<p><strong>Job Summary:</strong></p><p> The Event Coordinator will be responsible for managing all aspects of catering and on-site events. This role involves coordinating orders, communicating with clients, and ensuring that every event runs smoothly and exceeds customer expectations. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and has a passion for hospitality.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the main point of contact for catering and event clients, answering questions and providing guidance.</li><li>Manage catering orders from inquiry to delivery, including menu selection, order tracking, and logistics.</li><li>Coordinate all event details, including staffing, setup, timelines, and special requests.</li><li>Collaborate with kitchen and service teams to ensure accuracy and quality of all catering and event orders.</li><li>Maintain accurate records of client communications, orders, and payments.</li><li>Promote additional services, such as party packages or add-ons, to enhance client experience.</li><li>Handle day-of-event coordination, ensuring smooth execution and customer satisfaction.</li><li>Address and resolve any issues or concerns in a professional and timely manner.</li></ul><p><br></p>
<p>We’re seeking an organized, creative, and detail-oriented <strong>Events Coordinator</strong> to join our dynamic team. As an Events Coordinator, you will play a vital role in planning and executing memorable events that align with the organization’s vision, goals, and budget. From corporate meetings to large-scale conferences, you’ll help ensure every detail is managed seamlessly, creating positive experiences for attendees and stakeholders alike.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Plan, coordinate, and execute events, ensuring all logistical aspects align with project timelines and budgets.</li><li>Collaborate with internal teams, external vendors, and event venues to manage contracts, resources, and deliverables.</li><li>Develop event concepts, designs, and themes to enhance attendee experiences while aligning with organizational objectives.</li><li>Handle all event-related communication, marketing, and promotional efforts to drive engagement and attendance.</li><li>Troubleshoot and manage on-site challenges during events to ensure smooth operations.</li><li>Track event metrics and expenses, compiling post-event reports for stakeholders.</li><li>Assist in maintaining event calendars, ensuring optimal scheduling and resource allocation.</li></ul>
<p>We are looking for an Event Coordinator to join our client, 40hr/wk, remote. In this role, you will support event coordination efforts, ensuring seamless execution and impactful outcomes. This is a long-term contract position offering the opportunity to contribute to marketing campaigns, logistics, and reporting initiatives.</p><p><br></p><p><strong>Responsibilities:</strong></p><p><strong>Data Systems Support</strong></p><p>- Clean and prepare contact lists for campaigns and outreach</p><p>- Load contacts into systems as needed e.g. Salesforce marketing automation tools</p><p>- Submit web content requests for event recordings and resources</p><p>- Create and manage Salesforce Campaigns and campaign member statuses</p><p>- Submit and track tickets in Monday.com and other internal systems</p><p><strong>Marketing Communications</strong></p><p>- Draft and support email communications for event invites confirmations and follow-ups</p><p>- Assist in gathering and formatting content for post-event summary decks</p><p>- Coordinate and schedule pre-event and post-event syncs with Sales</p><p><strong>Logistics Operations</strong></p><p>- Research sponsorship opportunities venues vendors and promotional items</p><p>- Assist with ordering and tracking event supplies coordinate approvals</p><p>- Track agreements invoices and payment statuses for sponsorships and vendors</p><p><strong>Reporting Budget</strong></p><p>- Support ROI reporting and metrics tracking post-event</p><p>- Update event budgets and process documentation as needed</p>
We are looking for an experienced Event Manager to join our team on a long-term contract basis. In this role, you will oversee the planning, coordination, and execution of corporate events, ensuring they run smoothly and meet organizational goals. Based in Minneapolis, Minnesota, this position offers an exciting opportunity to collaborate with cross-functional teams and make a meaningful impact in the healthcare industry.<br><br>Responsibilities:<br>• Plan, design, and execute both large-scale and smaller corporate events, ensuring all logistical elements are managed effectively.<br>• Conduct site research and provide recommendations for event venues that align with organizational needs.<br>• Develop and oversee event budgets, ensuring financial resources are allocated appropriately.<br>• Negotiate vendor contracts and manage relationships with external service providers to ensure high-quality outcomes.<br>• Collaborate with cross-functional teams and stakeholders to achieve consensus on event objectives and deliverables.<br>• Ensure all event-related tasks are completed on time while maintaining exceptional attention to detail.<br>• Adapt to changing priorities and manage multiple projects in a fast-paced environment.<br>• Travel up to 30% of the time, including occasional international travel, to support event operations.<br>• Maintain compliance with industry regulations and standards, particularly within the healthcare and pharmaceutical sectors.
<p>We are looking for a detail-oriented Events Administrative Coordinator to join our team in Blaine, MN on a part-time/full-time basis. This Contract-to-permanent position involves providing comprehensive support during program immersion events and ensuring efficient coordination of administrative and event-related tasks. The ideal candidate will possess strong organizational skills, professionalism, and the ability to collaborate effectively with faculty, staff, and program stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Organize logistics for immersion events, including preparing travel lists, coordinating hotel accommodations, arranging rideshare passes, and managing food orders.</p><p>• Communicate travel plans and updates to students, faculty, volunteers, and other event participants.</p><p>• Maintain and update calendars related to immersion event travel and schedules.</p><p>• Assist faculty with travel arrangements and address any changes in plans as needed.</p><p>• Support event setup by preparing promotional materials, troubleshooting audio/visual equipment, and ensuring the event space is ready.</p><p>• Review and confirm lunch order accuracy, facilitate delivery of refreshments, and monitor supplies during events.</p><p>• Coordinate with the Director of Operations to plan guest visits and prepare for student examinations during immersion events.</p><p>• Maintain a clean, organized, and welcoming environment for program participants and staff throughout the event.</p><p>• Collaborate with external vendors to address site-related requirements and ensure smooth operations.</p><p>• Assist program leadership with additional tasks and responsibilities as assigned.</p>
<p>We are in search of an Event Manager to join our team in the Events/Exhibitions industry based in Miami, Florida. As an Event Manager, you will be responsible for overseeing and executing various brand and corporate event programs. Your role will involve handling a vast array of events, including brand launches, PR stunts, corporate conferences, trade shows, and more. You will be working in a fast-paced environment, managing production staff, and interacting directly with clients.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the execution of different event programs, ensuring timely and accurate delivery</p><p>• Coordinate with both internal and external teams to meet deadlines and deliverables</p><p>• Translate creative concepts into concrete project plans and deliverables</p><p>• Manage onsite teams to ensure smooth installation and execution of events</p><p>• Handle event budgets of varying scales, ensuring efficient allocation and utilization of resources</p><p>• Travel as required for the production and execution of events across the country</p><p>• Manage multiple event programs simultaneously, each at different stages of planning and execution</p><p>• Communicate effectively with third-party suppliers to ensure alignment with team and client visions</p><p>• Utilize Project Management Tools proficiently for efficient event planning and execution</p><p>• Cultivate and maintain relationships with vendors, and seek out new potential partnerships</p><p>• Use your skills in Event Management and Event Production to create memorable experiences for our clients and their audiences.</p><p><br></p>
<p><br></p><ul><li><strong>Position: Event Planner (Contract)</strong></li><li><strong>Location: 1450 Brickell Ave 1 Miami Florida 33131-3444</strong></li><li><strong>Type: 100% ONSITE Monday - Friday (Requires flexibility)</strong></li><li><strong>Tentative Hourly Pay: $26/per hour</strong></li></ul><p> </p><p>The Event Analyst will assist and support in all aspects of client event activities from concept to execution. The Analyst will work on multiple event projects simultaneously ranging from large events to intimate roundtable dinners. The Analyst will manage administrative tasks in support of the Southeast Region events team including but not limited to data management/entry and invoice and expense management/processing. In order to ensure a consistent and distinctive experience for clients this role requires interaction with colleagues on the global events team bankers and product partners and senior management.</p><p>The role reports to the Southeast Region Head of Private Bank Event</p><p> </p><p>Responsibilities include:</p><p>- Overall administrative support for the Southeast Region events team including invoice and expense management vendor setup in payment systems invoice processing and tracking etc.</p><p>- Management of confidential client data various event budgets calendars and operational efficiencies</p><p>- Strong emphasis on data entry and management leveraging our events management platform to track events manage RSVPs pre and post event.</p><p>- Manage event email communications via our event management platform including the invitation reminders and post event communications</p><p>- Coordination of pre-event administrative tasks such as briefing templates production of name badges place cards menu cards printed materials packing and shipping of event supplies</p><p>- Coordination of post-event administrative tasks such as final data management and event debrief documents</p><p>- Onsite event staffing which may include registration desk management and distribution of materials</p><p>- Maintain event supplies inventory ensuring all necessary items are in stock and well organized</p><p>- Participate in weekly regional team meetings</p><p>- Assist with vendor relationships maintaining contacts at venues and market contacts</p><p>- Assist in researching event venues and obtaining event proposals</p><p> </p><p>Please note that this is a contract position—there is no guarantee that this position will be extended past the end date or converted to permanent status.</p><p><br></p>
We are looking for a skilled Legal Event/Marketing Coordinator to oversee and execute a variety of marketing, event planning, and legal writing tasks. This position is based in San Francisco, California, and involves collaborating with consultants, coordinating office events, and managing content creation initiatives. The ideal candidate will bring strong organizational skills, exceptional writing abilities, and a keen understanding of legal concepts.<br><br>Responsibilities:<br>• Collaborate with external consultants to manage social media campaigns, marketing initiatives, and the creation of promotional materials.<br>• Plan and coordinate office events, including focus groups, monthly training sessions, and attorney retreats.<br>• Communicate with vendors to negotiate contracts and secure favorable rates for venues, catering, and other event needs.<br>• Draft and edit synopses for legal cases to be included in a semi-annual torts newsletter.<br>• Oversee the design, printing, and distribution of marketing and event-related materials by liaising with design consultants.<br>• Ensure all written content adheres to a high standard, including proofreading and editing for clarity and accuracy.<br>• Manage logistics for office events, ensuring smooth execution from planning to completion.<br>• Provide ongoing support for internal marketing efforts, ensuring consistency in messaging and branding.
<p><strong>Robert Half is seeking a Full Time Direct Hire Event Marketing Specialist with our client in the Atlanta Metro Area.</strong></p><p><br></p><p>We’re looking for an experienced Event Planner to manage high-profile client visits, internal training events, and event logistics. This role involves coordinating all aspects of event planning, including registration, travel, budgeting, and on-site execution. Strong organizational skills, professionalism, and attention to detail are essential. The position is primarily on-site, with the flexibility to work remotely one day per week when client schedules allow. Occasional travel may be required.</p><p><br></p><p>Responsibilities:</p><ul><li><strong>Client Office Visits</strong> – Manage in-person visits for TV, radio, and VIP clients.</li><li><strong>Internal Training Events</strong> – Plan and execute six annual training events for 30–60 attendees.</li><li><strong>Budget & Expense Tracking</strong> – Reconcile event costs and maintain accurate financial records.</li><li><strong>Event Registration Management</strong> – Build and oversee registration processes using Cvent.</li><li><strong>General Event Support</strong> – Assist with additional event-related tasks as needed.</li></ul><p><br></p>
We are looking for a detail-oriented Event Assistant to support the planning, organization, and execution of fundraising events and chapter activities. This role involves working closely with leadership and volunteers to ensure seamless event operations while maintaining a collaborative and proactive approach. The position requires extensive travel and a flexible schedule, including evenings and weekends.<br><br>Responsibilities:<br>• Collaborate with leadership and volunteers to coordinate event logistics and administrative processes.<br>• Organize and prepare event materials, including banquet boxes and essential documentation.<br>• Assist in managing large-scale mailings related to chapter events and communications.<br>• Handle additional administrative duties to support event operations effectively.<br>• Travel extensively to event locations, ensuring on-site support and smooth execution.<br>• Build and maintain positive relationships with volunteers, sponsors, and vendors.<br>• Maintain accurate records of vendor contracts and sponsorships.<br>• Ensure safety protocols are followed during events and address any concerns promptly.<br>• Monitor event budgets and promote cost-saving measures where applicable.<br>• Provide hands-on support during events, including lifting and setting up equipment as needed.
We are looking for a Workplace Experience Coordinator to join our team in Dallas, Texas. In this role, you will play a pivotal part in delivering exceptional customer service to employees, leadership, and visitors at a global headquarters. This is a long-term contract position that provides a unique opportunity to support high-profile meetings, events, and workplace operations in a meticulous and dynamic environment.<br><br>Responsibilities:<br>• Serve as the primary point of contact for visitors and employees, ensuring a meticulous and welcoming first impression.<br>• Coordinate and manage on-site events, including securing venues, arranging setup and teardown, and overseeing event logistics.<br>• Support leadership and board meetings by preparing materials, managing schedules, and ensuring all requirements are met.<br>• Oversee workplace services such as mail distribution, office supply management, and onboarding processes.<br>• Address inquiries and resolve complaints from employees and visitors with a customer-focused approach.<br>• Monitor and coordinate janitorial or maintenance requests to maintain a well-functioning workplace environment.<br>• Collaborate with vendors to ensure the timely delivery of goods and services required for operations.<br>• Follow established security and emergency procedures to ensure the safety and security of the building.<br>• Utilize Microsoft Office tools, including Outlook and Excel, to create schedules, presentations, and reports.<br>• Represent the organization with a composed and meticulous demeanor, maintaining high standards of communication and appearance.
We are looking for a Marketing Assistant to join our team in Piedmont, South Carolina, on a Contract to permanent basis. In this role, you will play a vital part in coordinating and promoting blood drive events, ensuring seamless communication between partnering businesses and our organization. This position offers the opportunity to contribute to impactful initiatives while utilizing your organizational and event management skills.<br><br>Responsibilities:<br>• Coordinate the scheduling and organization of blood drive events with partnering businesses.<br>• Serve as the primary liaison between our organization and blood drive coordinators, ensuring clear communication and efficient event planning.<br>• Collaborate with the marketing team to develop and distribute promotional materials for upcoming events.<br>• Manage event logistics, including scheduling, staffing, and resource allocation.<br>• Maintain and oversee key accounts related to blood drive partnerships, ensuring long-term relationships.<br>• Plan and execute email marketing campaigns to boost event participation.<br>• Support direct marketing efforts by creating targeted campaigns for specific audiences.<br>• Handle administrative tasks such as tracking event details and preparing follow-up reports.<br>• Work flexible hours, including 1st/2nd shifts and occasional weekends, to accommodate event schedules.<br>• Assist in identifying areas for improvement in event planning and marketing strategies.
<p>We are looking for an Administrative Coordinator to join our team in New Orleans, Louisiana. This short-term contract to full time position focuses on engaging with member State Departments of Agriculture to organize impactful outreach events and promote company participation in various programs. The ideal candidate will be skilled in event planning, communication, and community outreach while maintaining accurate documentation and fostering ongoing company engagement.</p><p><br></p><p>Responsibilities:</p><p>• Organize outreach events, including seminars and one-on-one meetings, in collaboration with member State Departments of Agriculture.</p><p>• Plan logistics for events, such as selecting dates, locations, formats, speakers, and required services.</p><p>• Develop strategies to increase attendance and ensure smooth execution of outreach events, including managing onsite activities.</p><p>• Collect and analyze participant feedback, implementing follow-up plans to maintain engagement.</p><p>• Promote organizational programs and services to eligible companies by identifying their needs and matching them with relevant offerings.</p><p>• Represent the organization at trade shows to recruit companies and introduce program benefits.</p><p>• Manage follow-up strategies to connect trade show participants with appropriate programs and services.</p><p>• Conduct outreach consultations with new companies to explain program benefits and support international marketing efforts.</p><p>• Document communications and maintain accurate records in CRM systems for tracking progress and engagement.</p><p>• Execute targeted campaigns to promote program milestones, such as application openings and funding opportunities.</p>
<p>Robert Half is working with a catering company located in San Mateo who is looking for a friendly and highly organized individual. This role involves a lot of customer interaction. You will be the first point of contact for booking appointments, walk through,and follow-up questions. You will be responsible for managing all aspects of catering and on-site events. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and has a passion for hospitality.</p><p><br></p><p>Please see the details below and if interested, apply now! Do not wait. Interview are taking place next week. Apply now! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the main point of contact for catering and event clients, answering questions and providing guidance.</li><li>Manage catering orders from inquiry to delivery, including menu selection, order tracking, and logistics.</li><li>Coordinate all event details, including staffing, setup, timelines, and special requests.</li><li>Collaborate with kitchen and service teams to ensure accuracy and quality of all catering and event orders.</li><li>Maintain accurate records of client communications, orders, and payments.</li><li>Promote additional services, such as party packages or add-ons, to enhance client experience.</li><li>Handle day-of-event coordination, ensuring smooth execution and customer satisfaction.</li><li>Address and resolve any issues or concerns in a professional and timely manner.</li></ul><p><br></p>
<p>We are looking for a Manager of Meetings & Member Services to join an international trade association based in Washington, District of Columbia. This newly created position offers an exciting opportunity to oversee event planning and member services, working closely with sponsors and participants. The role involves managing a variety of in-person and virtual events, ensuring smooth operations and impactful experiences.</p><p><br></p><p>Responsibilities:</p><p>• Plan and organize a diverse range of events, including webinars, conferences, seminars, and briefings, both locally and internationally.</p><p>• Coordinate event logistics, such as speaker arrangements, presentation materials, and deadlines, to ensure seamless execution.</p><p>• Utilize web-based tools to develop and maintain detailed project plans, tracking event specifics and ensuring timelines are met.</p><p>• Manage venue selection and supplier coordination to align with event specifications and organizational needs.</p><p>• Oversee budgeting and financial tracking for events, monitoring expenses, reporting variances, and ensuring timely payment of invoices.</p><p>• Draft comprehensive meeting specifications and communicate requirements to venues and suppliers.</p><p>• Support sponsor engagement and participant communications to foster meaningful connections and successful events.</p><p>• Ensure compliance with organizational policies and standards during event planning and execution.</p><p><br></p><p>All interested candidates in the Manager Meetings & Member Services<strong> </strong>role and other fulltime opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn.</p>
We are looking for a dedicated Marketing Coordinator to join our team in Saint Paul, Minnesota. In this long-term contract role, you will play a vital part in supporting marketing initiatives and ensuring the seamless coordination of events and campaigns. This position provides an excellent opportunity to collaborate across departments and contribute to the success of our brand.<br><br>Responsibilities:<br>• Assist in planning and implementing marketing campaigns to promote company products, services, and events.<br>• Contribute to the creation and maintenance of website content, ensuring accuracy and relevance.<br>• Edit, proofread, and review marketing materials to ensure consistent branding and high-quality design.<br>• Monitor campaign performance metrics and compile detailed performance reports.<br>• Provide support for various marketing projects and team activities.<br>• Coordinate and manage logistics for corporate events, trade shows, sponsorships, and other key gatherings.<br>• Handle event registration, vendor coordination, promotional items, signage, and catering arrangements.<br>• Maintain and update event calendars, tracking important details and producing summary reports.<br>• Collaborate with cross-functional teams, including marketing, sales, and leadership, to ensure alignment on event goals.<br>• Ensure all events adhere to brand guidelines and deliver exceptional experiences for attendees.
We are looking for a detail-oriented Administrative Coordinator to join our team in Washington, District of Columbia. In this contract role, you will play a key part in supporting our mission by managing event logistics, coordinating schedules, and ensuring smooth communication across teams. This is an excellent opportunity to contribute to impactful initiatives within the non-profit sector.<br><br>Responsibilities:<br>• Plan, organize, and execute events that align with the organization’s mission and fundraising objectives.<br>• Coordinate with internal teams, vendors, volunteers, and sponsors to ensure seamless event operations.<br>• Manage event budgets, track expenses, and negotiate with vendors to optimize resources.<br>• Oversee logistics such as venue selection, attendee registration, and scheduling.<br>• Engage attendees and stakeholders to foster meaningful connections and participation.<br>• Conduct post-event evaluations to assess effectiveness and identify areas for improvement.<br>• Provide administrative assistance, including calendar management and scheduling.<br>• Handle inbound calls and respond to queries to maintain clear communication.<br>• Ensure timely updates and coordination across all involved parties.<br>• Support the team in various administrative tasks to streamline operations.
<p><strong><em><u>This is a PART-TIME ROLE!!</u></em></strong></p><p><br></p><p><strong>Shift Schedule:</strong></p><ul><li>Part-time: Tuesday, Wednesday, and Thursday</li><li>Hours: 7:30 AM – 4:30 PM</li><li>Schedule based on busy office days</li></ul><p><strong>Job Summary:</strong></p><p>The Workplace Experience Coordinator provides exceptional front-of-house services to employees and guests. This role ensures a welcoming and professional environment by managing reception services, wayfinding, lobby appearance, visitor tracking and reporting, refreshments, campus tours, meeting support, and various workplace services as needed.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Warmly greet all employees and visitors entering the facility.</li><li>Answer phone calls in a professional and friendly manner.</li><li>Manage and maintain accurate records and logs of service requests.</li><li>Provide timely and thorough responses to employee and visitor inquiries.</li><li>Coordinate and confirm recreational, dining, and business activities.</li><li>Represent the Workplace Concierge team as the point-of-contact for the facilities team.</li><li>Follow and support property-specific security and emergency procedures.</li><li>Respond calmly and efficiently to emergency situations and make appropriate notifications.</li><li>Assist with mail and package handling, including shipping and cleaning support.</li><li>Provide support with event coordination including setup, breakdown, and delivery of supplies.</li><li>Assist with onboarding and workplace services such as office supplies and maintenance work orders.</li></ul><p><br></p>
We are looking for a dedicated Project Assistant to join our team in Kapolei, Hawaii. This is a Contract position ideal for someone who enjoys working in dynamic environments and contributing to the success of organized events. You will play a key role in ensuring the smooth execution of event logistics by managing tasks efficiently and interacting professionally with participants.<br><br>Responsibilities:<br>• Coordinate and oversee event packet distribution, ensuring all participants receive their race bibs and entry passes.<br>• Manage the check-in process by scanning entry passes and verifying participant information.<br>• Assist with event-day logistics, including setting up water stations and handing out medals to race finishers.<br>• Provide excellent customer service by answering participant inquiries and addressing any concerns promptly.<br>• Collaborate with team members to maintain a well-organized and streamlined event workflow.<br>• Ensure timelines are adhered to for pre-event and event-day activities.<br>• Monitor supplies and ensure all materials needed for the event are readily available.<br>• Support post-event tasks, including cleanup and inventory management.<br>• Communicate effectively with stakeholders to ensure expectations are met throughout the event.<br>• Troubleshoot any issues that arise during the event to ensure a seamless experience for participants.
We are looking for a detail-oriented Administrative Assistant to join our team in Newark, New Jersey. In this role, you will play a pivotal part in planning and executing meetings and events at our corporate conference center, ensuring smooth operations and exceptional client satisfaction. This is a long-term contract position, ideal for someone with strong organizational skills and a passion for delivering high-quality service.<br><br>Responsibilities:<br>• Coordinate with clients to plan and organize meetings and events, ensuring their goals are achieved while adhering to company standards.<br>• Provide on-site support during events, including setting up audio/visual equipment, arranging rooms, managing catering, and addressing any logistical issues.<br>• Collaborate with internal and external vendors to secure necessary resources, negotiate agreements, and ensure seamless event delivery.<br>• Build and maintain strong relationships with partners and vendors, leveraging effective communication and negotiation skills.<br>• Handle multiple tasks and deadlines efficiently, adapting to shifting priorities while maintaining high standards of professionalism.<br>• Conduct regular inspections of the conference center to ensure facilities are in excellent condition, addressing maintenance needs promptly.<br>• Maintain and update weekly and monthly schedules for meetings and events, providing clear communication to all stakeholders.<br>• Manage inventory for conference center supplies and promotional items, ensuring availability within budget constraints.<br>• Perform various administrative duties to support departmental operations and enhance overall efficiency.
We are looking for a Contract Administrative Assistant to join our team in a fully remote capacity. This contract position offers an exciting opportunity to support program operations and event coordination for a mission-driven organization. If you are organized, tech-savvy, and passionate about delivering excellence in administrative support, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate program schedules, meetings, and events, ensuring seamless execution.<br>• Develop and manage workflows and organizational systems to optimize program efficiency.<br>• Serve as the main point of contact for communications with program participants and partners, maintaining professionalism and timely responses.<br>• Provide technical support for virtual events, including Zoom setup, troubleshooting, and live assistance.<br>• Collaborate with the Communications Manager to enhance program outreach and marketing efforts.<br>• Collect and analyze feedback and evaluation data to improve program outcomes.<br>• Participate in weekly virtual meetings to stay aligned with team goals and program updates.<br>• Schedule and organize guest appearances, instructor sessions, and other program-related activities.<br>• Ensure smooth coordination with external parties to support program objectives.
<p><strong>Development Associate</strong></p><p><br></p><p>The Development Associate provides high-level administrative and operational support to the Development Department, assisting with donor relations, reporting, event coordination, and research of grant and fundraising opportunities. This role requires strong attention to detail, organization, and excellent communication skills to support overall fundraising goals.</p><p><br></p><ul><li>Assist in researching and stewarding individual donors in collaboration with the Director of Philanthropy, including maintaining quarterly touch points</li><li>Schedule donor meetings for the Director of Philanthropy and Chief Development Officer (CDO)</li><li>Prepare Board of Directors, Executive, and Development Committee materials, including agendas, PowerPoint presentations, reports, and calendar invites</li><li>Track and follow up on sponsorship processes, ensuring accurate documentation, signage, volunteer opportunities, and dedications</li><li>Serve as backup for entering gifts and constituent data into Raiser’s Edge, maintaining accurate donor records</li><li>Support database management, donor list preparation, and results tracking for collaborative fundraising campaigns</li><li>Participate in meetings with affiliate partners to share feedback and updates</li><li>Assist with preparing personalized donor acknowledgments and maintaining the Development Department calendar</li><li>Provide support for event planning, logistics, and volunteer activities (e.g., sponsor and team builds)</li><li>Track and follow up on donor and prospect engagement in coordination with leadership</li><li>Provide administrative support for grant research, resource tracking, and funding opportunity identification</li><li>Assist in preparing tax credit monitoring reports and compiling supporting documentation</li><li>Support digital communications, including email campaigns (Constant Contact) and online posts</li><li>Prepare and process expense reports and other administrative documentation</li></ul><p><br></p>
<p>Are you passionate about building relationships, fostering community engagement, and making a tangible impact in the nonprofit industry? Robert Half is partnering with a mission-driven nonprofit organization in San Diego, CA to find a dynamic Community Manager to join their team. This is an exceptional opportunity to take a leadership role in creating meaningful connections between the organization and the communities it serves. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Develop and execute community outreach programs that align with the organization's mission and goals.</li><li>Establish relationships with key stakeholders, donors, volunteers, and community partners to drive engagement and collaboration.</li><li>Plan and manage community and fundraising events, ensuring they run smoothly and achieve desired outcomes.</li><li>Create content for newsletters, social media, and other communications to inform and engage with the community.</li><li>Monitor and manage online forums, social media interactions, and feedback to maintain a positive community presence.</li><li>Analyze engagement metrics and community feedback to recommend strategies for improvement.</li><li>Collaborate with the marketing and development teams to ensure unified messaging and outreach efforts.</li><li>Stay informed of trends and opportunities in community engagement and the nonprofit sector.</li></ul><p><br></p>
<p>We are looking for an experienced Senior Project Manager to orchestrate high-level executive and corporate events with precision and strategic vision. This position is pivotal in ensuring events align with organizational priorities while delivering exceptional experiences for attendees. The ideal candidate will excel in managing complex workstreams, collaborating with executive stakeholders, and leading teams to achieve seamless event execution. </p><p><br></p><p> Responsibilities: </p><ul><li>Develop comprehensive event strategies that prioritize attendee experience, align with objectives, and ensure flawless execution. </li><li>Serve as the primary advisor to executive stakeholders, ensuring alignment on goals, deliverables, and priorities. </li><li>Manage executive-level communications, providing real-time updates and ensuring clarity during critical phases of event planning and delivery. </li><li>Collaborate with external Executive Producers to foster strategic partnerships and streamline decision-making. </li><li>Lead multiple workstreams across event programs, offering guidance and oversight to project teams and managers. </li><li>Identify and address potential roadblocks, ensuring timely resolution and adaptation to shifting priorities. </li><li>Provide administrative and strategic support, utilizing tools like presentation decks for visualization and process tracking. </li><li>Oversee budget management, ensuring resources are allocated effectively and financial accountability is maintained. </li><li>Refine and implement operational processes to enhance consistency and adaptability across event programs. </li><li>Ensure compliance with workflows while balancing the need for agile adjustments in fast-paced environments. </li></ul><p>Pay rate: $130,000 to $160,000 </p><p>Benefits: Medical, Dental, Vision, $100 per month data reimbursement, 2 weeks PTO with room for negotiation </p><p>Location: Mostly remote with events and meetings happening in the Seattle area </p><p>Some travel will be required for events</p>
<p>Are you a detail-oriented professional with a passion for supporting HR operations and fostering a positive workplace culture? Our client is looking for a Human Resources Coordinator to join their team. In this role, you'll play a vital part in the daily administration of HR programs and initiatives, ensuring smooth processes and a strong foundation for company success. If you're eager to grow your HR expertise and thrive in a dynamic environment, this opportunity is for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>HR Operations Support:</strong> Assist in the day-to-day administration of HR functions, including recruitment, onboarding, benefits coordination, and employee record management.</li><li><strong>Onboarding and Offboarding:</strong> Facilitate new employee onboarding processes, ensuring a smooth transition for new employees, and coordinate offboarding tasks for departing team members.</li><li><strong>Employee Records:</strong> Maintain and update employee files and HR databases, ensuring accuracy and compliance with company policies and legal requirements.</li><li><strong>Recruitment Assistance:</strong> Support talent acquisition efforts by scheduling interviews, coordinating candidate communications, and posting job openings.</li><li><strong>Benefits Administration:</strong> Provide support with benefits enrollment, answering employee questions, and liaising with vendors as needed.</li><li><strong>HR Policies and Procedures:</strong> Assist in communicating and enforcing HR policies and procedures, contributing to compliance and consistency across the organization.</li><li><strong>Employee Relations:</strong> Serve as a resource for employee inquiries, escalating issues to the HR team as appropriate.</li><li><strong>Reporting:</strong> Generate and analyze HR reports related to turnover, headcount, and other metrics to support decision-making.</li><li><strong>Event Coordination:</strong> Help organize employee engagement activities, training programs, or company-wide events.</li></ul>
