<p>We are seeking a detail oriented and dedicated <strong>Administrative Scheduler</strong> to join a local Healthcare organization. The ideal candidate will be responsible for supporting medical billing and coding processes, maintaining compliance with healthcare regulations, and ensuring efficient coordination of patient care through effective scheduling and administrative tasks. This position is critical to the seamless operation of patient care services and requires excellent organizational and communication skills.</p><p><br></p><p><strong>Hours: </strong>Monday - Friday 9am - 5pm</p><p><br></p><p><strong>Responsibilities for the Position include the following; </strong></p><ul><li>Support medical billing and coding (CPT, ICD-10), manage patient records, and ensure HIPAA compliance.</li><li>Act as the primary liaison for patients, families, caregivers, and interdisciplinary teams.</li><li>Coordinate admissions, patient scheduling, and care plans while monitoring patient progress and communicating changes to the clinical team.</li><li>Maintain accurate patient records, ensure compliance with relevant policies and regulations, and review documentation for accuracy and completeness.</li><li>Track authorizations, NOAs, and recertification dates to ensure uninterrupted care.</li><li>Prepare reports for surveys, audits, quality assurance, and reviews.</li><li>Develop and manage staffing schedules to minimize service disruptions and ensure effective resource utilization.</li><li>Communicate scheduling changes to all relevant parties in a timely manner.</li><li>Collaborate with teams to maintain regulatory compliance and uphold quality assurance standards.</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join our team on a contract and part time basis in Deerfield Beach, Florida. This role requires a flexible and detail-oriented individual to provide essential support in a busy medical office environment. If you are organized, adaptable, and thrive in a fast-paced setting, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist patients at the front desk, ensuring a welcoming and efficient environment.</p><p>• Answer and direct incoming calls while maintaining excellent communication skills.</p><p>• Perform data entry tasks, including updating patient records and managing documentation.</p><p>• Verify insurance information and handle related inquiries with accuracy and efficiency.</p><p>• Oversee patient check-in and check-out processes, ensuring smooth workflow.</p><p>• Schedule and coordinate appointments using electronic health records (EHR) and practice management systems.</p><p>• Provide coverage on an as-needed basis, demonstrating flexibility with work hours.</p><p>• Support administrative tasks to ensure the office operates seamlessly.</p><p>• Assist with training sessions to familiarize with office procedures and software.</p><p>• Utilize Microsoft Office Suite, including Excel, to complete various administrative functions.</p>
<p>We are seeking an experienced Non-Profit Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract-to-hire in St Paul, MN. </p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>
<p>We are looking for an experienced <strong><em>Administrative Assistant</em></strong> to join a Healthcare organization in Honolulu, Hawaii. This is a long-term contract position that requires a detail-oriented individual with strong organizational skills and the ability to manage multiple tasks independently. The ideal candidate will play a key role in supporting day-to-day operations, coordinating meetings, and maintaining essential documentation.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and maintain accurate meeting minutes during monthly board meetings, either in person or via virtual platforms.</p><p>• Develop and manage Excel spreadsheets for tracking data and creating detailed reports.</p><p>• Compose clear and concise correspondence and ensure timely distribution of meeting materials.</p><p>• Collaborate with the Secretary to gather and finalize meeting minutes.</p><p>• Organize and self-manage tasks to ensure all administrative duties are completed efficiently.</p><p>• Utilize office software, including Microsoft Word and Excel, to create and update documents and reports.</p><p>• Respond to inbound and outbound calls, providing prompt and courteous communication.</p><p>• Maintain vendor relations and assist with correspondence as needed.</p><p>• Perform basic website updates and maintenance to ensure information is current.</p><p>• Operate standard office equipment to support daily operations.</p>
We are looking for a dedicated Medical Administrator to join our healthcare team in Freehold, New Jersey. This long-term contract position offers an excellent opportunity to support essential medical operations and deliver exceptional service to patients. The ideal candidate will possess strong organizational skills and thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Greet and check in patients for medical procedures, ensuring all required documentation is completed accurately.<br>• Maintain a detail-oriented and welcoming front desk environment to enhance patient satisfaction.<br>• Coordinate and manage appointment schedules efficiently to optimize clinic operations.<br>• Assist with administrative tasks, including data entry and record-keeping, using Microsoft Excel.<br>• Ensure compliance with health and safety protocols, including vaccination and booster requirements.<br>• Provide support to medical staff by preparing patient information and ensuring smooth workflow.<br>• Communicate effectively with patients and healthcare professionals to address inquiries and concerns.<br>• Participate in interviews and onboarding processes for new team members as needed.<br>• Collaborate with team members to improve office procedures and patient care experience.
<p>We are offering a contract to permanent employment opportunity for an <strong><em>Administrative Assistant </em></strong>role in Honolulu, Hawaii. The function of this role is to provide clerical, administrative, and project-based support. This job is based in a traditional workplace setting. <strong><u>Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. To apply please call us at 808-531-0800. </u></strong></p><p><br></p><p>Responsibilities:</p><p>• Management of the Director’s calendar/schedule.</p><p>• Scheduling of events, via Zoom or in-person.</p><p>• Arranging travel and related arrangements for the department.</p><p>• Providing daily support with meetings, and activities.</p><p>• Preparing and maintaining the agenda, minutes, and meeting materials in a scheduled and timely manner.</p><p>• Maintaining files and official records.</p><p>• Assisting with PowerPoint presentations.</p><p>• Cross-training to support other functional areas during times of particular need.</p><p>• Performing other duties as needed by the department or other departments.</p>
<p>We are looking for a skilled and organized Medical Receptionist to join our team on a contract basis in Oakland, California. In this role, you will be the first point of contact for patients, ensuring a welcoming and attentive experience. Your responsibilities will include managing front office operations, scheduling appointments, and supporting efficient patient care. This is an excellent opportunity for an experienced individual with a strong background in medical administration to contribute to a dynamic healthcare environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist patients upon arrival, ensuring a friendly and attentive atmosphere.</p><p>• Schedule and confirm patient appointments while maintaining an organized calendar.</p><p>• Handle patient check-in and check-out processes, including verifying necessary documentation.</p><p>• Manage incoming calls, answer inquiries, and route messages to appropriate staff members.</p><p>• Maintain accurate and up-to-date patient records and ensure confidentiality at all times.</p><p>• Coordinate with medical staff to facilitate smooth patient flow and timely care.</p><p>• Process insurance information and assist with billing inquiries when needed.</p><p>• Ensure the cleanliness and organization of the front office area.</p><p>• Address and resolve patient concerns promptly and effectively.</p><p>• Perform general administrative duties to support the daily operations of the medical office.</p><p><br></p><p>If you are interested in the role, please apply for the role and call us at (510) 470-7450</p>
<p><strong>Robert Half has partnered with a professional services firm in Lakewood in search of an Administrative Assistant! The Administrative Assistant position is offering a great work/life balance and is paying $22.00-$25.00/hour!</strong></p><p><br></p><p><strong>The Administrative Assistant will be responsible for the following: </strong></p><ul><li>Monitor and manage the company’s general email inbox, responding or forwarding messages as appropriate</li><li>Answer incoming phone calls, direct inquiries, and provide excellent customer service</li><li>Check and distribute incoming mail; prepare outgoing mail as needed</li><li>Run office errands including mail drop-offs, supply pickups, and other tasks as assigned</li><li>Stock and maintain office kitchen supplies, including the refrigerator</li><li>Provide general administrative support to the team as needed</li></ul><p><strong>Requirements for the Administrative Assistant include:</strong></p><ul><li>3+ years of Administrative Assistant or Office Manager experience</li><li>Proficient within the Microsoft Office Suite</li><li>Strong job tenure</li></ul><p><strong>If interested in the Administrative Assistant position, please click "Apply Now" below! </strong></p>
<p>We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.</p><p>Role and Responsibilities:</p><ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol><p><br></p>
We are looking for a dedicated and detail-oriented Administrative Assistant to join a healthcare organization in Franklin, Tennessee. This is a contract position focused on addressing a critical backlog of vendor-related tasks, with training and clear processes provided to ensure success. The role offers flexibility in scheduling, with the option of an 8 AM to 5 PM or 9 AM to 6 PM workday.<br><br>Responsibilities:<br>• Validate and verify vendor information to ensure accuracy and compliance with company standards.<br>• Follow a structured, documented eight-step process to resolve discrepancies in vendor data.<br>• Manage and update reports related to vendor information, ensuring records are current and complete.<br>• Collaborate with internal teams to address issues and ensure smooth workflow.<br>• Maintain a high level of accuracy while performing data entry and administrative tasks.<br>• Utilize Microsoft Word and Excel to create and manage documents and spreadsheets effectively.<br>• Work within the company's HRIS to input and retrieve relevant data.<br>• Prioritize and manage workload to eliminate a three-year backlog efficiently.<br>• Communicate effectively with team members and vendors as needed to clarify and resolve issues.
We are looking for a highly organized and dependable Administrative Assistant to join our team in San Antonio, Texas. In this Contract-to-permanent position, you will play a key role in managing day-to-day administrative tasks while delivering exceptional customer service. This role offers an opportunity to grow within the organization while contributing to its operational success.<br><br>Responsibilities:<br>• Provide detail-oriented administrative support, including scheduling, filing, and managing correspondence.<br>• Answer incoming calls, address inquiries, and direct callers to the appropriate departments.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Welcome visitors and handle receptionist duties with a friendly and detail-oriented demeanor.<br>• Ensure deadlines are met by effectively prioritizing and managing assigned tasks.<br>• Collaborate with team members to support office operations and improve efficiency.<br>• Maintain a clean and organized workspace and contribute to overall office organization.<br>• Assist in preparing reports, presentations, or other documents as needed.<br>• Demonstrate reliability and accountability in completing tasks and meeting expectations.
We are looking for a skilled and detail-oriented Administrative Assistant to join our team in Oklahoma City, Oklahoma. This Contract-to-Permanent position offers the opportunity to work in a collaborative and organized environment while supporting essential back-office operations. The ideal candidate will bring expertise in administrative tasks and familiarity with life insurance, annuities, and IRAs.<br><br>Responsibilities:<br>• Process and verify applications for life insurance, annuities, and IRAs to ensure accuracy and completeness.<br>• Maintain and update detailed records of client policies and transactions in internal systems.<br>• Communicate with agents, clients, and carriers to gather missing information and resolve discrepancies in applications.<br>• Assist with policy servicing tasks, including updating beneficiaries, processing payments, and making policy changes.<br>• Prepare reports and track the progress of pending applications to ensure compliance with company and regulatory standards.<br>• Perform general administrative duties such as data entry, document preparation, and file management.<br>• Provide support to management and team members for day-to-day office operations.<br>• Handle inbound calls and inquiries in a courteous and efficient manner.<br>• Ensure all documentation is properly organized and compliant with company policies.
<p>Our client is seeking a detail-oriented and highly organized Administrative Assistant to provide critical support to their team and help streamline operations. The Administrative Assistant will be responsible for managing schedules, coordinating meetings, handling correspondence, and ensuring flawless execution of daily administrative tasks. The ideal candidate is proactive, dependable, and has exceptional multitasking skills that help enhance workplace productivity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support, including preparing reports, presentations, and correspondence.</li><li>Manage calendars, schedule appointments, and coordinate meetings for executives and team members.</li><li>Organize and maintain files, records, and documentation for efficient retrieval.</li><li>Assist with travel arrangements, including booking flights, accommodations, and transportation.</li><li>Respond to phone calls, emails, and inquiries, directing them to the appropriate party when necessary.</li><li>Process and track invoices, expense reports, and other financial documentation.</li><li>Monitor and order office supplies to ensure operational efficiency.</li><li>Collaborate with teams to support special projects and meet deadlines.</li><li>Contribute to a positive office atmosphere by engaging actively and professionally with clients, vendors, and staff.</li></ul><p><br></p>
<p>Our client is looking for a meticulous and approachable Medical Receptionist to join their team in the Cranford, New Jersey area. This role blends administrative and clinical responsibilities, offering an opportunity to work closely with patients and families while supporting the pediatric care team. The ideal candidate thrives in a collaborative environment and brings excellent organizational and interpersonal skills to the role.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients and families warmly, ensuring a positive and efficient experience.</p><p>• Handle patient check-in and check-out processes, including insurance verification and collecting payments.</p><p>• Maintain and update electronic health records with accuracy and confidentiality.</p><p>• Organize and manage patient flow to optimize efficiency in the office.</p><p>• Assist the pediatric care team with various administrative tasks.</p><p>• Escort patients to examination rooms and prepare them for visits.</p><p>• Record vital signs such as height, weight, temperature, and blood pressure with precision.</p><p>• Gather essential patient information, including medical history updates and allergy confirmations.</p><p>• Ensure examination rooms are cleaned and restocked promptly between appointments.</p><p>• Follow infection control and safety protocols to maintain a secure environment.</p>
<p>We are looking for a dedicated Administrative Assistant to join our client's team in Holyoke, Massachusetts. This position offers the opportunity for long-term employment and is ideal for someone who thrives in a fast-paced office environment and enjoys supporting daily operations with efficiency and organization. The role includes a variety of administrative tasks and interaction with team members and clients, requiring excellent communication and multitasking skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize daily administrative tasks to ensure smooth office operations.</p><p>• Handle inbound calls professionally, providing information and redirecting inquiries as needed.</p><p>• Perform data entry tasks accurately to maintain up-to-date records.</p><p>• Coordinate and support office activities, including scheduling and correspondence.</p><p>• Act as the first point of contact by greeting visitors and directing them appropriately.</p><p>• Assist with document preparation and filing to support team requirements.</p><p>• Ensure office supplies are stocked and order replacements when necessary.</p><p>• Collaborate with team members to resolve administrative challenges efficiently.</p><p>• Maintain a clean and organized reception area to create a welcoming environment. </p>
<p>Are you an organized, proactive professional looking to grow your career in administrative support? Robert Half is seeking a highly motivated <strong>Administrative Assistant</strong> to join one of our esteemed clients. If you're a driven multitasker with strong communication skills, this opportunity is perfect for you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage daily calendars, schedule meetings, and coordinate appointments for staff.</li><li>Handle incoming calls and correspondence professionally and efficiently.</li><li>Maintain and organize records, reports, documents, and files.</li><li>Prepare presentations, spreadsheets, and various business materials with attention to detail.</li><li>Assist in planning company events and meetings.</li><li>Provide support in data entry, invoice processing, and expense tracking.</li><li>Act as a liaison between internal teams and external stakeholders when necessary.</li><li>Ensure the office runs smoothly by ordering supplies and maintaining inventory.</li></ul><p><br></p>
<p>We are in search of a Part Time Administrative Assistant to join our team based in Fairfax, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our staff. This is the ideal position for someone looking for part time work only. Yor will be working Monday to Thursday 9 am to 3 pm.</p><p>Responsibilities:</p><p>• Maintain the office environment and ensure it is organized and functional </p><p>• Ordering supplies/stocking supplies </p><p>• Supporting staff with various admin task</p><p>• Perform general administrative such as Filling/ scanning</p><p>• Support field personnel with administrative tasks</p><p> • Handling catering orders for big conferences/ picking up catering orders </p><p> • Maintain a strong work ethic and provide exceptional customer service</p><p> • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently</p>
<p>Are you an organized and detail-oriented professional with a passion for providing exceptional administrative support? A thriving real estate company is searching for a proactive, resourceful, and efficient <strong>Administrative Assistant</strong> to join their dynamic team. This is an exciting opportunity for someone who thrives in a fast-paced environment and has a knack for juggling multiple priorities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for client communications, scheduling, and inquiries.</li><li>Manage and organize the real estate office’s daily operations, including maintaining schedules, coordinating appointments, and handling correspondence.</li><li>Assist with the preparation, editing, and formatting of real estate documents and contracts.</li><li>Oversee and maintain office records and filing systems, ensuring compliance with company policies.</li><li>Coordinate property listings, marketing materials, and social media updates in collaboration with team members.</li><li>Track and report office expenses, prepare invoices, and support payroll processing as needed.</li><li>Facilitate communication between property managers, real estate agents, vendors, and clients to ensure smooth operations.</li><li>Perform additional administrative tasks and execute special projects as assigned by leadership.</li></ul><p><br></p>
<p>We are seeking a temp to hire Office Coordinator to play a pivotal role in ensuring smooth office operations and maintaining an exceptional environment. We value teamwork, organization, and providing outstanding service. As our Office Coordinator, you will be responsible for maintaining a well-functioning office space and delivering excellent support across several areas, including administrative tasks, customer service, and event coordination.</p><p><br></p><p>Your key responsibilities include:</p><ul><li>Ensure the office remains organized, clean, and welcoming.</li><li>Prepare workspaces for new hires by ensuring desks and equipment are ready ahead of their start dates.</li><li>Maintain office snacks, beverages, equipment, and supplies by ordering and tracking inventory while adhering to budget requirements.</li><li>Answer phone calls and assist with inquiries.</li><li>Serve as the first point of contact for all visitors to promote a positive impression of the company.</li><li>Coordinate with vendors such as cleaning services, landlords, delivery providers, and office supply vendors.</li><li>Handle administrative tasks, including scheduling conference rooms, filing documents, and scanning.</li><li>Complete local errands such as shipping packages, purchasing supplies, or lunch pickups within walking distance of the office.</li><li>Prepare conference and office spaces for meetings and events, including setup and cleanup.</li><li>Assist with planning celebrations for employees, such as birthdays, work anniversaries, and milestone recognition efforts.</li></ul>
<p>Are you an organized, detail-driven professional who loves keeping busy and thrives in a creative, team-oriented environment? A reputable <strong>construction and architectural design firm based in Carlsbad</strong> is seeking a <strong>stellar Administrative Assistant</strong> to join their growing office. This role is perfect for someone who enjoys wearing multiple hats, providing exceptional support to project managers, designers, and clients, and being the go-to problem solver for the team. Their Carlsbad office blends a professional yet relaxed environment—with team lunches, milestone celebrations, and leadership that values open communication and growth. As the <strong>Administrative Assistant</strong>, you’ll be the heartbeat of daily office operations—coordinating schedules, preparing project documentation, maintaining records, and ensuring that everything runs seamlessly behind the scenes.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the first point of contact for clients, vendors, and visitors; manage calls and emails professionally.</li><li>Provide administrative support to executives, project managers, and the design team.</li><li>Coordinate schedules, prepare meeting agendas, and record meeting minutes.</li><li>Draft correspondence, edit documents, and manage project filing systems.</li><li>Maintain office supplies, organize vendor information, and assist with expense tracking.</li><li>Prepare client proposals, contracts, and change order documentation.</li><li>Support HR with onboarding paperwork, timecards, and employee file updates.</li><li>Assist in coordinating company events and community outreach activities.</li></ul>
<p><strong><u>Administrative Assistant</u></strong></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p>Robert Half has partnered with a great organization in their search of an Administrative Assistant to support their admissions department. This is an 'in-office' position, fully onsite 5 days per week with an 830a-430p schedule so local candidates are preferred. Ideal candidates will have a few years of administrative experience, preferably within a school or similar environment setting.</p><p><br></p><p><br></p><p><em><u>Responsibilities:</u></em></p><p>• Welcome and assist visitors</p><p>• Ensuring the office environment is clean and organized for a positive atmosphere</p><p>• Handling phone calls and emails promptly and professionally</p><p>• Supporting event coordination</p><p>• Keep the office schedule up-to-date</p><p>• Working with the Business Office on payment and contract issues</p><p>• Managing office supply orders and inventory of promotional items</p><p><br></p><p>Our client has a very robust benefits package of all employees and has a salary range of $50-60k depending on experience.</p><p><br></p><p><strong>For immediate consideration</strong>, please apply today and/or email you resume to <u>Drew.Schroll@RobertHalf com.</u> All inquiries will remain confidential.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Long Beach, California. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication within the organization. This is a great opportunity for someone who enjoys working in a dynamic environment and has strong organizational and multitasking skills.<br><br>Responsibilities:<br>• Manage and organize administrative tasks to ensure efficient office operations.<br>• Answer and direct inbound calls professionally while addressing inquiries and concerns.<br>• Perform accurate data entry and maintain up-to-date records.<br>• Provide receptionist support, including greeting visitors and managing appointments.<br>• Assist in coordinating meetings and preparing necessary documentation.<br>• Handle correspondence and distribute communications within the team.<br>• Maintain office supplies and ensure the workspace is well-organized.<br>• Support team members with various clerical duties as needed.<br>• Ensure confidentiality and accuracy in handling sensitive information.
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team in New Brunswick, New Jersey. This position is part of the Education sector and involves providing essential support to ensure smooth office operations and program functions. As a contract role, you will contribute to various administrative and organizational tasks while working on-site regularly.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors arriving at the office to ensure a well-organized and friendly environment.</p><p>• Create and manage purchase orders in the database to support efficient procurement processes.</p><p>• Handle the ordering of office supplies and program materials to maintain inventory levels.</p><p>• Coordinate the receipt and shipment of deliveries, ensuring packages are processed accurately and timely.</p><p>• Assist program coordinators with project-related tasks to support program operations.</p><p>• Operate photocopying equipment to prepare materials required for events and trainings.</p><p>• Assemble labels and other essential resources needed for program activities.</p><p>• Support general office operations through data entry and administrative tasks.</p><p>• Respond to inbound calls professionally and provide accurate information to callers.</p>
<p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. </p>
<p>We are offering an opportunity for an <strong><em>Administrative Assistant </em></strong>in the Construction/Contractor industry, situated in KAPOLEI, Hawaii. This role offers a contract to permanent employment opportunity and involves a range of responsibilities from handling front office reception duties to providing administrative support to various departments and maintaining administrative workflow. If interested in this role, <strong><u>please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities</p><p>• Handle front office reception duties including greeting visitors, answering phones, and managing mail distribution.</p><p>• Offer administrative assistance to Marketing, Sales, and Project Management departments.</p><p>• Organize and coordinate various events such as trainings, workshops, and marketing and community events.</p><p>• Maintain administrative workflow and act as an interdepartmental liaison.</p><p>• Enter and maintain Sales and Project Management data in company information systems.</p><p>• Assist with project and contract administration.</p><p>• Generate various reports as requested by Management.</p><p>• Offer support to President, Sales Manager, and Administration Manager as needed.</p><p>• Promote awareness of and follow Company and general safety policies.</p><p>• Exhibit a core understanding of mutual respect and good customer service orientation in interactions within the workplace.</p>
