative tasks with accuracy and attention to detail.<br>• Ensure all office technology, such as conference rooms and A/V equipment, is functioning properly to support seamless collaboration.<br>• Proactively identify and address office needs, ensuring all deliverables are completed efficiently and effectively.<br>• Take initiative to solve problems and assist with any additional tasks required to maintain a productive work environment.<br>• Develop and implement processes to improve office operations and enhance team efficiency.
<p>We are seeking a temp to hire Office Coordinator to play a pivotal role in ensuring smooth office operations and maintaining an exceptional environment. We value teamwork, organization, and providing outstanding service. As our Office Coordinator, you will be responsible for maintaining a well-functioning office space and delivering excellent support across several areas, including administrative tasks, customer service, and event coordination.</p><p><br></p><p>Your key responsibilities include:</p><ul><li>Ensure the office remains organized, clean, and welcoming.</li><li>Prepare workspaces for new hires by ensuring desks and equipment are ready ahead of their start dates.</li><li>Maintain office snacks, beverages, equipment, and supplies by ordering and tracking inventory while adhering to budget requirements.</li><li>Answer phone calls and assist with inquiries.</li><li>Serve as the first point of contact for all visitors to promote a positive impression of the company.</li><li>Coordinate with vendors such as cleaning services, landlords, delivery providers, and office supply vendors.</li><li>Handle administrative tasks, including scheduling conference rooms, filing documents, and scanning.</li><li>Complete local errands such as shipping packages, purchasing supplies, or lunch pickups within walking distance of the office.</li><li>Prepare conference and office spaces for meetings and events, including setup and cleanup.</li><li>Assist with planning celebrations for employees, such as birthdays, work anniversaries, and milestone recognition efforts.</li></ul>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Kingston, New Jersey. This role involves providing crucial administrative support to ensure smooth daily operations. If you have a keen eye for organization and enjoy working in a healthcare environment, this position offers an excellent opportunity to grow your skills.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized environment.<br>• Perform essential administrative tasks such as document filing, faxing, and word processing.<br>• Provide support for team projects by coordinating tasks and maintaining accurate records.<br>• Conduct online research to gather relevant information for various assignments.<br>• Prepare and edit presentations, ensuring they meet high-quality standards.<br>• Manage incoming and outgoing mail, including mail merges as necessary.<br>• Maintain office supplies and equipment to ensure uninterrupted workflow.<br>• Collaborate with team members to address operational needs and improve efficiency.<br>• Uphold confidentiality standards when handling sensitive information.<br>• Ensure all tasks are completed in compliance with organizational policies.
<p>We are in search of an Office Manager/Bookkeeper to become a part of our dynamic team. This role is based in Manassas, Virginia, and involves overseeing a range of administrative and financial tasks, including the management of accounts payable and receivable, payroll, and fiscal reporting. You will also supervise supply activities and maintain personnel records.</p><p><br></p><p>Responsibilities:</p><p>• Accurately and efficiently process customer credit applications</p><p>• Maintain precise records of all accounting activities</p><p>• Prepare and administer payrolls and various employee benefit programs</p><p>• Oversee the preparation of monthly operations reports, financial statements, schedules, and statistical data</p><p>• Supervise supply activities, as well as the repair, maintenance, or alteration of buildings and equipment</p><p>• Process requisitions for supplies, materials, and equipment</p><p>• Work in collaboration with the CPA for tax completion</p><p>• Co-sign checks and vouchers concerning purchase orders, travel expenses, vendor claims, and other expenditures</p><p>• Analyze expenditures and other financial data to inform business decisions</p><p>• Establish and maintain accounting procedures, fiscal reporting requirements, and budget work programs</p><p><br></p><p>If interested, please message Ian Gainor via LinkedIn</p>
We are looking for an experienced Office Manager to join our team in Boulder, Colorado. This Contract-to-permanent position requires a detail-oriented individual with strong organizational and communication skills to oversee daily office operations, manage supplies, and support financial functions. The ideal candidate will play a vital role in ensuring the office runs efficiently while maintaining a positive and productive environment.<br><br>Responsibilities:<br>• Coordinate and oversee day-to-day administrative tasks to ensure smooth office operations.<br>• Manage office supplies, including ordering, inventory tracking, and maintaining stock levels.<br>• Handle accounts payable and receivable processes, ensuring accuracy and timely completion.<br>• Serve as the first point of contact by answering multi-line phone systems and greeting visitors in a detail-oriented manner.<br>• Support sales efforts by assisting with pre-sales tasks, B2B communications, and sales calls.<br>• Maintain vendor relationships and ensure effective communication for supply and service needs.<br>• Utilize Sage MAS 90 and Microsoft Excel for billing, inventory tracking, and accounting functions.<br>• Manage ticketing systems to track and resolve operational issues efficiently.<br>• Prepare for year-end closings and assist with financial reporting when required.<br>• Ensure email communications are clear and timely, addressing customer and vendor inquiries.
<p>Innovative firm located in Northern Delaware Area is looking to staff a highly organized, proactive, and detail-oriented Office Manager to oversee day-to-day administrative operations. In this role, you will assist with data entry, drafting email correspondence, assisting with maintaining vendor records, overseeing meeting coordination, assisting with accounts payable transactions, vendor invoicing, processing expense reports, maintaining office inventory, and perform bookkeeping tasks. In this Office Manager role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Process vendor invoices and payments</p><p>· Organize office operations and procedures</p><p>· Compliance Management – HIPAA/OSHA</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p><p>· Support budgeting and bookkeeping procedures</p>
<p>We are looking for a personable and organized Office Assistant to join our team in Angels Camp California. In this role, you will serve as the first point of contact for clients and visitors, providing outstanding customer service while managing administrative tasks effectively. This is a Contract position within the insurance industry, offering an excellent opportunity to contribute to a dynamic and fast-paced office environment. Goal is industry experience and preferably licensed. </p><p><br></p><p>Responsibilities:</p><p>• Welcome clients and guests warmly, ensuring a meticulous and friendly reception experience.</p><p>• Answer incoming calls, take accurate messages, and respond to inquiries regarding insurance policies and procedures.</p><p>• Manage appointment scheduling and maintain an organized calendar for the office.</p><p>• Handle administrative duties such as filing, data entry, scanning, and distributing documents.</p><p>• Prepare correspondence, reports, and other essential materials in a timely manner.</p><p>• Keep the reception area clean, organized, and presentable.</p><p>• Process both incoming and outgoing mail efficiently.</p><p>• Support internal teams with various administrative tasks as needed.</p>
<p>Looking to elevate your career? We’re on the hunt for an exceptional Office Manager to join our dynamic team in Harrisburg, Pennsylvania! If you thrive in a fast-paced environment, have a proven track record in administrative and financial services, and bring sharp organizational and tech-savvy skills to the table, we want to hear from you! This is more than just an office role—it’s an opportunity to become an integral part of a growing team where your expertise will truly shine.</p><p><br></p><p>What You'll Do:</p><ul><li>Keep the gears turning by overseeing daily office operations, guaranteeing seamless workflows and vibrant productivity.</li><li>Take charge of accounts payable—process invoices promptly, track payments like a pro, and maintain accurate financial records.</li><li>Be the hero of supply management, ensuring the office never runs low on essential resources.</li><li>Welcome with a smile—you’ll be the face of the office as the receptionist, greeting guests and handling calls with professionalism.</li><li>Master the art of scheduling by coordinating administrative tasks and managing calendars with precision and care.</li><li>Ensure excellence and compliance—every activity in the office should reflect company policies and procedures.</li><li>Create impeccable reports, organize documentation, and support team communications using Microsoft Office tools with ease.</li><li>Showcase your financial expertise: Assist with finance-related tasks, leveraging your knowledge of personal finance, 401(k) plans, Roth IRAs, and general investment principles to support advisors and enhance client service.</li></ul><p><br></p>
