<p>Our client in the Lower Fairfield, CT area has an opening for a Treasury Manager. The Treasury Manager will oversee critical treasury functions, including cash management, liquidity planning, and forecasting. This position offers a hybrid work arrangement, with three days a week on-site. Consulting and/or Consulting to Potential Full Time.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily cash operations, ensuring optimal utilization of financial resources.</p><p>• Oversee liquidity planning and implement strategies to maintain adequate cash flow.</p><p>• Develop and maintain accurate cash forecasting models to support financial planning.</p><p>• Assist in preparing regulatory reports to ensure compliance with banking regulations.</p><p>• Collaborate with internal teams to address treasury-related needs and challenges.</p><p>• Utilize advanced Excel skills to analyze and present financial data effectively.</p><p>• Ensure adherence to industry best practices in treasury and cash management.</p><p>• Identify opportunities to improve processes and enhance operational efficiency.</p><p>• Provide insights and recommendations on liquidity risk management strategies.</p><p>• Support the Chief Accounting Officer with ad hoc treasury projects as required.</p><p><br></p><p>If you are interested in this opening, please email your resume in a Word format to joseph.colagiacomo@roberthalf with the subject line: "Treasury Manager" </p>
<p>We are looking for a dedicated Patient Account Collector / Biller to join our team in Atwater, California. In this role, you will handle medical billing and collections, ensuring accuracy and compliance with healthcare regulations. This is a long-term contract position that offers the opportunity to contribute to the efficient management of patient accounts in a supportive and meticulous environment.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage patient accounts, including billing and collections for commercial, Medi-Cal, Medicare, and third-party payers.</p><p>• Verify insurance coverage and ensure claims are submitted accurately and on time.</p><p>• Communicate with patients to discuss financial matters, payment options, and account resolutions.</p><p>• Review and analyze medical claims for accuracy and compliance with healthcare guidelines.</p><p>• Utilize knowledge of ICD-9 coding and other relevant billing systems to ensure proper processing.</p><p>• Collaborate with insurance providers to resolve claim discrepancies and expedite payments.</p><p>• Maintain organized records of billing activities and patient interactions.</p><p>• Ensure adherence to healthcare regulations and organizational policies in all billing processes.</p><p>• Provide support to the team by sharing expertise in medical billing and collections.</p><p>• Assist in identifying and implementing improvements to billing workflows.</p><p><br></p><p>For immediate consideration, contact Robert Half at 209-232-1991!</p>
<p><br></p><p>A leading healthcare provider in San Diego is seeking a professional and compassionate Receptionist to be the welcoming face of their clinic. This high-level role is perfect for someone who thrives in a fast-paced medical environment and values patient care and confidentiality. As the first point of contact for patients and visitors, you’ll play a critical role in ensuring smooth operations and a positive experience for everyone entering the facility.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Greet and assist patients, visitors, and staff with professionalism and empathy.</li><li>Answer and direct phone calls, schedule appointments, and manage front desk operations.</li><li>Verify insurance, collect co-pays, and maintain patient records.</li><li>Coordinate with medical staff to ensure timely patient flow.</li><li>Maintain a clean and organized reception area.</li><li>Handle sensitive information with discretion and accuracy.</li></ul>
<p>We are looking for an experienced Tax Manager to join our team in Chehalis, Washington. In this role, you will leverage your extensive experience in tax planning and compliance to provide outstanding service to a diverse range of clients. You will play a pivotal role in managing complex tax matters, mentoring team members, and ensuring adherence to current tax regulations. Enjoy a work environment that understands the true meaning of 'work-life' balance! This leadership position has an emphasis in strategic business decisions, and building upon a work culture that is bursting with positivity. Enjoy a hybrid work schedule, with only 2 days in-office a week! Active CPA, or an Enrolled Agent Certificate is a must - apply today! </p><p><br></p><p>Responsibilities:</p><p>• Lead the preparation and comprehensive review of federal, state, and local tax returns for individuals, trusts, estates, partnerships, corporations, and non-profit organizations.</p><p>• Analyze financial data to uncover opportunities for tax savings and develop customized strategies for clients.</p><p>• Collaborate with clients to understand their business goals and implement tax solutions that align with those objectives.</p><p>• Provide mentorship and training to entry-level staff, fostering growth and skill development within the team.</p><p>• Monitor updates in tax laws and regulations, assessing their implications for clients and ensuring compliance.</p><p>• Manage client relationships effectively, serving as a trusted advisor on tax-related matters.</p><p>• Utilize advanced tax preparation and accounting software to streamline processes and maintain accuracy.</p><p>• Conduct research on complex tax issues and provide recommendations to address them.</p><p>• Assist in planning and executing annual income tax provisions and compliance activities.</p><p>• Develop and maintain processes for corporate tax compliance, including consolidated tax returns and entity formations.</p><p><br></p><p>The salary range for this position is $110k to $140k. Benefits available with this position include medical, dental and vision; life and disability insurances; participation in the company’s 401(k) plan with a match and 15 days of paid vacation, 5 days of paid sick leave and 9 paid holidays per calendar year.</p>
We are looking for a dedicated Collections Specialist to join our team in Nashua, New Hampshire. This Contract-to-permanent position offers an opportunity to contribute to a fast-paced, growing organization by managing collections and payment posting processes. The ideal candidate will have a strong background in handling high-volume cash applications and maintaining accurate financial records.<br><br>Responsibilities:<br>• Manage incoming and outgoing collections calls to ensure prompt payment resolutions.<br>• Accurately apply cash to customer accounts and process high-volume cash receipts.<br>• Handle wire transfers, checks, and credit card payments with precision and efficiency.<br>• Monitor and track daily deposits, ensuring all transactions are properly recorded.<br>• Retrieve remittance data and address vendor inquiries in a timely manner.<br>• Maintain and update customer files to ensure complete and accurate data integrity.<br>• Contact customers regarding past-due amounts and document all communications in the system.<br>• Record customer payments accurately in financial reports and reconcile discrepancies as needed.
We are looking for a skilled Billing Specialist to join our team in Saint Louis, Missouri. This position plays a key role in ensuring the accuracy and efficiency of legal billing processes, particularly for workers’ compensation defense cases. The ideal candidate will have a strong background in time entry and legal billing, along with exceptional attention to detail and organizational skills.<br><br>Responsibilities:<br>• Enter and maintain accurate billing data using Timeslips software.<br>• Review and correct spelling, grammar, and punctuation errors in billing documentation.<br>• Ensure timely and efficient processing of billing tasks in compliance with client requirements.<br>• Collaborate directly with the Billing Manager to finalize and upload invoices.<br>• Handle billing for workers’ compensation defense cases involving employers, insurers, and third-party administrators.<br>• Monitor and maintain detailed records of billing activities to ensure consistency and compliance.<br>• Provide ongoing support to streamline billing operations and meet deadlines.<br>• Communicate effectively with team members to resolve billing-related issues and discrepancies.<br>• Maintain confidentiality and professionalism when handling sensitive client information.
<p>The Patient Biller will be responsible for managing insurance billing, resolving denials, and submitting accurate claims using UB04 forms to ensure timely payment and compliance. This role is critical to supporting the hospital's revenue cycle operations and maintaining first-class patient experience.</p><p><strong>Primary Responsibilities:</strong></p><ul><li>Review, prepare, and submit claims using proper UB04 forms.</li><li>Analyze and resolve insurance denials by researching claim discrepancies and reprocessing claims when necessary.</li><li>Communicate with insurance payers to ensure accurate reimbursement and address claim inquiries.</li><li>Collaborate with the billing and collections team to meet monthly revenue goals.</li><li>Maintain compliance with all federal, state, and organizational policies regarding billing and insurance protocols.</li><li>Deliver timely updates to supervisors regarding claim statuses, trends in denials, and payer-specific issues.</li></ul><p><br></p>
We are looking for a dedicated Collections Specialist to join our team in Fishers, Indiana. This Contract to permanent position requires an experienced and detail-oriented individual with a strong background in commercial collections and accounts receivable processes. The role is primarily onsite, with the potential for partial remote work after demonstrating consistent performance and the ability to work independently.<br><br>Responsibilities:<br>• Manage accounts receivable tasks, including billing, claim administration, and payment reconciliation.<br>• Handle inbound calls from clients and customers, addressing inquiries and resolving payment issues promptly.<br>• Conduct thorough collection processes, ensuring timely follow-up and resolution of outstanding balances.<br>• Utilize accounting software systems and CRM tools to track and manage financial records.<br>• Collaborate with internal teams to identify and address discrepancies in payments or claims.<br>• Prepare reports and documentation related to collections and account status.<br>• Maintain compliance with company policies and procedures while meeting deadlines.<br>• Leverage tools such as SAP and Accurint to enhance efficiency in collections and account management.<br>• Provide clear and effective communication with clients to maintain positive relationships.<br>• Adapt to flexible working hours within the provided time windows (e.g., 8 AM to 5 PM, 9 AM to 6 PM, or 10 AM to 7 PM).
<p>We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks.</p><p><br></p><p>· Answer and direct phone calls in a polite and friendly manner</p><p>· Welcome visitors in a warm and friendly manner, and answer any questions visitors have</p><p>· Maintain reception area and all common areas in a clean and tidy manner at all times</p><p>· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</p><p>· Keep detailed and accurate records of visitor requests and of calls received</p><p>· Receive deliveries; sort and distribute incoming mail</p><p>· Take inventory of supplies and restock as needed</p><p>· Maintain the general office filing system</p>
<p>We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks.</p><p><br></p><p>· Answer and direct phone calls in a polite and friendly manner</p><p>· Welcome visitors in a warm and friendly manner, and answer any questions visitors have</p><p>· Maintain reception area and all common areas in a clean and tidy manner at all times</p><p>· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</p><p>· Keep detailed and accurate records of visitor requests and of calls received</p><p>· Receive deliveries; sort and distribute incoming mail</p><p>· Take inventory of supplies and restock as needed</p><p>· Maintain the general office filing system</p>
We are looking for a Front Desk Coordinator to join our team in Latham, New York. In this contract role, you will serve as the first point of contact for visitors and clients, ensuring a welcoming and organized experience. This position requires excellent organizational skills and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Greet visitors and clients with a friendly and attentive demeanor.<br>• Answer and direct incoming phone calls to the appropriate departments.<br>• Manage scheduling and appointments to ensure smooth operations.<br>• Maintain the cleanliness and organization of the front desk area.<br>• Assist with administrative tasks, such as data entry and document preparation.<br>• Coordinate with staff to ensure timely communication and support.<br>• Handle inquiries and provide accurate information about company services.<br>• Monitor office supplies and place orders when necessary.<br>• Facilitate the distribution of mail and packages to their intended recipients.
<p>Our client, a leading maritime transit company, is seeking a highly organized and proactive <strong>Paralegal</strong> to join their Legal Department. This role is essential in supporting attorneys across a wide range of legal and administrative functions. The ideal candidate will be able to work independently with minimal supervision and thrive in a fast-paced, collaborative environment that interacts with all departments across the organization.</p><p><br></p><p> <strong>Location:</strong> Onsite Hybrid – 3 Days in Office (New York, NY)</p><p> <strong>Duration: </strong>3-4+ months</p><p><strong>Pay</strong>: $45+/hour</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>SEC Filings:</strong> Prepare and file Forms 3, 4, 5, Schedules 13D/G, Proxy Statements, and Form 8-Ks via the SEC website. Maintain filer codes and update officer/director information.</li><li><strong>Billing & Payments:</strong> Process payments for legal entities and jurisdictional departments (Marshall Islands, NY, Delaware, Liberia), ensuring timely compliance and good standing of subsidiaries. Manage SCAC code renewals for vessel operations.</li><li><strong>Corporate Records Management:</strong> Maintain and update lists of subsidiaries, officers, directors, vessel jurisdictions, SCAC codes, and other legal data. Respond to internal inquiries with accurate and current information.</li><li><strong>Compliance Distribution:</strong> Send monthly compliance documents to financial institutions and government agencies per contractual obligations.</li><li><strong>Entity & Vessel Transactions:</strong> Assist in the formation, dissolution, and name changes of companies and vessels. Draft organizational memos, meeting minutes, and SCAC applications. Manage re-domiciling of vessels. </li><li><strong>Document Management:</strong> Organize and maintain corporate files, minute books, and correspondence. Track warehouse storage and destruction schedules. Update contract databases and due diligence platforms.</li><li><strong>Administrative Support:</strong> Transcribe and revise documents, manage travel arrangements, and coordinate conference calls.</li><li><strong>Technology & Research:</strong> Utilize online platforms including SEC EDGAR, Mellon Investor Services, ADP, NYSE, BIMCO, and D& B. Ensure software and templates are current and functional.</li></ul>
We are looking for a highly motivated and personable Receptionist to join our team on a long-term contract basis in Saint Paul, Minnesota. This role is perfect for someone who thrives in a dynamic environment, enjoys interacting with diverse personalities, and has a passion for delivering exceptional first impressions. You will play a key role in ensuring smooth day-to-day operations while collaborating with various departments to support administrative needs.<br><br>Responsibilities:<br>• Welcome visitors and employees with a warm and detail-oriented demeanor, creating a positive first impression.<br>• Manage a multi-line phone system, including answering inbound calls and directing them appropriately.<br>• Provide administrative support to the HR Manager and other team members as needed.<br>• Keep documentation organized and up-to-date using tools like DocuSign, Bluebeam, Adobe, and Microsoft SharePoint.<br>• Maintain and update the SharePoint site to ensure accessibility and accuracy for team members.<br>• Collaborate with colleagues across departments, demonstrating flexibility and a proactive approach.<br>• Assist in scheduling and coordination tasks to support internal operations.<br>• Ensure the reception area remains presentable and welcoming at all times.<br>• Handle incoming and outgoing correspondence efficiently, including emails and physical mail.<br>• Adapt to a dog-friendly workplace environment with ease.
<p>We are looking for a detail-oriented and personable part-time Receptionist to join a team in Conshohocken, Pennsylvania. This is a part-time, long-term contract position requiring 15-20 hours per week, with work scheduled across 2-3 days between Monday and Thursday. The ideal candidate will play a key role in ensuring smooth daily operations while maintaining a welcoming environment for staff and visitors.</p><p><br></p><p>Responsibilities:</p><p>• Manage a multi-line phone system, answering and directing incoming calls promptly and efficiently.</p><p>• Greet visitors and staff with warmth and courtesy, ensuring a positive first impression.</p><p>• Handle general administrative tasks, such as filing, scheduling appointments, and maintaining office supplies.</p><p>• Maintain a clean and organized reception area to create a welcoming environment.</p><p>• Collaborate with team members to ensure seamless communication and workflow.</p><p>• Assist with data entry and documentation as needed.</p><p>• Coordinate with other departments to relay messages and handle inquiries accurately.</p><p>• Follow company policies and procedures to ensure consistency and efficiency in operations.</p><p>• Provide support during virtual meetings or interviews, ensuring proper setup and communication.</p><p>• Utilize basic Microsoft Office Suite for correspondence and documentation tasks.</p>
Robert Half, the world’s largest specialized talent solutions firm, is seeking a Receptionist for a reputable and growing company in [Insert City]. This position is ideal for a detail oriented who excels in multitasking and thrives in a fast-paced environment. <br> Key Responsibilities: Greet and welcome clients, visitors, and employees in a friendly manner. Manage incoming calls, direct inquiries, and take accurate messages using a multi-line phone system. Schedule appointments, coordinate meetings, and maintain office calendars. Handle mail distribution, package deliveries, and administrative support. Perform general clerical duties such as filing, scanning documents, and data entry. Maintain tidy reception and meeting areas for a detail oriented appearance.
We are looking for a bilingual Receptionist to join a dynamic non-profit organization in Miami, Florida. This Contract to permanent position is ideal for someone with excellent interpersonal skills and a passion for providing exceptional service. The role requires fluency in English and Spanish and offers an opportunity to contribute to a meaningful cause while gaining valuable experience.<br><br>Responsibilities:<br>• Greet visitors warmly and ensure a welcoming environment at the front desk.<br>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.<br>• Respond to inbound calls courteously and provide accurate information.<br>• Handle general administrative duties, such as scheduling appointments and maintaining records.<br>• Assist with inquiries and provide support to both internal staff and external stakeholders.<br>• Monitor and manage the reception area to maintain a tidy and organized workspace.<br>• Communicate effectively in both English and Spanish to serve a diverse clientele.<br>• Perform other receptionist-related tasks as assigned, ensuring smooth operations.
We are looking for a skilled and detail-oriented Collections Specialist to join our team in Independence, Ohio. In this Contract-to-permanent position, you will play a key role in managing business-to-business (B2B) collections while ensuring accurate records and prompt follow-ups. This hybrid role offers a mix of in-office and remote work, providing flexibility after the initial training period.<br><br>Responsibilities:<br>• Conduct B2B collections to ensure timely payments and resolve outstanding balances.<br>• Maintain and update customer records to ensure accuracy and compliance.<br>• Follow up on purchase orders and address any discrepancies or delays.<br>• Utilize Centra, the in-house software, to manage collection processes and workflows.<br>• Collaborate with internal teams to address payment-related issues and streamline operations.<br>• Communicate professionally with clients to negotiate payment terms and resolve disputes.<br>• Prepare regular reports on collection activities and payment statuses.<br>• Ensure adherence to company policies and regulatory requirements during all collection activities.<br>• Contribute to process improvements and recommend strategies for better efficiency.
We are looking for an experienced Collections Specialist to join our team in Downers Grove, Illinois. This is a long-term contract position ideal for someone with a strong background in B2B collections and excellent communication skills. The role requires adaptability and a keen analytical mindset to effectively manage accounts and resolve outstanding balances.<br><br>Responsibilities:<br>• Manage and oversee the collection process for business-to-business accounts, ensuring timely resolution of outstanding balances.<br>• Maintain accurate records of interactions and payments, updating systems with relevant information.<br>• Communicate professionally with clients to address payment issues and negotiate solutions.<br>• Analyze account data to identify trends and prioritize collection efforts.<br>• Collaborate with internal teams to address discrepancies and support account reconciliation.<br>• Adapt to changing work environments, procedures, and priorities to meet organizational needs.<br>• Provide regular updates and reports on collection status to management.<br>• Ensure compliance with company policies and regulations during all collection activities.
<p>Our client in the Lower Fairfield, CT has an opening for an SEC Reporting Manager. In this role, you will oversee critical financial reporting processes and ensure compliance with SEC regulations. This is a hands-on position that requires a strong background in public company financial reporting and a high level of attention to detail. Consulting and/or Consulting to Potential Full-Time opportunity with a great organization! </p><p><br></p><p>Responsibilities:</p><p>• Prepare and review SEC filings, including Forms 10-K, 10-Q, and 8-K, ensuring accuracy and compliance with regulatory standards.</p><p>• Manage the development of financial statement footnotes and related disclosures.</p><p>• Collaborate with the Chief Accounting Officer to oversee capital transaction processes.</p><p>• Utilize advanced Excel skills to analyze financial data and streamline reporting workflows.</p><p>• Take ownership of preparing and finalizing financial reports independently.</p><p>• Ensure timely and accurate submission of periodic filings in accordance with SEC deadlines.</p><p>• Coordinate with internal teams and external auditors during financial reporting periods.</p><p>• Maintain and enhance reporting templates within systems such as Workiva.</p><p>• Provide detailed support for financial disclosures and reporting compliance.</p><p>• Monitor and address updates to SEC regulations and accounting standards as needed.</p><p><br></p><p>If you are interested in the SEC Reporting Manager opening, please email your resume in a Word format to joseph.colagiacomo@roberthalf with the subject line: "SEC Reporting Manager"</p>
<p>We are looking for a skilled Sarbanes Oxley Auditor with expertise in IT general controls to join our client's team based in Portland, OR. This is a long-term contract position that requires a meticulous individual with a strong background in audit standards and compliance. The role offers an opportunity to collaborate with various stakeholders and ensure the effectiveness of IT controls across the organization.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough planning and execution of IT general control testing, ensuring compliance with established procedures and audit standards.</p><p>• Perform detailed testing of IT general control key reports, aligning processes with external audit expectations to facilitate leverage by external auditors.</p><p>• Revise and update IT general control test steps to ensure they address relevant attributes and control substance effectively.</p><p>• Lead walkthroughs of IT general controls when necessary, providing clear insights into control design and effectiveness.</p><p>• Assess the design and operational effectiveness of IT general controls in relation to their objectives.</p><p>• Document testing results and conclusions in a manner that supports efficient review and aligns with quality assurance standards.</p><p>• Maintain clear communication with Internal Audit and Business Controls Officer management to provide updates on testing progress.</p><p>• Validate any potential exceptions identified during testing with control owners, compliance teams, and management.</p><p>• Ensure all reviewer comments are addressed satisfactorily to support seamless integration with external audit requirements.</p>
We are looking for a dedicated Collections Specialist to join our team on a short-term contract basis in Hartland, Wisconsin. In this role, you will play a crucial part in managing accounts receivable and ensuring timely collections during a transitional period. This position offers an opportunity to make a direct impact on financial operations while collaborating with internal teams to resolve billing discrepancies and enhance processes.<br><br>Responsibilities:<br>• Proactively manage outstanding customer accounts and follow up on overdue balances to ensure timely payments.<br>• Review and reconcile open receivables across legacy systems and new platforms, ensuring data accuracy.<br>• Clean up and validate historical financial data to support smooth system transitions.<br>• Utilize Excel to export, analyze, and reconcile accounts receivable data for tracking and reporting purposes.<br>• Collaborate with internal departments to address billing issues and missing documentation.<br>• Implement and support process improvements to streamline collections and reporting workflows.<br>• Monitor aging reports and prioritize collection efforts based on outstanding balances.<br>• Maintain detailed records of collection activities and customer interactions for audit purposes.<br>• Provide regular updates on accounts receivable status to management.<br>• Assist in optimizing data integration between legacy systems and Service Titan.
We are looking for a detail-oriented Accounts Receivable & Collections specialist to join our team in Plymouth, Wisconsin. This is a long-term contract position that requires expertise in managing financial transactions, invoicing, and collections processes. The role involves working onsite in a business casual environment and offers the opportunity to contribute to automation initiatives and system improvements.<br><br>Responsibilities:<br>• Process freight invoicing and ensure accuracy in vouching freight invoices.<br>• Manage accounts receivable tasks, including collections and cash applications.<br>• Assist with accounts payable functions as needed.<br>• Support automation projects to improve efficiency in financial operations.<br>• Handle customer portals and resolve any related issues.<br>• Contribute to acquisition-related workload and ensure smooth transitions.<br>• Generate and review aging reports to monitor overdue accounts.<br>• Perform billing functions and ensure timely processing.<br>• Collaborate with internal teams to enhance financial systems and workflows.
We are looking for a detail-oriented Collections Specialist to join our team in Indianapolis, Indiana. In this contract role, you will play a vital part in managing accounts receivable, ensuring timely payment posting, and establishing effective payment arrangements. This position is ideal for someone with strong organizational skills and a focus on maximizing cash flow from outstanding accounts.<br><br>Responsibilities:<br>• Process and post payments accurately using accounting software systems.<br>• Contact clients to negotiate and establish payment arrangements for overdue accounts.<br>• Utilize tools such as Accurint and CRM systems to track and manage collections activities.<br>• Respond to inbound calls professionally to address billing inquiries and resolve payment issues.<br>• Handle claim administration tasks to ensure proper documentation and follow-up.<br>• Monitor accounts receivable to identify and prioritize collection efforts.<br>• Collaborate with internal teams to streamline billing functions and optimize collection processes.<br>• Maintain accurate records of all collections and payment activities.<br>• Analyze accounts to identify discrepancies and take corrective actions as needed.<br>• Ensure compliance with company policies and relevant financial regulations.
We are looking for a dedicated and detail-oriented Sales Support Specialist to join our team in Monument, Colorado. In this contract-to-permanent position, you will play a key role in ensuring the smooth operation of our sales processes by managing orders, coordinating with multiple departments, and maintaining accurate records. This onsite role is perfect for someone who thrives in a fast-paced, team-oriented environment and is eager to contribute to a growing organization.<br><br>Responsibilities:<br>• Provide administrative and operational support to the Sales Manager to ensure seamless sales processes.<br>• Accurately process customer orders for parts, full systems, and warranty claims, ensuring timely delivery.<br>• Handle the packing and shipping of parts and warranty equipment to meet customer needs.<br>• Communicate with field teams to provide updates on orders and address inquiries related to parts and systems.<br>• Maintain and update production and scheduling boards both digitally and physically for accuracy.<br>• Manage production schedules and departmental documentation using SharePoint and other tools.<br>• Serve as a backup for invoice processing and assist with digital inventory tasks such as transfers, refurbishing, and order fulfillment.<br>• Contribute to Quality Control efforts by assisting with warranty-related data entry.<br>• Oversee the organization and logistics of the company’s rental inventory to ensure availability and accuracy.<br>• Collaborate with team members to resolve issues and ensure efficient daily operations.
We are looking for a personable and organized Receptionist to join our team in Hoboken, New Jersey. In this long-term contract position, you will serve as the first point of contact for visitors while maintaining smooth office operations. This role requires excellent communication skills and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Welcome guests warmly and direct them to the appropriate staff members.<br>• Prepare promotional materials, such as flyers, for display and special events.<br>• Distribute keys to authorized personnel while maintaining accurate records.<br>• Operate and manage a multi-line phone system to handle incoming calls professionally.<br>• Answer inbound calls, addressing inquiries or directing them to the relevant departments.<br>• Support office functions by handling switchboard tasks for lines ranging from 1 to 10.<br>• Assist with part-time receptionist duties as needed to ensure seamless coverage.
