We are looking for a dedicated and organized Admin Assistant to join our team in Colorado Springs, Colorado. This Contract position focuses on supporting the front desk operations of a Primary Care Health Center, ensuring smooth administrative processes and excellent patient service. The role requires proficiency in Epic software and a strong understanding of clinical operations.<br><br>Responsibilities:<br>• Serve as the primary point of contact at the front desk, welcoming patients and visitors with professionalism.<br>• Manage appointment scheduling and patient check-ins using Epic software.<br>• Ensure accurate data entry and maintenance of patient records.<br>• Collaborate with the provider, registered nurse, and other staff to coordinate clinic operations efficiently.<br>• Handle incoming calls and address inquiries or route them to the appropriate team members.<br>• Maintain a clean and organized front desk area to ensure a welcoming environment.<br>• Assist in preparing documentation and reports related to clinical operations.<br>• Support the team in managing daily administrative tasks and workflow.<br>• Facilitate communication between patients and healthcare providers to ensure timely care.<br>• Uphold confidentiality and compliance with healthcare regulations in all administrative duties.
<p><strong>Job Title:</strong> Administrative Assistant (Full-Time, Temporary)</p><p><strong>Location:</strong> Newburyport, MA</p><p><strong>Position Overview:</strong></p><p>Our team is seeking a detail-oriented and proactive Administrative Assistant to join us for a full-time, temporary assignment in Newburyport, MA. The ideal candidate will support day-to-day office operations, assist with administrative tasks, and help ensure a smooth workflow within the organization.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support, including answering phones, managing correspondence, and maintaining electronic and paper filing systems</li><li>Schedule meetings and appointments, coordinate calendars, and assist with travel arrangements as needed</li><li>Prepare documents, reports, and presentations with accuracy and professionalism</li><li>Assist with data entry, updating records, and maintaining confidential information</li><li>Support team members and management with various clerical tasks</li><li>Greet and assist visitors, ensuring a positive and welcoming office environment</li><li>Perform additional duties and projects as assigned</li></ul><p><br></p>
<p>Job Summary</p><p>As an Administrative Assistant, you will provide essential support to our departments by handling a variety of administrative tasks. This role is ideal for organized, detail-oriented professionals who thrive in fast-paced environments. These are temporary assignments lasting from a few weeks to several months, with opportunities to transition to permanent positions for top performers.</p><p>Key Responsibilities</p><ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members.</li><li>Handle incoming calls, emails, and correspondence, ensuring timely responses and follow-ups.</li><li>Prepare and edit documents, reports, and presentations using tools like Microsoft Office or Google Workspace.</li><li>Maintain office supplies, organize files, and manage databases for efficient information retrieval.</li><li>Assist with event planning, travel arrangements, and logistical support for team activities.</li><li>Provide general administrative support, including data entry, filing, and basic bookkeeping tasks.</li><li>Collaborate with other departments to ensure smooth operations and resolve administrative issues.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and proactive Administrative Assistant to join our construction team. In this fast-paced environment, you will play a key role in supporting daily office functions and project administration, ensuring efficient operations for our field and office teams.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer phones, greet visitors, and provide general office support</li><li>Organize, schedule, and coordinate meetings, appointments, and project timelines</li><li>Assist with document preparation, including contracts, proposals, and reports</li><li>Maintain project files, track submittals, and manage job documentation (physical and digital)</li><li>Process incoming and outgoing mail, invoices, and expense reports</li><li>Coordinate with vendors, subcontractors, and project managers as needed</li><li>Handle data entry, prepare spreadsheets, and update project management systems</li><li>Order office supplies and maintain inventory</li><li>Support special projects as assigned</li></ul><p><br></p>
• Run the daily office operations for our Seattle, WA location.<br>• Ensure the office workspace and common areas are clean, safe, and organized.<br>• Greet visitors with warm hospitality and complete the guest registration process.<br>• Receive mail, package shipments, and deliveries and distribute mail to their respective recipients.<br>• Answer the main office phone line.<br>• Order and keep drinks, snacks, and office supplies well-stocked.<br>• Coordinate with building management and vendors on facilities and maintenance issues.<br>• Coordinate several internal operational systems including keycards for employees, parking, and all facilities.<br>• Host candidates during in office interviews and customers or partners for tours, ensuring a great experience.<br>• Participate in planning and attend company local events for the holidays and quarterly events.<br>• Ensure all white boards are cleared at the end of every shift.<br>• Coordinate catering as required (ordering, set up, and take down).<br>• Evaluate potential new vendors and office improvements to ensure a clean, safe, and organized office for employees.<br>• Create and maintain office reference material inclusive of visitor processes and ensure adherence to guidelines.<br>• Position requires the ability to stand, squat, reach, and lift up to 50lbs.<br>• Other job-related duties as assigned.<br>Administrative Assistant,Administrative Assistance,Answering Inbound Calls,Administrative Office,Data Ent
<p>We are seeking a patient-focused professional who excels in communication, organization, and delivering excellent service as a Medical Front Office Specialist. The location for this doctor's office is located near Community North Hospital.</p><p><br></p><p><strong>Hours</strong>:</p><p>Monday 8:15a – 5:30</p><p>Tuesday 8:15a – 5:30</p><p>Wednesday 9:30a – 5:00p</p><p>Thursday 9:30a – 5:30</p><p>Friday 8:15a – 4:00p</p><p><br></p><p>Responsibilities for the position include the following:</p><ul><li><strong>Patient Reception & Communication:</strong> Greet all patients warmly, manage patient sign-in, and keep them informed of any delays.</li><li><strong>Patient Flow Coordination:</strong> Maintain communication with clinical staff to ensure efficient patient flow and provide updates to waiting patients.</li><li><strong>Insurance & Documentation Management:</strong> Copy/scan and verify insurance cards, ensure medical record and referral accuracy, and organize patient charts.</li><li><strong>Scheduling & Appointment Management:</strong> Schedule patient appointments, medical tests, X-rays, and office procedures; manage rescheduling and no-shows.</li><li><strong>Financial Transactions:</strong> Collect co-payments and outstanding balances, update patient records, and verify demographics.</li><li><strong>Telephone & Team Support:</strong> Answer and transfer calls professionally, rotate late shifts, and provide relief support across front office functions.</li><li><strong>General Administrative Duties:</strong> Assist with new patient chart completion, cover other offices as needed, and perform other assigned tasks.</li></ul><p><br></p>
<p>We are seeking a proactive Administrative Assistant to support our construction operations. The ideal candidate will have excellent organizational skills, attention to detail, and experience supporting teams in a fast-paced construction environment. If you are interested in this opportunity, please call us at 808-531-0800 to learn more and apply. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with scheduling project meetings, site visits, and inspections</li><li>Prepare and process construction documents, contracts, change orders, and permits</li><li>Track project timelines, deliverables, and monitor deadlines</li><li>Maintain accurate records of projects, budgets, invoices, and correspondence</li><li>Liaise with contractors, vendors, subcontractors, and onsite personnel</li><li>Coordinate delivery and receipt of construction materials and supplies</li><li>Support office management functions, including answering calls, greeting visitors, and ordering supplies</li><li>Assist with timekeeping, expense reports, and billing procedures</li><li>Help ensure compliance with safety regulations and documentation requirements</li><li>Support construction managers and project teams with various administrative tasks as needed</li></ul><p><br></p>
<p>Robert Half's Pleasant Hill, CA client is actively seeking a motivated and detail-oriented individual for the position of Administrative Assistant. This well-qualified individual will function under limited/moderate supervision to provide general administrative support for assigned staff in a commercial real estate field office.</p><p><br></p><p>Administrative Assistant Essential Duties:</p><p>- Assist Property Management with the day-to-day operations and tenant relations through the coordination of tenant requests and administration of maintenance services.</p><p>- Maintains tenant, vendor, and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.</p><p>- Prepare property notices, tenant responses, and other similar correspondences.</p><p>- Process and code invoices for payment daily. Address remittance questions, concerns, and past due payments.</p><p>- Track rent collections and initiate rent collections correspondence and phone contact with tenant.</p><p>- Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.</p><p>- Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and supplying general building information.</p><p>- Provide high quality of customer service, update and maintain current daily and emergency tenant contact lists and tenant information manuals.</p><p>- Provide Support to Property Managers by producing, modifying and/or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous type-written information.</p><p>- Process correspondence for tenants, contractors and other third parties for property management staff.</p><p>-Collect and track tenant gross sales. Follow up with tenants that struggle with reporting sales.</p><p>- Maintain and update insurance certificate files for all contractors performing work at the properties.</p><p>- Assist with the scheduling of contractor work and coordinate with tenants.</p><p>- Contribute toward overall office operational needs by helping to provide phone coverage, ordering supplies and checking mail daily.</p><p>- Maintain and update as necessary all tenant contact information, after hour access.</p><p>- Maintain reported Risk Management Policies and Incidents immediately upon occurrence and emergency contact information as well as a master tenant contact email address listing.</p><p>- Maintain highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, and contracts.</p><p>- Assist Property Manager with tenant and vendor relations, as required.</p><p>- Performs other duties as assigned.</p><p><br></p><p>Competencies:</p><p>- Must have excellent time management skills</p><p>- Have the ability to prioritize</p><p>- Self-Motivated</p><p>- Must be detailed-oriented</p><p>- Ability to follow directions</p><p>- Excel in a team environment</p><p><br></p><p><br></p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p>What you’ll do:</p><p>● Office Upkeep: Ensure the office is a welcoming and organized space by taking care of</p><p>light cleaning, plants, and conference room preparation. Welcome new hires by having</p><p>their workspaces ready to go.</p><p>● Food and Beverage: Keep the office well stocked of snacks and beverages, managing</p><p>orders, inventory, and budget while keeping in mind events and office occupancy.</p><p>● Front desk: Greet visitors, answer calls, and provide front desk reception services.Provide</p><p>top-notch customer service to all visitors and guests at the reception area as the first</p><p>point of contact.</p><p>● Vendor relations: Maintain vendor relationships (cleaning services, landlords, deliveries,</p><p>office supply vendors).</p><p>● Technology Management: Assist others with office technology, from conference</p><p>systems to computers and more.</p><p>● Administrative Support: Assist with various administrative tasks, including conference</p><p>room calendar management, document filing, and scanning.</p><p>● Office Inventory: Purchase and maintain inventory of office supplies, snacks, and</p><p>equipment.</p><p>● Errands: Errands including shipping, purchasing, and lunch pickups within walking</p><p>distance.</p><p>● Office events: Set up and clean up of conference rooms and the office for events and</p><p>meetings.</p><p>● Celebrations: Assist in employee recognition efforts (birthdays, milestones, and</p><p>appreciation gifts).</p><p>Qualifications</p><p>● Available weekdays 8:30am-1pm or 9am-1:30pm</p><p>● BA/BS degree preferred (not required)</p><p>● 1+ year of administrative experience in a similar role</p><p>● Proficiency in Gmail and Google Calendar (strongly preferred)</p><p>● Flexible, willing to adapt where needed</p><p>● Tech-savvy</p><p>● Ability to maintain confidentiality, you’ll be interacting with the executive team, and</p><p>confidentiality is of the utmost importance</p><p>● Strong communication skills, both verbal and written</p><p>● Self-starter, ability to thrive in fast-paced startup atmosphere</p><p>● Time management skills</p><p>● Strong attention to detail</p><p>● Ability to lift up to 25 lbs.</p><p>● 21 years or older, will be responsible for purchasing alcohol</p><p>● Have reliable means of transportation</p>
<p><strong>Job Summary</strong></p><p>We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the daily operations of a construction and transportation company. The ideal candidate will be the backbone of our office, managing administrative tasks, coordinating communication, and ensuring smooth workflows between field teams, project managers, clients, and vendors.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors, answer and direct phone calls, and manage general email inquiries</li><li>Schedule and coordinate meetings, appointments, and travel arrangements for management and field staff</li><li>Prepare, edit, and distribute correspondence, reports, invoices, and bids</li><li>Maintain and update project files, permits, certifications, safety records, and compliance documents (both digital and physical)</li><li>Assist with payroll processing, time-sheet collection from field crews, and basic bookkeeping support using QuickBooks or similar software</li><li>Track and order office supplies, safety gear, and uniforms</li><li>Coordinate vehicle and equipment maintenance scheduling with fleet manager</li><li>Manage incoming/outgoing mail, shipments, and courier services</li><li>Assist in preparing bid packages, subcontract agreements, change orders, and close-out documents</li><li>Perform data entry and maintain accurate records in company CRM/ERP systems (e.g., Procore, Viewpoint, HCSS, or similar)</li><li>Provide general support to project managers and executives as needed </li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Richmond, Virginia. In this long-term contract position, you will play a key role in ensuring smooth daily operations by providing essential administrative support. This is an excellent opportunity for someone who thrives in a dynamic office environment and enjoys contributing to organizational success. <br> Responsibilities: Serve as the main point of contact for families placed in hotels through the city’s after-hours and emergency placement process. Conduct outreach to newly placed families within one business day of placement to complete intake, confirm household composition, and assess immediate needs. Maintain regular communication with hotel staff regarding check-in status, extensions, safety concerns, and room changes. Ensure families understand the contract nature of hotel stays and next steps required for shelter placement or continued assistance. Coordinate with the Coordinated Entry System to determine shelter bed availability and facilitate transfers once a space is available. Maintain accurate and timely case notes, placement logs, and follow-up records in the HMIS or internal tracking systems. Track hotel expenditures, lengths of stay, and outcome data as required by program leadership. Ensure all actions follow city policies, safety protocols, and federal/state program requirements.
We are looking for an Administrative Assistant to join our team in Irvine, California. This long-term contract position offers a flexible schedule, requiring 20 hours per week with 4 hours of work each day, Monday through Friday. The ideal candidate will support daily office operations and assist with light bookkeeping tasks while ensuring smooth administrative workflows.<br><br>Responsibilities:<br>• Handle daily office tasks such as processing mail, managing shipments, and maintaining office supplies.<br>• Assist with light bookkeeping duties, including bank reconciliations and monitoring bank accounts.<br>• Organize and manage calendars to ensure efficient scheduling.<br>• Provide support in ordering supplies such as coffee and other essential items.<br>• Answer inbound calls and maintain effective communication with clients and team members.<br>• Perform receptionist duties, including greeting visitors and handling inquiries.<br>• Conduct accurate data entry to update and maintain records.<br>• Collaborate with team members to support administrative office functions.
<p><strong>Job Description: Administrative Assistant</strong></p><p>We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is responsible for providing vital support to ensure the smooth operation of daily office functions. The ideal candidate excels in organization, communication, and multitasking.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage schedules, appointments, and travel arrangements for staff.</li><li>Answer and direct phone calls, emails, and correspondence.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Maintain and organize filing systems, both electronic and physical.</li><li>Assist with event planning and meeting coordination.</li><li>Handle incoming and outgoing mail and packages.</li><li>Support various departments with administrative tasks as assigned.</li><li>Order office supplies and ensure inventory is maintained.</li><li>Uphold confidentiality and demonstrate professionalism at all times.</li></ul><p><br></p>
<p>We are seeking a detail-oriented and proactive Administrative Assistant to support our finance team. The ideal candidate will have strong organizational skills, an understanding of financial documentation, and the ability to manage multiple priorities in a fast-paced environment. If you are interested in this opportunity, please call us at 808-531-0800 to learn more and apply.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with scheduling project meetings, site visits, and inspections</li><li>Prepare and process construction documents, contracts, change orders, and permits</li><li>Track project timelines, deliverables, and monitor deadlines</li><li>Maintain accurate records of projects, budgets, invoices, and correspondence</li><li>Liaise with contractors, vendors, subcontractors, and onsite personnel</li><li>Coordinate delivery and receipt of construction materials and supplies</li><li>Support office management functions, including answering calls, greeting visitors, and ordering supplies</li><li>Assist with timekeeping, expense reports, and billing procedures</li><li>Help ensure compliance with safety regulations and documentation requirements</li><li>Support construction managers and project teams with various administrative tasks as needed</li></ul><p><br></p>
<p>Administrative Assistant</p><p>Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>How you will make an impact</p><p>· Fielding telephone calls</p><p>· Receiving and directing visitors</p><p>· Word processing, filing and faxing</p><p>· Support on diverse projects for other employees as needed</p><p>Please apply online or through our Robert Half app</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Richmond, Virginia. In this long-term contract position, you will play a vital role in supporting daily operations by ensuring smooth communication, accurate documentation, and efficient data management. This opportunity is ideal for someone who thrives in a fast-paced environment and values confidentiality.<br><br>Responsibilities:<br>• Translate written documents and verbal communications between English and Spanish to facilitate clear understanding.<br>• Handle sensitive client information with discretion and maintain confidentiality at all times.<br>• Assist caseworkers and team members with clerical duties, including filing, organizing, and data entry.<br>• Coordinate with various departments to ensure timely completion of client-related tasks and requests.<br>• Respond to inbound calls, providing accurate information and directing inquiries to the appropriate parties.<br>• Perform receptionist duties, including greeting visitors and managing front desk operations.<br>• Ensure all administrative tasks are completed efficiently and in compliance with organizational standards.<br>• Keep records and documentation organized for easy access by authorized personnel.<br>• Support the team in maintaining an organized and welcoming office environment.<br>• Monitor and prioritize incoming requests to ensure deadlines are met.
<p>Administrative Assistant</p><p>Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>How you will make an impact</p><p>· Fielding telephone calls</p><p>· Receiving and directing visitors</p><p>· Word processing, filing and faxing</p><p>· Support on diverse projects for other employees as needed</p><p>Please apply online or through our Robert Half app</p><p><br></p>
<p>Position Overview</p><p>We are seeking a detail-oriented and professional Administrative Assistant to support a law firm. The ideal candidate will provide essential administrative support to attorneys and staff, ensuring smooth day-to-day operations in a fast-paced legal environment. This role requires strong organizational skills, discretion with confidential information, and a commitment to excellent client service.</p><p>Key Responsibilities</p><ul><li>Manage calendars, schedule appointments, and coordinate meetings for attorneys and legal teams.</li><li>Prepare and organize legal documents, correspondence, and reports, including filing, scanning, and maintaining electronic and physical records.</li><li>Handle incoming calls, emails, and inquiries from clients, courts, and other parties, providing accurate information and routing as needed.</li><li>Assist with client intake processes, including gathering initial information and preparing forms.</li><li>Perform notary services for legal documents as required, ensuring compliance with all relevant regulations.</li><li>Support billing and invoicing tasks, including tracking time entries and preparing expense reports.</li><li>Order office supplies, manage inventory, and coordinate with vendors for office maintenance.</li><li>Assist in event planning for firm meetings, client events, or continuing legal education sessions.</li><li>Other administrative duties as assigned to support the firm's operational needs.</li></ul><p><br></p>
<p>We’re currently seeking a <strong>motivated and resourceful Administrative Assistant</strong> to join a dynamic office environment where adaptability and clear communication are essential. This role goes beyond traditional clerical responsibilities—you will support department heads, help coordinate daily operations, and contribute to long-term organizational efficiency. The ideal candidate loves being the “go-to person,” someone others rely on for accurate information, timely follow-ups, and polished documentation. If you enjoy working closely with leadership, juggling multiple responsibilities at once, and creating order out of complexity, this is a fantastic opportunity to grow within a stable company committed to professional development.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Coordinate calendars, appointments, and travel arrangements for supervisors and managers.</li><li>Prepare correspondence, reports, spreadsheets, and presentation materials.</li><li>Monitor incoming emails and phone calls, ensuring timely and appropriate follow-up.</li><li>Assist with onboarding, office orientation, and employee support needs.</li><li>Track expenses, process invoices, and assist with budget-related administrative tasks.</li><li>Provide light project management support by coordinating deadlines and deliverables.</li></ul>
<p>Are you someone who thrives in a structured environment where organization, communication, and attention to detail truly matter? Our team is searching for a <strong>highly dependable Administrative Assistant</strong> who enjoys bringing order to busy days and supporting a collaborative office. In this role, you won’t just complete tasks—you’ll help shape the workflow for multiple departments and serve as a supportive backbone to the organization. We’re looking for someone who takes pride in staying ahead of deadlines, anticipating needs before they arise, and ensuring that every employee, vendor, and client receives exceptional service. This position is perfect for individuals who enjoy variety in their day and want to contribute to a company that values teamwork, professionalism, and steady growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day administrative operations, including scheduling, document preparation, and internal communication.</li><li>Serve as a first point of contact for staff and visitors, ensuring a professional and welcoming environment.</li><li>Assist with meeting coordination, agenda preparation, and follow-up action items.</li><li>Maintain digital and physical filing systems with a high level of accuracy.</li><li>Support various departments with data entry, project tracking, and report preparation.</li><li>Order office supplies, coordinate maintenance, and assist with vendor communication.</li></ul><p><br></p>
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
<p><strong>Temporary Administrative Assistant – Tax Season Extraordinaire</strong></p><p><br></p><p><strong>Location:</strong> Omaha, NE</p><p><br></p><p><strong>About the Role:</strong></p><p>Are you ready to bring your organizational superpowers to a dynamic team during one of the most exciting times of the year—tax season? We’re looking for a detail-oriented, upbeat Administrative Assistant to join us for a 5-month adventure. This isn’t just any admin role—you’ll be the glue that keeps everything running smoothly while helping assemble tax documents like a pro.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Be the <strong>front-line hero</strong> for administrative tasks—answering calls, scheduling, and keeping the office humming.</li><li>Organize and assemble tax documentation with precision (and maybe a little flair!).</li><li>Support the team with data entry, filing, and ensuring compliance deadlines are met.</li><li>Collaborate with a fun, energetic group that loves to celebrate wins—even during crunch time.</li><li>Keep things light and positive while juggling multiple priorities like a champ.</li></ul><p><br></p>
<p>We are seeking a detail-oriented Administrative Assistant to provide vital support to our office operations. The ideal candidate will be a proactive problem-solver with excellent organizational and communication skills who can manage multiple priorities in a fast-paced environment. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. If you are interested in this opportunity, please call us at 808-531-0800 to learn more and apply.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage and coordinate schedules, appointments, and meetings for team members</li><li>Prepare and modify documents, including correspondence, reports, drafts, memos, and emails</li><li>Greet visitors and direct them to the appropriate personnel</li><li>Answer phone calls and respond to inquiries with professionalism</li><li>Maintain physical and digital filing systems for efficient record-keeping</li><li>Order and maintain office supplies inventory</li><li>Assist with data entry, expense reports, and invoice processing</li><li>Support planning and coordination of company events, meetings, and projects</li><li>Perform other administrative tasks as assigned to ensure smooth office operations</li></ul><p><br></p>
<p>Robert Half's client is seeking an Administrative Assistant to join a non-profit organization in Martinez, California. In this PART-TIME, contract position, you will play a vital role in supporting office operations, handling public inquiries, and ensuring accurate documentation and records management. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys multitasking while maintaining high levels of organization.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Respond to public inquiries, route requests to appropriate departments, and provide excellent customer service.</p><p>• Manage claims processing by logging, coordinating, and tracking deadlines while maintaining accurate documentation.</p><p>• Handle requests under the California Public Records Act by clarifying inquiries, coordinating searches, and preparing responsive records.</p><p>• Organize, index, and maintain records through filing, scanning, and retention tracking according to established schedules.</p><p>• Provide administrative support such as preparing documents, entering data, scheduling appointments, and maintaining office logs.</p><p>• Assist with clerical accounting tasks, including processing invoices, purchase requests, and reimbursements while maintaining accurate records.</p><p>• Utilize office software and document management systems, ensuring confidentiality of sensitive information.</p><p>• Support the City Clerk with daily office functions and ensure compliance with policies and standards.</p><p>• Maintain clear and effective communication and business correspondence in all interactions.</p><p>• Prioritize tasks effectively and work independently while managing multiple deadlines.</p><p><br></p><p>If you are interested in this part-time Administrative Assistant position, please submit your resume today!</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Apex, North Carolina. This contract position is ideal for someone who excels in organizational tasks and thrives in a fast-paced office environment. The role offers the opportunity to contribute to the daily operations of a dynamic construction and contractor business.<br><br>Responsibilities:<br>• Manage daily administrative tasks, ensuring smooth office operations.<br>• Handle incoming calls and direct them to the appropriate departments or individuals.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Greet visitors professionally and assist with receptionist duties.<br>• Provide support in scheduling meetings and coordinating calendars.<br>• Maintain office supplies inventory and place orders as needed.<br>• Prepare and format documents, reports, and correspondence.<br>• Assist with filing and documentation to ensure compliance with company policies.<br>• Collaborate with team members to support various administrative projects.<br>• Address general inquiries and provide exceptional customer service.
