<p>We are looking for an Administrative Assistant in Honolulu. The Administrative Assistant supports a busy healthcare facility by managing front office operations, patient scheduling, records management, and communications with medical staff and patients. This role requires exceptional organizational skills, attention to detail, and the ability to manage confidential information in a fast-paced environment. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist patients and visitors, ensuring a positive experience.</li><li>Schedule appointments and coordinate patient flow with healthcare providers.</li><li>Prepare, update, and maintain medical records with accuracy and confidentiality.</li><li>Answer phones, respond to inquiries, and route calls as appropriate.</li><li>Process insurance forms and other patient documents.</li><li>Manage correspondence, including emails and letters.</li><li>Order and maintain office and clinical supplies.</li><li>Assist in the preparation and submission of reports.</li><li>Support administrative projects as assigned by management.</li></ul>
<p>We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only.</p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul><p><br></p>
<p>⭐ <strong>Now Hiring: Administrative Assistant in Macon, GA!</strong></p><p>📍 <strong>Macon, Georgia</strong></p><p>💼 <strong>Support Two Attorneys | Company Paid Benefits | Welcoming Environment</strong></p><p><br></p><p>Are you a <strong>dependable, organized, tech‑savvy</strong> professional looking to grow your administrative career in a legal setting? This <strong>Administrative Assistant </strong>role offers a supportive team, excellent benefits, and a positive office culture! ✨</p><p><br></p><p>🔹 <strong>What You’ll Do</strong></p><ul><li>📄 Provide day‑to‑day administrative support to two attorneys</li><li>✉️ Manage correspondence & legal documentation with accuracy and confidentiality</li><li>💻 Use <strong>Microsoft Word, WordPerfect, and Excel</strong> to prepare reports, presentations & more</li><li>📞 Handle inbound calls with professionalism and direct them appropriately</li><li>🗂️ Organize and maintain office files for quick and efficient access</li><li>📅 Coordinate schedules, appointments & deadlines</li><li>🔢 Assist with data entry, ensuring accuracy at all times</li><li>👔 Follow a <strong>business casual dress code</strong> (Relaxed Fridays!)</li><li>🤝 Collaborate with paralegals & staff to support legal processes</li><li>🌟 Contribute to a positive, efficient, team‑oriented work environment</li></ul><p><br></p>
Our Pittsburgh client has an opening for an Administrative Assistant to the Chief Operating Officer. This is a contract opportunity with part-time hours, 9am – 3pm Monday – Thursday. There is the potential this role may become a permanent position, at which time the hours would increase to full-time, Monday - Friday. Pay will be $18-21 depending on experience.<br><br>JOB DESCRIPTION:<br><br>The Administrative Assistant plays a crucial role in supporting the Chief Operating Officer (COO). The Assistant's duties include clerical support, assisting in daily office needs, and managing the department’s general administrative activities. Administrative Assistant responsibilities also include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment.<br><br>RESPONSIBILITIES:<br><br>Answer and direct phone calls<br>Organize and schedule appointments<br>Plan meetings and attend when necessary<br>Write and distribute emails, correspondence memos, letters, faxes and forms<br>Assist in the preparation of regularly scheduled reports<br>Develop and maintain a filing system<br>Order office supplies<br>Book travel arrangements<br>Submit and reconcile expense reports<br><br>REQUIREMENTS:<br><br>Proven experience as an administrative assistant or office admin assistant<br>Knowledge of office management systems and procedures<br>Working knowledge of office equipment, like printers and fax machines<br>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)<br>Excellent time management skills and the ability to prioritize work<br>Attention to detail and problem-solving skills<br>Excellent written and verbal communication skills, which may include reports and presentations<br>Strong organizational skills with the ability to multi-task<br>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus<br><br>--<br><br>If you visit our website and see any other administrative jobs in the Greater Pittsburgh area that you would like to learn more about, please call our main office at 412-456-0837.<br><br>Looking for more than just a job? Robert Half will partner with you to provide resume guidance, provide interview coaching and help you to assess your career goals.
<p>A well-established construction company in Fallbrook is looking for an <strong>Administrative Assistant</strong> to support office operations and field teams. This position blends traditional administrative duties with operational coordination, making it a great fit for someone who enjoys variety and working closely with multiple teams. You’ll serve as a central point of contact between the office and job sites.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Support daily office operations and project teams</li><li>Assist with scheduling, job tracking, and documentation</li><li>Prepare reports, spreadsheets, and project files</li><li>Answer phones and coordinate communication with clients and vendors</li><li>Assist with payroll support, timecard tracking, and invoicing</li><li>Maintain accurate records and organized filing systems</li><li>Support management with administrative and clerical tasks</li></ul>
<p>We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.</p><p>Role and Responsibilities:</p><ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol><p><br></p>
<p>We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.</p><p>Role and Responsibilities:</p><ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol><p><br></p>
<p>Robert Half ACS is seeking Administrative Assistants for ongoing openings with clients in South Burlington. These roles support office operations and offer consistent work across a variety of industries.</p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p>Robert Half ACS is seeking Administrative Assistants for ongoing openings with clients in Essex Junction. These roles support office operations and offer consistent work across a variety of industries.</p>
We are looking for a detail-oriented Administrative Assistant to support our contracts team with essential administrative tasks. This long-term contract position offers flexibility in hours and is ideal for candidates with a background in healthcare or hospital environments. The role involves remote work and requires a proactive individual who can efficiently manage contract-related processes.<br><br>Responsibilities:<br>• Upload new contracts and ensure they are accurately documented.<br>• Follow up with hospital vendors to facilitate contract-related communications.<br>• Conduct audits of existing contracts to verify compliance and accuracy.<br>• Assist with modifications to contracts, including updates to pricing and terms.<br>• Support the team in negotiating contract renewals and extensions.<br>• Maintain organized records and track contract statuses.<br>• Handle data entry tasks related to contract administration.<br>• Respond to inbound calls and address administrative inquiries.<br>• Provide general administrative office support as needed.
We are looking for an Administrative Assistant to join our team in Grand Rapids, Michigan. This position is a contract-to-permanent opportunity within the non-profit sector, offering a chance to make a meaningful impact while developing your career. The ideal candidate will provide essential administrative support, ensuring smooth operations and effective service delivery.<br><br>Responsibilities:<br>• Deliver comprehensive administrative support, including managing schedules, organizing documents, and coordinating office activities.<br>• Respond to inbound calls professionally, addressing inquiries and directing them to the appropriate personnel.<br>• Perform accurate data entry tasks to maintain and update records, ensuring compliance with organizational guidelines.<br>• Assist with receptionist duties such as greeting visitors, managing front desk operations, and maintaining a welcoming environment.<br>• Support program compliance by tracking progress, preparing reports, and maintaining accurate documentation.<br>• Collaborate with team members to ensure seamless communication and efficient workflow.<br>• Organize and maintain filing systems, ensuring easy access to documents and information.<br>• Coordinate training sessions, workshops, and team meetings as needed.<br>• Monitor and address office supply needs to maintain an efficient workspace.<br>• Contribute to achieving service delivery goals by implementing procedures and supporting team efforts.
<p>We are looking for a detail-oriented Administrative Assistant to join our team and support daily operations located in the Greater Philadelphia Region. In this long-term contract role, you will play a key part in ensuring the smooth functioning of office activities while delivering exceptional administrative support. This Administrative Assistant position is ideal for someone who thrives in a dynamic environment and enjoys working collaboratively.</p><p><br></p><p>What you get to do every single day:</p><p>• Provide comprehensive administrative support to maintain efficient office operations.</p><p>• Answer incoming calls and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry tasks to ensure records and databases are updated regularly.</p><p>• Manage receptionist duties, including welcoming visitors and handling front desk responsibilities.</p><p>• Organize and maintain office documents, files, and supplies to support team productivity.</p><p>• Coordinate schedules, meetings, and appointments for staff members.</p><p>• Assist in preparing reports, presentations, and other business documentation.</p><p>• Handle correspondence, including emails and letters, with attention to detail.</p><p>• Support event planning and logistics for exhibitions and other industry-related activities.</p><p>• Collaborate with team members to improve administrative processes and workflows.</p>
We are looking for a skilled Medical Phone Operator to join our team in Boardman, Ohio. This Contract to permanent position involves serving as the first point of contact for patients, managing appointment scheduling, and performing essential administrative tasks in a medical office environment. The ideal candidate should be organized, personable, and capable of handling multiple responsibilities with attention to detail and confidentiality.<br><br>Responsibilities:<br>• Answer and direct incoming phone calls with a courteous and attentive demeanor.<br>• Schedule patient appointments, ensuring accuracy and efficiency in booking and confirming details.<br>• Verify insurance information and address inquiries related to medical services.<br>• Maintain detailed and accurate patient communication records in the clinic’s database.<br>• Support administrative tasks such as patient check-ins, data entry, and filing.<br>• Collaborate with healthcare providers to facilitate seamless coordination for patient care.<br>• Handle sensitive patient information in compliance with confidentiality standards.<br>• Assist with basic medical coding and insurance processes as needed.<br>• Provide exceptional customer service to patients and visitors, addressing concerns promptly.<br>• Uphold the organization’s standards for detail orientation and confidentiality in all interactions.
<p><strong>Job Title:</strong> Part-Time Office Assistant (Temp-to-Hire)</p><p><strong>Schedule:</strong> Monday–Friday, 1:00 PM – 5:00 PM</p><p><strong>Employment Type:</strong> Temp-to-Hire</p><p><strong>Flexibility:</strong> Availability to work occasional weekends as needed</p><p><br></p><p><strong>Job Duties</strong></p><ul><li>Perform <strong>basic data entry</strong> with a high level of accuracy, including inputting <strong>invoice numbers and PO numbers</strong> into the company database</li><li>Use <strong>basic Excel formulas</strong> (simple calculations, totals, formatting) to support administrative tasks</li><li>Answer and route <strong>incoming phone calls</strong> in a professional and courteous manner</li><li>Receive, sort, and distribute <strong>incoming and outgoing mail</strong></li><li>Support <strong>light inventory management</strong>, including tracking supplies and assisting with restocking</li><li>Assist with <strong>facilities support</strong>, such as coordinating supply needs and maintaining an organized office environment</li><li>Provide general administrative support to the office team as needed</li></ul>
<p><strong> Administrative Assistant</strong> role is to provide support services to the Church, all church activities, and oversee the specific activities of the church office. A primary function of the role is to provide a welcoming, confidential, friendly, and positive environment for all members and visitors.</p><p> </p><p><strong>Duties and Responsibilities: </strong></p><p>· Warmly greet all incoming visitors, staff, and members. Create a friendly and welcoming work environment.</p><p>· Maintain an orderly and clean office and filing system.</p><p>· Manage church’s schedule, accounting for all religious holidays, pastor’s appointments, and events in the church facilities.</p><p>· Work closely with Lead pastor; gathering information, creating reports, helping with the coordination of wedding/funeral plans, and other areas of ministry as the need arises.</p><p>· Maintain membership records by routinely updating member information</p><p>· Help with the preparation and updating of the weekly church bulletin announcements and Power Point.</p><p>· Prepare worship Manuals for each service.</p><p>· Assist the weekly counting teams with any questions they may have, providing them any monies that arrive through the church office, and then reconciling their count.</p><p>· Organize, maintain, monitor, and order office supplies as needed.</p><p>· Maintains the church face book page and updates with the church’s weekly bulletins, and events.</p><p>· Recruit, schedule and assign volunteers to help with the various ministry tasks in the church office.</p><p><br></p><p><br></p><p> </p>
<p>Job Description: Bilingual Administrative Assistant (Spanish/English) – Contract to Hire</p><p>Overview: Our company is seeking a motivated and detail-oriented Bilingual Administrative Assistant (Spanish/English) for a contract-to-hire opportunity. In this critical support role, you will work across teams to help drive efficiency, ensure exceptional communication, and provide vital administrative support in both English and Spanish. This is an excellent opportunity for professionals with strong organizational and digital skills looking for a flexible path to permanent employment.</p>
<p>A busy company in the West Caldwell, NJ area is seeking an Administrative Assistant to join their growing company. This Administrative Assistant will get the chance to work with a tight-knit team in a smaller work environment that offers flexible hours and a casual atmosphere. The ideal Administrative Assistant will have 3+ years of general administrative support experience and has some sales support experience too. Responsibilities of this Administrative Assistant will include but not be limited to:</p><p><br></p><p>Administrative Assistant Responsibilities:</p><ul><li>Enter work orders, customer requests, and operational data into internal systems accurately and efficiently</li><li>Maintain organized filing systems for job records, certifications, and administrative documentation</li><li>Support day-to-day office operations tied to field or production activities, ensuring smooth communication and workflow</li><li>Respond to customer and internal inquiries professionally via email and phone</li><li>Assist with scheduling, document preparation, and coordination of administrative tasks that support operational teams</li><li>Provide general administrative support to management and staff as needed</li></ul><p>This Administrative Assistant role is paying between $45,000 and $55,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!</p>
<p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. </p>
<p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. </p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team located in the Greater Philadelphia Region. This Administrative Assistant contract role involves supporting organizational processes, managing inventory, and maintaining accurate student records. If you excel in administrative tasks and have a passion for keeping operations running smoothly, we encourage you to apply.</p><p><br></p><p>What you get to do every single day:</p><p>• Organize and maintain student files by printing, verifying, and filing documents from the parent application system.</p><p>• Download and review online materials to ensure completeness and accuracy before filing.</p><p>• Track and manage inventory of curriculum materials and safety supplies.</p><p>• Create and implement a streamlined system for inventory tracking and organization.</p><p>• Respond to inbound calls and provide attentive and thorough assistance to callers.</p><p>• Perform general administrative office tasks to ensure smooth daily operations.</p><p>• Accurately input data into systems to maintain updated and organized records.</p><p>• Welcome visitors and handle receptionist duties with efficiency.</p><p>• Support team members with ad hoc administrative tasks as needed.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia Region. In this role, you will support tax preparation activities during a fast-paced tax season, ensuring accuracy and confidentiality in all tasks. This Administrative Assistant position offers an exciting opportunity to work in the financial services industry while developing your organizational and communication skills.</p><p><br></p><p>What you get to do every single day:</p><p>• Coordinate scheduling of appointments and maintain calendars for partners and clients.</p><p>• Manage the shipping and mailing of tax returns, including work papers, ensuring timely delivery.</p><p>• Download and organize documents related to tax preparation, maintaining strict confidentiality.</p><p>• Provide administrative support by answering inbound calls and addressing inquiries efficiently.</p><p>• Perform data entry tasks with a high degree of accuracy and attention to detail.</p><p>• Communicate effectively with team members and clients to facilitate smooth operations.</p><p>• Handle receptionist duties, including greeting visitors and directing them to the appropriate contacts.</p><p>• Assist with multi-tasking across various systems to ensure efficient workflow during peak periods.</p><p>• Uphold the accuracy and integrity of all filings and documentation.</p><p>• Adapt to a fast-paced work environment while maintaining a high level of organization.</p>
<p>We are offering a short term contract employment opportunity for an Administrative Assistant within the Non-Profit sector in Honolulu, Hawaii. The successful candidate will be required to perform various administrative tasks, including scheduling and confirming meetings, taking notes, and providing support during calls. <strong><u>To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Manage inbound and outbound calls effectively, providing necessary support and information.</p><p>• Schedule appointments and meetings, ensuring all stakeholders are informed and prepared.</p><p>• Actively participate in meetings, taking detailed notes and distributing summaries to the relevant parties.</p><p>• Utilize the Google Suite for document creation and management, ensuring all information is accessible and well-organized.</p><p>• Handle email correspondence efficiently, including the preparation and distribution of email campaigns.</p><p>• Leverage Zoom for video communication and meetings, ensuring smooth operation and effective communication.</p><p>• Provide general administrative assistance to the team, including typing and content creation.</p><p>• Assist with special projects as needed, contributing to the overall goals of the organization.</p>
Essential Duties and Responsibilities <br>• Schedule appointments, dispatch technicians for service and inspections as needed to maximize tech productivity.<br>• Responsible for creating work orders, providing status to customers and following up with technicians.<br>• Confirm work order is completed and/or closed by reviewing all notes and following up on pending items.<br>• Complete contract paperwork and QC paperwork.<br>• Schedule sub-contractor work.<br>• Work with technicians to ensure all paperwork is completed properly within the designated time.<br>• Maintain appointment schedules.<br>• Order material and equipment. <br>• Receive material/equipment and issue material and equipment to technicians. <br>• Complete daily reports.<br>• Assist in coordinating activities such as scheduling, customer notification and equipment procurement.<br>• Conduct physical inventory.<br>• Act as a liaison between Sales, Project Managers and technicians.<br>• Other duties as assigned. <br>• Bill out service and inspections jobs daily<br>• Respond to high volume of emails<br>• Work with sales team to ensure jobs are scheduled timely<br><br>Qualifications - External<br>Minimum Qualifications:<br>• High School Diploma or General Education Degree (GED)<br>• Minimum 3 years of experience performing administrative duties required within a sales or service industry and working knowledge of ERP systems preferred<br>• Proficient in Microsoft Office (Word, Excel & PowerPoint)<br>• Ability to read and interpret applicable documents, materials, policies, procedures, etc. as presented in English<br>Experience/Requirements: <br>• Must possess good decision-making skills, be very organized and detail oriented.<br>• Must have excellent oral and written communication.<br>• Ability to use discretion. Problem Solving and ability to escalate matters when needed.<br>• Data analysis and interpretation skills.<br>• Speed and accuracy with attention to detail.<br>• Dispatching and scheduling.<br>Work Environment:<br>• Normal office environment.<br>• The noise level in the work environment is usually moderate.
<p><strong>Job Title:</strong> Contract Administrative Assistant</p><p><strong>Location:</strong> Huntsville, AL</p><p>Are you an organized, proactive professional seeking a flexible contract opportunity in the Huntsville area? Our company is searching for an experienced Administrative Assistant to support our team with a variety of essential administrative functions.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general office support, including answering phones, managing calendars, and handling correspondence</li><li>Prepare and edit documents, reports, and presentations accurately and efficiently</li><li>Coordinate meetings, appointments, and travel arrangements</li><li>Maintain organized filing systems and update records as needed</li><li>Assist with special projects and collaborate with different departments to ensure deadlines are met</li><li>Deliver excellent customer service while interacting with internal and external stakeholders</li></ul><p><br></p>
