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801 results for Assistant jobs

Property Assistant

Oakland, CA
onsite
Temporary / Contract
24.00 - 27.00 USD / Hourly
Property AssistantJob Description:Seeking a Property Assistant to support day-to-day operations at a residential or commercial property portfolio.Responsibilities:<ul><li>Assist with lease administration</li><li>Support resident and tenant communications</li><li>Maintain property records and files</li><li>Coordinate maintenance requests</li><li>Schedule inspections and appointments</li><li>Process invoices and documentation</li></ul>
2026-07-17T16:33:42Z

Administrative Assistant

Rowley, MA
onsite
Temporary to Hire
22.80 - 26.40 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations in Rowley, Massachusetts. This contract-to-permanent opportunity is ideal for someone who communicates effectively, stays organized in a fast-paced setting, and is interested in building a long-term career with a growing company. The right candidate will help keep administrative processes running smoothly while serving as a welcoming and responsive point of contact for callers and visitors. Responsibilities: • Manage front office activities by greeting visitors, directing inquiries, and maintaining a detail-oriented reception presence. • Respond to inbound phone calls with courtesy and efficiency, taking accurate messages and routing requests to the appropriate team members. • Prepare, organize, and report invoice-related information while helping maintain accurate administrative records. • Perform data entry tasks with attention to detail to ensure documents, files, and office information remain current and reliable. • Provide day-to-day administrative support such as scheduling, document handling, filing, and general office coordination. • Assist with office systems and software used by the team, including supporting invoice and administrative tracking processes when needed. • Contribute to an organized and detail-oriented workplace by handling routine clerical duties and supporting evolving business needs.
2026-07-15T15:23:45Z

Estate Planning Legal Assistant

Wheaton, IL
onsite
Permanent / Full Time
55000.00 - 70000.00 USD / Yearly
Estate Planning Legal AssistantWestern Suburban Chicago Law FirmA well-established, highly regarded law firm in Chicago’s western suburbs is seeking an Estate Planning Legal Assistant to join its Estate Planning Group. This is an excellent opportunity for a detail-oriented legal assistant who enjoys client interaction and thrives in a fast-paced, deadline-driven environment. Key Responsibilities· Provide administrative and legal support for sophisticated estate planning and estate administration matters· Draft, revise, and format estate planning documents and correspondence· Manage calendars, deadlines, and client communications· Coordinate filings and maintain organized client files· Assist attorneys with daily workflow and matter management· Communicate directly with clients and provide excellent customer service
2026-07-23T20:33:51Z

Administrative Assistant

Cincinnati, OH
remote
Temporary / Contract
20.00 - 25.00 USD / Hourly
Administrative AssistantLocation: Cincinnati, OH Schedule: Monday–Friday | Full-Time | OnsiteAbout the RoleWe are seeking a dependable, organized, and customer-focused Administrative Assistant to provide day-to-day support to our team. This role is ideal for someone who enjoys keeping operations running smoothly, managing multiple priorities, and serving as a key point of contact for both internal staff and external customers.The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced office environment.Key Responsibilities<ul><li>Provide administrative support to leadership and departmental staff.</li><li>Answer and direct incoming phone calls, emails, and visitors in a professional manner.</li><li>Manage calendars, schedule meetings, and coordinate conference rooms.</li><li>Prepare reports, spreadsheets, correspondence, and presentations using Microsoft Office.</li><li>Maintain organized electronic and paper filing systems.</li><li>Perform accurate data entry and maintain confidential records.</li><li>Order office supplies and coordinate with vendors as needed.</li><li>Assist with onboarding paperwork and other HR-related administrative tasks.</li><li>Coordinate travel arrangements, meeting logistics, and company events when needed.</li><li>Process incoming and outgoing mail and packages.</li><li>Assist with special projects and provide general office support as assigned.</li></ul>Qualifications<ul><li>2+ years of administrative, office support, receptionist, or customer service experience.</li><li>Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational skills with exceptional attention to detail.</li><li>Ability to prioritize multiple tasks and meet deadlines.</li><li>Professional demeanor with outstanding customer service skills.</li><li>High level of discretion when handling confidential information.</li><li>High school diploma or equivalent required; Associate's degree preferred.</li></ul>Preferred Qualifications<ul><li>Experience supporting multiple departments or executives.</li><li>Experience with scheduling software, ERP systems, or CRM platforms.</li><li>Knowledge of document management and office procedures.</li></ul>What We're Looking For<ul><li>Strong organizational and multitasking abilities.</li><li>Positive attitude and willingness to help wherever needed.</li><li>Ability to work independently and collaboratively.</li><li>Excellent problem-solving skills and attention to detail.</li><li>Reliable, dependable, and eager to learn.</li></ul>Why Join Our Team?<ul><li>Stable Monday–Friday schedule</li><li>Collaborative and supportive team environment</li><li>Opportunity for professional growth</li><li>Competitive pay and benefits</li><li>Variety in daily responsibilities with meaningful opportunities to contribute</li></ul>
2026-07-24T19:43:41Z

Litigation Assistant

San Diego, CA
onsite
Permanent / Full Time
75000.00 - 90000.00 USD / Yearly
A well-established, full-service law firm in Downtown San Diego is seeking a litigation assistant. This desk will focus on business litigation - in both state and federal court. This firm has an excellent reputation in the San Diego legal community, and the role will support 3 attorneys. Responsibilities:o e-filing in state and federal courts (using OneLegal)o maintaining and updating 2-3 attorney calendarso preparing exhibit and trial/hearing binderso typing and preparing pleadings including proofreading Perks of Company:· RHL has placed two legal assistants in the last year who are happy!· Many employees have strong tenure and stick around · Every other month or so, the firm sponsors lunches to celebrate milestones· Fancy Christmas party at a steakhouse downtown · Transportation allowance · This role boasts a 7.5 hour work day!
2026-07-29T20:28:51Z

Assistant Controller

Bethlehem, PA
remote
Temporary / Contract
- USD / Hourly
Assistant Controller A client of ours is looking a Assistant Controller to join its growing finance and accounting team for a contract role. This role is responsible for supporting general accounting operations, maintaining accurate financial records, preparing journal entries, and assisting with financial reporting activities. The ideal candidate will have strong corporate accounting experience and hands-on expertise with Oracle Cloud ERP, which is required for success in this position. Responsibilities:<ul><li>Prepare and post journal entries to ensure accurate and timely financial reporting.</li><li>Support monthly, quarterly, and year-end close processes.</li><li>Perform general ledger account reconciliations and resolve variances.</li><li>Maintain and analyze financial records to ensure accuracy and compliance with company policies.</li><li>Assist in the preparation of internal and external financial reports.</li><li>Support balance sheet and income statement analyses.</li><li>Review accounting transactions and ensure proper classification and recording.</li><li>Utilize Oracle Cloud ERP to manage accounting activities, reporting, and financial data.</li><li>Assist with audit requests and provide supporting documentation as needed.</li><li>Monitor and improve accounting processes and internal controls.</li><li>Collaborate with cross-functional departments to support financial and operational objectives.</li><li>Participate in special projects and process improvement initiatives.</li></ul>
2026-07-28T18:38:45Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26.00 - 29.00 USD / Hourly
Administrative AssistantJob Description:A growing organization is seeking a detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys multitasking, providing administrative support, and ensuring efficient workflow across departments.Responsibilities:<ul><li>Answer phones and manage email correspondence</li><li>Schedule meetings and maintain calendars</li><li>Prepare reports, presentations, and documents</li><li>Maintain filing systems and records</li><li>Order office supplies and coordinate vendors</li><li>Assist with special projects as needed</li></ul>
2026-07-17T16:28:45Z

Personal Assistant

New York, NY
onsite
Permanent / Full Time
65000.00 - 95000.00 USD / Yearly
We are looking for a highly organized Personal Assistant to provide day-to-day support for a president of a company in New York, New York. This role focuses on managing schedules, handling communication with professionalism, and keeping important personal obligations on track. The ideal candidate is detail-oriented, dependable, and comfortable balancing multiple priorities in a fast-paced environment. Responsibilities:• Oversee personal bill payments and track due dates to help ensure all financial obligations are addressed on time.• Manage a dynamic calendar by organizing appointments, reminders, and daily commitments efficiently.• Handle incoming and outgoing communication with discretion, professionalism, and strong attention to detail.• Coordinate meetings and related scheduling logistics to support smooth daily operations.• Monitor upcoming deadlines and provide proactive reminders to keep priorities organized.• Maintain accurate records of appointments, tasks, and recurring responsibilities for easy reference. If this person is you, please apply directly to victoria.iacoviello@roberthalf
2026-07-14T14:08:44Z

Executive Assistant

Glendale, CA
onsite
Temporary / Contract
31.66 - 36.66 USD / Hourly
We are looking for an experienced and resourceful Executive Assistant to provide high-level administrative support in Glendale, California. This Contract position is ideal for someone who thrives in a fast-moving environment, exercises sound judgment, and manages competing priorities with professionalism. The role will support daily operations, executive scheduling, communications, and coordination across teams while maintaining accuracy and confidentiality. Responsibilities: • Manage complex calendars, coordinate appointments, and organize executive meetings to ensure schedules run smoothly. • Arrange business travel, prepare itineraries, and handle related requests such as reimbursements and travel documentation. • Draft, edit, and finalize reports, correspondence, presentations, and other business materials with strong attention to detail. • Plan meetings and special events by securing space, coordinating logistics, communicating with participants, and arranging hospitality needs. • Support daily office administration by preparing timesheets, processing supply requests, and maintaining essential documentation. • Maintain organized files, records, and databases while safeguarding sensitive personnel and operational information. • Compile, review, and track financial, statistical, and operational data to support reporting and departmental planning. • Serve as a point of contact for staff, faculty, students, or other stakeholders by addressing routine questions and escalating complex matters appropriately. • Partner with internal departments to support program operations, policy communication, and administrative projects as needed. • Provide guidance to support staff when required, including assisting with onboarding, training, or timekeeping oversight.
2026-07-15T22:43:41Z

Administrative Assistant

Lewiston, ME
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This contract position will provide on-site administrative and front-desk coverage, helping maintain an organized, well-run workplace. The ideal candidate brings strong customer service skills, careful attention to detail, and a flexible approach to handling routine office needs. Responsibilities:• Coordinate meeting room scheduling and prepare shared spaces so they remain orderly and ready for use.• Welcome visitors and respond to inbound calls in a courteous, helpful manner while directing questions to the appropriate contact.• Provide day-to-day clerical support such as scanning documents, taking messages, and assisting with basic administrative tasks.• Help maintain a clean and organized office environment by checking common areas, straightening furniture, and wiping surfaces when needed.• Record notes accurately and relay information clearly to ensure follow-up requests are handled appropriately.• Submit or communicate routine office concerns, including facility or room issues, to the proper contact for resolution.• Support on-site coverage needs throughout the workday with reliable attendance and open communication.• Assist with general receptionist and office support duties as needed to keep daily operations running smoothly.
2026-07-31T17:29:03Z

Executive Assistant

Tucson, AZ
onsite
Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support in Tucson, Arizona. This contract opportunity is ideal for someone who excels at managing schedules, coordinating communication, and keeping executive priorities organized. The right candidate will bring strong judgment, excellent communication skills, and the ability to handle multiple responsibilities with accuracy and discretion. Responsibilities: • Manage complex calendars, arrange meetings, and coordinate appointments to support daily executive operations. • Prepare, format, and distribute presentation materials, reports, and other business documents using Microsoft PowerPoint and Excel. • Record key discussion points during meetings and produce clear, organized minutes for follow-up and documentation. • Monitor shifting priorities and help ensure executives stay informed, prepared, and on schedule throughout the workday. • Serve as a central point of coordination for internal and external communications, responding effectively and routing information appropriately. • Organize travel plans, meeting logistics, and related administrative details to support efficient executive workflow. • Maintain confidential information with discretion while handling sensitive correspondence and operational matters. • Track action items and follow through on deadlines to help ensure projects and meetings move forward efficiently.
2026-07-29T23:33:52Z

Office Assistant

Salt Lake City, UT
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a dependable Office Assistant to provide front-desk coverage and day-to-day administrative support for a team. This contract-to-permanent position is ideal for someone who can keep office operations organized, respond effectively to incoming requests, and handle routine clerical work with accuracy. The person in this role will help maintain steady workflow during a staff leave while supporting essential office functions in an experienced and service-oriented manner. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, creating a helpful and attentive experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages in a timely manner. • Scan, organize, and file documents to maintain accurate and accessible office records. • Perform a range of administrative tasks such as data entry, document preparation, and general clerical support. • Assist with daily office coverage needs to ensure business operations continue smoothly during staff absence. • Maintain orderly office materials and support basic coordination of routine administrative activities.
2026-07-29T19:14:17Z

Administrative Assistant

Riverview, FL
onsite
Temporary / Contract
22.80 - 26.40 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a construction and contractor environment in Riverview, Florida. This role is ideal for someone who enjoys keeping administrative tasks on track, providing a welcoming first point of contact, and maintaining accurate records. This is a Long-term Contract position offering steady work for a detail-oriented individual who can manage multiple priorities in a fast-paced setting. Responsibilities: • Manage front office activities, greet visitors, and create a welcoming and helpful experience for callers and guests. • Respond to incoming phone calls, direct inquiries to the appropriate team members, and relay messages promptly and accurately. • Perform a range of clerical duties such as filing, document preparation, scheduling support, and general office coordination. • Enter, update, and maintain information in company records with a high level of accuracy and attention to detail. • Support day-to-day administrative workflows to help the office operate efficiently and meet business needs. • Organize paperwork and digital files so that documents are easy to retrieve and properly maintained. • Assist with routine receptionist responsibilities while balancing multiple administrative assignments throughout the day.
2026-07-31T18:38:46Z

Admin Assistant/EA/HR Support

Burlingame, CA
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
Administrative Assistant/EA/HR Assistant Exciting growing Ai company is seeking an Administrative Assistant to join their growing team. This role blends executive assistance, office coordination, and HR support in a fast-moving AI company environment. Position offers excellent benefits, bonus, and equity.Responsibilities:• Manage executive scheduling, coordinate travel arrangements, and prepare expense submissions with accuracy and timeliness.• Provide administrative support to leadership, including assistance with HR-related coordination and routine operational tasks.• Serve as the primary on-site point of contact for guests and clients, ensuring a welcoming, well-run, and attentive office experience.• Oversee day-to-day office operations by maintaining common areas, restocking kitchen and office supplies, and arranging meals for meetings or visitors.• Support presentations, meetings, and client demonstrations by setting up materials and troubleshooting basic technology needs.• Coordinate internal meetings, team events, and company-wide gatherings to ensure logistics run smoothly from planning through execution.• Manage front desk and reception activities, including greeting visitors, answering the door, and directing inquiries appropriately.• Handle confidential communications and sensitive information with sound judgment and close attention to detail.• Provide broad administrative assistance as needed and take on additional duties assigned by the reporting manager.
2026-07-28T18:48:49Z

Administrative Assistant

Tampa, FL
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations and provide administrative coordination for a busy, fast-moving team. This hybrid role is ideal for someone who is organized, resourceful, and comfortable balancing front-office duties with executive support tasks. The position offers the chance to contribute to a growing organization with a collaborative culture, while helping ensure meetings, travel, and workplace operations run smoothly. Responsibilities:• Manage day-to-day office activities, including handling incoming mail and packages, welcoming guests, maintaining shared spaces, and ensuring the workplace remains organized and well maintained.• Coordinate meeting logistics by arranging catering, preparing rooms, ordering supplies, and supporting onsite events hosted by leadership and visiting teams.• Provide administrative assistance to the Executive Assistant, helping with expense submissions, travel planning documents, and coordination of flight and hotel details for leadership and board-related needs.• Step in to support calendar management and travel arrangements for senior executives when coverage is needed.• Track and replenish office and break room supplies, and assist with basic workplace upkeep to maintain an efficient office environment.• Prepare standard travel itineraries, organize administrative details, and help keep executive support processes accurate and timely.• Assist with special meetings or events that may require early morning setup or occasional support outside standard business hours.• Adapt quickly to shifting priorities in a high-energy environment, responding with urgency and a hands-on approach to operational needs. This is a permanent opportunity that will pay up to $60,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-07-06T18:48:39Z

Executive Assistant

Bingham Farms, MI
onsite
Temporary / Contract
33.65 - 33.65 USD / Hourly
We are looking for an organized and resourceful Executive Assistant to provide high-level administrative support within a services environment that values accuracy and organization in Bingham Farms, Michigan. This Long-term Contract position is well suited for someone who can stay ahead of shifting priorities, manage sensitive information with discretion, and keep executive operations running smoothly. The role also offers the opportunity to contribute to client intake activities and strengthen day-to-day office coordination as you become established in the position. Responsibilities: • Coordinate executive schedules by arranging meetings, managing appointments, and helping prioritize daily commitments. • Serve as a central point of contact for incoming calls, messages, and correspondence, ensuring timely and effective communication. • Create, organize, and maintain digital and physical records so important documents remain accurate and easy to access. • Monitor follow-up items, deadlines, and materials awaiting executive review to support efficient decision-making. • Oversee routine office support tasks, including supply management, shipping coordination, and general administrative coverage. • Assist with client intake by gathering required information, organizing documentation, and preparing materials for leadership review. • Handle special assignments and ad hoc administrative projects that support executive and office operations. • Perform administrative data entry and front-desk style support duties as needed to maintain smooth daily workflow.
2026-07-27T15:53:48Z

Assistant Controller

Lansing, MI
onsite
Permanent / Full Time
90000.00 - 110000.00 USD / Yearly
Our client, a well-established and growing manufacturing organization, is seeking an Assistant Controller to join its finance leadership team. We've partnered with this company for years and have successfully placed multiple professionals throughout the organization. They have an outstanding reputation for investing in their employees, promoting from within, and fostering a collaborative, team-oriented culture. This is an excellent opportunity for an accounting professional looking to take the next step into a highly visible leadership role with a company that values continuous improvement, operational excellence, and career development. The Assistant Controller position offers a hybrid work schedule and the opportunity to work alongside an experienced Controller while making a meaningful impact on the business. As the Assistant Controller, you'll play a key role in ensuring the accuracy and integrity of the company's financial reporting while supporting day-to-day accounting operations and process improvements. Responsibilities include:<ul><li>Assist in leading the monthly, quarterly, and annual close processes.</li><li>Prepare and review financial statements and supporting account reconciliations.</li><li>Ensure compliance with U.S. GAAP and company accounting policies.</li><li>Support budgeting, forecasting, and financial analysis activities.</li><li>Analyze manufacturing costs, inventory, and operational results to provide meaningful financial insights.</li><li>Assist with standard cost maintenance, inventory accounting, and cost variance analysis.</li><li>Partner with operations and plant leadership to improve financial performance and strengthen internal controls.</li><li>Coordinate annual audit activities and serve as a liaison with external auditors.</li><li>Support cash management, fixed assets, and capital expenditure reporting.</li><li>Identify opportunities to streamline accounting processes and improve efficiencies through automation and best practices.</li><li>Mentor and develop accounting staff while serving as a trusted partner to the Controller.</li></ul>For immediate consideration call Jimmy Tunney at 517-657-8054.
2026-07-24T15:58:42Z

Sr. Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
25.00 - 25.00 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support executive leadership and oversee day-to-day office coordination in Indianapolis, Indiana. This Long-term Contract position is ideal for a highly organized individual who can work independently, manage competing priorities, and help maintain a productive and welcoming workplace. The role combines executive support responsibilities with office administration, requiring strong communication skills, sound judgment, and a proactive approach to operations. Responsibilities: • Coordinate daily office activities to keep administrative processes organized, efficient, and aligned across departments. • Provide direct support to executive leadership by managing schedules, preparing correspondence, and handling routine executive requests. • Arrange travel logistics, meetings, and conference calls while ensuring calendars remain accurate and up to date. • Maintain office procedures, records, and documentation with a high level of accuracy and confidentiality. • Collaborate with internal teams to support operational needs and promote a detail-focused, service-oriented office environment. • Prepare, review, and organize business documents, including materials related to import and export activity when needed. • Use Microsoft Office and internal databases to create reports, track information, and support administrative workflows. • Monitor priorities independently, respond to changing needs, and resolve day-to-day office matters with attention to detail.
2026-07-28T18:28:46Z

Administrative Assistant

Rock Hill, SC
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a machinery manufacturing operation in Rock Hill, South Carolina. This Contract position will help keep documentation organized, customer and contractor records up to date, and administrative processes running smoothly across safety, compliance, and service-related activities. The ideal candidate is highly organized, comfortable working with databases and spreadsheets, and able to manage multiple priorities while maintaining accuracy. If someone has Health and Safety or Certificate of Insurance experience, that is a plus! Responsibilities:• Maintain and update controlled documents within company document management platforms and SharePoint to support compliance, accuracy, and ease of access.• Respond to customer-related administrative requests, including coordination of insurance certificates and preparation of required documentation for sales and service teams.• Oversee external contractor portal records by keeping safety files, insurance information, training documentation, and recurring reporting submissions current.• Assign, monitor, and record employee safety training in designated learning systems to ensure completion data and attendance details are accurate.• Organize and preserve customer standards, specifications, training resources, and other operational records needed by the department.• Support departmental administration through spreadsheet and database updates, document revision tracking, audit coordination, and follow-up on corrective action items.• Provide general administrative assistance such as data entry, office support, and communication handling to help maintain efficient daily operations.
2026-07-30T19:03:47Z

Executive Personal Assistant

Colorado Springs, CO
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
A confidential client is seeking a highly organized and proactive Personal Assistant to provide day-to-day support with scheduling, administrative tasks, personal projects, and household coordination. This position requires someone who can anticipate needs, adapt to changing priorities, maintain discretion, and serve as a trusted partner in both routine and complex matters. What You'll Do<ul><li>Manage complex calendars, appointments, and scheduling</li><li>Coordinate personal and business travel arrangements</li><li>Handle errands and day-to-day personal assistance tasks</li><li>Provide administrative support for business and personal matters</li><li>Assist with household management and vendor coordination</li><li>Track projects, deadlines, and priorities across multiple areas of responsibility</li><li>Serve as a trusted right hand to ensure daily operations run smoothly</li><li>Create systems, organization, and efficiency for a busy executive</li></ul>What Makes Someone Successful in This RoleSuccess in this position is less about a specific industry background and more about attitude, adaptability, and emotional intelligence.The ideal candidate will:<ul><li>Anticipate needs before being asked</li><li>Read situations well and adjust their approach accordingly</li><li>Remain calm and flexible when priorities change</li><li>Be resourceful, proactive, and highly dependable</li><li>Exercise exceptional discretion and confidentiality</li><li>Enjoy supporting others and taking ownership of getting things done</li><li>Bring organization and structure to a fast-moving environment</li></ul>About the ExecutiveThe executive is known for being highly intelligent, driven, caring, and generous. She manages multiple businesses and maintains high standards while genuinely valuing the people who support her. She prefers a quiet, focused environment and appreciates individuals who are thoughtful, organized, and able to work independently. The person who succeeds in this role will develop a strong partnership built on trust, reliability, and mutual respect. Compensation & Benefits<ul><li>$65,000-$75,000 annual salary, depending on experience</li><li>Benefits eligible</li><li>Full-time schedule, Monday-Friday</li><li>Opportunity to work directly with a successful entrepreneur and business owner in a trusted partnership role</li></ul>
2026-07-16T15:13:45Z

Project Manager Assistant

Tulsa, OK
onsite
Temporary / Contract
28.00 - 33.00 USD / Hourly
Job Title: Project Manager AssistantLocation: Tulsa, OK (Regular Commute to Muskogee Required)Pay: $65,000–$70,000 (DOE)Schedule: Full-Time | Temp-to-HireIndustry: Construction Position OverviewA growing construction company is seeking a highly organized and proactive Project Manager Assistant to support multiple construction projects from start to finish. This role serves as the right hand to the Project Manager by coordinating project documentation, schedules, subcontractor communication, purchasing, job cost tracking, and project closeout activities. The ideal candidate thrives in a fast-paced construction environment, is an excellent communicator, and has exceptional organizational skills with the ability to keep multiple projects moving efficiently. Key Responsibilities<ul><li>Provide day-to-day administrative and project coordination support to Project Managers</li><li>Maintain project documentation, including contracts, submittals, RFIs, change orders, permits, and project files</li><li>Coordinate project schedules, meetings, and communications with vendors, subcontractors, and internal teams</li><li>Track project costs, purchase orders, invoices, and budget-related documentation</li><li>Monitor project deadlines and proactively follow up on outstanding documentation and action items</li><li>Assist with subcontractor onboarding, insurance certificates, lien waivers, and compliance documentation</li><li>Prepare and maintain project reports, logs, and status updates for leadership</li><li>Coordinate project closeout activities, including collecting warranties, O& M manuals, as-built drawings, permits, and turnover documentation</li><li>Prepare complete project closeout packages and ensure all documentation is submitted accurately and on time</li><li>Support office operations and assist with special projects as assigned</li></ul>
2026-07-31T16:33:52Z

HR Assistant

Minneapolis, MN
remote
Temporary / Contract
21.00 - 24.00 USD / Hourly
We are currently seeking an success driven HR Assistant who will be an integral part of our human resources department. The successful candidate will assist in organizing, coordinating, and carrying out all human resource department projects and processes for the company. Responsibilities: Assist with day-to-day operations of the HR functions and duties. Provide administrative support to the HR department. Process paperwork and maintain all employee records. Coordinate HR projects and meetings. Assist in payroll preparation by providing relevant data. Communicate with public services when necessary. Support the recruitment/hiring process. Compile and update employees' records (hard and soft copies). Income and benefits administration. Coordinate training sessions and seminars. Perform orientations, onboarding, and update records with new hires. Produce and submit reports on general HR activity.
2026-07-21T13:13:42Z

Legal Assistant

Allentown, PA
onsite
Temporary to Hire
19.79 - 22.91 USD / Hourly
We are looking for a Legal Assistant to join a busy legal team in Pennsylvania on a contract basis with the potential to become permanent. This position supports attorneys through strong file management, high-quality document preparation, and dependable coordination of deadlines and daily administrative activities. The ideal candidate brings prior law firm experience, excellent communication skills, and the ability to keep multiple matters organized in a fast-paced office environment. Responsibilities: • Prepare, update, and format a wide range of legal materials, including pleadings, motions, discovery documents, letters, and other case-related correspondence. • Maintain attorney calendars, track critical dates, and help ensure court deadlines, meetings, and other commitments are met on time. • Handle court filings electronically in state, federal, and appellate courts while confirming accuracy and compliance with filing procedures. • Open and organize new matters, assist with conflict-check processes, and create engagement documentation for new client representations. • Manage incoming mail and route documents promptly to the appropriate attorneys or team members. • Serve as a point of contact for clients, court personnel, and attorneys by providing timely and effective communication. • Support monthly billing activities by assisting with time entry, invoice preparation, and related administrative tasks. • Keep case files and legal records organized while providing day-to-day administrative support to attorneys as needed.
2026-07-21T19:23:43Z

Assistant Controller

Eagan, MN
onsite
Permanent / Full Time
150000.00 - 175000.00 USD / Yearly
We are currently assisting a privately help company source for an Assistant Controller. This position is hybrid in the SE metro, and is ideal for a candidate with public accounting and private industry experience, ideally in a manufacturing, construction, or similar industry. The Assistant Controller is a key member of the corporate accounting leadership team responsible for the integrity of the company's financial reporting across a complex, multi-entity organization. This role oversees general ledger accounting, consolidated financial reporting, month-end close, technical accounting, and the development of a high-performing accounting team. Working closely with the Controller and executive finance leadership, the Assistant Controller will strengthen internal controls, ensure compliance with U.S. GAAP, drive continuous process improvements, and support strategic business initiatives across the organization.This position offers a clear opportunity for growth and increased leadership responsibility within a large, dynamic organization.Key ResponsibilitiesFinancial Reporting & Accounting<ul><li>Lead the monthly, quarterly, and annual financial close processes to ensure timely, accurate financial reporting.</li><li>Prepare and review consolidated financial statements in accordance with U.S. GAAP.</li><li>Ensure the integrity of the general ledger and all supporting reconciliations.</li><li>Prepare executive-level financial reports and analyses for senior leadership.</li><li>Partner with finance leadership to ensure compliance with accounting policies and regulatory requirements.</li></ul>Audit, Controls & Compliance<ul><li>Serve as the primary liaison for the annual external audit, coordinating audit requests, schedules, and supporting documentation.</li><li>Maintain and strengthen internal controls and accounting policies that safeguard company assets and ensure financial reporting accuracy.</li><li>Support implementation of new accounting standards, process improvements, and compliance initiatives.</li><li>Oversee sales and use tax compliance across multiple jurisdictions, including filings, payments, reconciliations, and audit support.</li></ul>Operational Accounting<ul><li>Oversee fixed asset accounting, including capital projects, depreciation, additions, disposals, and reconciliations.</li><li>Analyze manufacturing variances, overhead costs, inventory variances, and related accruals to provide actionable financial insights.</li><li>Support treasury-related accounting activities, including recurring bank transactions and corporate payment processes.</li><li>Partner with operations to identify cost reduction opportunities and improve overall business performance.</li></ul>Leadership & Business Partnership<ul><li>Lead, coach, mentor, and develop a team of accounting professionals.</li><li>Partner with operational and corporate leadership on budgeting, forecasting, financial planning, and strategic decision-making.</li><li>Participate in acquisitions and business integration activities, including financial due diligence, accounting integration, and process standardization.</li><li>Lead or participate in cross-functional projects, ERP enhancements, and finance transformation initiatives.</li></ul>
2026-07-27T16:53:52Z

Office Assistant

Boise, ID
onsite
Temporary / Contract
21.85 - 25.30 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily front-desk and administrative operations in Boise, Idaho. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience for patients while keeping office processes organized and accurate. The role involves handling reception activities, managing documentation, and supporting communication among patients, providers, and office staff. Responsibilities:• Welcome patients upon arrival, manage the check-in process, and provide attentive service throughout each interaction.• Review coverage details, confirm insurance information, and process patient payments with accuracy and care.• Keep patient documentation current by updating records and maintaining electronic files in an organized manner.• Support administrative workflows by preparing referrals, assisting with authorization requests, and completing general office tasks.• Serve as a communication link among patients, clinical providers, and internal staff to help ensure timely follow-up.• Answer incoming phone calls, respond to routine inquiries, and direct messages to the appropriate team members.• Scan, file, and organize documents to maintain accessible and accurate office records.
2026-07-28T20:18:45Z

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