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132 results for Event Coordinator jobs

Event Coordinator

Miami, FL
remote
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Event Coordinator to support the planning and execution of engaging event experiences in Miami, Florida. This role is ideal for someone who enjoys working in fast-paced environments, welcoming attendees, and keeping on-site activities organized and running smoothly. The successful candidate will help create a positive guest experience while coordinating logistics and day-of event operations. Responsibilities: • Organize event activities and support day-to-day planning to help ensure each program runs efficiently from setup through completion. • Manage attendee check-in processes, greet guests professionally, and provide clear guidance upon arrival. • Assist visitors on-site by answering questions, resolving minor issues, and directing them to the appropriate event areas. • Coordinate with internal teams and vendors to maintain schedules, materials, and operational readiness for each event. • Monitor event flow during live programs and make timely adjustments to support a seamless attendee experience. • Prepare event spaces and confirm that signage, registration materials, and guest-facing resources are in place before opening. • Track attendance details and communicate important updates to event stakeholders throughout the day.
2026-07-17T00:00:00Z

Event Coordinator

Austin, TX
onsite
Temporary / Contract
32 - 36 USD / Hourly
Robert Half is actively partnering with an Austin-based client to identify a Event Coordinator (contract). In this role, you will plan, coordinate, and execute a variety of events that support business objectives, brand awareness, client engagement, and employee experiences. This role will oversee event logistics, vendor management, budgeting, communications, and onsite execution to ensure successful and memorable event experiences. This role is onsite in Austin, Tx. Key Responsibilities:<ul><li>Plan and coordinate in-person, virtual, and hybrid events, including conferences, trade shows, client events, meetings, workshops, and internal programs.</li><li>Manage event timelines, project plans, and logistics to ensure successful execution.</li><li>Coordinate venues, catering, transportation, audiovisual needs, event materials, and vendor relationships.</li><li>Develop and maintain event budgets while tracking expenses and ensuring cost effectiveness.</li><li>Collaborate with internal stakeholders to define event goals, agendas, and attendee experiences.</li><li>Manage registration processes, guest communications, and attendee logistics.</li><li>Coordinate event marketing materials, invitations, promotional campaigns, and follow-up communications.</li><li>Serve as the primary point of contact for vendors, sponsors, speakers, and event participants.</li><li>Oversee onsite event execution, troubleshoot issues, and ensure a positive attendee experience.</li><li>Monitor event performance and gather attendee feedback to identify opportunities for improvement.</li><li>Prepare post-event reports, including attendance, budget analysis, and event outcomes.</li><li>Maintain event documentation, schedules, contracts, and compliance requirements.</li></ul>
2026-07-20T00:00:00Z

Event Coordinator

Kalamazoo, MI
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a highly organized Event Coordinator to support corporate event execution for a detail-oriented services organization in Portage, Michigan. This contract position is ideal for someone who thrives in a fast-moving environment, can manage multiple priorities at once, and brings strong coordination skills to both executive-level planning and event logistics. The role combines detailed behind-the-scenes preparation with hands-on support for nationwide events, with a major focus on helping deliver a large corporate program featuring more than 100 speakers. Responsibilities: • Coordinate key conference materials and schedules, including speaker biographies, headshots, session details, and event setup needs. • Research entertainment options for corporate programs, obtain pricing proposals, and present recommendations for review. • Oversee branded event signage by gathering vendor quotes, coordinating logo placement, and confirming production details. • Arrange travel-related logistics such as group transportation and other event support services as needed. • Manage multiple planning projects simultaneously for events taking place across the organization’s national footprint. • Support preparation for a large-scale corporate event by tracking details, deadlines, and deliverables tied to speakers and programming. • Complete administrative and project-based assignments independently, taking ownership of tasks from initial research through final execution. • Enter and maintain event-related information in internal registration and website content systems with a high level of accuracy. • Provide on-site coordination support in Portage, Michigan, while also handling day-to-day planning activities in an office-based environment.
2026-07-20T00:00:00Z

Events Coordinator

Richmond, VA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an Events Coordinator to support a wide range of association programs and engagement activities in Richmond, Virginia. This Long-term Contract opportunity is ideal for someone who thrives in a fast-paced environment and enjoys balancing event logistics, participant communications, and program administration. The role is fully onsite and will start at approximately 25-30/hours weekly, but has potential to grow into a full time, permanent role. The role will contribute to conferences, virtual programs, recognition initiatives, and member-related support while helping deliver organized, high-quality experiences. Responsibilities:• Coordinate planning and delivery for conferences, regional gatherings, webinars, and facility tours, ensuring each program runs smoothly from preparation through completion.• Assist with site selection, vendor communication, scheduling, and logistical arrangements to keep events on track and aligned with objectives.• Manage registration support, attendee outreach, and on-site event assistance to create a positive and well-organized participant experience.• Update event-related web content and help develop promotional materials and communications that support audience engagement and attendance.• Provide operational support for sponsors and exhibitors, including communications, fulfillment activities, and event-day coordination.• Review participant feedback and identify practical recommendations that improve future events and strengthen overall program quality.• Help administer award and competition programs by coordinating submissions, validating entries, monitoring deadlines, and supporting participant communications.• Maintain accurate event and member information through data entry, record updates, and general administrative support for outreach initiatives.
2026-07-20T00:00:00Z

Events Coordinator

Portola Valley, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are seeking an organized and enthusiastic Events Coordinator to plan, coordinate, and execute a variety of events. The ideal candidate is detail-oriented, able to manage multiple projects at once, and enjoys working with vendors, clients, and internal teams to deliver successful events.Key Responsibilities<ul><li>Plan and coordinate corporate, client, and internal events from start to finish.</li><li>Develop event timelines, budgets, and logistics plans.</li><li>Source and manage venues, vendors, and suppliers.</li><li>Coordinate event registration, invitations, and attendee communications.</li><li>Ensure all event materials and equipment are prepared and delivered on time.</li><li>Oversee event setup, execution, and breakdown.</li><li>Monitor event budgets and track expenses.</li><li>Resolve issues that arise before or during events.</li><li>Gather attendee feedback and prepare post-event reports.</li><li>Maintain relationships with vendors and negotiate contracts when needed.</li></ul>
2026-07-17T00:00:00Z

Event Planner

Marietta, GA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
The Event Planner will oversee the coordination and execution of a variety of client and internal events, including: Managing client office visits for TV, radio, and VIP guests Planning and executing internal training events (30–60 attendees; approximately six per year) Tracking and reconciling event expenses while maintaining accurate records Building and managing event registrations and workflows in Cvent Providing general event support as needed The ideal candidate is detail oriented, highly communicative, and thrives in a collaborative environment. They are self-driven, able to work independently, prioritize effectively, and proactively engage team members to meet deadlines.
2026-07-08T00:00:00Z

Event Manager

Kirkland, WA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a creative and highly organized Event Manager to help deliver memorable experiences for a growing portfolio of community programs, brand activations, showcases, and family-focused events in Seattle, Washington (including Greater Seattle area). This role partners closely with production leadership to shape each event from early concept development through live execution, balancing design sensibility with strong operational follow-through. The ideal candidate brings a sharp visual eye, a strong grasp of guest experience, and the ability to keep multiple moving pieces aligned in a fast-paced environment. Responsibilities:• Develop event plans and production workflows that carry projects from concept through post-event wrap-up.• Shape the visual direction of events by guiding décor, furnishings, lighting, styling, and overall environmental design.• Create presentation materials such as mood boards, concept decks, layouts, and simple visual mockups to communicate ideas clearly.• Translate creative concepts into actionable guidance for fabricators, rental partners, floral teams, audiovisual vendors, and other production collaborators.• Coordinate vendors, rentals, scenic elements, signage, and branded materials to ensure a cohesive and well-executed final experience.• Support installation, load-in, strike, and onsite event operations while maintaining timelines and resolving issues quickly.• Lead select events in a producer capacity, directing onsite teams and ensuring smooth execution for guests and stakeholders.• Monitor event details closely to strengthen flow, ambiance, and guest experience across a range of event formats.
2026-07-21T00:00:00Z

Event Manager

Tulsa, OK
remote
Temporary / Contract
30 - 32 USD / Hourly
Event Marketing Manager (Mat Leave Coverage) | Aug–April (Part-time to Full 40 hours ramp up)Robert Half is looking for a hands-on Event Marketing Manager to own end-to-end execution of virtual and in-person events for a growing B2B/SaaS organization. This is a fully remote, mat leave coverage contract that ramps from part-time to full 40 hours, with a strong focus on driving pipeline, managing event logistics, and delivering measurable ROI.Overview:<ul><li>Lead strategy + execution of virtual and in-person events, owning full lifecycle from planning through post-event ROI.</li><li>Partner with Sales, Marketing, and Product to drive demand, pipeline, and aligned messaging.</li><li>Manage logistics, vendors, and attendee experience while tracking performance (leads, engagement, pipeline impact).</li></ul>
2026-06-24T00:00:00Z

Event Assistant

New York, NY
remote
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Event Assistant to support marketing operations and event-related coordination for a Long-term Contract position based in New York, New York. This role focuses on contract administration, vendor communication, payment tracking, and logistical support that helps marketing programs and conferences run smoothly. The ideal candidate brings strong organizational skills, attention to detail, and the ability to work effectively with internal partners and external vendors in a fast-paced IT software environment. Responsibilities: • Coordinate contract administration for marketing events by partnering with procurement and legal teams to move vendor agreements through required approval workflows. • Communicate with external vendors to gather documentation, confirm terms, and keep event-related activities progressing according to schedule. • Partner with Accounts Payable to monitor invoice status and help ensure payments are issued accurately and on time. • Track departmental credit card activity, maintain organized purchase records, and prepare semi-monthly expense reporting with a high degree of accuracy. • Assist with conference and event logistics, including follow-up on deliverables, timelines, and operational details needed for successful execution. • Work with cross-functional stakeholders and leadership contacts to keep contracting, ordering, and payment milestones on track. • Enter vendor invoice information and support financial documentation processes related to marketing events and programs. • Maintain clear, up-to-date records for contracts, payments, and vendor interactions to support audit readiness and operational consistency.
2026-07-17T00:00:00Z

Proposal Coordinator

Boston, MA
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a Proposal Coordinator to support the development and delivery of high-quality, compliant proposal submissions for an architecture-focused organization in Boston, Massachusetts. This position plays a central role in organizing deadlines, collecting content from internal contributors and external partners, and shaping materials into clear, well-structured responses. The ideal candidate brings strong attention to detail, excellent time management, and the ability to maintain quality while working within fast-moving submission schedules. Responsibilities: • Coordinate the full proposal process from opportunity tracking through final submission, ensuring each deadline and requirement is met. • Gather narratives, resumes, project examples, and supporting documentation from internal teams and subconsultants to build complete response packages. • Review proposal materials for accuracy, consistency, formatting, and compliance with client instructions before delivery. • Incorporate edits and stakeholder feedback into draft documents while maintaining version control and submission readiness. • Prepare and submit completed proposals through client portals and other required delivery channels. • Maintain organized records of pursuits, proposal content, and business development activity for future reference and reporting. • Support the development of compelling response materials that align with RFP requirements and present the firm effectively.
2026-06-24T00:00:00Z

Project Coordinator

Houston, TX
remote
Temporary / Contract
19 - 24 USD / Hourly
Physical Security Project CoordinatorLocation: Remote (but must be local to Houston)Work Arrangement: Remote with approximately 5% in-person participation for occasional coordination meetings, vendor interactions, team-building activities, and video-enabled collaboration.Position OverviewWe are seeking a Physical Security Project Coordinator to provide operational and administrative support for enterprise physical security initiatives. This role will coordinate project activities, maintain documentation, support security system installations and enhancements, and serve as a key liaison between Physical Security, Facilities, IT teams, vendors, and business stakeholders.This position is ideal for a detail-oriented professional with project coordination experience and exposure to physical security technologies, access control systems, video management platforms, and technical documentation. The successful candidate will play a critical role in ensuring projects remain organized, compliant, and aligned across multiple teams. Key ResponsibilitiesProject Coordination<ul><li>Coordinate physical security projects including system upgrades, facility development initiatives, new installations, and system expansions.</li><li>Manage project schedules, action logs, project documentation, and repository maintenance.</li><li>Track project risks, issues, dependencies, milestones, and deliverables.</li><li>Facilitate project meetings, document meeting minutes, and track follow-up actions.</li></ul>Stakeholder Communication & Coordination<ul><li>Serve as a liaison between Physical Security, Facilities, IT, vendors, and internal stakeholders.</li><li>Translate security requirements into actionable project tasks.</li><li>Support cross-functional alignment during planning, deployment, and implementation phases.</li><li>Draft professional communications and project updates.</li><li>Represent the department professionally during occasional onsite engagements.</li></ul>System Documentation & Support<ul><li>Maintain documentation associated with physical security platforms, including:</li><li>Milestone</li><li>Salient</li><li>Genetec Security Center</li><li>OpenEye</li><li>Eagle Eye</li><li>CCURE</li><li>Brivo</li><li>Support system configuration documentation, device inventories, test plans, and naming standards.</li><li>Review technical documentation, submittals, redlines, and as-built documentation.</li><li>Assist with troubleshooting and navigation of security technology platforms and collaboration tools.</li></ul>Installation & Deployment Support<ul><li>Coordinate vendor schedules and installation activities.</li><li>Support remote testing and commissioning efforts.</li><li>Review site photos, diagrams, and deployment documentation.</li><li>Assist with issue tracking and resolution during implementation activities.</li></ul>Compliance & Quality Assurance<ul><li>Support adherence to security standards, configuration baselines, and retention policies.</li><li>Ensure documentation accuracy and consistency across projects.</li><li>Assist with quality assurance reviews for system changes and installations.</li></ul>
2026-07-09T00:00:00Z

Project Coordinator

Merrimack, NH
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Overview: We are seeking a highly organized Software Implementation Project Coordinator to support the delivery of enterprise software solutions from kickoff through go-live. This role partners with project managers, technical teams, and clients to ensure timelines, deliverables, and communication stay on track. Key Responsibilities: Coordinate project activities, schedules, and resources across multiple software implementations Track milestones, risks, and action items to ensure successful project delivery Serve as a liaison between clients, stakeholders, and internal technical teams Assist with system configuration, documentation, and user training coordination Monitor project budgets, timelines, and status reporting Qualifications: 2+ years of project coordination experience, ideally within software or IT environments Strong organizational, communication, and multitasking skills Experience with project management tools (e.g., Microsoft Project, Jira, Smartsheet) Ability to manage competing priorities in a fast-paced environment Bachelor’s degree in Business, IT, or related field preferred Why Join Us: Work on impactful software implementations across diverse industries Collaborative, fast-paced team environment Opportunities for growth into project management roles
2026-07-14T00:00:00Z

Project Coordinator

Collegeville, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Reputable services company located in the King of Prussia/Wayne area is looking to staff a tech savvy, Project Coordinator with proven estimating abilities. This Project Coordinator will provide administrative support to project teams, ensuring smooth coordination of project activities, documentation, and communication. In this role, the Project Coordinator will also review and confirm lead activities, complete internal audits of all active projects, assist with drafting invoices and expense reporting, monitor task completion, identify potential project risks, and ensure project processes and standards are followed. The ideal candidate must have excellent organizational skills, solid time management skills, and the ability to work in a fast paced environment. Primary Responsibilities· General administrative support· Manage internal record keeping system· Project procurement management· Prepare financial reports· Assist with vendor/subcontractor correspondence· Plan and organize project scheduling· Internal/External stakeholder communication· Develop process improvement opportunities· Review and analyze estimates· Assist billing department as needed
2026-07-20T00:00:00Z

Project Coordinator

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for a Project Coordinator to help keep architectural and design projects organized, on schedule, and well supported from initial planning through final completion. This position plays an important role in coordinating communication, documentation, meetings, and day-to-day project activities for Design Managers and broader project teams. Based in Dallas, Texas, the role is well suited to someone who is proactive, detail-focused, and comfortable balancing multiple priorities in a collaborative environment. Responsibilities: • Organize project initiation activities and maintain accurate electronic records, files, and supporting documentation throughout the project lifecycle. • Prepare meeting summaries, track follow-up items, and distribute clear communication to help teams stay aligned on next steps. • Monitor timelines, milestones, and team calendars to support steady progress across active assignments. • Arrange internal and client-facing meetings by managing schedules, agendas, room bookings, materials, catering, and technology needs. • Compile and update project reporting tools, including status updates, staffing information, and progress trackers. • Support the administration of key project documents such as agreements, proposals, submittals, RFIs, and formal reports. • Manage coordination for quality review documentation, including required stamping and final document processing. • Facilitate communication with consultants and distribute project information to the appropriate stakeholders in a timely manner. • Recommend practical improvements to team workflows, communication methods, and organizational processes to increase efficiency. • Partner effectively with project teams and support functions while maintaining a thorough, responsive, and detail-conscious approach.
2026-07-14T00:00:00Z

Project Coordinator

Redmond, WA
onsite
Temporary / Contract
40 - 40 USD / Hourly
Position OverviewOur client is seeking a Project Analyst to join its Transportation team. This role is covering an employee leave and will focus on supporting EV charging operations, fleet operations, and EV infrastructure planning projects.The ideal candidate has strong organizational and analytical skills, is comfortable managing multiple priorities, and has experience working with Excel and project coordination.Key Responsibilities<ul><li>Coordinate EV charging projects by tracking timelines, milestones, and deliverables.</li><li>Support day-to-day EV charging operations by monitoring performance and resolving basic operational issues.</li><li>Assist with data tracking, reporting, and vendor coordination.</li><li>Provide project management support for EV charger planning and installation initiatives.</li><li>Manage multiple administrative and project coordination tasks simultaneously.</li><li>Communicate effectively with internal teams, vendors, and clients to ensure project alignment.</li><li>Maintain project documentation, trackers, and status reports.</li><li>Identify, communicate, and escalate project risks, delays, or issues that could impact timelines.</li></ul>
2026-07-10T00:00:00Z

Project Coordinator

Santa Barbara, CA
onsite
Temporary / Contract
19.7885 - 22 USD / Hourly
We are looking for a Project Coordinator to support a high-visibility event initiative in California. This Contract position will help keep schedules organized, communications aligned, and deliverables on track across internal teams, consultants, sponsors, and event partners. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple moving parts to help ensure a successful event from planning through post-event follow-up. Responsibilities: • Maintain oversight of the established project roadmap by tracking deadlines, upcoming milestones, and outstanding action items. • Communicate regularly with staff, external partners, committee participants, consultants, and volunteers to confirm progress and next steps. • Coordinate timelines, approvals, and deliverables with venue contacts, production vendors, marketing resources, designers, and other assigned event partners. • Support the development and distribution of event materials by organizing production schedules for collateral, digital content, and related communications. • Assist with website content updates and help verify that acknowledgements and recognition assets are accurate and completed on time. • Provide coordination support for partner commitments, auction item follow-up, and the organization of materials needed for event-related fundraising activities. • Help manage venue preparation, event supplies, site visits, vendor confirmations, and operational readiness for the days leading up to the event. • Contribute to on-site event execution and post-event wrap-up activities, helping resolve issues quickly and keep all logistics moving smoothly.
2026-07-14T00:00:00Z

Project Coordinator

North Syracuse, NY
onsite
Temporary / Contract
32 - 39 USD / Hourly
We are looking for a detail-oriented Project Coordinator to support document-focused projects and client deliverables in Syracuse, New York. This is a PART TIME (~20 hours per week) contract position for someone who can organize workflows, gather business needs, and help keep projects moving efficiently from intake through completion. Responsibilities:• Coordinate project activities, timelines, and communication to keep deliverables on track and aligned with client expectations.• Work with stakeholders to collect, clarify, and document project requirements before execution begins.• Use Relativity to support document review workflows, matter organization, and related project tasks.• Perform and oversee document coding activities with close attention to accuracy, consistency, and established guidelines.• Monitor progress across active assignments and provide regular status updates to project leads and clients as needed.• Partner with delivery teams to improve automation-related processes that enhance efficiency and quality of output.• Identify issues, gaps, or scheduling risks early and help drive practical solutions to maintain momentum.
2026-07-15T00:00:00Z

Project Coordinator

San Antonio, TX
onsite
Temporary to Hire
19 - 20 USD / Hourly
We are looking for a motivated Project Coordinator to join a collaborative team in San Antonio, Texas. This contract opportunity with potential for a permanent role is ideal for someone at the beginning of their project coordination career who is organized, adaptable, and eager to learn in a fast-paced environment. In this role, you will help manage the flow of creative and advertising projects from initial development through review and release while working closely with internal stakeholders. The position offers strong potential for long-term growth, including a path into broader account management responsibilities. Responsibilities: • Coordinate the progress of advertising and marketing projects across channels such as radio, television, print, and related media deliverables. • Track project timelines, approvals, and next steps to help ensure work moves efficiently from content creation through final posting or release. • Partner with internal team members to organize project details, update status information, and maintain clear communication throughout each assignment. • Use Office 365, Monday.com, and internal business systems to manage schedules, documentation, and day-to-day project activity. • Review materials carefully to support accuracy, completeness, and timely delivery of campaign components. • Assist with administrative and coordination tasks that keep multiple active projects organized and on schedule. • Support evolving team needs in a hybrid environment with regular onsite collaboration and optional remote work on Fridays. • Contribute to a positive, flexible team culture by responding quickly to new information and adapting to changing priorities.
2026-07-16T00:00:00Z

EDI Coordinator

Torrance, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a detail-focused EDI Coordinator to join a restaurants and catering organization in Torrance, California. This contract opportunity with permanent potential will support the accuracy and efficiency of electronic order flow, invoicing, and issue resolution while partnering closely with operations, accounting, and customer contacts. The position is ideal for someone who can keep transactions organized, address exceptions quickly, and help maintain reliable service for customer accounts. Responsibilities: • Manage incoming electronic purchase orders, validate transaction details, and enter or update information accurately within internal systems. • Partner with operations staff to confirm product availability, coordinate fulfillment timing, and support shipment planning for customer orders. • Work alongside accounting to prepare billing records, issue invoices after delivery, and maintain complete supporting documentation. • Research order, shipment, inventory, and invoice variances, then take action to resolve problems with customers and internal teams. • Communicate with customers regarding order progress, delivery updates, confirmations, and follow-up on outstanding concerns. • Maintain organized records for orders, invoices, and shipment activity to support accuracy, reporting, and audit readiness. • Assist with EDI transaction troubleshooting to help ensure successful data exchange between customer platforms and company systems. • Contribute to process enhancements that improve order management, customer service responsiveness, and cross-functional coordination.
2026-07-16T00:00:00Z

Workflow Coordinator

Miami, FL
onsite
Temporary / Contract
20.9 - 23 USD / Hourly
We are looking for a Workflow Coordinator to support daily office services operations in Miami, Florida. This Contract position is ideal for someone who can balance client service, job prioritization, and hands-on coordination across document production, mail handling, reception, and related administrative support functions. The person in this role will help keep requests moving efficiently, maintain quality standards, and ensure deadlines are met in a fast-paced environment. Responsibilities: • Direct day-to-day work across office services activities, assigning tasks based on urgency, volume, and available resources. • Step in to assist with high-volume or complex assignments, including large document requests, mail processing, and broader administrative support needs. • Build positive client relationships by delivering responsive service and addressing requests with accuracy and professionalism. • Raise service disruptions, workflow concerns, or operational issues promptly to site leadership for resolution. • Prepare routine activity reports and maintain accurate operational records within required timelines. • Manage intake of incoming work, clarify request details when needed, and communicate updates on timing or delivery expectations. • Oversee quality checks to confirm completed work meets service standards, client requirements, and established deadlines. • Evaluate incoming jobs to determine the most effective equipment, materials, or support resources for successful execution. • Train new team members on procedures, workplace policies, and service expectations while reinforcing compliance with standard practices. • Replenish copiers and related equipment with paper and toner, and use supplies responsibly to support cost-effective operations.
2026-07-21T00:00:00Z

Program Coordinator

Towson, MD
onsite
Temporary / Contract
22 - 30 USD / Hourly
The Program Coordinator is responsible for supporting the planning, implementation, and evaluation of nonprofit programs and services. This role acts as a liaison between staff, volunteers, and community partners, ensuring smooth operations and alignment with the organization’s mission. The Program Coordinator manages program logistics, maintains records, monitors outcomes, and contributes to outreach efforts. Key Responsibilities:<ul><li>Collaborate with program managers and leadership to plan and execute program activities and events.</li><li>Coordinate daily program operations, including scheduling, communications, and resource allocation.</li><li>Maintain accurate records and prepare regular reports on program performance and impact.</li><li>Support recruitment, training, and supervision of volunteers and/or program participants.</li><li>Assist in the timely purchasing of supplies and services.</li><li>Develop and maintain relationships with community organizations, partners, and stakeholders.</li><li>Track program outcomes and gather feedback for continuous improvement.</li><li>Promote programs through outreach, social media, and participation in community events.</li><li>Uphold the organization’s values of diversity, equity, and inclusion across all program activities.</li></ul>
2026-07-20T00:00:00Z

Operations Coordinator

Carlsbad, CA
onsite
Temporary / Contract
30 - 38 USD / Hourly
A rapidly growing medical device manufacturer is seeking an Operations Coordinator to support production planning, inventory management, and cross-functional operations. This is an excellent opportunity for someone who enjoys solving problems, improving processes, and collaborating with multiple departments to keep business operations running efficiently. As an Operations Coordinator, you'll partner closely with Supply Chain, Customer Service, Manufacturing, and Finance to ensure projects stay on schedule and customers receive exceptional service. If you're highly organized, analytical, and enjoy wearing multiple hats, this position offers outstanding career growth within one of San Diego's strongest industries. ResponsibilitiesOperations & Project Coordination<ul><li>Coordinate daily operational activities between production, purchasing, and logistics teams</li><li>Monitor inventory levels and assist with supply planning</li><li>Track production schedules and communicate project timelines</li><li>Generate operational reports and KPI dashboards</li><li>Assist leadership with process improvement initiatives</li></ul>Administrative & Systems Support<ul><li>Maintain ERP records and operational databases</li><li>Prepare spreadsheets and operational reports using Excel</li><li>Coordinate meetings between internal departments</li><li>Support vendor communication and purchasing documentation</li><li>Assist with special projects and continuous improvement efforts</li></ul>
2026-07-16T00:00:00Z

Operations Coordinator

Matawan, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Operations Coordinator to support store operations and help keep cross-functional initiatives organized, timely, and well communicated in Matawan, New Jersey. This role works closely with store leaders, field partners, and internal teams to turn operational needs into structured plans and practical next steps. The ideal candidate brings strong organizational skills, sound judgment, and a collaborative approach to managing priorities in a fast-paced retail food environment.Salary:$60,000 - $65,000Benefits:Medical, Dental, Vision, Life Insurance, 401k, PTOResponsibilities:• Collaborate with store leadership, field personnel, and internal business partners to clarify requests, define goals, and understand timing and operational effects.• Guide projects and operational initiatives from kickoff through completion by monitoring deadlines, milestones, dependencies, and expected outcomes.• Manage the intake and coordination of store-impacting requests, including documentation, prioritization, progress tracking, and follow-through.• Convert business needs into clear requirements for internal teams and provide regular updates on decisions, progress, and upcoming actions.• Create and maintain status summaries, meeting materials, notes, action logs, and follow-up communication to keep work organized and visible.• Arrange meetings, user testing, training sessions, and rollout activities to support smooth implementation and operational readiness across stores.• Communicate proactively with stakeholders about schedules, risks, dependencies, and any changes that could affect execution.• Monitor action items and deliverables closely, ensuring accurate reporting and timely completion of assigned work.• Identify workflow challenges, competing priorities, and process gaps early, then help drive resolution or escalation when needed.• Contribute to process improvement efforts by gathering feedback, refining documentation, and strengthening coordination practices across teams.
2026-07-09T00:00:00Z

Scheduling Coordinator

Hamburg, PA
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are seeking Scheduling Coordinators to support staffing schedules and daily operations across multiple locations. This contract-to-permanent role is ideal for someone who thrives in a fast-paced environment and enjoys keeping teams organized and supported. Available Shifts:<ul><li> Monday–Friday: 6:00 a.m. – 2:00 p.m.</li><li>Monday–Friday: 2:00 p.m. – 10:00 p.m.</li><li>Every Saturday & Sunday: 6:00 a.m. – 2:00 p.m.</li></ul>Responsibilities:<ul><li>Manage employee schedules and ensure proper coverage across sites</li><li>Respond quickly to call-offs, schedule changes, and staffing gaps</li><li>Communicate with staff and leadership to keep operations running smoothly</li><li>Assist with schedule questions and resolve conflicts</li><li>Coordinate coverage for open and last-minute shifts</li><li>Maintain accurate scheduling and personnel records</li><li>Use Microsoft 365, Outlook, and cloud-based tools for daily tasks</li><li>Partner with leadership to support staffing needs</li><li>Handle sensitive information with confidentiality</li></ul>
2026-07-17T00:00:00Z

Meeting Planner

Waukesha, WI
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
We are looking for a Meeting Planner to support the coordination and delivery of well-organized events for a Waukesha, WI area organization. This position is ideal for someone who enjoys organizing details, managing schedules, and creating smooth event experiences from initial planning through final execution. The role will partner with internal teams and external vendors to keep timelines on track, maintain clear communication, and ensure each meeting or special event is carried out efficiently. Responsibilities:• Organize and manage meeting logistics, including calendars, venue arrangements, materials, and day-of coordination.• Build and maintain detailed event schedules to ensure activities, deadlines, and deliverables stay on track.• Coordinate with vendors, venues, and internal stakeholders to confirm services, timing, and event requirements.• Support the planning and execution of special events by overseeing operational details and resolving issues as they arise.• Track multiple projects at once, balancing priorities and following up on outstanding tasks to meet key milestones.• Prepare event-related documents, communications, and planning materials needed for successful execution.• Monitor event plans closely and adjust schedules or arrangements when priorities or logistics change.• Help create organized, positive attendee experiences by ensuring all meeting elements are properly aligned before and during events.
2026-07-09T00:00:00Z