We are looking for a Front Desk Coordinator to join our team in Bellevue, Washington. In this contract position, you will play a key role in ensuring smooth front desk operations and providing exceptional customer service. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Serve as the first point of contact for visitors, providing a detail-oriented and welcoming experience.<br>• Manage a multi-line phone system, directing inbound calls to the appropriate departments or personnel.<br>• Coordinate concierge services to meet the needs of visitors and staff.<br>• Maintain accurate and organized filing systems for easy access to important documents.<br>• Schedule appointments and manage calendars to ensure timely coordination of meetings.<br>• Provide administrative assistance, including handling correspondence and managing office supplies.<br>• Utilize Microsoft Outlook effectively for communication and scheduling tasks.<br>• Deliver excellent customer service by addressing inquiries and resolving concerns promptly.<br>• Support the team by performing a variety of receptionist and clerical duties as needed.
<p>Robert Half is partnering with a law firm in the <strong>Greater Seattle Area </strong>to identify a Legal Receptionist who is ready to IMMEDIATELY jump in to assist their team. </p><p> </p><p> <strong>Location</strong>: Seattle, WA </p><p> </p><p> <strong>Pay Rate:</strong> $21 per hour</p><p><br></p><p> <strong>Responsibilities:</strong></p><ul><li>Serve as the first point of contact at reception, greeting visitors and directing them appropriately.</li><li>Manage incoming calls and correspondence to ensure timely responses and accurate routing.</li><li>Provide administrative support to legal teams, including scheduling meetings and maintaining calendars.</li><li>Provide holiday coverage, ensuring seamless operations during peak times.</li></ul>
We are looking for an Administrative Assistant to join our team in Bellevue, Washington. In this Contract to Permanent position, you will play a vital role in ensuring smooth day-to-day operations, supporting various administrative tasks, and maintaining an organized office environment. This role is ideal for someone with strong communication skills, a proactive mindset, and a passion for delivering exceptional service.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized office atmosphere.<br>• Manage incoming calls, directing inquiries to the appropriate team members and providing accurate information.<br>• Perform accurate data entry tasks, maintaining organized and up-to-date records.<br>• Coordinate and schedule meetings, appointments, and other events as needed.<br>• Handle general administrative duties such as filing, scanning, and document preparation.<br>• Support office operations by maintaining supplies and ensuring equipment is functioning properly.<br>• Assist in preparing reports and presentations for internal and external use.<br>• Collaborate with team members to streamline administrative processes and improve efficiency.<br>• Act as the first point of contact for clients and stakeholders, ensuring excellent communication.<br>• Provide receptionist support, including managing correspondence and deliveries.
We are looking for a detail-oriented and proactive Office Manager to oversee daily operations and provide exceptional administrative support. This contract position, based in Seattle, Washington, requires someone who can manage office functions efficiently while ensuring a well-organized and welcoming environment for residents and visitors. The ideal candidate will thrive in a multifaceted role that involves organization, communication, and problem-solving.<br><br>Responsibilities:<br>• Oversee daily office operations, including scheduling, vendor coordination, and resident communications.<br>• Perform light on-site tasks such as managing trash chute closures and addressing minor issues across the building’s floors.<br>• Monitor building activities and resolve routine matters independently, minimizing Board member involvement.<br>• Prepare updates and reports for the Board, respond to inquiries, and coordinate with service providers as needed.<br>• Maintain an organized and inviting office space to ensure residents and visitors feel welcome.<br>• Manage office supplies by tracking inventory, placing orders, and ensuring availability of necessary items.<br>• Handle receptionist duties, including greeting visitors and directing inquiries appropriately.<br>• Process accounts payable transactions accurately and on time to support financial operations.<br>• Collaborate with service providers to ensure timely maintenance and operations support.
We are looking for a Guest Services Coordinator to join our team in Auburn, Washington. In this contract position, you will play a key role in creating a welcoming and detail-oriented experience for guests and employees. Your responsibilities will include various front desk and guest service tasks to ensure smooth operations and excellent communication.<br><br>Responsibilities:<br>• Greet and welcome guests and employees upon arrival, ensuring a positive first impression.<br>• Distribute materials and information to visitors as needed.<br>• Coordinate seating arrangements and assist guests in finding their designated areas.<br>• Respond promptly to inquiries and address guest concerns with a detail-oriented approach.<br>• Communicate effectively with leadership to relay guest-related updates or issues.<br>• Collect coats and personal items from guests and manage storage efficiently.<br>• Oversee the check-in process for visitors, ensuring accuracy and adherence to procedures.<br>• Maintain a clean and organized front desk area to reflect the company’s standards.<br>• Provide exceptional customer service, ensuring all guests feel valued and attended to.
<p>We are seeking an experienced Senior Proposal Specialist to join our team on a long-term contract basis. This position involves coordinating and managing the proposal development process, ensuring the creation of high-quality, compelling content tailored to client needs. The ideal candidate will have strong writing skills and proficiency in key tools such as Word and PowerPoint, with prior experience in intellectual property being highly desirable.</p><p><br></p><p><strong>Job title:</strong> Senior Proposal Specialist</p><p><strong>Contract Type: </strong>Contract </p><p><strong>Opportunity for hire:</strong> Potentially </p><p><strong>Duration:</strong> 7 months </p><p><strong>Location: </strong>Pacific or Central time zone, 100% remote </p><p><strong>Schedule:</strong> M-F, standard business hours (some overtime may be required but there will be advance notice)</p><p><strong>Pay Range:</strong> $37.50-45/hr</p><p><strong>Software Required:</strong> Microsoft Word and PowerPoint</p><p><strong>Onboarding requirements</strong>: Background Check </p><p><br></p><p>Responsibilities:</p><p>• Manage and oversee the full lifecycle of proposal development, from initial planning to final submission.</p><p>• Collaborate with cross-functional teams to gather relevant information and ensure proposal content aligns with client requirements.</p><p>• Create and maintain a library of proposal content and templates for streamlined use in future projects.</p><p>• Conduct thorough market research to develop competitive and persuasive proposals.</p><p>• Ensure all proposals are formatted and written to meet company standards and client expectations.</p><p>• Track and report proposal data, providing insights to improve processes and outcomes.</p><p>• Utilize tools such as Salesforce and Foundation Software to manage proposal workflows and maintain accurate records.</p><p>• Write clear, compelling, and tailored responses to proposal questions and requirements.</p><p>• Integrate intellectual property considerations into proposal strategies when applicable.</p><p>• Coordinate with stakeholders to ensure timely delivery and quality of all proposal materials.</p>
