We are looking for a detail-oriented Office Assistant for a contract position in Saint Paul, Minnesota. The successful candidate will play a key role in supporting office operations, financial processes, and executive assistance to ensure the smooth functioning of daily activities. This position requires a proactive individual who excels in administrative tasks and thrives in a dynamic, mission-driven environment. Responsibilities: • Receive, sort, and distribute incoming mail and packages to appropriate recipients. • Maintain an organized and welcoming office environment, ensuring resources align with organizational goals. • Monitor inventory levels and coordinate the replenishment of office supplies and materials. • Process invoices and ensure timely entry into financial systems for payment. • Assist staff with credit card receipt management, expense reimbursements, and submission processes. • Handle donation processing and collaborate with the team to manage donor acknowledgements. • Provide administrative support to the President, including managing schedules and coordinating tasks. • Prepare and distribute materials for Board and Committee meetings, ensuring timely delivery and quorum requirements. • Answer inbound calls professionally and assist with general inquiries. • Scan and organize documents, maintaining accurate records for office use.

• Proven experience in administrative support, including receptionist duties and clerical tasks. • Advanced skills in Microsoft Office, Google Workspace, and familiarity with financial or nonprofit software systems. • Strong communication skills, both written and verbal, with a detail-oriented approach. • Ability to manage multiple priorities effectively and meet deadlines with accuracy. • Demonstrated commitment to supporting educational opportunities for children from diverse backgrounds. • Experience working with executive leaders and boards, maintaining confidentiality at all times. • Exceptional organizational skills and attention to detail. • Familiarity with document scanning and data entry processes.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Saint Paul, MN
onsite
Temporary
14.25 - 17.00 USD / Hourly
We are looking for a detail-oriented Office Assistant for a contract position in Saint Paul, Minnesota. The successful candidate will play a key role in supporting office operations, financial processes, and executive assistance to ensure the smooth functioning of daily activities. This position requires a proactive individual who excels in administrative tasks and thrives in a dynamic, mission-driven environment. Responsibilities: • Receive, sort, and distribute incoming mail and packages to appropriate recipients. • Maintain an organized and welcoming office environment, ensuring resources align with organizational goals. • Monitor inventory levels and coordinate the replenishment of office supplies and materials. • Process invoices and ensure timely entry into financial systems for payment. • Assist staff with credit card receipt management, expense reimbursements, and submission processes. • Handle donation processing and collaborate with the team to manage donor acknowledgements. • Provide administrative support to the President, including managing schedules and coordinating tasks. • Prepare and distribute materials for Board and Committee meetings, ensuring timely delivery and quorum requirements. • Answer inbound calls professionally and assist with general inquiries. • Scan and organize documents, maintaining accurate records for office use.
2025-10-16T20:59:02Z