<p><strong>Location:</strong> Eastern Montgomery County</p><p><strong>Work Setting:</strong> 100% Onsite</p><p><strong>Schedule:</strong> Full Time or Heavy Part Time</p><ul><li>Flexible scheduling available: candidates seeking a 30–32 hour workweek (e.g., 9:00 a.m. to 3:00 p.m. for school‑age children) are encouraged to apply</li><li>Standard full‑time hours are also available</li></ul><p><br></p><p><strong>Position Overview:</strong></p><p>We are seeking an Administrative Accounting Clerk to support the financial and operational functions of a family‑oriented real estate and property management company. This role is ideal for someone looking for an administrative role in a family-oriented company environment, or, to begin or grow a career in accounting, as no prior accounting experience is required—training will be provided. However, any basic clerical accounting experience is a plus. The position blends daily financial support with general administrative duties, including courier tasks, phone coverage, and other office support activities that help keep the organization running efficiently.</p><p><br></p><p><strong>What We’re Looking For:</strong></p><p>The ideal candidate is personable, reliable, family-oriented, organized, detail‑oriented, and comfortable managing responsibilities for multiple team members. Strong communication skills and the ability to prioritize in a fast‑paced environment are essential. Proficiency in Microsoft Office—particularly Outlook, Word, and Excel—is helpful. Experience with Yardi or similar accounting software is helpful but not necessary.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>- Enter financial data into accounting software, including A/P, A/R, and journal entries</p><p>- Maintain organized backup documentation for accounts payable and receivable</p><p>- Process manual and remote bank deposits for multiple entities</p><p>- Assist with bank reconciliations</p><p>- Support collection efforts by monitoring outstanding receivables, following up with tenants/customers, and documenting all activity in the accounting system</p><p>- Provide assistance to junior and senior team members as needed</p><p>- Scan, file, and archive invoices, deposit records, and other financial documents</p><p>- Retrieve archived documents upon request</p><p>- Prepare and send correspondence to accountants, vendors, and business partners</p><p>- Perform daily courier tasks, including delivering deposits to banks and picking up lunch orders</p><p>- Sort and distribute incoming mail to appropriate departments</p><p>- Provide receptionist support when needed</p><p>- Complete additional administrative or accounting projects as assigned</p>
We are seeking a highly organized and reliable Temporary Administrative Assistant to provide immediate on-site, full-time support to our Development and Operations teams.<br>Full on-site M-F 9am - 5pm pay is up to $23/hr<br>Key Responsibilities:<br>● Data Management: Accurately digitize physical sign-in sheets and enter data into Excel spreadsheets and the organization's database to ensure student and donor records are current.<br>● Donor Correspondence: Manage high-volume mailings, including performing mail merges, printing acknowledgement letters, stuffing envelopes, and applying postage.<br>● Event Preparation: Support the fundraising team in preparing for events: <br>Tasks include:<br>○ Creating and printing nametags and place cards.<br>○ Tracking RSVPs and dietary restrictions in the database.<br>○ Assembling event materials, centerpieces, and gift bags.<br>○ Ordering and organizing event supplies.<br>● General Office Support: Assist with filing, scanning documents, answering phones, and maintaining general office organization during the busy event season.<br>● Other Duties: Perform other administrative tasks as assigned to ensure the success of the event and daily operations.<br>Qualifications & Requirements:<br>● Experience: Previous experience in an office administrative or data entry role is a plus.<br>● Tech Proficiency: Strong skills in Microsoft Office Suite (Excel, Word) are required. Comfort with mail merges is highly preferred.<br>● Database Familiarity: Experience with Little Green Light (LGL) or similar CRM databases is a plus.<br>● Attention to Detail: Ability to perform repetitive tasks (such as data entry and mailings) with high accuracy and efficiency.<br>● Reliability: Punctuality and consistent attendance are essential for this role.
<p>Our company is seeking a detail-oriented Data Entry Specialist to support our team on a part-time basis, working one day per week. This contract opportunity is ideal for individuals looking to leverage their experience with real estate software platforms, specifically Buildout Rethink, and support back-office operations with accurate and efficient data management.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter, update, and maintain data within the Buildout Rethink platform, ensuring accuracy and completeness.</li><li>Audit and validate records for consistency and quality, making corrections as needed.</li><li>Collaborate with team members to retrieve, review, and input property data, client information, and transaction details.</li><li>Generate routine reports and queries to support business operations.</li><li>Assist with special projects related to data organization and digital recordkeeping.</li><li>Uphold confidentiality and maintain high data integrity in all tasks.</li></ul><p><br></p>
<p>We are looking for someone to join an organization located in the State College area seeking a reliable, detail‑oriented Human Resources Clerk to support our HR department with essential administrative and clerical functions. We value professionalism, efficiency, and a positive team attitude. As the HR Clerk, you will play a key role in supporting the daily operations of the Human Resources team. You will maintain employee records, assist with HR data entry, support onboarding/offboarding tasks, communicate with employees and applicants, and help ensure accurate documentation across HR systems.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Maintain and organize employee personnel files (digital and physical). </li><li>Enter employee information and status changes into the HRIS system.</li><li>Assist with processing onboarding paperwork for new hires and offboarding tasks.</li><li>Prepare, scan, copy, and file HR documents and correspondence.</li><li>Respond to routine employee inquiries regarding HR policies and procedures.</li><li>Provide administrative support such as answering phones, scheduling interviews, and attending to front‑desk HR needs as required. </li><li>Support payroll and benefits documentation processes.</li></ul><p><br></p>
<p>Robert Half is seeking a sharp Accounting Clerk to join their team in the Edison, NJ area. In this role, you will be responsible for accounts payable, accounts receivable, credits & debits. If you have a background in accounting and are looking to secure your next opportunity, please apply today!</p><p><br></p><p>Responsibilities:</p><p>• Accounts payable - matching and coding invoices</p><p>• Posting credits and debits </p><p>• Accounts receivable</p><p>• Matching purchase orders </p><p>• File and manage credit-related documentation to ensure records are easily accessible.</p><p>• Perform light customer account entries, including posting entries and updating statements.</p><p>• Utilize Excel for data entry and basic calculations related to debits and credits.</p><p>• Handle multitasking and interruptions efficiently while maintaining accuracy.</p><p>• Communicate effectively with internal teams and external suppliers to resolve discrepancies.</p>
<p>We are looking for a dedicated and detail-oriented Data Entry Clerk to join our team on a long-term contract basis in Charleston, South Carolina. This role involves data entry and requires a strong ability to multitask, think critically, and maintain accuracy in a fast-paced environment. If you are passionate about organization, quick typing, and excel in handling spreadsheets, this position offers a great opportunity for growth.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate and efficient data entry tasks to ensure the integrity of records.</p><p>• Work on-site Tuesday through Saturday, with the potential for a hybrid schedule after completing training.</p><p>• Handle tasks during a shift scheduled between 12 PM and 9 PM, with flexibility for later start times.</p><p>• Utilize Microsoft Excel and other spreadsheet tools to manage and analyze data.</p><p>• Demonstrate critical thinking skills to solve problems and enhance workflow processes.</p><p>• Maintain a positive attitude while multitasking and managing competing priorities.</p><p>• Ensure compliance with data management standards and protocols.</p><p>• Provide proof of typing proficiency to meet performance expectations.</p><p>• Collaborate with team members to ensure seamless operations and effective communication.</p>
About the Role: We are seeking a detail-oriented, versatile Medical Records Clerk / Scribe who is also trained in Medical Assistant responsibilities to join our healthcare team. The ideal candidate is organized, detail oriented and thrives in a fast-paced, patient-centered environment. This hybrid position offers a unique opportunity to support both the administrative and clinical sides of a busy medical practice. <br> Primary Responsibilities: Medical Records/Scribe: Accurately document patient encounters in real-time during examinations and procedures Manage and maintain patient medical records, ensuring accuracy, security, and compliance with HIPAA regulations Scan, file, and retrieve patient documents using EMR systems Process requests for medical records while following privacy protocols Assist providers by entering orders, updating lab results, and managing documentation workflow Medical Assistant Duties: Prepare exam rooms, assist with patient check-in and vital signs Assist clinicians with minor procedures and patient care as needed Administer basic laboratory tests and collect specimens (urine, swabs, blood, etc.) as permitted by certification Manage medical supply inventory and restocking Provide patient education and support under provider direction If you are interested in the role, please apply today and call us at (510)470-7450
About the Role: We are seeking a detail-oriented, versatile Medical Records Clerk / Scribe who is also trained in Medical Assistant responsibilities to join our healthcare team. The ideal candidate is organized, detail oriented and thrives in a fast-paced, patient-centered environment. This hybrid position offers a unique opportunity to support both the administrative and clinical sides of a busy medical practice. <br> Primary Responsibilities: Medical Records/Scribe: Accurately document patient encounters in real-time during examinations and procedures Manage and maintain patient medical records, ensuring accuracy, security, and compliance with HIPAA regulations Scan, file, and retrieve patient documents using EMR systems Process requests for medical records while following privacy protocols Assist providers by entering orders, updating lab results, and managing documentation workflow Medical Assistant Duties: Prepare exam rooms, assist with patient check-in and vital signs Assist clinicians with minor procedures and patient care as needed Administer basic laboratory tests and collect specimens (urine, swabs, blood, etc.) as permitted by certification Manage medical supply inventory and restocking Provide patient education and support under provider direction If you are interested in the role, please apply today and call us at (510)470-7450
<p>Robert Half is looking for a dedicated and detail-oriented Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will provide essential administrative and legal support to a team of attorneys specializing in commercial litigation. This position requires a proactive individual who can effectively manage multiple tasks, maintain confidentiality, and contribute to the success of the firm's legal operations.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and executive support to a team of attorneys, ensuring seamless workflow in a fast-paced litigation environment.</p><p>• Prepare and file legal documents such as complaints, discovery, motions, subpoenas, and affidavits, ensuring accuracy and compliance with court requirements.</p><p>• Handle electronic filing for Federal and Circuit Courts, including coordination with local county clerks.</p><p>• Arrange for process servers and court reporters as needed to support litigation processes.</p><p>• Transcribe dictations and draft legal briefs, correspondence, and other documents with precision.</p><p>• Organize and maintain legal files, ensuring all case materials are easily accessible and up-to-date.</p><p>• Assist in onboarding new matters by preparing client engagement letters and related documentation.</p><p>• Manage attorneys’ schedules, court deadlines, and appointments using Microsoft Outlook.</p><p>• Provide additional administrative support, including reception coverage, as necessary to ensure smooth office operations.</p>
What You’ll Do:<br>Prepare daily cash receipts from various sources, including checks, electronic payments, and lockbox deposits.<br>Enter finalized cash receipts into the accounting system and update customer accounts receivable records.<br>File check stubs and bank receipts.<br>Provide customers with invoice copies upon request.<br>Research and process customer claims related to invoice payments, chargebacks, returns, and bad checks.<br>Contact customers via mail or phone as needed to update account records.<br>Enter invoices into the accounting system and maintain vendor accounts payable records.<br>Review and reconcile monthly vendor statements with data in the accounting system.<br>Match check stubs to open invoices.<br>Perform filing duties for related paperwork.<br>Assist with weekly check runs as directed by the Accounts Payable Clerk.<br>Respond to customer and vendor inquiries as needed.<br>Support monthly financial closings.<br>Assist with special projects and tasks as assigned.
<p>We are looking for a meticulous and proactive Accounts Receivable Clerk to join our team in Bakersfield, California. This position requires strong organizational skills and the ability to communicate confidently with a diverse group of colleagues, including sales representatives and other accounts receivable professionals. The role involves providing essential support to the Accounts Receivable, General Accounting, and Sales departments while ensuring accuracy in financial reporting and customer interactions.</p><p><br></p><p>Responsibilities:</p><p>• Process customer collections, ensuring timely and accurate follow-up.</p><p>• Handle invoicing tasks and manage sales adjustments as required.</p><p>• Accurately record and balance cash receipts in the system.</p><p>• Identify and report discrepancies in financial transactions.</p><p>• Collaborate effectively with sales representatives and other accounts receivable clerks.</p><p>• Provide administrative support to the Accounts Receivable Department as needed.</p><p>• Maintain organized and up-to-date records for reporting purposes.</p><p>• Communicate professionally and assertively with team members and external contacts.</p><p>• Contribute to improving processes within the Accounts Receivable Department.</p>
<p>Robert Half is looking for some seasonal reception coverage for a busy tax office in North Kansas City/Riverside. This receptionist role will be responsible for answering phones, greeting clients and guests and handling data entry. This position requires at least 2 years' experience in a receptionist role. Having some tax experience is a plus. Software includes Microsoft Word and Excel. The receptionist candidate must be able to complete the assignment dates of January 26th-April 15th.</p><p><br></p><p>Operating Hours are Monday-Friday 9am-6pm; shift would most likely by 9am-3pm, Monday-Friday. Could possibly work SOME Saturday's. About 30ish hours a week.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors and clients in a courteous and detail-oriented manner.</p><p>• Answer and direct incoming phone calls efficiently to the appropriate departments.</p><p>• Maintain accurate records and manage the scheduling of appointments.</p><p>• Perform basic office duties, such as filing, scanning, and organizing documents.</p><p>• Utilize Microsoft Word and Microsoft Excel to create and update files and spreadsheets.</p><p>• Ensure the reception area is clean and organized at all times.</p><p>• Collaborate with team members to support administrative tasks and operational needs.</p><p>• Handle inquiries and provide information about company services.</p><p>• Manage incoming and outgoing mail and deliveries.</p><p>• Assist with other clerical duties as assigned to support the team.</p>
We are looking for a meticulous Data Entry Clerk to join our team in Kettleman City, California, for a contract position. In this role, you will be responsible for accurately inputting and maintaining shipping paper data in the system while ensuring the integrity and efficiency of operations. This position requires strong attention to detail and effective coordination skills in an office environment.<br><br>Responsibilities:<br>• Accurately input shipping paper data into the computer system with minimal errors.<br>• Review and verify the accuracy of processed data to identify and correct discrepancies.<br>• Maintain and update reference materials required for key data entry operations.<br>• Correct any data entry mistakes to match the details provided in shipping papers.<br>• Re-run and adjust input data as needed following batch processing.<br>• Ensure compliance with company data entry standards and protocols.<br>• Collaborate with team members to troubleshoot and resolve data-related issues.<br>• Utilize keyboarding and 10-key skills to perform efficient data entry.<br>• Handle office tasks related to shipping and data operations as required.<br>• Maintain a clean and organized workspace in adherence to office policies.
<p>We are looking for a detail-oriented and organized Receptionist to join our team in Kenner, Louisiana. This is a short-term contract to permanent position offering an excellent opportunity to showcase your administrative and customer service skills in a dynamic environment. The ideal candidate will be detail-oriented, bilingual (preferred), and capable of handling various clerical and phone-related tasks with efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Manage a multi-line phone system, ensuring all inbound calls are answered promptly and courteously.</p><p>• Greet visitors and clients with a welcoming attitude while maintaining a business casual appearance.</p><p>• Perform daily clerical tasks such as filing, organizing, and maintaining accurate records.</p><p>• Enter data accurately into systems using Microsoft Office 365 applications, including Word and Excel.</p><p>• Coordinate and manage administrative duties to support office operations.</p><p>• Assist with scheduling and meeting arrangements as needed.</p><p>• Communicate effectively with clients, customers, and team members, including in Spanish if bilingual.</p><p>• Maintain office supplies inventory and ensure the reception area is tidy and organized.</p><p>• Handle incoming and outgoing mail efficiently.</p><p>• Provide exceptional customer service to all visitors and callers.</p>
<p><em>Robert Half is currently seeking a highly skilled and motivated Data Entry Specialist who is looking to start their career with us! As a Data Entry Specialist, you will play a critical role in maintaining our database by entering new and updated customer and account information.</em></p><p>RESPONSIBILITIES:</p><ul><li>Entering customer and account data from paper and electronic source files into the database.</li><li>Reviewing data to ensure that it is accurate, complete, and that proper procedures were followed.</li><li>Performing regular backups to ensure data preservation.</li><li>Responding promptly to company queries.</li><li>Carrying out administrative tasks, such as document file maintenance.</li><li>Attend and complete training sessions to grow knowledge on job functions.</li></ul><p><br></p>
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Cambridge, Massachusetts. This position is entirely onsite and requires exceptional organizational skills to manage daily operations effectively. As the face of our company, you will play a key role in ensuring smooth communication and welcoming experiences for all guests and visitors.<br><br>Responsibilities:<br>• Create and manage work orders to ensure operational efficiency.<br>• Serve as the primary contact for greeting and checking in guests attending events.<br>• Issue visitor badges and maintain accurate records of guest access.<br>• Provide parking passes to visitors as required.<br>• Answer and direct calls using a multi-line phone system.<br>• Maintain clear and timely email correspondence with clients and internal teams.<br>• Organize files and documents to ensure easy retrieval and secure storage.<br>• Schedule appointments and manage calendars to support team operations.<br>• Utilize Microsoft Office tools, including Excel, Outlook, and Word, for administrative tasks.<br>• Deliver excellent customer service by addressing inquiries and resolving concerns promptly.
We are looking for an organized and personable Receptionist to join our team in Lawrence, Kansas. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and detail-oriented experience. The ideal candidate will excel at multitasking and possess strong communication skills, contributing to the smooth operation of the office.<br><br>Responsibilities:<br>• Greet clients and visitors, ensuring a warm and detail-oriented welcome.<br>• Answer and manage incoming calls using a multi-line phone system, directing them appropriately.<br>• Oversee conference room calendars, ensuring proper scheduling and maintenance.<br>• Sort and distribute incoming mail and prepare outgoing correspondence.<br>• Maintain office supplies by ordering and stocking as needed.<br>• Make daily trips to court and the bank for document delivery and other errands.<br>• Assist with organizing and maintaining case files and important documents.<br>• Draft and type office memos and legal correspondence for clients, witnesses, and court officials.<br>• Perform administrative tasks such as photocopying, faxing, and arranging deliveries.<br>• Support other office functions as needed to ensure smooth day-to-day operations.
<p>We are looking for a dedicated and organized Receptionist to join our team on a contract basis during tax season. This role is based in Grand Rapids, Michigan, and offers an excellent opportunity to contribute to a detail-oriented CPA firm. The position requires strong communication and administrative skills to ensure smooth daily operations. </p><p><br></p><p>Responsibilities:</p><p>• Greet and assist clients as they arrive, ensuring a welcoming and detail-oriented atmosphere.</p><p>• Manage a multi-line phone system, answering calls and directing inquiries appropriately.</p><p>• Enter customer information accurately into the system to maintain updated records.</p><p>• Distribute completed tax returns to clients in a timely and efficient manner.</p><p>• Process payments and update client accounts with necessary financial information.</p><p>• Organize and maintain files to ensure easy access and proper documentation.</p><p>• Schedule appointments for clients, coordinating with team members as needed.</p><p>• Respond to email correspondence with attention to detail and accuracy.</p><p>• Perform general office tasks, such as managing supplies and ensuring a tidy workspace.</p>
We are looking for a detail-oriented Document Controller to join our team in Baltimore, Maryland. In this long-term contract role, you will play a key part in ensuring the accurate processing, organization, and indexing of critical documents. This position requires someone who is highly motivated, able to work independently, and comfortable with being on their feet for extended periods.<br><br>Responsibilities:<br>• Prepare and organize documents for scanning, ensuring all materials are ready for processing.<br>• Operate scanning equipment to digitize physical documents efficiently and accurately.<br>• Maintain and update databases with scanned information, ensuring data is properly indexed and retrievable.<br>• Review scanned documents for quality assurance, addressing any discrepancies or errors.<br>• Implement and adhere to metrics and deadlines to ensure timely completion of tasks.<br>• Manage document storage and retrieval processes, ensuring compliance with organizational standards.<br>• Collaborate with team members to optimize scanning workflows and improve efficiencies.<br>• Ensure all equipment is properly maintained and report any technical issues promptly.<br>• Uphold confidentiality and security protocols when handling sensitive documents.
We are looking for a skilled Receptionist to join our team on a contract basis in Beverly, Massachusetts. This position requires someone who is detail-oriented and capable of handling administrative and front desk responsibilities efficiently. The role is fully onsite and offers part-time hours after initial training.<br><br>Responsibilities:<br>• Manage front desk operations, including greeting visitors and handling inquiries.<br>• Answer and direct calls using a multi-line phone system with efficiency and attention to detail.<br>• Provide clerical support for HR-related tasks, including document preparation and project assistance.<br>• Assist with correspondence to clients and ensure timely communication.<br>• Support the HR Manager with various administrative needs and special projects.<br>• Maintain accurate records and ensure attention to detail in all tasks.<br>• Utilize Microsoft Office tools for daily administrative duties.<br>• Ensure the reception area remains organized and welcoming to all visitors.
We are looking for a detail-oriented Receptionist to join our team in Swansea, Massachusetts. In this Contract position, you will play a key role in ensuring smooth front desk operations while delivering excellent customer service to visitors and clients. This role requires strong organizational skills and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring their inquiries are addressed effectively.<br>• Schedule appointments and manage calendars using Microsoft Outlook.<br>• Distribute tax returns, provide instructions, and connect clients with tax preparers for further clarification.<br>• Process payments, including credit card transactions and checks, accurately and securely.<br>• Assemble and organize paper tax returns using UltraTax software.<br>• Scan and file documents systematically to maintain accurate records.<br>• Print financial reports as needed and ensure they are prepared for distribution.<br>• Handle shifting priorities and adapt to changes in workload effectively.<br>• Collect and organize client documents in preparation for tax processing.<br>• Provide exceptional customer service, maintaining a friendly and approachable demeanor.
We are looking for a detail-oriented Front Desk Coordinator to join our team on a Contract basis in Denver, Colorado. This role is pivotal in ensuring the smooth operation of front desk activities while providing exceptional customer service and administrative support. The ideal candidate will have strong organizational skills and the ability to multitask effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Manage incoming calls using a multi-line phone system, ensuring prompt and attentive communication.<br>• Greet visitors and clients warmly, serving as the first point of contact and providing concierge-style assistance.<br>• Organize and maintain files and documents to ensure easy accessibility and efficient record-keeping.<br>• Handle data entry tasks accurately and efficiently to support administrative operations.<br>• Coordinate schedules and appointments while maintaining seamless communication with team members.<br>• Utilize Microsoft Office tools, including Word, Excel, and Outlook, to perform daily tasks and create reports.<br>• Support the office with general administrative duties, ensuring the workspace remains organized and functional.<br>• Address customer inquiries with care, ensuring their needs are met and concerns resolved.<br>• Assist in planning and organizing office events or meetings as necessary.
<p>We are looking for an organized and personable Front Desk Coordinator to join our team in Indianapolis, Indiana. In this role, you will be the first point of contact for visitors and callers, ensuring smooth daily operations. This is a long-term contract position that offers an excellent opportunity to showcase your administrative and customer service skills while contributing to a detail-oriented work environment. This position is Monday-Friday, in-office five days a week, and the working hours are flexible!</p><p><br></p><p>Responsibilities:</p><p>• Welcome guests and visitors warmly while managing front desk operations.</p><p>• Answer and route incoming calls using a multi-line phone system.</p><p>• Organize, sort, and distribute incoming mail and deliveries.</p><p>• Maintain cleanliness and orderliness in the kitchen and conference rooms.</p><p>• Coordinate catering and lunch orders as needed.</p><p>• Perform light data entry tasks and update new employee information in the database.</p><p>• Proofread documents to ensure accuracy and consistency.</p><p>• Scan, copy, and electronically file important documents.</p><p>• Monitor and restock office supplies to meet daily operational needs.</p><p>• Assist with general administrative duties to support the team.</p>
We are looking for a reliable and detail-oriented Receptionist to join our team in Dallas, Texas. This is a Contract to permanent position that provides an excellent opportunity for growth and skill development. The ideal candidate will play a vital role in ensuring the smooth operation of the office and delivering exceptional service to both visitors and team members.<br><br>Responsibilities:<br>• Serve as the first point of contact by welcoming visitors and managing light traffic in the reception area.<br>• Answer and direct incoming calls using a multi-line phone system efficiently.<br>• Assist with administrative tasks, including office services and human resources support, as needed.<br>• Provide overflow assistance to paralegals and handle assigned paralegal tasks with due diligence.<br>• Collaborate with the Director of Administration to ensure office operations run smoothly.<br>• Maintain an organized and detail-oriented front desk environment.<br>• Support the team with other challenging tasks as requested.<br>• Learn and utilize standard software systems used by the firm.
We are looking for a dedicated Receptionist to join our team in Phoenix, Arizona. In this role, you will be the first point of contact, ensuring visitors and employees are welcomed warmly while maintaining smooth day-to-day operations. This is a long-term contract position offering an excellent opportunity to showcase your organizational and communication skills.<br><br>Responsibilities:<br>• Warmly greet and assist visitors, providing clear directions and maintaining a detail oriented demeanor.<br>• Manage incoming and outgoing mail, packages, and courier services efficiently.<br>• Monitor lobby security by maintaining visitor logs and issuing badges as needed.<br>• Keep employee and department directories updated for easy access.<br>• Oversee the maintenance and inventory of the lobby, mailroom, and kitchenette areas.<br>• Handle various clerical tasks and special projects as assigned.<br>• Answer inbound calls promptly and direct them to the appropriate departments.<br>• Coordinate travel arrangements as required to support team operations.<br>• Ensure the reception area remains organized and presentable at all times.
