<p>We are looking for a detail-oriented Accounting Clerk to join our team in Delray Beach, Florida. This is a long-term contract position where you will play a key role in ensuring financial accuracy and efficiency within our organization. The ideal candidate should have experience with accounting systems, invoicing, and payment processing, as well as strong organizational and analytical skills.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and process invoices accurately and in a timely manner.</p><p>• Conduct cash reconciliation and ensure all payments are properly recorded.</p><p>• Process payments.</p><p>• Update and maintain financial systems to ensure accurate data entry and tracking.</p><p>• Utilize accounting software such as QuickBooks to manage financial records.</p><p>• Collaborate with team members to resolve discrepancies and ensure compliance with financial procedures.</p><p>• Maintain organized records and documentation for auditing and reporting purposes.</p><p>• Support additional accounting functions as assigned to meet organizational needs.</p>
<p>We are looking for a dedicated Patient Access Specialist to join a large healthcare organization in North Vernon, Indiana. In this role, you will be the first point of contact for patients entering the hospital, ensuring their registration process is handled accurately and compassionately. This position offers an opportunity to make a meaningful impact by addressing patient concerns and providing excellent service in a fast-paced environment.</p><p><br></p><p><strong>Hours</strong>: M-F, 7am - 3:30pm + rotating weekends and holidays</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients upon arrival and assist them with the registration process, ensuring all required information is collected accurately.</p><p>• Address patient inquiries and concerns with empathy and professionalism to create a positive experience.</p><p>• Work efficiently to gather insurance details and verify health plan coverage in real-time.</p><p>• Build rapport with patients by asking follow-up questions and actively listening to their needs.</p><p>• Maintain knowledge of various health plans and coverage options to provide accurate information.</p><p>• Navigate a dynamic environment, adapting to unexpected situations while remaining focused on patient care.</p><p>• Collaborate with a supportive team to ensure smooth registration processes and exceptional service.</p><p>• Uphold hospital policies and procedures, maintaining patient confidentiality and compliance.</p><p>• Participate in ongoing training to enhance skills and stay updated on healthcare registration practices.</p><p>• Operate in a fast-paced setting, often standing and moving to assist patients promptly.</p>
<p>We are looking for an experienced and personable Receptionist to join our team in San Diego, California. This is a long-term contract position in the investment management industry, offering an opportunity to excel in a dynamic and fast-paced environment. The ideal candidate will have strong customer service skills, a detail-oriented demeanor, and the ability to handle a high volume of calls with efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls, averaging 100 daily, and ensure prompt and courteous responses to inquiries.</p><p>• Welcome visitors and clients with a detail-oriented approach, creating a positive and friendly first impression.</p><p>• Handle administrative tasks, including scheduling, data entry, and correspondence, to support the office's daily operations.</p><p>• Collaborate with colleagues to maintain a seamless workflow and ensure customer satisfaction.</p><p>• Assist with training and onboarding processes for new team members as needed.</p><p>• Maintain an organized and tidy reception area, ensuring it reflects the company's high standards.</p><p>• Address client concerns and resolve issues efficiently to uphold excellent customer service.</p><p>• Communicate effectively with team members and supervisors to ensure smooth operations.</p><p>• Provide support during busy periods or special projects as required.</p>
<p>Are you a detail-oriented accounting professional with exceptional communication skills? Join our team on an ongoing contract to manage critical payments to land owners and ensure agreement compliance for a high-impact project.</p><p>Key Responsibilities:</p><ul><li>Maintain and review payment schedules for land owners, ensuring payments are facilitated and set up accurately and on time</li><li>Interpret legal and lease agreements; verify payment terms and components have been met and completed as specified</li><li>Check payment schedules, identify discrepancies, and take proactive action to resolve issues</li><li>Handle monthly check runs, ensuring timely setup and distribution by the team</li><li>Collaborate closely with internal stakeholders for troubleshooting agreement-related or scheduling issues</li><li>Amortize payments and manage accruals as needed (prior experience preferred)</li><li>Perform data entry in Excel and other systems with precision—no errors tolerated</li><li>Journal entry experience desirable</li><li>No specific software required; Lawson experience helpful but any major ERP is acceptable</li><li>Land or lease experience a plus but not required</li></ul><p><br></p>
<p>Robert Half has partnered with a growing firm within the Wilmington Delaware area on their search for a multi-tasking, Billing Specialist with e-billing expertise. As the Billing Specialist, you will oversee client invoicing, assist with the collections process, handle billing inquiries, assist with calendar management, complete accounts receivable/payable transactions, perform legal research, complete account reconciliations, and prepare legal documents as needed. The ideal candidate should have strong attention to detail, excellent organizational skills, and the ability to solve problems quickly. </p><p><br></p><p>What you get to do everyday</p><p>· Data entry of billing tickets/order entry</p><p>· Enter daily invoice transactions</p><p>· Process and reconcile billing</p><p>· Send and receive FedEx packages</p><p>· Update and maintain client accounts</p><p>· Provide administrative support</p><p>· Email follow-up on client inquiries</p><p>· Assist with billing projects as needed</p>
<p>Robert Half has partnered with a growing firm within the Wilmington Delaware area on their search for a multi-tasking, Billing Specialist with law firm billing expertise. As the Legal Billing Specialist, you will oversee client invoicing, assist with the collections process, handle legal billing inquiries, assist with calendar management, complete accounts receivable/payable transactions, perform legal research, complete account reconciliations, and prepare legal documents as needed. The ideal candidate should have strong attention to detail, excellent organizational skills, and the ability to solve problems quickly. </p><p><br></p><p>What you get to do everyday</p><p>· Data entry of billing tickets/order entry</p><p>· Enter daily invoice transactions</p><p>· Process and reconcile billing</p><p>· Update and maintain client accounts</p><p>· Provide administrative support</p><p>· Email follow-up on client inquiries</p><p>· Assist with billing projects as needed</p>
<p><strong>Key Responsibilities:</strong></p><ul><li>Greet guests and visitors, creating a positive initial impression of the company</li><li>Manage a multi-line phone system: answer calls, direct inquiries, and take messages</li><li>Monitor and maintain entry security, including sign-in procedures and visitor badges</li><li>Schedule meetings, book conference rooms, and assist with event coordination</li><li>Receive, sort, and distribute mail, packages, and correspondence</li><li>Support office operations, including supply inventory and coordination with vendors</li><li>Assist with onboarding processes for new employees and guests</li><li>Maintain front desk and common areas for cleanliness and organization</li><li>Provide general administrative support such as data entry, scanning, and filing</li><li>Collaborate with other departments to support internal projects and activities</li></ul><p><br></p>
<p><strong>Key Responsibilities:</strong></p><ul><li>Greet guests and visitors, creating a positive initial impression of the company</li><li>Manage a multi-line phone system: answer calls, direct inquiries, and take messages</li><li>Monitor and maintain entry security, including sign-in procedures and visitor badges</li><li>Schedule meetings, book conference rooms, and assist with event coordination</li><li>Receive, sort, and distribute mail, packages, and correspondence</li><li>Support office operations, including supply inventory and coordination with vendors</li><li>Assist with onboarding processes for new employees and guests</li><li>Maintain front desk and common areas for cleanliness and organization</li><li>Provide general administrative support such as data entry, scanning, and filing</li><li>Collaborate with other departments to support internal projects and activities</li></ul><p><br></p>
We are looking for a skilled Accounts Payable Specialist to join our team on a contract basis in Menlo Park, California. The ideal candidate will bring expertise in full cycle accounts payable processes and possess proficiency in NetSuite accounting software. You will play a key role in ensuring the accuracy and efficiency of vendor payments, reconciliations, and supporting month-end closing activities.<br><br>Responsibilities:<br>• Oversee the complete accounts payable cycle, including invoice entry, coding, matching, approvals, and payment processing.<br>• Process vendor invoices and employee expense reports promptly and accurately, adhering to company policies.<br>• Maintain detailed vendor records and resolve any discrepancies with vendors or internal teams.<br>• Prepare and execute weekly check runs, wire payments, and Automated Clearing House (ACH) transfers.<br>• Reconcile accounts payable sub-ledger with the general ledger and contribute to account reconciliations.<br>• Assist with month-end and year-end closing tasks by preparing schedules and reports.<br>• Utilize NetSuite to perform data entry, generate financial reports, and manage accounts payable documentation.<br>• Identify opportunities to improve accounts payable procedures and strengthen internal controls.<br>• Provide support to the accounting team as needed, ensuring smooth financial operations.
<p>A long-established agricultural distributor in Fallbrook is seeking a detail-oriented <strong>Accounting Clerk</strong> to support a growing finance department. This is a great opportunity for someone who thrives in a fast-paced, team-driven environment and enjoys maintaining the accuracy of day-to-day accounting functions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process high-volume <strong>AP/AR transactions</strong> with accuracy and timeliness</li><li>Assist with <strong>daily cash postings, invoice entry, and payment matching</strong></li><li>Prepare <strong>bank deposits</strong> and support weekly check runs</li><li>Maintain orderly and well-organized digital and paper accounting files</li><li>Assist the Staff Accountant with <strong>monthly reconciliations, vendor statements, and aging reports</strong></li><li>Maintain internal spreadsheets tracking expenses, sales orders, and vendor credits</li><li>Answer vendor inquiries, resolve discrepancies, and support accounting department projects as needed</li></ul>
<p>A growing organization in Woodbury is currently looking for a Payroll Specialist to join its team. The role of the Payroll Specialist is to efficiently and accurately process the payroll for the organization. Specialist ensures that computing, withholding, and deductions associated with net pay is done properly, timely and follows Federal and State guidelines. The Specialist processes check requests and invoices utilizing accounting software.</p><p> </p><p>Role & Responsibilities</p><p>- Contact employees via email and phone to obtain timesheet approvals</p><p>- Deliver instruction/training to employees regarding the use of payroll-related systems including entry of timesheets, online access of pay statements, etc.</p><p>- Perform clerical duties such as filing, scanning, faxing, photocopying, etc.</p><p>- Data entry into Excel and the ADP payroll system</p><p>- Enter and audit union calculations via Excel as instructed</p><p>- Download and distribute/save reports as instructed</p><p>- Build and run custom reports out of payroll system</p><p>- Other duties as assigned</p><p> </p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration. </p>
<p><em>The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong><u>Job description</u></strong></p><ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
<p>We are looking for an experienced Banking Analyst to join our team in Turlock, California. In this position, you will play a critical role in managing banking activities and ensuring the accuracy of financial transactions across multiple entities. Ideal candidates are detail-oriented professionals with strong technical skills and a passion for maintaining efficient financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Monitor daily banking activity through online portals and update cash projection worksheets with relevant data.</p><p>• Process and document a variety of financial transactions, including wire transfers, internal transfers, and loan reconciliations.</p><p>• Track account balances and initiate transfers to ensure optimal cash positioning.</p><p>• Prepare weekly support documents for checks, payments, and payroll transfers while maintaining organized records.</p><p>• Reconcile monthly loan balances, allocate interest payments, and ensure timely completion of financial obligations.</p><p>• Submit monthly financial reports and update receivable balances with precision.</p><p>• Handle quarterly loan payments and associated reconciliations to maintain accuracy.</p><p>• Support automation initiatives and workflow improvements through testing and troubleshooting.</p><p>• Collaborate with accountants to resolve discrepancies and provide banking-related assistance.</p><p>• Maintain confidentiality and accuracy while managing sensitive financial information.</p><p><br></p><p>For immediate consideration, contact Robert Half at 209-232-1991.</p>
We are looking for a detail-oriented Accounts Payable Specialist to join our finance team in Long Beach, California. In this role, you will play a critical part in managing and processing vendor invoices, reconciling accounts, and ensuring accurate financial records. This is a contract position, offering an opportunity to grow within a well-established organization.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring proper General Ledger coding and accurate financial data entry.<br>• Monitor accounts payable ledger to confirm all payments are correctly posted and accounted for.<br>• Reconcile vendor accounts, address discrepancies, and resolve billing issues.<br>• Prepare and distribute accounts payable reports, providing detailed insights into account statuses.<br>• Manage administrative tasks such as filing, mailing checks, and organizing financial documentation for storage.<br>• Facilitate timely payments of invoices and maintain strong relationships with vendors.<br>• Analyze payment data and provide actionable insights to support decision-making processes.<br>• Utilize accounting software and ERP systems to streamline accounts payable operations.<br>• Ensure compliance with company policies and procedures while maintaining financial integrity.<br>• Perform additional duties as assigned to support the finance team.
<p>Job Summary </p><p>The main responsibility of this position is to aid customers requesting foundation warranty inspections, reinstatement, transfers, evaluations, and schedule repair work while providing them with a positive, memorable experience. </p><p> Duties and responsibilities </p><p>• This is routinely accomplished by answering inbound calls, however there are other means of customer contact will include responding to emails, calling back on commitments made to the customer, following up on voice messages, Live Chat, and responding to “warranty request” messages from our website/Cognito forms.</p><p>• This position is for all conflict resolution of warranty.</p><p>• This is routinely accomplished by answering inbound calls, however there are other means of customer contact will include responding to emails, calling back on commitments made to the customer, following up on voice messages, Live Chat, and responding to “warranty request” messages from our website/Cognito forms.</p><p>• Responsible to accurately complete and examine of paper and online forms that are required to schedule an Evaluator in CRM system.</p><p>• Review the customer’s location including but not limited to contracts, engineering reports, plumbing tests etc.</p><p>• Coordinate with Drafters on consolidating historical data and requesting clean maps.</p><p><br></p>
<p>Accounting Coordinator</p><p><strong>Location:</strong> North Hollywood, CA (On-site)</p><p>Our client, a <strong>growing manufacturing firm</strong> in the North Hollywood area, is seeking a detail-oriented and proactive <strong>Accounting Coordinator</strong> to support accounting, administrative, and operational functions. This role is ideal for a candidate who enjoys wearing multiple hats, thrives in a fast-paced environment, and is looking for long-term growth within a stable and expanding organization.</p><p>The Accounting Coordinator will play a key role in day-to-day financial operations while also supporting HR, customer service, and production teams to ensure smooth business processes.</p><p>Key Responsibilities:</p><ul><li>Process <strong>accounts payable and accounts receivable</strong> transactions accurately and on time</li><li>Prepare customer invoices, track payments, and maintain organized financial documentation</li><li>Assist with account reconciliations and ensure data accuracy within accounting systems</li><li>Maintain vendor and customer accounts, addressing inquiries and resolving discrepancies</li><li>Organize office records and support daily administrative operations</li><li>Coordinate schedules, documentation, and internal communications for leadership and staff</li><li>Support <strong>HR-related functions</strong>, including onboarding, employee recordkeeping, and compliance documentation</li><li>Partner with production and operations teams to ensure accurate data entry for inventory and order processing</li><li>Provide responsive customer service by handling inquiries, processing orders, and updating order statuses</li><li>Utilize <strong>Microsoft Office (Excel, Word, Outlook)</strong> to prepare reports, spreadsheets, and correspondence</li></ul><p>Qualifications:</p><ul><li>Associate’s or Bachelor’s degree in Accounting, Business, or related field preferred</li><li><strong>2+ years of experience</strong> in accounting coordination, bookkeeping, or office administration</li><li>Working knowledge of <strong>AP/AR and basic accounting principles</strong></li><li>Strong attention to detail and organizational skills</li><li>Ability to multitask and prioritize in a dynamic manufacturing environment</li><li>Proficient in Microsoft Office; experience with accounting or ERP systems is a plus</li><li>Strong communication and customer service skills</li><li>Eagerness to learn and grow within a team-oriented company</li></ul><p>Why Join?</p><ul><li>Join a <strong>growing manufacturing company</strong> with long-term stability</li><li>Opportunity to gain exposure across <strong>accounting, HR, and operations</strong></li><li>Supportive team environment with room for professional development</li><li>Hands-on role with increasing responsibility as the company grows</li></ul><p><br></p><p><br></p><p>For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013344697. email resume to [email protected]</p>
<p><strong>Customer Service Representative - Contract </strong></p><p><strong>Location: </strong>Remote (Central Time Zone) </p><p><strong>Duration: </strong>78 Weeks </p><p><strong>Pay: </strong>Available on W2 </p><p>We are seeking an experienced, detail-oriented Customer Service Representative to provide high-level support to internal teams and healthcare professionals. This role requires strong communication skills, a proactive mindset, and the ability to work independently in a remote environment. Candidates must be comfortable managing inquiries, resolving issues, and ensuring seamless service across multiple departments.</p><p><br></p><p>The Customer Service Representative will serve as a primary point of contact for sales teams, healthcare professionals, and internal departments. This role involves managing customer inquiries, resolving issues, documenting interactions, and ensuring timely communication to support business operations. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional customer service skills, and can effectively collaborate across teams.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide responsive, professional customer support in an independent, remote work environment.</li><li>Serve as the customer-facing voice, delivering solutions to inquiries and issues with accuracy and clarity.</li><li>Provide proactive updates on order status to support timely processing and billing.</li><li>Assess incoming requests and determine when escalations are required based on urgency or complexity.</li><li>Manage and document customer complaints in the CRM system.</li><li>Coordinate with internal departments—including Sales, Customer Service, Distribution, and Accounts Receivable—to ensure exceptional service and adherence to quality standards.</li><li>Deliver phone support for inquiries from sales teams and healthcare professionals.</li><li>Respond promptly, courteously, and professionally to support positive business relationships.</li><li>Process all tasks according to established procedures, policies, and standard operating guidelines.</li><li>Share constructive feedback and suggestions for improving internal processes and customer support practices.</li><li>Maintain a positive, cooperative, and solutions-focused attitude.</li><li>Support the Sales Department by researching and responding to questions received via phone, email, or fax.</li><li>Compile and analyze customer data to prepare product or service-related reports.</li><li>Potentially serve as a specialized representative for CSR or POC functions.</li><li>Perform additional duties as assigned.</li></ul><p><br></p>
<p>Robert Half is seeking a detail-oriented Administrative Assistant to support our client’s office operations. The ideal candidate will demonstrate strong proficiency in Microsoft Excel, as well as outstanding organizational and communication abilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support, including scheduling, correspondence, and document preparation.</li><li>Manage complex data and reporting using Microsoft Excel (advanced formulas, pivot tables, charts).</li><li>Assist with data entry, analysis, and maintenance of various spreadsheets.</li><li>Prepare presentations and reports for management and team meetings.</li><li>Maintain accurate records and ensure timely completion of tasks.</li><li>Support team projects and coordinate with internal and external stakeholders.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Worcester, Massachusetts. This role is ideal for individuals with a strong background in financial operations and excellent organizational abilities. You will play a key role in ensuring accurate and timely processing of invoices and payments, contributing to the efficiency of our accounting department.</p><p><br></p><p><strong>For immediate consideration please call Allison Brown at 508.205.2121</strong></p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices to ensure accurate coding and timely payments.</p><p>• Conduct regular account reconciliations to maintain accuracy in financial records.</p><p>• Manage check runs and payment distributions in alignment with organizational policies.</p><p>• Perform data entry tasks with precision to support the accounts payable function.</p><p>• Collaborate with vendors and internal teams to resolve discrepancies and inquiries.</p><p>• Utilize accounting software such as QuickBooks, Oracle, SAP, or similar tools to streamline workflows.</p><p>• Assist in maintaining organized records and documentation for audit and reporting purposes.</p><p>• Support month-end and year-end closing activities related to accounts payable.</p><p>• Ensure compliance with company policies and regulations in all financial transactions.</p>
<p><em>The salary range for this position is $200,000-$210,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: 'The new year is almost here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description: </strong></p><p><strong> </strong>This role is responsible for managing the activities of the corporate accounting department which provides accounting, payroll and incentive compensation, and compliance support.</p><ul><li>Responsible for accuracy and timeliness of firm’s books and records. Including, but not limited to, data entry into the general ledger, payroll, departmental cost allocations, vendor payments, debt payments, debt levels, and shareholder services.</li><li>Oversee billing, accounts payable, accounts receivable, and payroll operations, ensuring best practices are in place and smooth and timely financial transactions occur. </li><li>Manages payroll and incentive compensation systems and practices.</li><li>Key contact with outside firms for annual audit of financial statements, tax matters and corporate insurance policies.</li><li>Responsible for processes, systems, and underlying data and will work with IT and other partners to get the best out of the technology tools.</li><li>Responsible for ensuring all controls and reporting are in accordance with generally accepted accounting principles. Maintains a thorough knowledge of all applicable compliance and accounting laws and regulations.</li><li>Develop and maintain the department policies and procedures in order to maintain accounting discipline within processes.</li><li>Provide support and analysis during acquisition integration to transition general ledger, accounts payable, reporting and payroll to company standard formats.</li><li>Oversees cost allocation analysis for locations and operational units.</li></ul>
<p>Expanding NYC real estate firm is currently seeking a Bookkeeper to manage financial transactions and ensure accurate record-keeping. This role involves handling accounts payable and receivable, reconciling bank statements, and preparing month-end financial reports. The ideal candidate will have a strong background in bookkeeping and accounting, with proficiency in software tools such as QuickBooks and Microsoft Excel.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate financial records by managing accounts payable and receivable processes.</p><p>• Perform regular bank reconciliations to ensure consistency and accuracy in financial statements.</p><p>• Prepare monthly financial reports, including expense tracking and variance analysis.</p><p>• Oversee payroll processing and ensure timely and accurate payment to employees.</p><p>• Manage data entry tasks to keep financial records current and organized.</p><p>• Handle month-end close procedures and ensure all transactions are properly accounted for.</p><p>• Utilize QuickBooks and Microsoft Excel for financial analysis and reporting.</p><p>• Assist with financial audits and provide necessary documentation to auditors.</p><p>• Monitor compliance with financial regulations and standards.</p><p>• Support property management teams with bookkeeping tasks related to commercial and residential properties.</p>
<p><strong>About the Organization</strong></p><p> Our client, a community-focused nonprofit organization, is seeking a Bilingual Spanish Client Services Representative to serve as a trusted point of contact for individuals seeking access to programs and resources. This role supports intake, information sharing, and service coordination while providing respectful, culturally competent assistance in both English and Spanish.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the first point of contact for community members via phone, email, and in person, providing assistance in English and Spanish</li><li>Conduct initial intake, gather required information, and assess service needs</li><li>Enter and maintain accurate client data in case management and tracking systems</li><li>Provide information on available programs, services, and eligibility requirements</li><li>Assist clients with applications, forms, and follow-up documentation</li><li>Route inquiries and referrals to appropriate internal teams or external partners</li><li>Maintain professionalism, empathy, and confidentiality when handling sensitive situations</li><li>Support administrative and reporting tasks as needed to assist program operations</li></ul><p><br></p>
We are looking for an organized and tech-savvy Administrative Assistant to join our team in Renton, Washington. This is a long-term contract position where you will play a pivotal role in ensuring smooth office operations and providing excellent support to both staff and clients. The ideal candidate will excel at multitasking, maintaining confidentiality, and effectively managing administrative tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Greet visitors and provide a welcoming front desk experience.<br>• Manage filing systems, including tracking and organizing e-filing processes.<br>• Prepare and collate tax returns and other important documents.<br>• Schedule and confirm appointments, ensuring efficient calendar management.<br>• Gather and organize necessary paperwork and documents as requested.<br>• Respond to inquiries with professionalism and accuracy, both in person and via phone.<br>• Perform data entry tasks with attention to detail and precision.<br>• Maintain confidentiality when handling sensitive information.<br>• Utilize technology and software tools to support administrative processes.<br>• Assist with basic accounting tasks when needed.
<p> Job Summary </p><p>The main responsibility of this position is to aid customers requesting foundation warranty inspections, reinstatement, transfers, evaluations, and schedule repair work while providing them with a positive, memorable experience. </p><p> Duties and responsibilities </p><p>• This is routinely accomplished by answering inbound calls, however there are other means of customer contact will include responding to emails, calling back on commitments made to the customer, following up on voice messages, Live Chat, and responding to “warranty request” messages from our website/cognito forms.</p><p>• Answering all inbound calls for Perma Pier and BlackTie Plumbing</p><p>• This position is for all conflict resolution of warranty.</p><p>• This is routinely accomplished by answering inbound calls, however there are other means of customer contact will include responding to emails, calling back on commitments made to the customer, following up on voice messages, Live Chat, and responding to “warranty request” messages from our website/cognito forms.</p><p>• Responsible to accurately complete and examine of paper and online forms that are required to schedule an Evaluator in CRM system.</p><p>• Review the customer’s location including but not limited to contracts, engineering reports, plumbing tests etc.</p><p>• Coordinate with Drafters on consolidating historical data and requesting clean maps.</p><p>• </p><p><br></p>
<p>We have partnered with a global leader on their search for an organized Sales Support Administrator with strong administrative skills. As the Sales Support Administrator, you will handle tasks such as: preparing reports, assisting the sales team on leads, researching product pricing, handling administrative duties, preparing sales presentations/proposals/contracts, coordinating the ordering process workflow, and manage the communication channels between internal departments. The ideal candidate for this role should have an intense passion for client satisfaction, advanced multi-tasking capabilities, superb customer service skills and a strong drive for problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate the onboarding process for new sales team members, ensuring they are equipped with necessary resources.</p><p>• Oversee the administration of the U.S. fleet program, including maintaining accurate records and compliance.</p><p>• Update and manage territory assignments and employee data to support sales operations.</p><p>• Collaborate with the events team to coordinate attendee lists and deliverables for various events.</p><p>• Handle multiple projects and tasks simultaneously, ensuring timely completion and quality results.</p><p>• Develop a comprehensive understanding of team priorities and ongoing projects to provide effective support.</p><p>• Perform general administrative duties, including data entry and document management, as required.</p><p>• Process invoices and manage accounts payable and receivable in alignment with company procedures.</p>
