<p>Our client in San Diego, CA is seeking a detail-oriented Administrative Assistant to support business operations and enhance productivity within a fast-paced office environment. This role is a great opportunity for individuals with strong organizational skills and a customer service mindset.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage scheduling, calendar coordination, and meeting logistics</li><li>Prepare and edit documents, reports, and presentations</li><li>Respond to phone and email inquiries with professionalism</li><li>Maintain filing systems and manage office supplies</li><li>Support team members and leadership with projects and daily tasks</li><li>Accurately enter data and uphold confidentiality standards</li><li>Perform general office duties to ensure smooth workflow</li></ul><p><br></p>
<p><strong>Jennifer Fukumae with Robert Half </strong>is partnering with a boutique, privately held multi-family office in San Francisco to hire a Senior Client Service Associate. This is an opportunity to join a firm that supports some of the Bay Area’s most successful multi-generational families—people who rely on the team for thoughtful financial guidance, big-picture planning, and day-to-day support that truly makes a difference.</p><p>If you thrive in a high-trust, relationship-driven environment and love being the person clients count on, this role will feel like home.</p><p> </p><p><strong>Why This Family Office?</strong></p><ul><li><strong>Legacy-focused:</strong> You’ll work with clients across generations—parents, children, and extended family members—helping them navigate wealth with clarity and intention.</li><li><strong>High-touch service:</strong> This isn’t volume-based. It’s deep, ongoing relationships where your work directly impacts families’ lives.</li><li><strong>Collaborative culture:</strong> You’ll partner closely with leadership, investment teams, client advisors, and outside professionals.</li><li><strong>Smart, modern, tech-forward:</strong> The team embraces tools and process improvements to elevate client service and efficiency.</li></ul><p><strong>What You’ll Do</strong></p><ul><li>Serve as a trusted point of contact for ultra–high-net-worth families, ensuring every service need is handled accurately and promptly</li><li>Work alongside senior leadership to execute customized client strategies and contribute to ongoing firm initiatives</li><li>Build long-term relationships by understanding clients’ preferences, anticipating needs, and delivering exceptional follow-through</li><li>Mentor and guide junior associates and analysts supporting the same client relationships</li><li>Coordinate with outside advisors—tax, legal, estate—to help implement complex wealth planning strategies</li><li>Collaborate with clients’ personal CFOs, EAs, and family office staff to ensure seamless communication and execution</li><li>Partner with the investment team on cash management, portfolio implementation, and reporting needs</li><li>Provide cross-functional support on internal projects, process improvements, and firm-wide priorities</li></ul><p><br></p>
<p><strong>Jennifer Fukumae with Robert Half’s Finance & Accounting Division</strong> is partnering with a rapidly growing venture capital firm focused on investing in technology-driven companies that are transforming traditional industries. The firm manages over $1.5 billion in AUM across multiple funds and continues to scale with new fund launches, a strong LP base, and top-decile performance.</p><p><strong>About the Firm</strong></p><p>This is an exciting time to join a firm that is redefining how software and automation enhance real-world industries. Since its founding in 2017, the team has built a reputation for excellence, assembling a world-class group of investors and operators who bring both rigor and creativity to the investment process. With strong early performance across funds and continued momentum, the firm is poised for its next phase of growth — building a diversified, enduring investing platform focused on technology and innovation.</p><p><strong>The Opportunity</strong></p><p>To support its continued growth and institutionalization, the firm is seeking a <strong>Head of Finance & Operations</strong> who will take full ownership of all finance, accounting, operations, and back-office functions. Reporting directly to the COO, this is a <strong>hands-on leadership role</strong> with visibility across the organization and a clear path to <strong>CFO-level responsibilities</strong> as the platform scales.</p><p>The ideal candidate will be both strategic and execution-oriented — someone who can implement best-in-class processes, bring structure to a fast-moving environment, and collaborate closely with senior leadership, investors, and the investment team.</p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee all aspects of fund and management company finance, accounting, and reporting.</li><li>Partner with Investor Relations and Capital Formation on fund structures, investor reporting, and LP communications.</li><li>Collaborate with the investment team on deal execution, legal coordination, and operational due diligence.</li><li>Maintain and enhance firmwide operations, compliance, and internal controls.</li><li>Partner with Technology and Data teams to leverage automation and improve workflow efficiency.</li><li>Lead and develop a growing finance and operations team.</li></ul><p><br></p>
We are looking for a skilled and detail-oriented Attorney to manage the full lifecycle of contracts within our organization. In this role, you will be responsible for drafting, reviewing, negotiating, and finalizing various types of agreements, ensuring compliance and mitigating risks. This position is ideal for someone who thrives in dynamic environments and is passionate about creating efficient legal structures and processes.<br><br>Responsibilities:<br>• Draft, review, and negotiate a variety of contracts, including consulting agreements, Statements of Work (SOWs), licensing agreements, commercial contracts, and grants.<br>• Manage the contract lifecycle, from initial intake to final execution and archiving.<br>• Assess and negotiate contracts prepared by third parties, ensuring alignment with organizational goals and compliance requirements.<br>• Translate complex legal terms into clear, actionable language for non-legal stakeholders.<br>• Identify and address potential legal, business, and compliance risks in contract negotiations.<br>• Collaborate with internal teams to facilitate smooth contract workflows and resolve issues.<br>• Oversee the engagement of external counsel when necessary.<br>• Develop and maintain contract templates, workflows, and a comprehensive playbook.<br>• Provide practical legal insights and guidance on contracts and related matters to support organizational decision-making.
<p>Robert Half has partnered with a growing financial services firm on their search for a Tax Manager. This role will consist of assisting with preparing complex tax returns, compiling supporting financial statements, reviewing general ledger activities, and assisting with tax audits. The ideal Tax Manager must have the ability to review legal documents, knowledge of general ledger systems, and the ability to maintain preserve confidentiality. The role involves working closely with both internal departments and third-party tax return preparers to ensure the company's compliance with federal and state income tax laws and regulations. </p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Interpret trust instruments and related documents to ascertain the correct tax classification of each account and the subsequent reporting obligations, while keeping these records up to date</p><p>• Develop and manage the company's interactions with primary fiduciary income tax return preparers while also liaising with secondary preparers chosen by clients</p><p>• Coordinate with the Trust Department to organize and facilitate the delivery of financial records to all tax preparers for the creation of estimated and final income tax returns; Supervise and ensure the timely filing of all returns</p><p>• Stay abreast with changes in laws that could impact the company's accounts and provide timely updates to Trust Officers and senior management</p><p>• Collaborate closely with the Director of Partnership Financial Reporting & Tax to identify and address issues and events that impact client accounts who invest in those partnerships</p><p>• Identify opportunities to improve the tax process</p><p>• Utilize Accounting Software Systems, ADP - Financial Services, CaseWare, CCH ProSystem Fx, CCH Sales Tax, and other relevant tools to carry out accounting functions and compliance</p><p>• Apply knowledge and skills in Public Accounting, Public Accounting Tax, Partnership Taxation, Trust tax, Trust Tax Returns, and Entity Formation</p><p>• Perform duties related to the Annual Income Tax Provision and auditing</p><p>• Carry out other tasks as assigned to ensure the smooth running of the department.</p>
We are looking for a dedicated Administrative Assistant to join our team in Palo Alto, California. In this role, you will handle essential administrative tasks to ensure smooth operations, including patient registration and documentation management. This is a long-term contract position ideal for someone who thrives in a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Accurately register patients and process admissions in line with organizational policies and procedures.<br>• Collect and document patient co-payments, deductibles, and deposits during registration.<br>• Secure patient signatures on legal and registration-related documents.<br>• Scan and upload all required documentation into the designated system before the end of each shift.<br>• Verify patient insurance and demographic information using online systems and payer websites.<br>• Prioritize tasks effectively during high-volume periods to enhance operational efficiency and customer service.<br>• Collaborate with clinical staff to provide necessary documents, wristbands, and updates in a timely manner.<br>• Distribute privacy notices and maintain compliance with organizational and regulatory standards.<br>• Attend department meetings, workshops, and training sessions to stay updated on procedures.<br>• Ensure all office equipment is functional and implement downtime protocols when needed.
We are seeking an Executive Assistant to provide essential support to leadership in a fast-paced educational environment. Based in Hartford, Connecticut, this contract position offers an opportunity to contribute to community programs while utilizing your organizational and administrative expertise. The ideal candidate will excel in managing schedules, coordinating projects, and ensuring efficient communication within the organization.<br><br>Responsibilities:<br>• Oversee and manage executives' calendars, ensuring timely scheduling and adjustments to appointments.<br>• Coordinate conference calls and meetings, ensuring all necessary materials and participants are prepared.<br>• Draft and manage correspondence, maintaining accuracy and attention to detail in all communications.<br>• Utilize CRM systems to track and organize data relevant to community programs.<br>• Facilitate project management tasks, including tracking progress and ensuring deadlines are met.<br>• Handle booking and travel arrangements for executives, ensuring logistical efficiency.<br>• Maintain records and documentation using Office tools, ensuring organization and accessibility.<br>• Support the preparation of reports and presentations with accurate data and formatting.<br>• Act as a liaison between departments to ensure smooth communication and collaboration.<br>• Address administrative challenges proactively to maintain operational flow.
<p>We are looking for a detail-oriented and proactive Executive Assistant to support CEO in a fast-paced environment. This role requires exceptional organizational skills and the ability to manage multiple priorities effectively. As this is a Contract to permanent position, it provides an excellent opportunity for career advancement and long-term growth. The position is based in Dallas, Texas.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate executive calendars, ensuring all appointments, meetings, and deadlines are accurately scheduled.</p><p>• Prepare, edit, and deliver well-organized presentations, reports, and other materials for senior leadership.</p><p>• Act as the primary point of contact between executives, clients, and internal teams, ensuring seamless communication.</p><p>• Organize travel arrangements, including booking flights, accommodations, and transportation, while maintaining detailed itineraries.</p><p>• Handle confidential information with discretion and maintain a high level of integrity at all times.</p><p>• Assist with meeting preparation, including agenda creation, document distribution, and taking detailed meeting minutes.</p><p>• Monitor and prioritize incoming correspondence, ensuring prompt and appropriate responses.</p><p>• Support the planning and execution of events, conferences, and other executive functions.</p><p>• Collaborate with other departments to ensure smooth operations and resolve administrative challenges efficiently.</p>
<p>We are looking for an experienced Executive Assistant to join our team in Red Bank, New Jersey. This is a Contract to permanent position, offering the opportunity for long-term growth within the organization. The ideal candidate will provide high-level administrative support and ensure seamless operations in a detail-oriented and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage complex calendars, ensuring all appointments and meetings are scheduled efficiently.</p><p>• Arrange and coordinate travel itineraries, including booking flights, accommodations, and transportation.</p><p>• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and complete.</p><p>• Handle confidential information with discretion and maintain detail-oriented communication at all times.</p><p>• Support plastic surgery-related administrative tasks, including patient scheduling and documentation.</p><p>• Collaborate with internal teams to ensure smooth day-to-day operations.</p><p>• Monitor and approve time tracking processes, ensuring compliance with company policies.</p><p>• Adapt to flexible working hours when required, accommodating occasional extended schedules.</p><p>• Utilize Microsoft Office tools to create reports, presentations, and correspondence.</p><p>• Maintain a proactive approach to identifying and solving administrative challenges.</p>
Proposal Coordinator - 3+ Months, Potential for permanent, On-Site, 40 hours a week in North Dallas! Robert Half, Marketing & Creative is looking for a Proposal Coordinator to bring on for the next 3+ months, on-site in the North Dallas area, long-term is probable. Proposal Coordinator will be overseeing proposal and grant assets and elements, routing internal approvals and gathering content from multiple departments and managers. Proposal Coordinator will act as the liaison and home base for gathering, organizing, and delivering proposal-related requirements, Proposal Coordinator will be reading and interpreting technical and legal documents, to ensure details align with requirements supporting the compliance and risk assessment processes. Proposal Coordinator will work with all levels in the organization, ensuring communication and smooth transition throughout the proposal and grant process.
<p>We are looking for a detail-oriented and proactive Part-Time, Office Assistant to join our team in Scottsdale, Arizona. In this role, you will provide essential administrative support to a small team of professionals working across various departments, including leadership, finance, fundraising, and program management. This is a Contract-to-Permanent position, offering a great opportunity to grow within a mission-driven organization.</p><p><br></p><p>Responsibilities:</p><p>• Offer administrative assistance to the management team and Financial Controller to ensure smooth operations.</p><p>• Schedule and organize meetings, including managing conference room logistics and setup.</p><p>• Collaborate on event planning and coordination efforts to ensure successful execution.</p><p>• Maintain and update records and data using Better Impact software.</p><p>• Create and edit documents and presentations using Microsoft Word, PowerPoint, and basic Excel functions.</p><p>• Perform receptionist duties such as answering inbound calls and greeting visitors.</p><p>• Support general office workflows to enhance efficiency and productivity.</p><p>• Assist with clerical tasks, including filing, data entry, and managing correspondence.</p>
<p>We are looking for an Accountant to oversee the daily operations of multiple benefit funds and lead a team of eight office employees in New Orleans, Louisiana. This role involves collaborating with trustees, unions, employers, and service providers to ensure smooth and compliant fund administration. The ideal candidate will bring extensive expertise in benefits management and financial oversight while maintaining strong communication with all stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Direct and supervise a team of eight employees across main and field offices, ensuring efficient workflow and operations.</p><p>• Ensure compliance with accounting standards and legal requirements in all reporting and financial practices.</p><p>• Manage the Funds’ benefit and eligibility administration systems while maintaining cybersecurity protocols.</p><p>• Oversee financial management tasks, including coordinating year-end audits and ensuring accurate fund administration.</p><p>• Develop and distribute communication materials to Plan participants and contributing employers.</p><p>• Prepare and coordinate detailed materials for Board of Trustees meetings.</p><p>• Maintain regular communication and consultation with Fund counsel, investment professionals, actuarial consultants, and other service providers.</p><p>• Advise participants on retirement plans, including options for retiree health benefits.</p><p>• Process employer contributions and ensure timely and accurate administration.</p>
<p>We are looking for a highly skilled and detail-oriented Executive Assistant to join our team. This position offers an exciting opportunity to support executive leadership in a dynamic manufacturing environment. The ideal candidate will excel at managing confidential information, coordinating schedules, and handling multiple priorities with professionalism and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage an active calendar of appointments, ensuring schedules are followed and prioritized effectively.</p><p>• Arrange complex travel plans and itineraries, including compiling necessary documents for travel-related meetings.</p><p>• Prepare and maintain confidential correspondence, reports, spreadsheets, and databases with a high level of accuracy.</p><p>• Plan and schedule offsite meetings, ensuring all logistical details are handled seamlessly.</p><p>• Communicate with internal and external stakeholders to gather and relay essential information.</p><p>• Organize and maintain confidential files and records, ensuring accessibility and security.</p><p>• Assist in monitoring department boards and progress, providing feedback and reporting issues to relevant personnel.</p><p>• Utilize analytic software and Excel to update and maintain operational KPIs.</p><p>• Support Operations Directors with board audits, schedule adjustments, and ensuring accuracy.</p><p>• Perform floor walks to observe and report on project progress and address any operational challenges.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Liberty Lake, Washington. This is a Contract position offering an excellent opportunity to support both the Accounting and Credit departments with essential administrative tasks. The ideal candidate will have strong organizational skills and proficiency in Microsoft Excel, along with the ability to handle multiple responsibilities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Review and update licensing information as necessary.</p><p>• Organize and maintain filing systems for easy access to records.</p><p>• Apply payments with accuracy and speed</p><p>• Assist with order processing</p><p>• Utilize Excel spreadsheets to create formulas, sort data, and organize information.</p><p>• Assist with customer invoices and related documentation.</p><p>• Communicate effectively with team members to support departmental needs.</p>
<p>We are seeking an Administrative Coordinator for our client based in Hyattsville, Maryland. You will provide a high-level of administrative support to ensure efficient office operations and departmental coordination. </p><p>Responsibilities include organizing schedules, managing communications, preparing reports, and maintaining records. The ideal candidate has excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily administrative activities and ensure smooth operations across departments.</p><p>• Manage schedules, calendars, and meeting logistics for multiple managers.</p><p>• Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p>• Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p>• Assist with vendor management, supply ordering, and invoice tracking.</p><p>• Provide project coordination support, tracking deadlines and deliverables.</p><p> </p>
<p>We are seeking an Administrative Coordinator for our client based in Silver Spring, Maryland. You will Coordinator provide a high-level of administrative support to ensure efficient office operations and departmental coordination. </p><p>Responsibilities include organizing schedules, managing communications, preparing reports, and maintaining records. The ideal candidate has excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily administrative activities and ensure smooth operations across departments.</p><p>• Manage schedules, calendars, and meeting logistics for multiple managers.</p><p>• Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p>• Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p>• Assist with vendor management, supply ordering, and invoice tracking.</p><p>• Provide project coordination support, tracking deadlines and deliverables.</p><p><br></p>
<p>We are seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to join our team. This role is critical in providing administrative support to ensure efficient operation of the office. You will assist managers and employees by handling a variety of tasks related to organization and communication.</p><p><br></p><p>How you will make an impact:</p><ul><li>Manage and organize schedules, appointments, and meetings.</li><li>Prepare and edit correspondence, reports, and presentations.</li><li>Maintain filing systems, both electronic and physical.</li><li>Handle incoming calls, emails, and other communications professionally.</li><li>Coordinate office activities and operations to ensure efficiency.</li><li>Assist with travel arrangements and expense reporting.</li><li>Support the team with data entry and record-keeping tasks.</li></ul>
<p>We have partnered with one of our stable clients on their search for a highly organized Executive Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>· Manage and maintain executives’ schedules, appointments, and travel arrangements</p><p>· Prepare and edit internal/external correspondence, reports, and presentations</p><p>· Handle confidential documents </p><p>· Primary POC between executives and internal/external stakeholders</p><p>· Assess financial reports</p><p>· Perform general office duties such as ordering supplies and maintaining office organization </p><p>· Assist in the preparation of board materials, executive reports, and strategic documents</p><p>· Track, audit and reconcile expense reports and budgets</p><p>· Answering incoming phone calls</p><p>· Identify areas for process improvements</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Coraopolis, Pennsylvania. This long-term contract position offers the opportunity to work in a dynamic environment within the home care industry. The ideal candidate will bring strong organizational skills and the ability to manage multiple schedules while providing essential support to both staff and clients.<br><br>Responsibilities:<br>• Coordinate and manage staff schedules to ensure proper coverage for client needs.<br>• Conduct interviews and oversee the onboarding process for new home health care staff.<br>• Handle incoming calls and inquiries, providing prompt and attentive assistance.<br>• Perform general office duties, including data entry and maintaining accurate records.<br>• Support daily administrative operations to ensure smooth workflow within the office.<br>• Address scheduling conflicts and resolve issues in a timely manner.<br>• Assist with receptionist tasks, such as welcoming visitors and managing correspondence.<br>• Collaborate with team members to enhance office efficiency and productivity.<br>• Maintain confidentiality and professionalism when handling sensitive information.
<p>We are looking for a <strong>PART TIME </strong>Administrative Assistant with strong attention to detail to support executive-level operations in a fast-paced environment. Based in Princeton, New Jersey, this contract position requires exceptional organizational skills and the ability to manage multiple priorities effectively. The ideal candidate will excel in communication, scheduling, and administrative tasks to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Facilitate conference calls and ensure proper documentation of discussions.</p><p>• Prepare accurate meeting minutes and distribute them to relevant stakeholders.</p><p>• Handle email correspondence with precision and timeliness.</p><p>• Utilize Microsoft Office Suite to create reports, presentations, and other required documents.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Provide general administrative assistance to executives, ensuring efficient workflow.</p><p>• Assist in planning and executing meetings, conferences, and other events.</p>
<p>We are seeking an experienced <strong>Administrative Assistant</strong> to provide critical support to a well-established CPA firm. This role requires someone with a strong background in public accounting administration who can manage industry-specific tasks with precision and efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to tax, accounting, and audit teams. </li><li>Assist with tax processing, e-filing, and assembly of returns.</li><li>Format and proofread financial statements for accuracy and compliance.</li><li>Handle engagement letters, billing, and invoice formatting.</li><li>Manage scheduling, correspondence, and departmental workflow.</li></ul><p><br></p>
We are looking for an experienced Administrative Assistant to support the Chief of Police and Commanders in Marina, California. This long-term contract position offers an opportunity to contribute to essential administrative functions within a detail-oriented office environment. Ideal candidates will possess excellent organizational skills and a proactive mindset to effectively manage tasks and responsibilities.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Chief of Police and two Commanders.<br>• Manage invoices efficiently, ensuring accuracy and timely processing.<br>• Perform data entry and maintain accurate records for various office tasks.<br>• Organize and file documents systematically to facilitate easy retrieval.<br>• Take detailed notes during meetings and prepare summaries or reports.<br>• Handle inbound calls with professionalism, addressing inquiries and redirecting as necessary.<br>• Utilize Microsoft Office tools to create and edit documents, spreadsheets, and presentations.<br>• Learn and use New World Systems software for invoice management and other administrative tasks.<br>• Collaborate with the team to ensure smooth day-to-day operations.<br>• Demonstrate initiative by identifying and addressing areas for process improvement.
<p>Administrative Assistant</p><p>Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>How you will make an impact</p><p>· Fielding telephone calls</p><p>· Receiving and directing visitors</p><p>· Word processing, filing and faxing</p><p>· Support on diverse projects for other employees as needed</p><p>Please apply online or through our Robert Half app</p><p><br></p>
<p>We are looking for a skilled Executive Assistant to provide comprehensive support to senior leadership in Bedminster, New Jersey. This role requires a proactive individual capable of managing schedules, coordinating meetings, and preparing high-level presentations. As a long-term contract position, this opportunity is ideal for someone seeking stability while contributing to organizational success.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain executives' calendars, ensuring all appointments and deadlines are effectively managed.</p><p>• Schedule and coordinate executive meetings, including preparation of agendas and materials.</p><p>• Assist in the creation and delivery of board presentations, ensuring accuracy and professionalism.</p><p>• Utilize Microsoft Word and Excel to draft, edit, and manage documents and spreadsheets.</p><p>• Host and manage virtual meetings using platforms such as Zoom and Microsoft Teams.</p><p>• Act as a liaison between executives and other departments to facilitate communication and collaboration.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Monitor and prioritize incoming communications, responding on behalf of executives when appropriate.</p><p>• Coordinate travel arrangements and logistics for business trips.</p><p>• Support additional administrative tasks as needed to ensure smooth operations.</p>
We are looking for a dedicated Administrative Assistant to join our team in Edison, New Jersey. As the primary face of the office, this position requires an attentive and welcoming demeanor to manage reception and administrative tasks effectively. This is a long-term contract opportunity offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Greet visitors and clients at the front desk, ensuring an attentive and welcoming experience.<br>• Oversee day-to-day reception and front office management, including conference room scheduling and readiness.<br>• Conduct daily walkthroughs of the facility to ensure cleanliness and adequate office supplies.<br>• Manage mailroom operations, including shipping tasks through FedEx and other carriers.<br>• Order and maintain supplies for the pantry, copiers, and general office needs.<br>• Coordinate with building management to address equipment maintenance and cleanliness.<br>• Assist with preparing for client visits and special events as needed.<br>• Ensure adherence to security protocols, including ID badge management.<br>• Provide support for printing requests and other administrative functions.<br>• Collaborate with team members to handle additional tasks assigned by the supervisor.
