We are looking for a dedicated Legal Assistant to join our team in Boston, Massachusetts. This is a long-term contract position where you will play a crucial role in supporting multiple partners, including three shareholding partners. Your expertise in legal processes and administrative assistance will be essential to ensuring the smooth operation of daily tasks and client matters.<br><br>Responsibilities:<br>• Manage and maintain calendars for multiple partners, ensuring schedules are organized and conflicts are avoided.<br>• Proofread legal documents to ensure accuracy and compliance with relevant standards.<br>• Handle document management tasks, including using NetDocs for efficient organization and retrieval.<br>• Prepare motions and pleadings for civil litigation cases.<br>• Coordinate and schedule events, meetings, and appointments.<br>• Perform e-filing and court filings with precision and timeliness.<br>• Provide administrative assistance to attorneys, ensuring their needs are met effectively.<br>• Utilize tools such as LexisNexis and Clio to support legal research and case management.<br>• Assist attorneys in preparing for hearings and trials.<br>• Communicate professionally with clients, courts, and other stakeholders as needed.
<p>Our client within the academia field seeks a thorough, Executive Assistant/Business Manager with proven experience working in an operations role while supporting C-level executives. In this role, the Executive Assistant/Business Manager will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, assisting with budgets, preparing expense reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Calendar Management</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Record meeting minutes</p><p>· Credit Card Reconciliations</p><p>· Special errands as needed</p>
<p>Litigation Legal Assistant </p><p><br></p><p>Our client, a leading Rocky Mountain Law Firm in Denver is looking for a 5 plus years litigation Leffall assistant who thrives in a fast-paced and team-oriented environment. This role involves performing complex and specialized clerical tasks while working collaboratively with others in the litigation department. </p><p>The responsibilities of this position include:</p><p>• Prepare, revise, and process correspondences and complex legal documents using word processing and document management software.</p><p>• File pleadings, notices, other documents and papers electronically or in hard copy as required with courts and administrative agencies.</p><p>• Review and route incoming and outgoing e-filings, mail, and other communications. </p><p>• Maintain paper and electronic files, including saving all case-related documents and emails.</p><p>• Maintain and update the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities. May docket specific client dates as needed. </p><p>• Communications with clients, opposing counsel and court personnel on matters and assist with scheduling meetings, mediations, depositions, arbitrations, trials, etc. </p><p>• Assist with virtual meetings and court appearances and trial preparation as necessary.</p><p>• Prepare and process new client matter forms and conflict checks. </p><p>• Coordinate travel arrangements and prepare expense reimbursement requests for assigned attorneys.</p><p>• Assist in the monthly billing process, including coordinating client billing, drafting monthly billing letters, and working with the Accounting Department on client billing matters. </p><p>5 plus years of litigation experience as a Legal Assistant in a mid-size or larger law firm or similar organization.</p><p>Demonstrated knowledge of court rules (state and federal, bankruptcy is a plus), legal terminology, legal documents, and legal processes in the practice area(s) in which the Legal Assistant is employed.</p><p>Strong computer proficiency in the use of the Microsoft Office, AdobePro, NetDocs, SurePoint, ShareFile, WebEx, Zoom, Microsoft Teams, e-filing via CCEF and CM/ECF, PACER, and database software. Experience with TOC/TOA is a plus. The client offers an excellent pay and benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!</p>
We are looking for a skilled Administrative Assistant to join our team in Tuskegee, Alabama. In this contract role, you will play a pivotal part in supporting daily office operations and ensuring efficient administrative workflows. This position is ideal for a detail-oriented individual who excels in multitasking and thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the office staff, ensuring smooth daily operations.<br>• Handle inbound calls with care, directing inquiries to the appropriate departments or individuals.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Manage reception duties, including greeting visitors and maintaining a welcoming office environment.<br>• Assist with scheduling and coordinating meetings, appointments, and events.<br>• Prepare and distribute correspondence, reports, and other documentation as needed.<br>• Maintain office supplies and ensure equipment is functioning properly.<br>• Support the implementation of office procedures to improve efficiency and workflow.<br>• Collaborate with team members to address administrative challenges and find solutions.<br>• Uphold confidentiality and professionalism in handling sensitive information.
We are looking for an experienced Administrative Assistant to join our team in Pompano Beach, Florida. This is a Contract-to-permanent position within the manufacturing industry, offering the opportunity to contribute to a fast-paced and dynamic environment. The ideal candidate will excel under pressure, possess strong organizational skills, and have the ability to handle a high volume of tasks with professionalism.<br><br>Responsibilities:<br>• Manage incoming and outgoing calls with a focus on excellent customer service.<br>• Perform accurate data entry to maintain records and databases.<br>• Handle email correspondence and ensure timely responses to inquiries.<br>• Schedule appointments and manage calendars efficiently.<br>• Assist with receptionist duties, including greeting visitors and answering inquiries.<br>• Provide clerical support to ensure smooth day-to-day operations.<br>• Utilize dispatching skills to coordinate services and resources effectively.<br>• Collaborate with team members to meet deadlines and ensure operational success.<br>• Use Microsoft Office tools, including Excel, Outlook, and Word, to complete tasks efficiently.
<p>Are you a proactive, detail-oriented individual with a knack for organization and an ability to manage high-level administrative tasks? Our client is seeking an experienced <strong>Executive Assistant</strong> to provide strategic support to senior executives and ensure seamless coordination of day-to-day operations. This is a unique opportunity to be a trusted partner to leadership and contribute to the success of the organization!</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>As an Executive Assistant, your duties will include:</p><ul><li><strong>Executive Support:</strong> Provide high-level administrative assistance to executives, including managing calendars, scheduling meetings, and handling correspondence.</li><li><strong>Meeting Preparation:</strong> Organize and coordinate meeting logistics, create agendas, compile briefing materials, and take minutes as required.</li><li><strong>Travel Coordination:</strong> Arrange and oversee travel plans, accommodations, and itineraries for executives.</li><li><strong>Document Management:</strong> Draft, proofread, and edit confidential documents and communications.</li><li><strong>Event Planning:</strong> Assist with planning executive-level events, conferences, and team-building activities.</li><li><strong>Expense Management:</strong> Process expense reports and manage budgets related to executive travel and office operations.</li><li><strong>Project Support:</strong> Collaborate on special projects and act as a liaison across departments to facilitate communication and completion of key initiatives.</li><li><strong>Confidentiality:</strong> Handle sensitive information with discretion and ensure all operations align with company standards and values.</li></ul><p><br></p>
<p>Join a Top-Tier Law Firm: Thriving Legal Assistant Needed!</p><p><br></p><p>Do you thrive in a fast-paced legal environment, providing seamless support for top attorneys? Our client is a prominent law firm seeking a detail-oriented and highly organized Litigation Legal Assistant to join the firm’s dynamic team. </p><p><br></p><p>What you'll do:</p><p>• Be a client champion: Impress clients with your responsiveness and meticulous attention to detail.</p><p>• Support your team: Assist attorneys and paralegals with administrative tasks, staying organized, and meeting deadlines with ease.</p><p>• Master the tech: Utilize various software programs (like Microsoft Office and legal-specific ones) to streamline daily tasks.</p><p>• Manage like a pro: Oversee client information, emails, and documents, ensuring everything is organized and efficient.</p><p>• Communicate with confidence: Collaborate effectively both internally and externally, always maintaining a courteous demeanor.</p><p>• Be a document dynamo: Prepare letters, memos, and filings, ensuring accuracy and adherence to firm standards.</p><p>• Stay ahead of the curve: Proactively monitor deadlines and anticipate needs, keeping the team on track.</p><p>• And more! This role offers opportunities to contribute to various aspects of the litigation process.</p><p><br></p><p>Who you are:</p><p>• A meticulous individual with 3+ years of experience as a Litigation Legal Assistant.</p><p>• Tech-savvy and proficient in Microsoft Office suite.</p><p>• Possess a curious mind and understand the basics of the litigation process and court operations.</p><p>• A natural communicator who can articulate information clearly and concisely, both verbally and in writing.</p><p>• A resourceful problem-solver who thrives in a fast-paced environment and can prioritize tasks effectively.</p><p>• A team player who enjoys collaborating and thrives in a client-centric environment.</p><p><br></p><p>Why join us?</p><p>• Work at a prestigious law firm with a strong reputation and commitment to client service.</p><p>• Be part of a supportive and collaborative team that values your contributions.</p><p>• Enjoy a competitive salary and benefits package, including opportunities for professional development.</p><p>• Make a real difference in the lives of our clients and contribute to the success of the firm’s practice.</p><p><br></p><p>Ready to launch your legal career to the next level? Apply today and showcase your talent!</p>
We are looking for a skilled Administrative Assistant to join our team in Brookfield, Wisconsin. This is a Contract-to-permanent position, offering a dynamic opportunity for someone who thrives in a fast-paced environment and enjoys building relationships. You will play a key role in ensuring smooth operations by managing loan documentation and providing exceptional support to both customers and internal teams.<br><br>Responsibilities:<br>• Process loan documents accurately and efficiently, acting as the liaison between the company and customers to ensure timely collection of required materials.<br>• Handle inbound and outbound calls professionally, addressing inquiries and providing solutions.<br>• Maintain detailed records of all interactions and updates in company software systems.<br>• Coordinate email correspondence, ensuring timely and accurate communication.<br>• Provide exceptional service with quick response times, prioritizing customer needs.<br>• Perform data entry tasks with precision and attention to detail.<br>• Utilize Microsoft Excel, Outlook, Word, and PowerPoint to support administrative tasks.<br>• Collaborate with team members to ensure consistent workflow and a positive work environment.<br>• Demonstrate a commitment to long-term career growth within the organization.
<p>Established real estate firm is looking to hire an articulate, Assistant Controller with proven property accounting expertise. This role involves maintaining internal controls, supporting strategic financial initiatives, preparing monthly account reconciliations, coordinating financial tax audits, monitor and analyze account data, overseeing the month end close process, entering general ledger activities, and staying updated on changes in accounting standards and regulations to ensure ongoing financial health and growth. The ideal Accounting Manager will have solid financial analysis skillset, excellent communication and interpersonal skills, a strong understanding of GAAP standards, and the capacity to multi-task while meeting crucial deadlines.</p><p><br></p><p>What you get to work on daily</p><p>· Supervise and lead the accounting team, including accounts payable/receivable and general ledger</p><p>· Manage month-end and year-end closings</p><p>· Coordinate and support external audits</p><p>· Assist in the preparation of budgets and financial forecasts</p><p>· Oversee tax filings ensuring compliance with local, state and federal regulations</p><p>· Prepare monthly, quarterly, and annual financial reports/statements</p><p>· Analyze financial data and provide insights to senior management</p><p>· Support system implementations, upgrades, and process automation projects</p><p>· Monitor and track internal assets and expenditures</p>
<p>We are looking for a proactive and detail-oriented Mailroom Assistant to join our team in White Plains, New York. This Contract-to-ongoing position offers an excellent opportunity to contribute to organizational efficiency and transition into a long-term role. The ideal candidate will handle mail operations, assist with office tasks, and maintain a friendly and approachable demeanor.</p><p><br></p><p>Responsibilities:</p><p>• Sort and distribute incoming mail to the appropriate departments and individuals.</p><p>• Prepare packages and labels for outgoing mail, ensuring timely processing.</p><p>• Assist with general office duties such as restocking supplies and covering the reception desk during lunch breaks.</p><p>• Familiarize yourself with staff members and organizational workflows to enhance efficiency.</p><p>• Maintain accurate records of mail operations and ensure compliance with company procedures.</p><p>• Provide support in other areas as needed, demonstrating flexibility and teamwork.</p>
<p>Job Title: Assistant Retail Store Manager (Seasonal)</p><p>Location: Burlingame, CA</p><p>Job Type: Seasonal (Until January 2025)</p><p>Hours: 30-35 hours per week. Must be available to work Black Friday and weekends.</p><p><br></p><p>Job Overview: We are currently seeking a dynamic, proactive, and talented seasonal Assistant Retail Store Manager for our store in Burlingame, CA. This is a key position responsible for assisting the Store Manager with all aspects related to the efficient running of the store. The ideal candidate has a passion for retail, possesses strong leadership abilities, and is dedicated to delivering top-tier customer service.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist the Store Manager in store operations including inventory management, cash management, and visual merchandising standards</li><li>Help to drive sales through high levels of service standards, product knowledge, and staff management</li><li>Responsible for the management of the sales team to maximize profits, meet sales and productivity objectives</li><li>Help in resolving customer complaints and providing solutions that fit both the customer’s and company’s needs</li><li>Assist in the planning and coordination of in-store events</li><li>Assist in hiring, training, scheduling, and motivation of store staff</li><li>Ensure maintenance of store cleanliness and organization</li><li>Adhere to all company policies and procedures</li></ul><p><br></p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>ASSISTANT CONTROLLER/CONTROLLER</strong></p><p><strong>155K-175K+BONUS</strong></p><p><br></p><p>Well established real estate development company is seeking an Assistant Controller/Controller to join their expanding team. The position will be managing all aspects of financial reporting and compliance and will play a key role in preparing financial statements, analyzing financial data, and ensuring accuracy and completeness in the company's financial records. The Assistant Controller may also collaborate with auditors, support budgeting and forecasting activities, and help implement internal controls to safeguard the organization's financial integrity. Provide Controller support in managing the financial operations of the accounting department.</p><p><br></p><p>Responsibilities:</p><p>-Manage all aspects of financial reporting for construction projects, ensuring accuracy and adherence to deadlines.</p><p>-Prepare and analyze financial statements (income statements and balance sheets)</p><p>-Review/manage work-in-progress quarterly, working closely with project managers.</p><p>-Manage cash flow with line of credit</p><p>-Oversee accounts payable and accounts receivable processes.</p><p>-Ensure timely and accurate processing of invoices, payments, and collections.</p><p>-Manage payroll functions and compliance with payroll tax requirements.</p><p>-Ensure compliance with local, state, and federal regulatory requirements.</p><p>-Coordinate audits and financial reviews, providing necessary documentation and explanations.</p><p>-Communicate financial information effectively to non-financial stakeholders.</p><p><br></p><p><br></p>
<p>Robert Half is on the hunt for a Consulting Assistant who can bring a dynamic energy to our dynamic client's team. We value positivity, problem-solving skills and meticulous attention to detail. If you're hard-working, organized and compassionate, looking for an entry-level opportunity where you can make an actual impact in workplaces nationwide, this could be for you.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide day-to-day administrative and project support to a team of consultants, ensuring smooth operations.</li><li>Create impactful PowerPoint presentations for executive-level audiences.</li><li>Document detailed notes during client meetings to capture key insights and action items.</li><li>Collaborate with consultants to develop reports, such as focus group summaries, executive summaries, and data analyses.</li><li>Accompany Senior Consultants on client visits, with travel required up to 15% of the time.</li><li>Engage in cross-functional training across departments, including sales, marketing, and consulting, to broaden expertise.</li></ul>
<p>Are you a highly organized, detail-oriented professional with a knack for numbers? We are seeking an experienced <strong>Administrative Assistant</strong> to join our team on a <strong>contract-to-hire basis</strong>, with a focus on assisting in budgeting and financial planning tasks. This is a unique opportunity to contribute to a dynamic organization while developing your professional skills in a role that has the potential to transition into a permanent position.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to ensure efficient operation of the office, including managing schedules, handling correspondence, and coordinating meetings across departments.</li><li>Collaborate with finance teams to assist in budgeting tasks, including entering data, tracking expenses, and ensuring records are up to date and accurate.</li><li>Prepare and manage financial reports, spreadsheets, and presentations to support budgeting and forecasting efforts.</li><li>Monitor budget allocations, flag discrepancies, and ensure internal compliance with established financial processes.</li><li>Maintain organized filing systems for both financial and administrative documents, ensuring ease of access and data accuracy.</li><li>Greet and assist visitors, and professionally handle incoming calls and emails, occasionally addressing budget or expense inquiries.</li><li>Support procurement processes by coordinating with vendors, tracking invoices, and ensuring budget limits are adhered to.</li><li>Assist in the preparation of materials for planning, budgeting, and forecasting meetings.</li></ul><p><br></p>
<p><strong>About the Opportunity</strong></p><p><br></p><p>We are representing a well-established and fast-growing <strong>construction company</strong> led by a hands-on Owner & Chief Builder. The company specializes in custom residential projects and high-end renovations, with a reputation for quality craftsmanship and attention to detail.</p><p><br></p><p>The Owner is seeking a highly organized, proactive, and adaptable <strong>Executive Assistant</strong> to serve as his right hand in managing a wide range of executive, operational, and client-facing responsibilities. This is a high-impact role for someone who thrives in a fast-paced environment, can juggle multiple priorities, and enjoys being involved both in the office and out in the field.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide direct administrative and operational support to the Owner & Chief Builder</li><li>Manage scheduling, calendar coordination, and client communications</li><li>Support project logistics, including site visits, vendor coordination, and order pickups</li><li>Prepare reports, presentations, and meeting notes</li><li>Assist with expense management, purchasing, and use of a corporate credit card</li><li>Serve as a trusted liaison between leadership, staff, clients, and vendors</li><li>Adapt quickly to shifting priorities and maintain professionalism in a high-pressure environment</li></ul><p><br></p><p><strong>Qualifications</strong></p><p><strong>Required:</strong></p><ul><li>Prior experience as an Executive Assistant or similar support role</li><li>Industry experience in <strong>construction, residential building, or related field</strong></li><li>Exceptional organizational and time-management skills</li><li>Strong written and verbal communication abilities</li><li>Valid driver’s license and reliable transportation</li></ul><p><strong>Preferred:</strong></p><ul><li>Notary certification (or willingness to obtain – employer will cover costs)</li><li>Experience with construction management software (e.g., Buildertrend, Procore, or similar)</li></ul><p><br></p><p><strong>Compensation & Benefits</strong></p><ul><li>Base salary: $80,000 – $100,000 depending on experience</li><li>Corporate credit card provided for business expenses</li><li>Mileage/gas reimbursement for all company travel (including commuting)</li><li>PTO package that grows with tenure</li><li>Health, vision, and dental benefits available</li><li>Stable, long-term career opportunity with a leadership team invested in retention</li></ul><p><br></p><p><strong>Why This Role?</strong></p><p>This is not your standard desk-only Executive Assistant position. About 70% of the role involves being out in the field — visiting job sites, meeting with clients, and managing logistics — while still providing high-level executive support. It’s a dynamic, challenging role for someone who thrives on variety and wants to grow alongside an entrepreneurial business owner in the construction industry.</p>
<p>Part-Time Executive Assistant (EA)</p><p> <strong>Location:</strong> South Los Angeles, CA</p><p> <strong>Schedule:</strong> 20–25 hours per week, onsite 2–3 days per week</p><p><b> </b>We are seeking a detail-oriented, proactive, and highly organized Executive Assistant to support our Executive Director (ED) and team. This role is ideal for someone with strong administrative skills, board experience, and the ability to manage multiple priorities efficiently.</p><p><strong>Position Summary:</strong></p><p> The Executive Assistant (EA) will provide high-level administrative support to the Executive Director and the broader team. A strong candidate will have experience supporting executives, taking detailed notes during board meetings, preparing minutes, and assisting in day-to-day operational tasks. This is an onsite role requiring 2–3 days per week.</p><p><strong>Key Duties and Responsibilities:</strong></p><ul><li>Provide executive-level administrative support to the ED and team, including calendar management, scheduling, and correspondence.</li><li>Attend board and team meetings, take accurate notes, and prepare minutes and action items.</li><li>Organize and maintain confidential files and records.</li><li>Assist in planning and coordinating meetings, events, and special projects.</li><li>Draft, review, and edit documents, reports, and presentations as needed.</li><li>Manage communications with internal staff, board members, and external partners.</li><li>Prepare agendas, briefing materials, and other supporting documentation for meetings.</li><li>Track action items and follow up with relevant team members to ensure timely completion.</li><li>Support team operations with ad hoc administrative tasks as assigned.</li></ul><p><b> </b></p><p><strong>Work Schedule:</strong></p><ul><li>Part-time: 20–25 hours per week.</li><li>Onsite presence required 2–3 days per week. Flexible scheduling may be discussed.</li></ul><p><br></p>
We are looking for a detail-oriented Accounting Assistant to join our team in Hermitage, Pennsylvania. In this long-term contract role, you will play a key part in managing online deposit and loan account processes, ensuring accuracy and compliance with policies. This position offers an excellent opportunity to contribute to a dynamic financial services environment.<br><br>Responsibilities:<br>• Support the online deposit and loan account application process, including verifying identities and reviewing accounts for approval.<br>• Assist in testing new product offerings and system upgrades to ensure seamless implementation.<br>• Process and maintain requests for debit cards, checks, and account updates.<br>• Follow up with applicants to address incomplete applications and resolve any outstanding issues.<br>• Provide administrative support for employee accounts, including maintenance and adherence to overdraft policies.<br>• Respond to inquiries from customers and employees regarding online deposit and loan accounts.<br>• Ensure timely updates of product offerings and disclosures within the online account application.<br>• Participate in activities related to system conversions, such as port merges and online banking updates.<br>• Prepare and maintain internal policies and procedures related to online accounts.<br>• Perform additional duties and projects as assigned to support team goals.
We are looking for a dedicated Office Assistant to join our team on a long-term contract basis in Chicago, Illinois. This role requires a proactive individual who can manage front desk operations, oversee office supplies, and perform various administrative tasks efficiently. The position offers hands-on training and an opportunity to contribute to a collaborative, business-casual work environment.<br><br>Responsibilities:<br>• Manage front desk activities, ensuring smooth daily operations and responding to inquiries.<br>• Order and maintain office supplies, tracking inventory to avoid shortages.<br>• Utilize Microsoft Excel and other Office tools to handle administrative tasks effectively.<br>• Provide support with accounts payable functions as necessary.<br>• Scan and organize documents to maintain accurate records.<br>• Answer incoming calls professionally and direct them to the appropriate departments.<br>• Perform general clerical duties, including filing, data entry, and correspondence.<br>• Collaborate with team members during the training period to ensure seamless transition into the role.
<p>A respected institution in Encinitas is seeking an Administrative Support Assistant to help keep academic operations running smoothly. This is a fantastic opportunity for someone who thrives in a structured environment, enjoys supporting faculty and students, and values education as a cornerstone of community growth.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Provide clerical and administrative support to academic departments and staff.</li><li>Assist with scheduling, document preparation, and internal communications.</li><li>Maintain student records and help coordinate registration and enrollment processes.</li><li>Support event planning and departmental meetings.</li><li>Handle incoming inquiries and direct them appropriately.</li></ul>
<p>Administrative Assistant</p><p>Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>How you will make an impact</p><p>· Fielding telephone calls</p><p>· Receiving and directing visitors</p><p>· Word processing, filing and faxing</p><p>· Support on diverse projects for other employees as needed</p><p>Please apply online or through our Robert Half app</p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our client in the southwest Minnesota, metro. This long-term contract position offers an excellent opportunity to support daily operations and contribute to the smooth functioning of our organization. The ideal candidate will excel at multitasking and have a proactive approach to managing administrative tasks. Responsibilities:</p><ul><li>Organize and scan files to maintain accurate and accessible records.</li><li>Assist managers with file management and the distribution of notices.</li><li>Draft concise communications, including late letters and balance due notices, to support operational needs.</li><li>Execute assigned tasks independently, turning ideas into actionable results.</li><li>Generate correspondence that aligns with ledger entries to ensure accuracy.</li><li>Facilitate internal communication, occasionally liaising with vendors as required.</li><li>Perform routine data entry and administrative tasks to support team efficiency.</li><li>Take on additional responsibilities if familiar with industry-specific practices.</li><li>Utilize industry specific software to streamline processes.</li></ul>
<p>Litigation Legal Assistant </p><p><br></p><p>Our client, a leading Rocky Mountain law firm is looking for a 4 plus years experienced Litigation Assistant to support their senior partners in their Boise Office. The Litigation Legal Assistant will have strong knowledge of MS Outlook, Word, Excel, Adobe Acrobat and accurate typing of 60 wpm required. This position will support partners and associates in the litigation practice supporting the commercial litigation group. Advanced knowledge of litigation required with a minimum of 4 years' experience. Employment law experience would be preferred for this position. Idaho State and Federal filings experience is required for this position. Specific competencies include strong attention to detail; dependable; good interpersonal skills; ability to work well with clients and the team; a high level of organizational abilities; ability to multi-task, schedule meetings, conferences, travel and other administrative work; ability to exercise good judgment and problem solve; be self-motivated and flexible; and work effectively under pressure to meet tight deadlines. The client has gained a reputation for providing its clientele with the highest quality legal services. They offer excellent salaries, paid RTD, hybrid work, profit sharing, a very generous time off policy, other outstanding benefits, and a very professional work environment. If you are qualified, please e-mail your resume and professional references to Director, mala.saraogi@roberthalf [dot] [com] for immediate consideration.</p>
<p>Robert Half is searching for a Litigation Legal Assistant to join a wonderful firm in Milwaukee, Wisconsin. This role is key in providing comprehensive legal administrative support, including preparing and proofreading legal documents, maintaining electronic files, and managing client relations. The Legal Assistant will also be responsible for managing the calendar schedules of attorneys and assisting in various administrative duties within the law firm.</p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Accurately preparing and proofreading legal documents to ensure their readiness for client use.</li><li>Taking charge of electronic file maintenance to ensure easy access and retrieval of documents.</li><li>Managing the intake process of clients, ensuring all necessary paperwork and information are collected.</li><li>Handling the calendar management for attorneys, scheduling meetings, appointments, and court appearances as required.</li><li>Providing comprehensive administrative support to timekeepers to assist in their daily tasks.</li><li>Utilizing Case Management Software effectively for efficient case handling.</li><li>Performing billing functions as needed, ensuring accuracy and timeliness.</li><li>Ensuring smooth communication and maintaining good relations with clients.</li><li>Coordinating schedules within the team to ensure efficient workflow.</li></ul><p><br></p>
<p>We are looking for a dedicated and proactive Executive Assistant to provide exceptional administrative and operational support to senior leadership. This long-term contract position is based in Rogers, Arkansas, and offers a dynamic environment where organizational skills and attention to detail are highly valued. The role combines traditional executive assistant duties with facilities coordination responsibilities, ensuring smooth day-to-day operations. This position is 100% onsite with a M-F 8AM - 5PM schedule.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, coordinate meetings, and arrange travel logistics, including expense reporting.</p><p>• Organize and maintain departmental records, develop filing systems, and prepare materials for meetings.</p><p>• Facilitate meetings and events by coordinating agendas, taking minutes, and ensuring follow-up on action items.</p><p>• Oversee office operations, including managing supplies, addressing IT issues, and liaising with contractors and vendors.</p><p>• Conduct daily inspections of office spaces and restock supplies in work areas, restrooms, and the pantry.</p><p>• Support on-site events, including catering arrangements and equipment setup.</p><p>• Handle visitor registration through systems like iLobby and manage badge requests.</p><p>• Monitor building maintenance tasks, including monthly inspections of facilities, emergency equipment, and workspace conditions.</p><p>• Provide technical support for platforms like Teams, Zoom, and other office equipment.</p><p>• Assist with vendor management and ensure effective communication with external service providers.</p>
<p>Our client is seeking a talented and highly organized Executive Assistant to provide top-level administrative support to our executives. The ideal candidate is a proactive professional with excellent multitasking abilities, strong attention to detail, and a commitment to helping leadership operate effectively and efficiently.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact and gatekeeper for executive communications, including scheduling meetings, responding to inquiries, and managing calendars.</li><li>Prepare and edit correspondence, presentations, and reports on behalf of executives.</li><li>Coordinate travel arrangements, including booking transportation and accommodations, and processing expense reports.</li><li>Anticipate executive needs and proactively address administrative matters to support decision-making.</li><li>Handle confidential information and sensitive communication with discretion and professionalism.</li><li>Organize and prioritize incoming requests to ensure timely execution of tasks and projects.</li><li>Liaise with internal teams and external stakeholders to facilitate communication and project coordination.</li><li>Assist with planning and executing special events or projects, as needed.</li></ul><p><br></p>
