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125 results for Event Coordinator jobs

Event Coordinator

Miami, FL
remote
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Event Coordinator to support the planning and execution of engaging event experiences in Miami, Florida. This role is ideal for someone who enjoys working in fast-paced environments, welcoming attendees, and keeping on-site activities organized and running smoothly. The successful candidate will help create a positive guest experience while coordinating logistics and day-of event operations. Responsibilities: • Organize event activities and support day-to-day planning to help ensure each program runs efficiently from setup through completion. • Manage attendee check-in processes, greet guests professionally, and provide clear guidance upon arrival. • Assist visitors on-site by answering questions, resolving minor issues, and directing them to the appropriate event areas. • Coordinate with internal teams and vendors to maintain schedules, materials, and operational readiness for each event. • Monitor event flow during live programs and make timely adjustments to support a seamless attendee experience. • Prepare event spaces and confirm that signage, registration materials, and guest-facing resources are in place before opening. • Track attendance details and communicate important updates to event stakeholders throughout the day.
2026-09-09T00:00:00Z

Event Coordinator

Savannah, GA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a Marketing Assistant with relevant experience to support a busy events and exhibitions venue on a contract-to-permanent basis. This position combines office coordination, client communication, and event-related administrative support, with a strong focus on wedding and venue planning activities. The person in this role will help keep schedules, records, payments, and vendor documentation organized while creating a welcoming experience for clients throughout the planning process. This assignment offers the chance to contribute during a high-volume season and may lead to longer-term opportunities. Responsibilities:• Welcome clients and respond to incoming calls and inquiries with professionalism, warmth, and accurate information.• Maintain event files, update client records in the company management system, and ensure all planning details are entered correctly.• Meet with clients to review timelines, answer questions, and support the coordination of wedding and venue plans.• Track upcoming milestones such as planning check-ins and payment due dates, then send reminders to keep each event on schedule.• Collect, verify, and organize required paperwork from clients and vendors to ensure complete event documentation.• Prepare final planning materials, including event layouts and diagrams, to support smooth execution for each booked occasion.• Coordinate closely with office staff and sales team members to manage the event calendar and balance changing priorities during peak periods.• Provide administrative and light sales support by assisting with venue-related questions and helping create a positive client experience that encourages bookings.
2026-09-14T00:00:00Z

Event Coordinator

Minneapolis, MN
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Strategic Meeting Planning Specialist to support physician-focused educational events for a Medical Education team in Plymouth, Minnesota. This Long-term Contract position blends remote work with on-site participation based on business needs and includes approximately 40% travel for training programs, advisory meetings, summits, and hands-on learning events. The person in this role will oversee full-cycle event coordination, help deliver a high-quality attendee experience, and ensure all activities align with healthcare compliance standards and internal policies. Responsibilities:• Lead planning and execution for physician education meetings, advisory sessions, and training events from initial setup through final reconciliation.• Develop and manage Cvent registration pages, attendee records, and event communications to support an organized participant experience.• Arrange travel, lodging, and related logistics for speakers and attendees using approved travel partners and established processes.• Coordinate venue selection, contracting activities, and vendor collaboration in alignment with procurement guidelines and event requirements.• Partner with program managers, faculty, and cross-functional stakeholders to keep timelines, deliverables, and meeting details on track.• Monitor registration status, rooming needs, meeting materials, and operational checklists to ensure smooth event delivery.• Provide on-site event support, troubleshoot logistics in real time, and help maintain a well-organized experience for participants.• Complete expense tracking, billing review, financial closeout, and required compliance documentation after each program.• Maintain accurate program information, reporting details, and activity records within Salesforce and other internal tools.• Ensure every event follows company policies, Sunshine Act expectations, and applicable healthcare industry regulations.
2026-09-11T00:00:00Z

Event Coordinator

San Jose, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a proactive Event Coordinator to support a Contract assignment in San Jose, California. This role is ideal for someone with prior event experience who stays attentive to team needs, communicates clearly, and steps in wherever support is needed. The position involves assisting with event preparation and day-of execution, with a strong focus on organization, guest-facing coordination, and on-site operational support. Responsibilities: • Prepare event materials and support pre-event setup activities, including registration areas, signage staging, and general venue readiness. • Help organize and place branded or directional signage throughout the event space to ensure a positive attendee experience. • Provide hands-on assistance during check-in by welcoming guests and helping registration run smoothly and efficiently. • Partner with the on-site operations lead to keep event logistics on track and respond quickly to changing needs throughout the program. • Monitor room usage and attendance flow, helping the team maintain accurate counts and an organized event environment. • Pitch in across multiple event tasks as priorities shift, demonstrating flexibility and a strong work ethic during extended hours. • Maintain an appropriate appearance and follow event dress expectations while working in an active, fast-paced setting. • Collaborate with a larger event staff team to deliver a well-coordinated corporate event experience from setup through execution.
2026-09-10T00:00:00Z

Events Coordinator

Portola Valley, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
<ul><li>Plan and coordinate corporate, client, and internal events from start to finish.</li><li>Develop event timelines, budgets, and logistics plans.</li><li>Source and manage venues, vendors, and suppliers.</li><li>Coordinate event registration, invitations, and attendee communications.</li><li>Ensure all event materials and equipment are prepared and delivered on time.</li><li>Oversee event setup, execution, and breakdown.</li><li>Monitor event budgets and track expenses.</li><li>Resolve issues that arise before or during events.</li><li>Gather attendee feedback and prepare post-event reports.</li><li>Maintain relationships with vendors and negotiate contracts when needed.</li></ul>
2026-08-28T00:00:00Z

Events Coordinator

Reno, NV
onsite
Temporary / Contract
23 - 30 USD / Hourly
We are looking for an Events Coordinator to support the planning and execution of a high volume of meetings and special events across Reno, Nevada. This Long-term Contract position is ideal for someone who thrives in a client-facing environment, can keep multiple deadlines on track, and is comfortable overseeing event activity from initial planning through final billing. The role works closely with internal teams, vendors, and event clients to deliver well-organized experiences across several public event venues. Responsibilities:• Lead on-site event operations as the acting point person, confirming spaces are prepared correctly and that audiovisual, catering, and service needs are delivered as planned.• Gather event specifications from clients, organize the information into clear internal documentation, and distribute updates to the broader events team.• Manage assigned events from kickoff through completion, including timelines, scheduling, client communication, and post-event invoicing.• Prepare pricing information and cost estimates for clients while helping track deadlines, approvals, and event-related deliverables.• Partner with clients, contractors, and internal departments to align logistics for meetings and events across multiple facilities.• Explain venue policies, contract terms, and planning requirements so clients understand expectations and remain informed throughout the process.• Monitor pre-event obligations such as setup details, floor plan submissions, insurance documentation, and outstanding payments.• Check in with clients during event days to address questions, resolve issues quickly, and maintain a high level of service.• Participate in regular planning meetings to review upcoming events, staffing needs, and operational priorities.• Support event staffing coordination by assigning or communicating tasks needed for successful execution during each program.
2026-09-03T00:00:00Z

Event Manager

Kirkland, WA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a creative and highly organized Event Manager to help deliver memorable experiences for a growing portfolio of community programs, brand activations, showcases, and family-focused events in Seattle, Washington (including Greater Seattle area). This role partners closely with production leadership to shape each event from early concept development through live execution, balancing design sensibility with strong operational follow-through. The ideal candidate brings a sharp visual eye, a strong grasp of guest experience, and the ability to keep multiple moving pieces aligned in a fast-paced environment. Responsibilities:• Develop event plans and production workflows that carry projects from concept through post-event wrap-up.• Shape the visual direction of events by guiding décor, furnishings, lighting, styling, and overall environmental design.• Create presentation materials such as mood boards, concept decks, layouts, and simple visual mockups to communicate ideas clearly.• Translate creative concepts into actionable guidance for fabricators, rental partners, floral teams, audiovisual vendors, and other production collaborators.• Coordinate vendors, rentals, scenic elements, signage, and branded materials to ensure a cohesive and well-executed final experience.• Support installation, load-in, strike, and onsite event operations while maintaining timelines and resolving issues quickly.• Lead select events in a producer capacity, directing onsite teams and ensuring smooth execution for guests and stakeholders.• Monitor event details closely to strengthen flow, ambiance, and guest experience across a range of event formats.
2026-09-08T00:00:00Z

Event Manager

Alpharetta, GA
onsite
Permanent / Full Time
100000 - 150000 USD / Yearly
We are looking for an experienced Event Manager to lead demand generation and attendee acquisition for a portfolio of continuing education-eligible events in Georgia. This role is focused on building the marketing strategy that drives relevant decision-makers to attend introductory programs, client engagement events, specialty sessions, and large-scale conferences. The ideal candidate brings a strong direct-response mindset, excels at managing performance against attendance goals, and collaborates effectively with internal teams and external partners to deliver measurable results. Responsibilities: • Create and oversee the yearly event marketing roadmap, including campaign timing, promotional strategy, and budget management across multiple event types. • Define target audiences and develop segmentation and list strategies for prospects, active clients, members, and former participants to improve outreach effectiveness. • Manage the full webinar-to-registration journey, from shaping topics and promotions to increasing conversions into paid event attendance. • Lead attendee generation efforts for partner-led and joint promotional events by coordinating shared campaigns, aligning outreach plans, and driving registration targets. • Develop and optimize registration experiences, including pricing structures, deposit options, deadlines, and other conversion-focused mechanics. • Build communication workflows that increase attendance, including reminder campaigns, confirmation touchpoints, and pre-event messaging that prepares registrants to participate. • Monitor registration performance against established milestones, identify pacing risks early, and recommend corrective actions to improve event fill rates. • Establish clear event marketing measurement standards, maintain reliable reporting baselines, and track return on investment across campaigns and channels. • Partner with creative, paid media, member marketing, and strategic alliance teams by setting campaign direction, developing briefs, and ensuring execution meets performance goals.
2026-09-09T00:00:00Z

Event + Meeting Planner

Chicago, IL
onsite
Temporary to Hire
22.8 - 25 USD / Hourly
We are looking for an Event Planner to support meeting and event operations for a mission-driven non-profit organization in Chicago, Illinois. This contract-to-permanent opportunity is ideal for a highly organized individual who can coordinate complex logistics, manage competing priorities, and handle confidential information with sound judgment. In this role, you will help drive the successful delivery of conferences, leadership gatherings, and other key events by overseeing schedules, communications, expenses, and on-site support. Responsibilities:• Coordinate logistical arrangements for conferences, meetings, and special events from early planning through final closeout, ensuring each stage stays on schedule and within established guidelines.• Maintain central calendars, project timelines, and milestone tracking for department events and deliverables so stakeholders remain informed and deadlines are met.• Prepare and distribute event communications, including meeting notices, announcements, and attendee updates, while monitoring shared inbox activity and responding appropriately.• Organize lodging, audiovisual services, catering, ground transportation, and other event-related needs for assigned programs and gatherings.• Provide in-person operational support during meetings and conferences, helping resolve issues quickly and ensuring a smooth participant experience.• Review post-event billing, process expense documentation in Concur, and assist with reconciliation of receipts and invoices for accurate recordkeeping.• Support administrative coordination across multiple projects, balancing shifting priorities while maintaining a high level of accuracy and professionalism.• Handle sensitive information with discretion and apply sound judgment when working with executive communications, event details, and departmental materials.
2026-09-03T00:00:00Z

Event Staff

San Jose, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a dependable, detail-oriented Event Staff member to support onsite event operations in California. This is a Contract position suited for someone who can create order in fast-paced environments, assist with attendee coordination, and keep activities moving according to plan. The role blends front-line event support with project-focused coordination, making it ideal for someone who is organized, responsive, and comfortable handling scheduling and administrative event tasks. Responsibilities: • Welcome attendees at the event site, verify registrations, and provide a smooth check-in experience. • Scan tickets accurately and resolve basic entry issues to keep lines moving efficiently. • Support event coordination by tracking schedules, monitoring task progress, and helping maintain key timelines. • Assist with planning activities that require strong project organization and attention to deadlines. • Coordinate logistics tied to event setup and related project work, including schedule adjustments as needed. • Maintain organized records of attendance, scanned entries, and event-related updates for the team. • Communicate with internal stakeholders and onsite personnel to ensure activities stay aligned with the event plan.
2026-08-27T00:00:00Z

Event Staff

Philadelphia, PA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for dependable Event Staff candidate to support a busy registration area for an upcoming contract assignment located in the Greater Philadelphia Region. In this customer-facing role, you will welcome attendees, help create a smooth check-in experience, and provide clear assistance throughout the event. This opportunity is well suited for individuals who are organized, detail-oriented, and comfortable assisting guests in a fast-paced environment. Here’s how you’ll contribute:• Welcome attendees at the registration area and distribute event credentials accurately and efficiently.• Guide guests to appropriate event spaces and answer general questions about on-site navigation.• Partner with the event team to resolve check-in concerns and assist with same-day registration needs.• Monitor badge inventory by counting, sorting, and arranging materials to keep the registration desk organized.• Deliver courteous service at all times to help create a positive experience for event participants.• Maintain a tidy and well-organized front-of-house area throughout the assignment.
2026-09-10T00:00:00Z

Program & Event Planning Coordinator

El Segundo, CA
onsite
Temporary / Contract
60000 - 85000 USD / Yearly
A highly respected nonprofit organization is seeking an experienced Program & Event Planning Coordinator to support a busy Scholarships Department that manages more than 100 programs and events annually. This role is ideal for a polished administrative professional with event planning experience who thrives in a fast-paced, mission-driven environment and enjoys coordinating both virtual and in-person events.The Program & Event Planning Coordinator will work closely with the Operations team to support conferences, galas, webinars, campus programs, and donor-related initiatives while collaborating cross-functionally across the organization.Key Responsibilities<ul><li>Coordinate and execute virtual meetings, webinars, and hybrid events.</li><li>Support planning and logistics for conferences, galas, educational programs, and special events.</li><li>Manage event registrations, attendee communications, and event materials.</li><li>Coordinate speakers, sponsors, vendors, volunteers, and event stakeholders.</li><li>Develop, maintain, and track event budgets and forecasts.</li><li>Support vendor sourcing, contract administration, and payment processing.</li><li>Utilize event management and communication platforms to support successful program execution.</li><li>Prepare reports, presentations, spreadsheets, and program documentation.</li><li>Coordinate travel arrangements and event-related logistics.</li><li>Collaborate with internal departments to ensure seamless program delivery.</li><li>Assist with post-event reporting, surveys, and continuous process improvements.</li></ul>Required Qualifications<ul><li>Bachelor's degree in Communications, Event Management, Project Management, or a related field.</li><li>Minimum of 5 years of professional experience in event planning, program coordination, executive support, or administrative operations.</li><li>Strong experience supporting multiple projects simultaneously in a fast-paced environment.</li><li>Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Smartsheet.</li><li>Experience coordinating virtual meetings, webinars, and hybrid events.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational skills with exceptional attention to detail.</li><li>Ability to work independently while maintaining strong collaboration with team members.</li><li>Demonstrated problem-solving abilities and a proactive approach to work.</li></ul>
2026-09-11T00:00:00Z

Project Coordinator

Minneapolis, MN
onsite
Temporary / Contract
26 - 30 USD / Hourly
Position OverviewWe are seeking a highly organized and detail-oriented Project Coordinator to support the planning and execution of projects across the organization. This position will assist with project scheduling, communication, documentation, and coordination to help ensure projects are completed efficiently and successfully. Key Responsibilities<ul><li>Coordinate project activities and maintain project schedules.</li><li>Monitor project timelines and track key milestones.</li><li>Prepare and maintain project documentation and reports.</li><li>Schedule meetings, prepare agendas, and document action items.</li><li>Communicate project updates with internal teams and stakeholders.</li><li>Assist with resource planning and project organization.</li><li>Track project-related expenses and administrative tasks.</li><li>Identify and escalate potential project concerns or delays.</li><li>Provide general administrative support to project teams.</li></ul>
2026-09-03T00:00:00Z

Project Coordinator

Boston, MA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Robert Half's marketing & creative client is seeking a Project Coordinator for a 4+ month contract in Boston. This is a hybrid, 37.5-hour-per-week opportunity; candidates must be willing and able to work onsite 3 days/week. The Project Coordinator will support digital team operations, project management, reporting, communications, events, and employee engagement initiatives. This is an excellent opportunity to learn about project management careers in a fast-paced, highly matrixed environment. Key Responsibilities<ul><li>Coordinate project timelines, deliverables, and communications</li><li>Support reporting, dashboards, and project tracking</li><li>Maintain project documentation, presentations, and resources</li><li>Assist with meetings, workshops, and other initiatives</li><li>Track team goals, compliance, and key priorities</li><li>Support adoption of collaboration, productivity, and AI tools</li><li>Manage files, resources, and project materials</li><li>Support employee engagement, learning, and team development programs</li><li>Coordinate events and internal programs</li><li>Assist with recruiting, onboarding, and team operations</li><li>Partner across teams to keep projects and initiatives on track</li></ul>
2026-09-10T00:00:00Z

Project Coordinator

Houston, TX
onsite
Temporary to Hire
30 - 35 USD / Hourly
A growing service organization is seeking a Project Manager to oversee the coordination and execution of customer projects from initial scheduling through final invoicing. This role serves as the central point of communication between field technicians, customers, and internal teams to ensure projects are completed on time, accurately documented, and billed appropriately.The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple projects simultaneously in a fast-paced environment. Experience working in an ISO 17025 laboratory, metrology, calibration, testing, or quality-focused environment is highly preferred. Responsibilities<ul><li>Coordinate and manage customer projects from scheduling through completion.</li><li>Maintain project schedules and ensure milestones and deadlines are met.</li><li>Communicate with customers regarding upcoming service dates, scheduling changes, and project status updates.</li><li>Conduct regular follow-ups with field technicians to monitor job progress and resolve issues.</li><li>Review and audit project documentation for accuracy and completeness.</li><li>Ensure project records are properly maintained for compliance and audit purposes.</li><li>Coordinate with internal teams to facilitate timely invoicing and month-end close requirements.</li><li>Track project activity using Excel and company systems.</li><li>Confirm customer site requirements, safety protocols, and access needs prior to project execution.</li><li>Identify process improvement opportunities and help develop standardized procedures and templates.</li><li>Serve as a resource for project-related questions and escalations.</li></ul>
2026-09-11T00:00:00Z

Project Coordinator

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client, a well-established construction company in San Diego, is seeking a Project Coordinator to support their project management and operations teams. This position is ideal for an organized, detail-oriented professional who enjoys coordinating multiple priorities, maintaining project documentation, and communicating with internal teams, vendors, subcontractors, and clients. Responsibilities<ul><li>Provide administrative and project coordination support to Project Managers and construction teams</li><li>Maintain accurate project files, records, contracts, invoices, purchase orders, and other documentation</li><li>Assist with project scheduling, tracking deadlines, and coordinating meetings and site activities</li><li>Communicate with subcontractors, vendors, clients, and internal teams regarding project updates and documentation</li><li>Prepare, update, and distribute project reports, status updates, meeting notes, and other correspondence</li><li>Track project deliverables, approvals, change orders, invoices, and outstanding items</li><li>Assist with processing purchase orders, invoices, and other project-related financial documentation</li><li>Coordinate material, vendor, and subcontractor information as needed</li><li>Help ensure project documentation is complete, organized, and up to date</li><li>Support multiple projects simultaneously while meeting deadlines and shifting priorities</li><li>Perform general administrative duties and other project-related tasks as needed</li></ul>
2026-09-09T00:00:00Z

Project Coordinator

Draper, UT
onsite
Temporary / Contract
30.0865 - 34.837 USD / Hourly
We are looking for a detail-focused Technical Project Coordinator to help maintain momentum across technology initiatives. This Long-term Contract position will partner closely with senior technology leadership to organize priorities, monitor follow-up actions, and keep cross-functional efforts aligned. The ideal candidate is comfortable working with technical teams, translating discussions into clear next steps, and ensuring important commitments are tracked through completion. Responsibilities:• Coordinate project activities across multiple technology-focused initiatives, ensuring deadlines, deliverables, and follow-up items remain visible and on schedule.• Partner with senior technology leadership to organize priorities, document action items, and maintain accountability among key stakeholders.• Facilitate communication between technical teams and business partners so decisions, risks, and dependencies are clearly understood.• Prepare clear presentations and status materials for leadership updates, including technical summaries and board-level content.• Track open issues, meeting outcomes, and project commitments to help prevent gaps in execution.• Support project governance by maintaining schedules, updates, and documentation within Microsoft 365 tools and related collaboration platforms.• Assist with coordinating meetings, progress reviews, and stakeholder check-ins to keep initiatives moving forward.• Identify emerging roadblocks and escalate concerns appropriately to support timely resolution.
2026-09-14T00:00:00Z

Project Coordinator

Worcester, MA
onsite
Temporary / Contract
52.25 - 60.5 USD / Hourly
We are looking for a Project Coordinator to support strategic initiatives within a non-profit organization in Worcester, Massachusetts. This Contract position works closely with Administration & Finance leadership to organize projects, improve workflows, and maintain the tools and documentation needed to keep priorities moving forward. The role blends project coordination, process documentation, and digital systems support while handling sensitive information with professionalism and sound judgment. Responsibilities: • Create and manage workflow tools, digital forms, and tracking resources that help move assigned initiatives from planning through execution. • Turn business needs and established procedures into practical templates, process maps, forms, and other operational materials that support day-to-day work. • Maintain project schedules, milestone plans, task lists, and dependency tracking so teams can monitor progress and address risks in a timely manner. • Assist with process improvement efforts by documenting existing workflows and helping design tools that support updated operating methods. • Prepare draft charters, leadership briefings, status updates, summaries, and other written materials for review, including content that may be confidential. • Consolidate information from meetings, records, and stakeholder input into clear documentation that supports planning, decision-making, and follow-up actions. • Update and organize SharePoint pages, web content, dashboards, and reusable project resources to improve access to key information. • Keep project files, version history, workflow records, and supporting documentation accurate and well organized to ensure continuity across initiatives.
2026-09-09T00:00:00Z

Project Coordinator

San Diego, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Our client is seeking an organized and detail-oriented Project Coordinator to support project managers and field teams throughout the construction process. This role will help keep projects on track by coordinating schedules, documentation, communication, and administrative details from project kickoff through completion.The ideal candidate is proactive, organized, and comfortable working in a fast-paced construction environment with multiple priorities.Key Responsibilities<ul><li>Provide administrative and project coordination support to Project Managers and field teams</li><li>Assist with project scheduling, timelines, and tracking deadlines</li><li>Prepare, organize, and maintain project documentation, contracts, and files</li><li>Coordinate communication between project managers, subcontractors, vendors, clients, and internal teams</li><li>Assist with purchase orders, invoices, change orders, and billing documentation</li><li>Track RFIs, submittals, permits, and other project requirements</li><li>Schedule meetings, site visits, inspections, and project-related activities</li><li>Maintain project logs and update spreadsheets and internal systems</li><li>Follow up on outstanding items to keep projects moving forward</li><li>Assist with gathering information and preparing project reports</li><li>Support project closeout documentation and final deliverables</li><li>Help coordinate materials, deliveries, and subcontractor schedules as needed</li><li>Provide general administrative support to the construction and operations teams</li></ul>
2026-09-11T00:00:00Z

Project Coordinator

San Diego, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Project Coordinator to support construction projects in San Diego, California from kickoff through final closeout. This contract opportunity with permanent potential is ideal for someone who enjoys keeping schedules, documentation, materials, and communication organized in a fast-paced contractor environment. In this role, you will partner with operations, sales, project management, and field teams to help maintain project momentum, support bid preparation, and ensure key information is accurate and accessible. Responsibilities: • Coordinate project timelines, meeting notes, action items, and stakeholder requests to help keep active work on schedule. • Act as a central point of communication among customers, project managers, sales staff, technicians, and internal departments. • Arrange material purchasing, delivery tracking, and staging activities while maintaining supporting records for each job. • Monitor milestones and upcoming deadlines, raising potential risks early and helping teams address issues efficiently. • Assist with project closeout by organizing required documentation, approvals, training coordination, and final job records. • Provide administrative support for operational and financial review meetings by preparing updates and maintaining accurate project files. • Review drawings, construction plans, and scope details to support estimating, take-offs, and proposal development. • Maintain bid information, proposal spreadsheets, quote follow-up activities, and change order documentation to support sales and project execution. • Visit job sites when needed to gather information, support estimating efforts, or assist with project coordination requirements. • Keep job folders, purchase records, delivery documents, badging paperwork, and related databases complete, organized, and current.
2026-09-11T00:00:00Z

Workflow Coordinator

Boston, MA
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for an experienced Workflow Coordinator to support daily front-of-house operations in a detail-oriented office setting. This is a Long-term Contract position that combines reception coverage with meeting and office support in a client-facing environment where service quality and attention to detail matter. The person in this role will help create a welcoming experience for visitors and employees while partnering closely with office leadership and adapting to evolving day-to-day needs. Responsibilities: • Welcome visitors and employees at the front desk, answer a multi-line phone system, and ensure a welcoming first impression at all times. • Prepare conference rooms for meetings by arranging materials, checking room readiness, and coordinating setup details before guests arrive. • Support meeting logistics by organizing supplies, placing refreshments or catered items, and confirming spaces are presentation-ready. • Assist with document handling tasks such as scanning, printing, and related copy support using common office equipment. • Monitor shared office areas and help maintain a high-service workplace experience without performing facilities or furniture-moving duties. • Work closely with the Office Administrator to learn local procedures, strengthen service delivery, and provide dependable day-to-day support. • Adjust to occasional early-morning meeting or deposition setup needs with advance notice, while maintaining regular Monday through Friday coverage. • Contribute to a flexible support model as office needs develop, including receiving remote direction and training from management when needed.
2026-09-09T00:00:00Z

Workflow Coordinator

Los Angeles, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced and self-directed Workflow Coordinator to support a busy law firm office services environment in Los Angeles, California. This Long-term Contract position is ideal for someone who can oversee daily work coordination, support meetings and hospitality needs, and build strong relationships with attorneys, staff, leadership, and external vendors. The role calls for excellent judgment, clear communication, and the ability to keep multiple service requests moving efficiently in a fast-paced client-facing setting. Responsibilities: • Coordinate incoming service requests, confirm details with requesters, and help establish realistic turnaround times while keeping stakeholders informed. • Organize meeting logistics by partnering with internal teams and hospitality staff to prepare conference rooms, support event needs, and handle follow-up communication. • Guide daily office services workflow by balancing competing priorities, assigning work effectively, and responding to urgent requests with sound judgment. • Maintain effective communication with secretaries, attorneys, business development personnel, office leadership, and outside vendors to ensure smooth operations. • Track purchasing activity by reconciling card expenses, monitoring related costs, and assisting with routine supply ordering for the office. • Provide front-line administrative and service support with a strong customer focus, addressing needs promptly and maintaining a high standard within the law firm. • Serve as a knowledgeable point of contact for document handling, proofreading expectations, formatting consistency, and quality control across office support tasks. • Troubleshoot common Microsoft Office issues and assist with software-related questions connected to document production and workflow support. • Escalate deadline concerns, service issues, or project complications to management or client contacts in a timely and effective manner.
2026-09-10T00:00:00Z

Events & Meeting Supervisor

San Francisco, CA
onsite
Temporary / Contract
45.6 - 52.8 USD / Hourly
We are looking for an experienced Events & Meeting Supervisor to oversee meeting and event delivery across multiple workplace locations in San Francisco, California. This Contract position is ideal for a hands-on leader who can guide a team, coordinate vendors and stakeholders, and ensure each event is executed with precision and professionalism. The role combines operational planning, onsite supervision, and continuous process improvement to support a wide range of internal and external programs. Responsibilities: • Oversee the planning and onsite delivery of meetings, workshops, executive gatherings, recurring programs, and workplace events for both internal and external audiences. • Coordinate full event logistics, including calendars, room configurations, catering, audiovisual support, security, signage, staffing coverage, guest experience, and day-of readiness. • Create and manage event documentation such as project schedules, production timelines, floor layouts, staffing plans, show flow materials, and post-event summaries. • Lead planning meetings with partners and stakeholders to confirm priorities, clarify ownership, and align teams on deadlines and expectations. • Supervise a team of event professionals by setting daily direction, assigning work, coaching performance, and helping remove operational obstacles. • Partner with vendors and internal groups to manage service delivery, budgets, contracts, and event-related resources while maintaining strong working relationships. • Monitor event spaces, storage areas, furnishings, and supplies to keep environments organized, functional, and prepared for recurring use. • Support activity across five nearby buildings, including regular movement between locations to ensure consistent execution and service standards. • Identify process gaps and introduce improved workflows, templates, staffing approaches, and service practices that strengthen the meetings and events function. • Step in during live events as needed to resolve issues quickly, maintain safety and accessibility expectations, and uphold brand and service quality standards.
2026-09-01T00:00:00Z

Program Coordinator

Alameda, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Job Summary:The Program Coordinator supports the planning, execution, and monitoring of organizational programs and initiatives. This role coordinates schedules, communications, resources, and reporting to help ensure program goals are achieved efficiently and on time.Key Responsibilities:<ul><li>Coordinate program activities, timelines, and deliverables</li><li>Track project milestones and maintain program documentation</li><li>Communicate with internal teams, external partners, and stakeholders</li><li>Schedule meetings, prepare agendas, and document action items</li><li>Monitor budgets, invoices, and program-related expenses</li><li>Assist with reporting, data collection, and process improvement efforts</li><li>Provide administrative support to program leaders and department staff</li></ul>
2026-08-29T00:00:00Z

Operations Coordinator

Coopersburg, PA
onsite
Temporary / Contract
19 - 21 USD / Hourly
Robert Half is seeking a highly organized and proactive Operations Coordinator to support daily business operations and help ensure processes run smoothly and efficiently. This role will coordinate administrative and operational activities, support cross-functional teams, manage schedules and documentation, track projects, and help improve workflows. The ideal candidate is detail-oriented, adaptable, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Coordinate day-to-day operational and administrative activities across departments</li><li>Maintain records, reports, and documentation to support business operations</li><li>Track project timelines, deliverables, and internal follow-ups</li><li>Assist with process improvement initiatives and workflow optimization</li><li>Prepare reports, presentations, and operational updates for leadership</li><li>Communicate with internal teams, vendors, and external partners as needed</li><li>Monitor inventory, supplies, or service requests, depending on business needs</li><li>Support scheduling, meeting coordination, and calendar management</li><li>Help ensure compliance with company policies and operational procedures</li><li>Provide general support for special projects and department initiatives</li></ul>
2026-09-08T00:00:00Z