We are looking for an experienced Administrative Assistant to support the Chief of Police and Commanders in Marina, California. This long-term contract position offers an opportunity to contribute to essential administrative functions within a detail-oriented office environment. Ideal candidates will possess excellent organizational skills and a proactive mindset to effectively manage tasks and responsibilities. Responsibilities: • Provide comprehensive administrative support to the Chief of Police and two Commanders. • Manage invoices efficiently, ensuring accuracy and timely processing. • Perform data entry and maintain accurate records for various office tasks. • Organize and file documents systematically to facilitate easy retrieval. • Take detailed notes during meetings and prepare summaries or reports. • Handle inbound calls with professionalism, addressing inquiries and redirecting as necessary. • Utilize Microsoft Office tools to create and edit documents, spreadsheets, and presentations. • Learn and use New World Systems software for invoice management and other administrative tasks. • Collaborate with the team to ensure smooth day-to-day operations. • Demonstrate initiative by identifying and addressing areas for process improvement.

• Minimum of 5 years of administrative experience in a setting that requires attention to detail. • Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint. • Familiarity with invoice management software; experience with New World Systems is preferred. • Strong organizational skills and attention to detail. • Ability to work independently while effectively managing multiple tasks. • Excellent verbal and written communication skills. • Demonstrated initiative and problem-solving abilities. • High school diploma required; additional education or certifications are a plus.

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Marina, CA
onsite
Temporary
27.00 - 30.00 USD / Hourly
We are looking for an experienced Administrative Assistant to support the Chief of Police and Commanders in Marina, California. This long-term contract position offers an opportunity to contribute to essential administrative functions within a detail-oriented office environment. Ideal candidates will possess excellent organizational skills and a proactive mindset to effectively manage tasks and responsibilities. Responsibilities: • Provide comprehensive administrative support to the Chief of Police and two Commanders. • Manage invoices efficiently, ensuring accuracy and timely processing. • Perform data entry and maintain accurate records for various office tasks. • Organize and file documents systematically to facilitate easy retrieval. • Take detailed notes during meetings and prepare summaries or reports. • Handle inbound calls with professionalism, addressing inquiries and redirecting as necessary. • Utilize Microsoft Office tools to create and edit documents, spreadsheets, and presentations. • Learn and use New World Systems software for invoice management and other administrative tasks. • Collaborate with the team to ensure smooth day-to-day operations. • Demonstrate initiative by identifying and addressing areas for process improvement.
2025-10-09T18:19:04Z