<p>We are looking for a dynamic Event Manager for a contract opportunity. This role will provide maternity leave coverage, ensuring continuity and momentum across internal and external event initiatives. The focus is on day-to-day management, keeping projects on track, and serving as a steady, experienced resource for a highly tenured events team.</p><p><br></p><p><strong>Role</strong>: Event Manager</p><p><strong>Role type</strong>: W2 Contract</p><p><strong>Location</strong>: 100% Remote</p><p><strong>Start date</strong>: 1/12/26</p><p><strong>Duration</strong>: Until early July</p><p><strong>Hours per week</strong>: ~30, Pacific Time</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Act as interim manager to ensure event planning and execution progress does not stall during leave coverage</li><li>Provide structure, prioritization, and accountability for ongoing internal and external event programs</li><li>Partner cross-functionally with teams and senior leadership to support broader marketing initiatives</li><li>Serve as a resource to the team by reinforcing processes, best practices, and available tools</li><li>Manage timelines, dependencies, and communication across multiple event workstreams</li><li>Support both internal-facing and externally visible events, balancing multiple stakeholder needs</li></ul>
We are looking for an experienced Event Planner Intermediate to join our team for a long-term contract position in Dallas, Texas. In this role, you will oversee the planning and execution of events ranging in size and complexity, ensuring seamless coordination and delivery. This position will also involve managing daily operations within the Client Center, working closely with internal teams to maintain high standards of service and organization.<br><br>Responsibilities:<br>• Coordinate and manage events for groups ranging from 10 to 100 attendees, handling all aspects including logistics, budget creation, and reconciliation.<br>• Collaborate with senior and middle management to provide strategic input and develop innovative event proposals.<br>• Lead and direct event teams, ensuring smooth execution of multiple elements such as site selection, vendor negotiations, and contract administration.<br>• Oversee all event logistics, including travel arrangements, menus, setup, decor, audio-visual requirements, and registration management.<br>• Maintain strong working relationships with internal teams such as food services, security, audio-visual, and facilities to ensure successful event outcomes.<br>• Monitor and inspect event spaces daily, submitting and tracking facility requests as needed.<br>• Manage inventory for pantry supplies and coordinate beverage services and catering while adhering to health and safety regulations.<br>• Assist in gathering guest feedback and proposing actionable solutions to enhance the overall experience.<br>• Perform administrative tasks like invoice processing, scheduling vendor maintenance calls, and ordering supplies.<br>• Ensure flexibility in work hours to accommodate early mornings or late evenings as required.
<p>We are in search of an Event Manager to join our team in the Events/Exhibitions industry based in Miami, Florida. As an Event Manager, you will be responsible for overseeing and executing various brand and corporate event programs. Your role will involve handling a vast array of events, including brand launches, PR stunts, corporate conferences, trade shows, and more. You will be working in a fast-paced environment, managing production staff, and interacting directly with clients.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the execution of different event programs, ensuring timely and accurate delivery</p><p>• Coordinate with both internal and external teams to meet deadlines and deliverables</p><p>• Translate creative concepts into concrete project plans and deliverables</p><p>• Manage onsite teams to ensure smooth installation and execution of events</p><p>• Handle event budgets of varying scales, ensuring efficient allocation and utilization of resources</p><p>• Travel as required for the production and execution of events across the country</p><p>• Manage multiple event programs simultaneously, each at different stages of planning and execution</p><p>• Communicate effectively with third-party suppliers to ensure alignment with team and client visions</p><p>• Utilize Project Management Tools proficiently for efficient event planning and execution</p><p>• Cultivate and maintain relationships with vendors, and seek out new potential partnerships</p><p>• Use your skills in Event Management and Event Production to create memorable experiences for our clients and their audiences.</p><p><br></p>
<p>We are looking for a proactive and organized Conference Center Coordinator to join our team in Cohoes, New York. In this Contract to permanent position, you will oversee the coordination of events ensuring smooth communication and exceptional customer service. This role is ideal for someone who thrives in a dynamic environment, excels in leadership, and is committed to delivering high-quality service.</p><p><br></p><p>Responsibilities:</p><p>• Conduct routine walkthroughs to maintain clean and orderly event, office, and storage areas.</p><p>• Manage the setup and teardown of event spaces, including furniture arrangement and decorative elements.</p><p>• Coordinate event logistics, including scheduling catering setups and janitorial support.</p><p>• Respond promptly to event requests, ensuring compliance and delivering excellent customer service.</p><p>• Oversee the operations of up to 30 events weekly across multiple buildings, ensuring seamless execution.</p><p>• Serve as the primary point of contact for vendors, facilities teams, and service providers to ensure smooth event coordination.</p><p>• Collaborate with internal and external teams, including catering, security, janitorial services, and equipment providers.</p><p>• Assist with vendor procurement and service arrangements as needed.</p><p>• Handle additional duties such as reception, mailroom services, supply management, equipment maintenance scheduling, and building access management.</p><p>• Evaluate event outcomes and implement improvements based on feedback to enhance future operations.</p>
We are looking for a detail-oriented Client Service Coordinator - Associate to join our team on a contract basis in Cincinnati, Ohio. In this part-time role, you will work 25 hours per week over a 12-week period, assisting in administrative tasks, event coordination, and branch support. This position is a great opportunity to contribute to the smooth operation of our team while gaining valuable experience in client service and office coordination.<br><br>Responsibilities:<br>• Manage supply orders, including stationery, licensing, and expense reporting.<br>• Provide administrative support to advisors as needed, ensuring smooth daily operations.<br>• Assist the Operations Leader with planning and executing branch events.<br>• Coordinate logistics for branch meetings, including confirming attendance, ordering lunch, and tracking participation.<br>• Handle mail distribution and related tasks to ensure efficient communication.<br>• Organize and send invitations for regional webinars hosted by the branch.<br>• Support advertising efforts and ensure compliance with organizational guidelines.<br>• Contribute to special projects and initiatives within the organization.
We are looking for an organized and customer-focused Workplace Coordinator to support daily building operations and enhance the experience for employees and visitors. This role blends reception responsibilities, facilities coordination, and event logistics to ensure a smooth and detail-oriented workplace environment. As a Contract to permanent position, this opportunity offers the chance to grow and contribute to a dynamic team in Santa Clara, California.<br><br>Responsibilities:<br>• Greet and assist visitors, manage check-in procedures, issue security badges, and uphold visitor protocols.<br>• Plan, coordinate, and execute on-site events, including meetings, conferences, and corporate gatherings, ensuring room setups, AV equipment, catering, and signage are handled effectively.<br>• Monitor common areas and meeting rooms for cleanliness and functionality, promptly submitting maintenance requests when needed.<br>• Work with vendors to arrange cleaning, catering, and other services to support workplace operations and events.<br>• Deliver exceptional hospitality and service to employees and guests, ensuring public spaces remain welcoming and detail-oriented.<br>• Organize calendars for meeting spaces and events, ensuring efficient scheduling and room availability.<br>• Maintain inventory levels for office and event supplies, restocking as needed to meet operational demands.<br>• Generate reports and documentation related to facilities and events, ensuring accurate and timely record-keeping.<br>• Support workplace operations by addressing incoming calls, dispatching tasks, and coordinating schedules as required.<br>• Serve as a point of contact for building-related inquiries, fostering effective communication across teams.
<p>We are looking for an experienced Project Manager to join our client's team in Bingham Farms, MI. In this role, you will oversee all stages of digital an in-person events and market research projects, ensuring their successful execution from planning to completion. This is a Contract to permanent position, offering an exciting opportunity to grow within a dynamic marketing research environment. If you are a Project Manager with 3+ years of experience leading marketing research projects and events, apply today! </p><p><br></p><p>Responsibilities:</p><p>• Manage the end-to-end lifecycle of marketing research projects, ensuring seamless execution across planning, fieldwork, and reporting stages.</p><p>• Coordinate and collaborate with internal teams and external partners to meet project milestones and deliverables.</p><p>• Develop and maintain detailed project documentation, including proposals, timelines, cost estimates, and progress reports.</p><p>• Communicate potential challenges, risks, or uncertainties to project leadership while proposing effective solutions.</p><p>• Provide regular updates and status reports to leadership and clients as needed.</p><p>• Oversee on-site activities such as project setup, respondent recruitment tracking, and event logistics.</p><p>• Handle venue sourcing and logistics, ensuring smooth operations during project events.</p><p>• Manage shipping coordination and other administrative tasks to support project execution.</p><p>• Conduct training sessions and ensure team readiness for project delivery.</p><p>• Travel approximately once a month for on-site management, typically for about one week.</p>
<p>We are looking for a highly organized and detail-driven Administrative Assistant/Sales Coordinator in downtown Albany, New York. This role offers the unique opportunity to support a dynamic Sales team at one of the world’s leading hotel brands, ensuring smooth operations and seamless coordination. As a contract-to-permanent position, this role is ideal for someone seeking long-term growth in a fast-paced hospitality environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide comprehensive administrative support to the Sales team, ensuring all sales-related tasks are handled promptly and accurately.</p><p>• Maintain client information, leads, and account details in internal systems with precision.</p><p>• Assist sales managers in preparing proposals, contracts, and essential sales documentation.</p><p>• Facilitate client communications, including follow-ups and confirmations, as directed.</p><p>• Coordinate event-related sales activities, such as site visits and client meetings.</p><p>• Manage calendars, schedule meetings, and organize appointments for Sales team members.</p><p>• Arrange travel plans and itineraries for team members when required.</p><p>• Perform accurate data entry, reporting, and document management to support sales operations.</p><p>• Prepare presentations, reports, and correspondence tailored to the needs of the Sales team.</p><p>• Collaborate with internal departments to support group bookings, events, and special programs.</p>
<p>We are looking for a dynamic Hospitality Sales Manager to join our team in Monterey, California. In this role, you will be responsible for driving revenue growth by cultivating new accounts and maintaining strong relationships with existing clients. The ideal candidate will have a deep understanding of event management, and hospitality operations, ensuring the delivery of exceptional services and experiences for clients.</p><p><br></p><p>Responsibilities:</p><p>• Develop and maintain strong relationships with new and existing catering clients to achieve revenue targets.</p><p>• Proactively identify and pursue new sales opportunities through prospecting and networking efforts.</p><p>• Coordinate and oversee client events, ensuring high-quality service and successful execution.</p><p>• Collaborate with various hotel departments, including guest services, housekeeping, and food and beverage, to ensure seamless event delivery.</p><p>• Create and maintain detailed records of client needs, event requirements, and operational details.</p><p>• Design and propose upscale and customized menus that meet client preferences and maintain pricing integrity.</p><p>• Work closely with vendors and planners to coordinate seamless event setups and logistics.</p><p>• Monitor and manage the function diary to maximize revenue potential and optimize space utilization.</p><p>• Actively participate in departmental training programs and contribute to staff development.</p><p>• Address client feedback to continuously improve service quality and client satisfaction.</p><p><br></p><p>Posted by Recruiting Director Scott G. Moore</p>
<p>Robert Half's client in Walnut Creek, CA is seeking a contract-to-permanent Sr. Administrative Assistant. This role is 100% onsite.</p><p><br></p><p>This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Administration Team.</p><p><br></p><p>Sr. Administrative Assistant duties Include:</p><p>• Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders.</p><p>• Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to:</p><p>o Complex calendar management</p><p>o Event planning - all logistics from start to finish</p><p>o Expense reports</p><p>o Maintain files and records</p><p>o Purchasing supplies</p><p>o Tracking invoices and budgets</p><p>o Tracking Client Service Team processes</p><p>o Travel itineraries</p><p>• Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed.</p><p>• Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions.</p><p>• Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc.</p><p>• Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers.</p><p>• Maintain electronic filing systems, contact databases, various tracking worksheets, etc.</p><p>• Foster a collaborative and responsive work environment with management and team members.</p><p>• Assist and back up the executive assistant and other administrative assistants, when needed.</p><p>• Perform any additional duties requested by management.</p><p><br></p><p>Skills:</p><p>• Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support.</p><p>• Meticulous attention to detail, highly organized, and strong problem-solving skills.</p><p>• Strategic planning abilities with strong calendar and deadline management.</p><p>• Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude.</p><p>• Excellent written and verbal communication skills.</p><p>• Proven experience in event planning from concept to completion.</p><p>• Strong interpersonal skills with the ability to build professional internal and external relationships.</p><p>• Leadership capabilities to support and guide other administrative staff.</p><p>• Trusted to handle confidential information with integrity and discretion.</p><p>• Creative skills in designing visual materials and promotional content using diverse tools.</p><p><br></p><p>If you are interested in this Sr. Administrative Assistant position, submit your resume today!</p>
We are seeking dedicated individuals to join our team as contract staff, assisting with conference operations during JP Morgan Week. This is a contract role based in San Francisco, California, where you will play a key part in ensuring a seamless and welcoming experience for attendees. If you excel in fast-paced environments and are committed to providing exceptional service, we encourage you to apply.<br><br>Responsibilities:<br>• Welcome and assist conference attendees, ensuring they feel comfortable and supported throughout the event.<br>• Coordinate logistics across multiple floors, including catering arrangements and meeting room setups.<br>• Serve as the main point of contact for inquiries and provide accurate information about conference activities.<br>• Maintain an attentive and friendly demeanor while managing reception and administrative duties.<br>• Handle event-related tasks promptly, ensuring smooth operations and addressing any issues that arise.<br>• Collaborate with other team members to ensure efficient workflow and communication.<br>• Monitor supplies and equipment, restocking and addressing needs as necessary.<br>• Support the coordination of corporate events, including setup and breakdown.<br>• Uphold the company’s standards for excellent customer service and conduct.<br>• Adapt to changing priorities and tasks during the event to meet organizational goals.
<p>We are looking for a detail-oriented Executive Assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.</p><p>• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.</p><p>• Prepare and submit accurate expense reports while maintaining compliance with company policies.</p><p>• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.</p><p>• Organize and maintain confidential records and files in both physical and digital formats.</p><p>• Handle sensitive information with professionalism and discretion at all times.</p><p>• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.</p><p>• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.</p><p>• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.</p><p>• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management.</p><p><br></p><p>If you are looking for a company that is innovative, shows appreciation to their employees, truly lives by their core values, offers ample growth opportunities, and many other perks then you don't want to miss out on this opportunity! </p><p>Please apply today! </p>
We are looking for a highly skilled Security Network Engineer to oversee and enhance event management processes within our organization. This long-term contract position involves implementing and maintaining event monitoring systems, developing automated workflows, and ensuring seamless incident response. Located in Miami Lakes, Florida, this role offers the opportunity to collaborate with diverse teams and play a crucial part in optimizing event governance and security.<br><br>Responsibilities:<br>• Manage the complete lifecycle of event management processes using ServiceNow, ensuring efficient intake and response to operational alerts.<br>• Configure and integrate monitoring tools such as New Relic, DataDog, and UiPath with ServiceNow to streamline alert processing.<br>• Develop classification rules and severity tags to translate events into actionable incidents.<br>• Create and maintain documentation for processes, workflows, and operational standards, including runbooks and procedural guidelines.<br>• Collaborate with technical teams and business units to gather system details and validate service mapping models.<br>• Define and implement alerting strategies, dashboards, and automation for high-priority events to improve response times.<br>• Facilitate training sessions and workshops to enhance team understanding of incident response workflows and escalation procedures.<br>• Monitor and report on event trends, incident performance, and adherence to response expectations, ensuring SLA compliance.<br>• Lead response efforts during major incidents, coordinating technical teams and providing timely updates to stakeholders.<br>• Establish governance criteria for event handling, escalation paths, and response quality across the organization.
<p><strong>Title:</strong> Executive Assistant (Temp to Hire)</p><p> <strong>Location:</strong> Onsite/Hybrid</p><p> <strong>Salary Range:</strong> $85,000-$100,000</p><p><strong>About the Organization:</strong></p><p> Join a mission-driven nonprofit dedicated to providing affordable, safe, and supportive housing solutions for communities in need. Our client prides themselves on creating positive change.</p><p><strong>Position Overview:</strong></p><p> We are looking for a highly skilled and organized Executive Assistant to support two senior executives. This role is a temporary-to-hire opportunity, ideal for candidates who thrive in a fast-paced, purpose-driven environment. The Executive Assistant will be responsible for managing complex administrative tasks, streamlining processes, and enabling the executives to focus on strategic priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level executive support to two senior leaders, including calendar management, coordinating meetings, travel arrangements, and expense reporting</li><li>Serve as a gatekeeper and point of contact between executives, staff, board members, community partners, and stakeholders</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Track and prioritize incoming requests, managing workflows to ensure timely responses and follow-up</li><li>Assist in organizing events, board meetings, and community outreach activities</li><li>Maintain confidentiality and uphold organizational standards in communication and documentation</li><li>Support special projects and initiatives led by the executives</li></ul><p><strong>Required Qualifications:</strong></p><ul><li>5+ years of executive administration experience, ideally supporting C-suite or nonprofit leadership</li><li>Exceptional organizational, time-management, and communication skills</li><li>Proficiency with Microsoft Office Suite </li><li>Demonstrated ability to handle sensitive information and act with professionalism and discretion</li><li>Experience juggling multiple priorities and adapting to changing needs in a fast-paced setting</li><li>Mission-driven mindset and interest in community and nonprofit work</li></ul><p><strong>Preferred Qualifications:</strong></p><ul><li>Previous experience working in a nonprofit, social service, or affordable housing organization</li><li>Familiarity with board management and governance support</li><li>Event planning and project coordination experience</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li>Temp to hire; salary up to $100,000/year, commensurate with experience</li><li>Eligible for benefits upon hire</li></ul><p><br></p>
We are looking for a dynamic Marketing Manager to join our team in Miami, Florida. In this role, you will oversee innovative marketing strategies for real estate developments, ensuring seamless collaboration with creative agencies, PR teams, and social media partners. This position offers the opportunity to lead impactful campaigns, manage events, and contribute to the broader marketing initiatives of our organization.<br><br>Responsibilities:<br>• Represent marketing initiatives in weekly development division management meetings, sharing updates and agendas with the team.<br>• Act as the lead marketing manager for assigned development accounts, coordinating creative efforts and collaborating with external agencies and partners.<br>• Organize and lead regular meetings with developers, presenting updates, tracking key initiatives, and maintaining detailed follow-up documentation.<br>• Develop tailored marketing strategies for exclusive developments, including production calendars to guide content creation and design teams.<br>• Partner with leadership to ensure alignment on messaging, copy, and visual direction for all marketing deliverables.<br>• Plan and execute recurring marketing campaigns such as digital newsletters, event invitations, and corporate advertising across digital and print platforms.<br>• Manage collaborations with PR agencies and social media teams to deliver consistent development updates and engaging content.<br>• Facilitate social media training sessions for development agents and general brokerage teams.<br>• Coordinate marketing inclusion in broader corporate initiatives, such as advertisements and market reports, in partnership with the real estate marketing lead.<br>• Oversee event planning for developments, including broker open houses, receptions, sponsorships, and corporate events, ensuring smooth execution and vendor coordination.
We are looking for a dynamic Field Marketing Manager to join our team in Ellenwood, Georgia. This role focuses on creating impactful event experiences that drive engagement, elevate brand recognition, and support business growth. As part of our team, you will oversee the planning and execution of various events, including large-scale conferences and community engagements. This is a long-term contract position.<br><br>Responsibilities:<br>• Oversee the development and execution of high-profile proprietary conferences, ensuring seamless coordination of vendors, venues, keynote sessions, and breakout activities.<br>• Manage the company's presence at major industry tradeshows, including sponsorships, project timelines, and post-event evaluations.<br>• Coordinate community and customer engagement events, such as user groups and thought leadership programs, while enhancing their integration with flagship conferences.<br>• Collaborate with cross-functional teams to align event strategies with marketing and sales goals, ensuring optimal outcomes.<br>• Design immersive and creative event experiences that reflect and reinforce the brand identity.<br>• Monitor event performance using tools like Salesforce and PowerBI, providing actionable insights to stakeholders.<br>• Negotiate vendor contracts, manage budgets effectively, and ensure all logistics are meticulously handled.<br>• Lead onsite and virtual event activations, ensuring a memorable experience for attendees.<br>• Support internal teams in preparing for events through enablement and strategic planning.<br>• Travel domestically and internationally as required to oversee event execution and management.
<ul><li><strong>Position: Event Planner (Contract to Hire)</strong></li><li><strong>Location: 237 Park Ave 1 New York New York 10017-3140</strong></li><li><strong>Type: 100% ONSITE </strong></li><li><strong>Tentative Hourly Pay: $32 - $34/per hour</strong></li></ul><p> </p><p>Delivering best in class events and conferences for our clients and employees is our priority in Corporate Meetings and Events. We are seeking a highly energetic and forward-thinking Vice President Meeting Manager. The ideal candidate will have substantial experience in event and conference management. This position requires excellent detail orientation negotiation leadership and communication skills.</p><p> </p><p>Responsibilities</p><p>- Manage all aspects of the planning process including but not limited to vendor negotiation contract administration including controlling risks associated with attrition and cancellation hotel management air and ground travel total logistics coordination menus setup decor audio visual entertainment activities team building temporary staff input on registration website development printing registration management communications invoice processing and budget management</p><p>- Lead cross functional project teams to execute programming including complex in-person and virtual/hybrid events that range from 10 to 2000 attendees</p><p>- Demonstrated supportive leadership style including experience with cross-functional global and multicultural teams</p><p>- Demonstrate ability to work in a fast-paced and flexible work environment such as changing planning activities and/or multitasking often to meet fluctuating client priorities</p><p>- Deliver JPMorgan Chase event standards at every level</p><p>- Manage decisions that maintain integrity around firm procedures compliance and controls risk management and independence in vendor relationships while using firm-supported tools</p><p>- Completes maintains and updates project timelines establishes a workflow schedule with client and suppliers to facilitate prompt and accurate handling of all program details</p><p>- Drive collaboration with Events Meetings colleagues to share industry updates promote best practices focus on synergies consistency and foster a culture of innovation</p><p>- Operates with a no surprises commitment to business partners and stakeholders and is a role model for communication and collaboration</p><p>- Provide strategic input and recommendations to business group on event development</p><p>- Identify build and maintain strong relationships with multiple stakeholders of aligned business groups understanding their practice or industry objectives and help to ensure that service delivery is aligned and fully supports the event goals and firm priorities to ensure successful outcomes</p><p>- Support the vendor RFP process contract negotiations and participate in site inspections</p>
We are looking for an experienced Concierge to join our team on a contract basis in Irvine, California. This position requires a detail-oriented individual with relevant experience who thrives in front-of-house roles, ensuring guests and visitors feel welcomed and valued. The ideal candidate will bring exceptional customer service skills and a proactive approach to fostering a warm and inviting workplace environment.<br><br>Responsibilities:<br>• Greet and assist visitors to create a welcoming and detail-oriented atmosphere.<br>• Coordinate with the site lead to plan and execute workplace events.<br>• Support event setup and breakdown, including conference room arrangements.<br>• Maintain a detail-oriented demeanor when interacting with guests and colleagues.<br>• Actively contribute to creating a team-oriented and friendly work environment.<br>• Anticipate needs and proactively address any issues or concerns.<br>• Collaborate with colleagues to ensure smooth daily operations.<br>• Demonstrate strong organizational skills to plan and prioritize tasks effectively.<br>• Provide concierge services that enhance the overall experience for guests and employees.
<p>We are looking for a dedicated Executive Assistant to join our team in Fort Wayne, Indiana. In this role, you will work closely with leadership to provide essential administrative support, coordinate events, and manage various operational tasks. This position offers an exciting opportunity to contribute to the success of a dynamic commercial construction organization.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior leadership, ensuring seamless operations.</p><p>• Oversee and manage calendars, including scheduling meetings and coordinating appointments.</p><p>• Organize and plan events, including travel arrangements and logistics, to ensure successful execution.</p><p>• Develop and maintain detailed presentations to support organizational goals and initiatives.</p><p>• Utilize advanced Excel functions to analyze data and create detailed reports.</p><p>• Collaborate with multiple departments to streamline processes and improve efficiency.</p><p>• Handle communications and correspondence on behalf of leadership, maintaining a high level of expertise.</p><p>• Track and manage project timelines and deliverables to ensure deadlines are met.</p><p>• Assist in preparing and distributing important documents and materials for meetings or presentations.</p><p>• Proactively identify opportunities to enhance administrative processes and implement improvements.</p>
<p>We are looking for a skilled Bilingual (Spanish) Sr. Administrative Assistant to provide comprehensive support to executive leadership in a dynamic and fast-paced environment. This role requires exceptional organizational abilities to manage calendars, coordinate meetings, and oversee event logistics. As a long-term contract position, it offers the opportunity to contribute to impactful projects and initiatives in Denver, Colorado.</p><p><br></p><p>Responsibilities:</p><ul><li><strong><u>Bilingual in Spanish REQUIRED</u></strong></li><li>• Oversee scheduling and calendar management for executive leadership, ensuring seamless coordination of appointments and meetings.</li><li>• Organize and prepare materials for meetings, including handling catering, booking conference rooms, and arranging audio-visual setups.</li><li>• Coordinate travel arrangements by booking flights, accommodations, and ground transportation, while processing expense reports.</li><li>• Manage confidential documents and board materials, ensuring proper storage and accessibility on shared platforms.</li><li>• Facilitate teleconference and video conference sessions using tools such as WebEx and Microsoft Teams.</li><li>• Process invoices and expenses through Oracle, ensuring timely and accurate submissions.</li><li>• Maintain office supplies inventory, handle mail distribution, and prepare outgoing packages.</li><li>• Assist in planning and executing events, including venue research, menu development, and budget tracking.</li><li>• Communicate with vendors to negotiate contracts, manage payments, and oversee event logistics.</li><li>• Support ad-hoc projects and initiatives as directed by executive leadership.</li></ul>
Job Title: Executive Assistant to President — On-Site (Delaware)<br><br>Company: Confidential Technology & Services Company<br><br>Location: Delaware — On-site<br><br>Employment Type: Full-time, Exempt (Salary), $70,000 - $110,000/Year<br><br>Keys: 8+ years of experience providing senior executive support + Project Management, experience in technology environment a plus.<br><br><br><br>About the Role<br><br><br><br>We are seeking a seasoned Executive Assistant to support the President of a fast-moving technology and services organization. This role is a high-impact, hands-on partner to the President and will combine tactical calendar and travel management with strategic project coordination, cross-functional program oversight, and confidential communications support. You’ll translate executive priorities into clear action across the business and ensure timely follow-through.<br><br><br><br>What You’ll Do<br><br><br><br>Manage the President’s complex calendar and commitments with strategic prioritization.<br>Arrange domestic and international travel logistics and itineraries.<br>Prepare comprehensive briefing materials, meeting agendas, and decision frameworks.<br>Attend key meetings; capture decisions, action items, owners, and deadlines; and provide real-time executive summaries.<br>Serve as the President’s eyes and ears across the organization — identify trends, risks, and opportunities and proactively escalate issues with proposed solutions.<br>Maintain a centralized action tracking system and follow up to ensure commitments are completed.<br>Coordinate cross-departmental projects, especially those involving IT, engineering, platform operations, and technology partnerships.<br>Handle sensitive and confidential information with discretion and professionalism.<br><br><br>What We’re Looking For<br><br><br><br>8+ years of experience providing senior executive support.<br>Proven ability to manage complex, ambiguous situations with minimal supervision.<br>Exceptional written and verbal communication skills; able to synthesize complex information for diverse audiences.<br>Strong project/program management skills — comfortable tracking multiple initiatives and driving accountability.<br>Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word).<br>Excellent organizational skills and ability to manage competing priorities.<br>Strong interpersonal presence; ability to build credibility and influence across all levels.<br><br><br>Preferred<br><br><br><br>Experience supporting a Group President, CEO, or similarly senior leader.<br>Background in financial services or technology organizations.<br>Familiarity with collaborative/productivity tools such as Slack, Jira/Shortcut, Figma, and Salesforce.<br><br><br>Why Join Us<br><br><br><br>Be a core partner to senior leadership at a technology-focused organization.<br>High-visibility role with meaningful impact on strategy and execution.<br>Collaborative, fast-paced environment where initiative and ownership are rewarded.<br><br><br>Equal Opportunity<br><br><br><br>We are an equal opportunity employer and welcome applicants from all backgrounds. Reasonable accommodations are available for candidates with disabilities.<br><br><br><br>How to Apply<br><br><br><br>Please submit your resume and a brief cover letter highlighting relevant executive support and program management experience via LinkedIn Easy Apply or to the contact method listed on this posting.
We are looking for a skilled Network Security Administrator to join our team on a long-term contract basis in Grafton, Wisconsin. In this role, you will play a critical part in ensuring the security and integrity of network systems while actively participating in troubleshooting, remediation, and implementation processes. This position provides an excellent opportunity to apply your expertise in cybersecurity and contribute to maintaining secure environments for clients.<br><br>Responsibilities:<br>• Deliver initial-level support for Threat Management services, addressing client needs effectively.<br>• Analyze and resolve escalated ticket requests, ensuring prompt and thorough troubleshooting.<br>• Contribute to vulnerability remediation efforts and perform regular system maintenance tasks.<br>• Assist with project-based activities, including the implementation of security products and solutions.<br>• Protect and handle client data with the utmost confidentiality and professionalism.<br>• Participate in training and development programs to enhance cybersecurity knowledge and skills.<br>• Maintain accurate documentation of security processes, incidents, and resolutions.<br>• Collaborate with cross-functional teams to support enterprise-wide security initiatives.<br>• Monitor and manage Security Information and Event Management (SIEM) systems to identify and mitigate risks.
<p>Local company based in Oklahoma City is looking for a dedicated IT security specialist to join the team! This role will be responsible for safeguarding the organization's IT infrastructure by identifying, analyzing, and mitigating cybersecurity threats. The ideal candidate will possess strong technical expertise in security monitoring tools and a proactive approach to ensuring data and asset protection.</p><p>Responsibilities:</p><p>• Monitor and interpret security alerts and logs from tools such as managed detection and response systems to identify potential threats.</p><p>• Investigate and respond to potential security incidents, escalating critical issues as needed.</p><p>• Manage vulnerability assessments, including scanning, analysis, and remediation efforts.</p><p>• Document security events and incidents, ensuring accurate and comprehensive reporting.</p><p>• Conduct regular security assessments and provide actionable recommendations to address weaknesses.</p><p>• Collaborate with IT teams to maintain secure configurations for firewalls, endpoint protection systems, and network security.</p><p><br></p>
<p>We are looking for an Administrative Assistant to join a team on a long-term contract in Thorofare, New Jersey. This role will involve providing essential administrative support to the Human Resources department, ensuring smooth daily operations and contributing to employee engagement efforts. The ideal candidate should be detail-oriented, adaptable, and enjoy working in a collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative assistance to the HR department, including scheduling meetings and handling correspondence.</p><p>• Answer general employee inquiries with professionalism and accuracy.</p><p>• Assist in organizing and coordinating company events, including ordering supplies, setting up venues, and managing post-event clean-up.</p><p>• Support employee relations activities by maintaining documentation and assisting with related tasks.</p><p>• Manage data entry tasks and maintain accurate records using Microsoft Office applications, particularly Excel.</p><p>• Ensure compliance with workplace safety protocols, including wearing steel-toed shoes when in warehouse environments.</p><p>• Collaborate with internal teams to facilitate smooth communication and operational efficiency.</p><p>• Handle receptionist duties, such as answering inbound calls and greeting visitors.</p><p>• Work effectively in a manufacturing environment and adapt to warehouse settings as needed.</p>
<p>We are looking for an experienced Concierge to join our team on a contract basis in Irvine, California. This position requires a detail-oriented individual with relevant experience who thrives in front-of-house roles, ensuring guests and visitors feel welcomed and valued. The ideal candidate will bring exceptional customer service skills and a proactive approach to fostering a warm and inviting workplace environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors to create a welcoming and detail-oriented atmosphere.</p><p>• Coordinate with the site lead to plan and execute workplace events.</p><p>• Support event setup and breakdown, including conference room arrangements.</p><p>• Maintain a detail-oriented demeanor when interacting with guests and colleagues.</p><p>• Actively contribute to creating a team-oriented and friendly work environment.</p><p>• Anticipate needs and proactively address any issues or concerns.</p><p>• Collaborate with colleagues to ensure smooth daily operations.</p><p>• Demonstrate strong organizational skills to plan and prioritize tasks effectively.</p><p>• Provide concierge services that enhance the overall experience for guests and employees.</p>
