<p>We are seeking an experienced and detail-oriented Administrative Coordinator to join our team in Harrisburg, Pennsylvania. In this role, you will provide critical support to individuals with disabilities, ensuring their needs are met and accommodations are effectively managed. This position is perfect for someone who is passionate about fostering inclusion, building collaborative relationships, and driving accessibility initiatives forward.</p><p><br></p><p>Responsibilities</p><ul><li>Review and assess documentation submitted by individuals seeking disability services to ensure completeness and accuracy.</li><li>Work directly with individuals to evaluate their needs and determine appropriate accommodations.</li><li>Manage the logistics of testing accommodations, collaborate with proctors, and oversee the training of new proctors.</li><li>Utilize case management software to maintain accurate and up-to-date service records and track accommodations.</li><li>Partner with relevant stakeholders to address accessibility requirements and streamline processes.</li><li>Provide training and guidance on disability services and accommodations to individuals and groups, including families and external agencies.</li><li>Evaluate assistive technology needs and coordinate the procurement of resources such as alternative text and other solutions.</li><li>Manage interpreter assignments and verify service hours for billing purposes.</li><li>Actively participate in meetings, workshops, and activities aimed at promoting accessibility.</li><li>Support the development of annual objectives and goals for accessibility and inclusion efforts.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and dependable Office Assistant to join our team in Piqua, Ohio. This is a position with the potential to transition to a permanent role, where you will play a pivotal part in supporting daily operations through data entry, inventory management, and customer service. The ideal candidate will have strong organizational skills, a proactive attitude, and the ability to collaborate effectively with various departments.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate data entry tasks, including entering purchase orders with detailed line items.</p><p>• Generate and manage inventory tracking reports using Microsoft Excel.</p><p>• Communicate regularly with multiple departments, including traffic teams, to ensure seamless operations.</p><p>• Create tags and manage transfers efficiently within the system.</p><p>• Pull and analyze reports from internal systems to support decision making.</p><p>• Provide exceptional customer service, addressing inquiries and resolving issues promptly.</p><p>• Scan and organize documents to maintain an orderly filing system.</p><p>• Assist with clerical tasks to support the overall office environment.</p><p>• Collaborate with team members to ensure smooth workflow and coverage during absences.</p><p><br></p><p>For immediate consideration, call 937.224.8326.</p><p><br></p>
We are looking for a skilled Administrative Assistant to join our team on a Contract to permanent basis in Birmingham, Michigan. The ideal candidate will bring strong organizational skills and a proactive approach to supporting daily operations. This role requires excellent communication abilities and a commitment to providing outstanding customer service.<br><br>Responsibilities:<br>• Coordinate and manage daily administrative tasks to ensure smooth office operations.<br>• Provide exceptional support to team members and management by handling correspondence, scheduling, and documentation.<br>• Respond to customer inquiries with efficiency and ensuring a positive experience.<br>• Maintain accurate records and files, ensuring accessibility and organization.<br>• Assist in preparing reports, presentations, and other business documents as needed.<br>• Manage multiple priorities and deadlines effectively, adapting to changing needs.<br>• Act as the first point of contact for internal and external communications, maintaining a courteous and detail-oriented demeanor.<br>• Support the call center team by addressing customer service needs and resolving issues promptly.<br>• Help streamline administrative processes to improve efficiency and productivity.<br>• Ensure compliance with company policies and procedures in all administrative functions.
We are looking for an experienced Litigation Paralegal to join our team on a contract basis in Baltimore, Maryland. This role requires a highly organized individual with a strong background in civil litigation and trial preparation. The ideal candidate will possess excellent organizational and communication skills to support attorneys and ensure cases are managed effectively.<br><br>Responsibilities:<br>• Prepare and file legal motions, discovery materials, and other court documents using e-filing systems.<br>• Schedule depositions and maintain organized records of pleadings and case files.<br>• Assist attorneys with managing their calendars and coordinating appointments.<br>• Draft and review pleadings, discovery responses, and other legal documents.<br>• Communicate effectively with clients to provide updates and gather necessary information.<br>• Support trial preparation by organizing evidence and coordinating logistics.<br>• Utilize case management software to track deadlines, tasks, and case progress.<br>• Ensure compliance with court procedures and deadlines.<br>• Collaborate with attorneys to streamline case workflows and optimize efficiency.<br>• Conduct research and gather information pertinent to cases.
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a long-term contract basis. This role is based in Los Angeles, California, and offers an excellent opportunity to contribute to the smooth operation of our office processes. The ideal candidate will excel at managing schedules, coordinating appointments, and handling administrative tasks with precision and efficiency.<br><br>Responsibilities:<br>• Manage calendars and schedules, ensuring appointments are organized and conflicts are avoided.<br>• Coordinate meetings and prepare necessary materials ahead of time.<br>• Create and maintain spreadsheets using Excel for tracking data and reports.<br>• Provide administrative support for daily operations, including correspondence and document preparation.<br>• Maintain accurate records and organize files for easy accessibility.<br>• Respond promptly to inquiries and provide excellent customer service to both internal and external stakeholders.<br>• Monitor and order office supplies to ensure availability.<br>• Assist with special projects and tasks as assigned to support the team.<br>• Ensure confidentiality and security of sensitive information.<br>• Collaborate with colleagues to streamline processes and improve efficiency.
We are looking for an Administrative Assistant to join our team on a contract basis in White Bear Lake, Minnesota. In this role, you will provide essential support through organizational expertise and attention to detail. This position offers an opportunity to contribute to a dynamic environment while gaining specialized skills.<br><br>Responsibilities:<br>• Organize and maintain schedules, ensuring tasks and appointments are efficiently managed.<br>• Assist in performing vision exams after appropriate training and guidance.<br>• Coordinate and prioritize daily administrative tasks to support smooth operations.<br>• Maintain accurate records and documentation to ensure compliance and accessibility.<br>• Communicate effectively with team members and clients to address inquiries and relay information.<br>• Monitor and order office supplies to maintain a well-stocked and organized workspace.<br>• Support data entry and reporting activities with precision and confidentiality.<br>• Troubleshoot and resolve minor administrative issues to minimize disruptions.<br>• Collaborate with other departments to streamline processes and enhance productivity.
<p>We are looking for a dedicated and organized Executive Assistant to support the President of a leading non-profit organization based in Beverly Hills. This role offers a unique opportunity to contribute to meaningful work that positively impacts lives while developing your organizational skills. This is a contract-to-permanent position and requires you to have a car for minimal off-site duties. The ideal candidate will enjoy working in a small office environment. We are looking for someone who can wear multiple hats, has excellent writing skills and exceptional follow up skills. You will communicate with the mayor's office, governor's office as well as the department of health, previous experience with similar work is preferred. You should be well versed in Mac Mail, Word and Excel. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage executive-level administrative tasks, including scheduling, correspondence, and project coordination.</p><p>• Draft and refine high-quality communications tailored to executive standards.</p><p>• Liaise effectively with hospital administrators, medical offices, and government agencies to maintain strong relationships.</p><p>• Handle offsite duties as required, ensuring seamless operations.</p><p>• Uphold strict confidentiality in all aspects of the role.</p><p>• Organize and coordinate travel arrangements, including booking flights and accommodations.</p><p>• Prepare and facilitate executive meetings, ensuring all materials and logistics are in place.</p><p>• Utilize digital platforms, including X (formerly Twitter), for communication and organizational purposes.</p><p>• Proactively address challenges and streamline processes to support the President's day-to-day activities.</p>
We are looking for a motivated and detail-oriented Administrative Assistant to join our team in New York, New York. This is a Contract-to-permanent position, offering an excellent opportunity for someone eager to grow and contribute to a dynamic work environment. The ideal candidate will have strong technical skills, particularly with Microsoft Office Suite, and a proactive attitude to support the team effectively in various administrative tasks.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, ensuring prompt and clear communication.<br>• Assist with scheduling appointments and maintaining an organized calendar for the team.<br>• Perform data entry tasks with accuracy and efficiency to support operational needs.<br>• Handle email correspondence, ensuring timely and clear communication with internal and external stakeholders.<br>• Provide excellent customer service by addressing inquiries and resolving issues effectively.<br>• Utilize Microsoft Excel to create, update, and analyze spreadsheets as needed.<br>• Prepare and edit documents using Microsoft Word and PowerPoint.<br>• Support the team with day-to-day administrative tasks and act as a reliable point of contact.<br>• Collaborate with team members to ensure seamless workflow and task completion.
<p>We are looking for a diligent and detail-oriented Office Assistant to join our team in Kentucky. As part of a leading services company, you will play a vital role in clerical support tasks, ensuring smooth operations and high-quality service delivery. This is a fantastic opportunity to contribute to a long-term contract position within a dynamic and meticulous environment.</p><p><br></p><p>Responsibilities:</p><p>• Organize, copy, and file legal documents to maintain accurate records.</p><p>• Prepare files and materials for shipping in compliance with company standards.</p><p>• Update and maintain reports to ensure accuracy and timely availability of information.</p><p>• Handle document preparation and scanning tasks with precision and attention to detail.</p><p>• Perform general clerical duties to support daily office operations.</p><p>• Utilize the company's internal system to track and manage files effectively.</p><p>• Collaborate with team members to ensure smooth workflow and adherence to deadlines.</p><p>• Support legal documentation processes by ensuring proper handling and organization of files.</p>
We are looking for a proactive Administrative Assistant to join our team in Hammonton, New Jersey. This is a long-term contract position offering an excellent opportunity to contribute to daily operations and support business leaders. The ideal candidate will demonstrate strong organizational skills and proficiency with Microsoft Office applications while excelling in a fast-paced environment.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, ensuring clear communication and prompt resolution of inquiries.<br>• Provide exceptional customer service by addressing client needs and resolving issues efficiently.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Handle email correspondence, including drafting, responding, and forwarding communications as needed.<br>• Schedule and coordinate appointments to support business operations and leadership activities.<br>• Utilize Microsoft Excel to create spreadsheets, track data, and generate reports.<br>• Prepare presentations and documents using Microsoft PowerPoint and Microsoft Word.<br>• Maintain calendars and assist in organizing meetings for team members and executives.<br>• Support administrative tasks such as filing, scanning, and document management.<br>• Collaborate with internal teams to streamline processes and enhance workflow efficiency.
We are looking for a proactive and organized Office Administrator to join our team in Midland, Texas. This is a Contract-to-permanent position requiring an individual with strong attention to detail, interpersonal skills, and the ability to manage multiple tasks efficiently. You will play a key role in ensuring smooth office operations and providing support to the team.<br><br>Responsibilities:<br>• Manage the front desk, greeting visitors and handling inquiries with strong attention to detail.<br>• Coordinate incoming and outgoing mail and packages to ensure timely delivery.<br>• Monitor and replenish office supplies to maintain a well-stocked and efficient workspace.<br>• Organize and maintain filing systems for easy access and retrieval of documents.<br>• Oversee the scheduling and maintenance of pool vehicles for company use.<br>• Provide backup support to the Office Manager as needed, ensuring continuity in operations.<br>• Perform receptionist duties, including answering inbound calls and directing them appropriately.<br>• Scan and digitize documents for efficient record-keeping.<br>• Handle clerical tasks to support daily office functions.
<p>We are looking for a dedicated Office Administrator to join our team in the Natick Massachusetts area. This role involves providing comprehensive administrative support to staff while ensuring smooth workflow processes and document control. The ideal candidate is reliable, friendly, and eager to learn in a dynamic office environment.</p><p><br></p><p>Responsibilities:</p><p>• Deliver administrative support to staff by managing workflow systems and maintaining organized documentation.</p><p>• Utilize Microsoft Office Suite, including Word, Outlook, and Excel, to perform daily tasks efficiently.</p><p>• Learn and operate the company's proprietary workflow system to manage data and processes effectively.</p><p>• Conduct accurate data entry and ensure document scanning and control procedures are followed.</p><p>• Support general office operations by handling routine tasks and assisting in various areas of the firm.</p><p>• Collaborate with team members to ensure smooth workflow during peak seasons, with flexibility in working hours.</p><p>• Maintain a welcoming and detail-oriented demeanor while interacting with staff and clients.</p><p>• Adapt to new systems and procedures to enhance office functionality and efficiency.</p><p><br></p><p><strong><em><u>For immediate consideration, please call me directly 508-205-2127 Eric Lebow</u></em></strong></p>
We are looking for an experienced Executive Assistant to provide high-level administrative and executive support within our organization in Tucson, Arizona. This role requires exceptional organizational skills, a proactive mindset, and the ability to handle sensitive information with confidentiality. As a Contract-to-permanent position, this opportunity is ideal for someone seeking to grow within a dynamic and meticulous environment.<br><br>Responsibilities:<br>• Manage multiple executive calendars, ensuring optimal scheduling and prioritization.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Organize and prepare for meetings and conferences, including drafting agendas and setting up presentations.<br>• Maintain and organize office files, ensuring easy access and proper documentation.<br>• Process incoming correspondence and tasks, distributing them appropriately and ensuring timely follow-up.<br>• Create and revise PowerPoint presentations in collaboration with multiple stakeholders.<br>• Compile and analyze data to prepare reports and presentations for management.<br>• Draft clear and precise correspondence, memos, and meeting minutes, ensuring accuracy and clarity.<br>• Plan and manage appointments, events, and special projects as needed.<br>• Uphold compliance standards by safeguarding confidential information and managing secure healthcare transactions.
We are looking for a detail-oriented Administrative Assistant to join our team in Mclean, Virginia. In this Contract-to-permanent position, you will play a crucial role in ensuring the smooth operation of administrative tasks, supporting executives, and maintaining office organization. This role is ideal for someone with strong organizational skills and a proven ability to manage calendars, schedules, and communications effectively.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring meetings and appointments are scheduled efficiently.<br>• Prepare materials and documents for meetings, ensuring all required items are organized and readily available.<br>• Coordinate shipments and deliveries for employees, ensuring accurate tracking and timely distribution.<br>• Welcome and check individuals in and out of the building while upholding security and professionalism.<br>• Provide administrative support to C-suite executives, including handling correspondence and scheduling.<br>• Utilize Microsoft Office Suite and Google Suite for daily administrative tasks and document preparation.<br>• Answer and direct incoming calls professionally, including managing multi-line phone systems.<br>• Organize and manage daily mail and office documentation to ensure proper handling and distribution.<br>• Assist with general office duties, including data entry and receptionist responsibilities.<br>• Facilitate scheduling and communication across teams to ensure operational efficiency.
We are looking for an experienced Administrative Assistant to provide advanced support to executives or department-level leadership within a non-profit organization. This contract position requires a meticulous individual who excels in managing administrative tasks and possesses exceptional organizational skills. Based in Stockton, California, this role offers an opportunity to contribute to meaningful work while collaborating with diverse teams.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to executive or departmental leaders, ensuring smooth operations and task management.<br>• Coordinate procurement tasks, including managing purchase orders, vendor relations, and requisitions.<br>• Draft and edit correspondence, ensuring clear communication across departments.<br>• Maintain accurate records, track documents, and perform meticulous data entry.<br>• Organize and manage calendars, schedules, and meetings for multiple supervisors.<br>• Utilize Microsoft Office Suite and cloud-based platforms such as SharePoint and DocuSign for document management.<br>• Handle sensitive and confidential information with discretion and care.<br>• Prioritize and manage multiple tasks, ensuring deadlines are met efficiently.<br>• Anticipate needs and proactively solve problems to support team objectives.<br>• Collaborate effectively in a public sector or large organizational environment, including higher education settings.
<p>We are looking for a dependable and detail-oriented Office Assistant to join our team in Glendale, California. This part-time role (Tues, Weds, Thurs 8am-5pm) involves supporting the daily administrative operations of a busy office environment while ensuring tasks are completed efficiently and accurately. As a Contract-to-long-term position, this opportunity offers the potential for continued employment within a collaborative and efficient setting.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and provide appropriate assistance or directions.</p><p>• Maintain a well-organized office environment, including managing supply levels and restocking as needed.</p><p>• Handle filing tasks, both physical and digital, to ensure records are easily accessible.</p><p>• Perform data entry, document preparation, and other routine administrative tasks.</p><p>• Coordinate team schedules, photocopying, scanning, and mailing activities.</p><p>• Manage calendars and assist in booking and coordinating travel arrangements.</p><p>• Support executive meetings by preparing materials and ensuring smooth logistics.</p><p>• Run occasional local errands or deliveries to support office operations.</p>
<p>Robert Half client is looking for a detail-oriented Administrative Assistant to join their team in Antioch, CA. This is a contract-to-permanent position, offering an excellent opportunity for an individual seeking stability and growth. The role is 100% onsite and requires strong organizational skills to support daily operations effectively.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Perform accurate data entry into Excel and Smartsheet to maintain organized and up-to-date records.</p><p>• Coordinate and prepare outgoing mail, emails, and other correspondence in a timely manner.</p><p>• Manage office supply inventory by ordering necessary items and restocking the kitchen with snacks and essentials.</p><p>• Review and verify timesheets submitted by the superintendent, ensuring all timecards are accounted for.</p><p>• Answer inbound calls and provide efficient customer service support.</p><p>• Schedule appointments and maintain calendars to ensure smooth daily operations.</p><p>• Assist with general administrative tasks, including document preparation and filing.</p><p>• Utilize Microsoft Office tools such as Word, Excel, Outlook, and PowerPoint for various tasks.</p><p>• Support team members with ad hoc requests to facilitate seamless workflows.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p>Robert Half is looking for a dedicated Office Assistant to join our client's team in Portland, Oregon. This is a contract position where you will play a key role in ensuring seamless daily operations by managing front desk responsibilities and supporting various administrative tasks. The ideal candidate will have excellent organizational skills and a meticulous demeanor while interacting with clients and visitors.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors and clients upon arrival, ensuring a friendly and attentive experience.</p><p>• Manage appointment scheduling and maintain accurate client records.</p><p>• Prepare and complete client charts with precision and attention to detail.</p><p>• Review and organize reports to ensure accuracy and consistency.</p><p>• Perform general clerical duties, including filing, scanning, and document management.</p><p>• Answer and direct incoming calls efficiently while providing helpful information.</p><p>• Support the team with administrative tasks as needed to maintain smooth operations.</p><p>• Ensure the front desk area remains organized and presentable at all times.</p><p>• Collaborate with other departments to facilitate communication and workflow</p>
<p>We are looking for an experienced and resourceful Senior Executive Assistant to provide high-level administrative support to the Chief Financial Officer and a team of Vice Presidents. This role requires exceptional organizational abilities, attention to detail, and a proactive approach to managing schedules, communications, and projects. As a trusted partner to leadership, you will play a key role in ensuring the smooth operation of the executive office. This is a long-term, fully remote, 40-45 hours per week, contract position that would be for seven-eight months, possibly longer. </p><p><br></p><p>Responsibilities:</p><p>• Manage intricate calendars, schedule meetings, and coordinate travel arrangements for executives.</p><p>• Prepare and edit a variety of documents, including correspondence, presentations, and reports.</p><p>• Act as a liaison between executives and both internal and external stakeholders, maintaining a high level of professionalism at all times.</p><p>• Organize and oversee high-level meetings, including preparing agendas, coordinating logistics, and ensuring follow-up actions are completed.</p><p>• Handle confidential information with the utmost discretion and integrity.</p><p>• Input information into PowerPoint presentations to create high-quality and well-organized materials.</p><p>• Support special projects and strategic initiatives, tracking deadlines and ensuring timely completion.</p><p>• Build and maintain strong relationships across departments to facilitate collaboration.</p><p>• Identify potential process improvements to enhance efficiency and executive productivity.</p><p>• Maintain and organize filing systems, records, and databases relevant to executive operations.</p><p>Provide Project Management support for various projects that VPs are handling </p><p><br></p>
<p>We are looking for an experienced and detail-oriented Administrative Coordinator to join our team in New Orleans, Louisiana. In this short-term contract to permanent position, you will play a key role in supporting small food and agriculture companies by managing cost-share applications, reviewing documentation, and ensuring compliance with regulations. This role requires strong organizational skills, excellent communication abilities, and a customer-focused mindset.</p><p><br></p><p>Responsibilities:</p><p>• Process cost-share applications submitted by small food and agriculture companies, ensuring accuracy and compliance with established guidelines.</p><p>• Maintain coordination with 25-30 companies across five states, providing guidance and support throughout the application process.</p><p>• Review submitted documentation, verify eligibility, and allocate reimbursements for qualifying expenses.</p><p>• Communicate regularly with companies to address inquiries, request additional information, and resolve any discrepancies.</p><p>• Ensure all claims are processed in alignment with regulations and provide feedback to companies when claims do not meet requirements.</p><p>• Utilize proprietary claims software to track and manage application statuses efficiently.</p><p>• Apply intermediate Excel skills to organize data, create reports, and manage deadlines effectively.</p><p>• Collaborate with internal teams to ensure smooth operations and adherence to timelines.</p><p>• Set clear deadlines for tasks and follow up to ensure timely completion.</p><p>• Uphold exceptional customer service standards while managing sensitive financial information.</p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in West Barnstable, Massachusetts. In this role, you will provide essential support to ensure smooth daily operations and effective communication within the organization. This position requires strong administrative skills and the ability to work efficiently in an onsite environment.<br><br>Responsibilities:<br>• Prepare and distribute meeting minutes accurately and promptly.<br>• Manage email correspondence, ensuring timely responses and clear communication.<br>• Provide general administrative support, including scheduling and document management.<br>• Collaborate with team members to enhance operational workflows and productivity.<br>• Assist in coordinating and organizing events or meetings as needed.<br>• Maintain accurate records and ensure proper filing systems are in place.<br>• Communicate effectively with staff and external stakeholders to address inquiries and provide updates.<br>• Support the needs of educational institutions through administrative tasks.<br>• Monitor and maintain office supplies to ensure availability.<br>• Uphold confidentiality and integrity in handling sensitive information.
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
We are looking for a skilled and detail-oriented Paralegal to join our team in Lutherville, Maryland. In this role, you will be responsible for supporting the administration of estates and trusts, ensuring compliance with legal requirements, and providing exceptional client service. This position is ideal for a motivated individual with extensive experience in probate administration and estate planning.<br><br>Responsibilities:<br>• Coordinate and manage the filing and recording of probate court documents, ensuring compliance with local regulations and procedures.<br>• Prepare necessary documents for probate administration, including petitions, orders, deeds, certifications, and administrative accounts.<br>• Oversee non-probate administration tasks following a client's passing, ensuring all processes are completed accurately and efficiently.<br>• Communicate effectively with clients and advisors to facilitate routine estate administration tasks.<br>• Collaborate with clients' financial advisors to ensure proper titling and management of accounts.<br>• Conduct research on probate laws and procedures to maintain compliance and provide accurate guidance.<br>• Assist in organizing and maintaining case files and records to ensure easy accessibility and accuracy.<br>• Support attorneys in drafting and reviewing estate planning documents.<br>• Provide general administrative support for the legal team as needed.
We are looking for a skilled Administrative Specialist III to join our team in Juno Beach, Florida. In this role, you will provide comprehensive administrative support to ensure smooth operations within the department and assist a group of professionals in managing their daily activities. This is a long-term contract position that requires strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality.<br><br>Responsibilities:<br>• Offer administrative assistance to a department or team, including scheduling meetings, managing calendars, and coordinating deliverables.<br>• Compile and analyze information to create reports, charts, graphs, or tables as needed.<br>• Respond to routine correspondence by following established procedures without requiring managerial intervention.<br>• Arrange travel plans and oversee logistics for staff functions and events.<br>• Collaborate with other administrators to align schedules, outcomes, and priorities effectively.<br>• Proofread and edit written materials, including slides, spreadsheets, and presentation documents.<br>• Transcribe notes, develop written materials, and ensure accuracy in financial and operational documentation.<br>• Maintain confidentiality while coordinating with internal teams and external contacts, including government representatives.<br>• Support onboarding activities and assist in validating plans and procedures for new staff.<br>• Handle expense accounts and supplier coordination to ensure smooth business operations.
We are looking for a highly organized and dependable Administrative Assistant to join our team in San Antonio, Texas. In this Contract-to-permanent position, you will play a key role in managing day-to-day administrative tasks while delivering exceptional customer service. This role offers an opportunity to grow within the organization while contributing to its operational success.<br><br>Responsibilities:<br>• Provide detail-oriented administrative support, including scheduling, filing, and managing correspondence.<br>• Answer incoming calls, address inquiries, and direct callers to the appropriate departments.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Welcome visitors and handle receptionist duties with a friendly and detail-oriented demeanor.<br>• Ensure deadlines are met by effectively prioritizing and managing assigned tasks.<br>• Collaborate with team members to support office operations and improve efficiency.<br>• Maintain a clean and organized workspace and contribute to overall office organization.<br>• Assist in preparing reports, presentations, or other documents as needed.<br>• Demonstrate reliability and accountability in completing tasks and meeting expectations.
