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831 results for Assistant jobs

Assistant Controller

Severn, MD
onsite
Temporary / Contract
55.00 - 65.00 USD / Hourly
We are looking for an experienced Assistant Controller to join a contract engagement supporting a growing engineering and manufacturing organization in Severn, Maryland. This role is ideal for a hands-on, detail-oriented accounting specialist who can bring structure, accuracy, and follow-through to a complex environment while partnering closely with leadership on critical financial operations. The position focuses on strengthening core accounting processes, supporting reliable financial reporting, and helping the team maintain momentum during a period of operational change. Responsibilities: • Lead the monthly, quarterly, and annual close processes to ensure timely and accurate financial reporting. • Manage general ledger activity, including account reconciliations, journal entries, and review of balance sheet integrity. • Apply ASC 606 guidance and percentage-of-completion accounting principles to revenue recognition activities. • Partner with finance leadership to improve accounting workflows, reinforce internal controls, and increase consistency across procedures. • Support audit readiness by organizing financial documentation, resolving discrepancies, and strengthening reporting accuracy. • Assist with integration-related accounting activities and help align processes within a changing organizational structure. • Work onsite with cross-functional stakeholders to address accounting issues, prioritize deliverables, and stabilize day-to-day operations. • Use Sage 300 to maintain financial records, monitor transactions, and support reporting requirements.
2026-04-24T19:03:58Z

Executive Assistant (Part-time)

Remote, MA
remote
Temporary / Contract
32.00 - 40.00 USD / Hourly
We are looking for a dedicated and detail-oriented Part-Time Executive Assistant to provide high-level support to the executive team of a dynamic pharmaceutical/biotechnology company. This contract position offers an excellent opportunity to work closely with senior leadership in a collaborative environment. The ideal candidate will bring strong organizational skills and the ability to manage multiple priorities efficiently. Responsibilities:• Manage and maintain executive calendars, ensuring schedules are organized and conflicts are resolved promptly.• Coordinate and arrange all aspects of travel, including flights, accommodations, and ground transportation for executives.• Organize and prepare materials for executive meetings, ensuring all necessary documentation is readily available.• Serve as the primary point of contact for internal and external communications on behalf of the executive team.• Assist with planning and executing special projects or events as needed.• Handle confidential information with the utmost discretion and professionalism.• Monitor and prioritize incoming emails and correspondence, responding or redirecting as appropriate.• Ensure timely follow-ups on action items and deliverables for the executive team.• Maintain a system for tracking key deadlines and commitments to support team efficiency.
2026-04-09T12:53:48Z

Legal Assistant

Park Ridge, IL
onsite
Permanent / Full Time
60000.00 - 85000.00 USD / Yearly
Robert Half looking for a full-time Legal Assistant to support a busy Trusts and Estates practice in Park Ridge, Illinois. This position is ideal for someone who can manage sensitive legal matters, coordinate deadlines, and communicate effectively with clients, attorneys, and outside parties. The role offers the opportunity to contribute to estate planning, probate, and related legal work within a collaborative and client-centered law firm environment. Responsibilities:<ul><li>Support attorneys with day-to-day legal and administrative tasks related to trusts, estates, and probate matters.</li><li>Maintain organized paper and digital case records to ensure documents are accurate, accessible, and up to date.</li><li>Communicate with clients, courts, and third parties in a clear and effective manner regarding case status, documentation, and scheduling needs.</li><li>Oversee attorney calendars by arranging meetings, tracking deadlines, and coordinating appointments and court-related dates.</li><li>Perform legal research and gather supporting information to assist with ongoing matters and case preparation.</li><li>Process file intake and closure in accordance with firm procedures and recordkeeping standards.</li><li>Assist with preparation and handling of court filings and legal documents connected to estate planning and estate administration.</li></ul>
2026-04-27T17:54:06Z

Executive Assistant

Salinas, CA
onsite
Temporary / Contract
28.00 - 30.00 USD / Hourly
We are looking for an experienced Executive Assistant to join our team on a long-term contract basis in Salinas, California. This position requires a resourceful and detail-oriented individual who can provide high-level administrative support to the Technology Department and contribute to its smooth operation. If you excel in managing schedules, coordinating travel arrangements, and handling executive-level tasks, we encourage you to apply. Responsibilities: • Provide comprehensive administrative and operational support to the Technology Department, ensuring efficiency in day-to-day activities. • Act as a liaison between the administrator and external stakeholders, including public agencies, community leaders, and other departments. • Independently draft detailed reports, correspondence, memoranda, and agendas. • Organize and maintain accurate records, files, and departmental budgets, including preparing budget revisions and monitoring expenditures. • Process purchase requisitions, invoices, payroll reports, and employee attendance records. • Coordinate and prepare materials for meetings, including board agendas and minutes, ensuring timely distribution. • Manage the administrator's calendar and appointments, as well as arrange meetings and travel schedules. • Train and assist staff with clerical duties, including cross-training for critical functions. • Handle special projects and tasks assigned by the supervisor with attention to detail and efficiency. • Utilize Office tools to create and manage documents, spreadsheets, and presentations effectively.
2026-04-02T18:14:02Z

Assistant Controller

West Des Moines, IA
onsite
Permanent / Full Time
75000.00 - 95000.00 USD / Yearly
We are looking for an experienced and motivated Assistant Controller to join our finance team in West Des Moines, Iowa. In this role, you will collaborate with the Controller and other leaders to oversee key financial operations, ensuring accuracy, compliance, and efficiency. This is a unique opportunity to grow within a dynamic, entrepreneurial environment that values flexibility, innovation, and work-life balance. Responsibilities: • Oversee daily accounting operations, including accounts payable, accounts receivable, billing, and general ledger activities. • Prepare and review monthly, quarterly, and annual financial statements, ensuring timely and accurate reporting. • Assist in the development and management of annual budgets and financial forecasts to support organizational goals. • Conduct financial analysis to identify trends, variances, and insights that inform strategic decision-making. • Ensure compliance with tax filings, regulatory requirements, and audits by collaborating with external auditors and tax professionals. • Implement and enhance accounting procedures to improve efficiency, accuracy, and internal controls. • Manage cash flow processes and provide recommendations for optimizing working capital. • Partner with cross-functional teams to support operational and financial performance initiatives. • Provide mentorship and guidance to less experienced finance staff, fostering growth and collaboration. • Lead special financial projects and perform ad hoc analyses as needed.
2026-04-09T14:13:44Z

Litigation Legal Assistant

Pittsburgh, PA
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
An established law firm is seeking an experienced Legal Administrative Assistant to support attorneys in a fast-paced environment. This role is ideal for someone with a background in commercial litigation and/or corporate law who is highly organized, detail-oriented, and thrives in a team-driven setting. Candidates with large firm / commercial litigation experience that want to be considered immediately should reach out to Kevin Ross with Robert Half in Philadelphia. This role is mostly in office with the opportunity to work remotely several times a month.
2026-04-09T18:23:44Z

Administrative Assistant

Mitchellville, MD
onsite
Temporary / Contract
25.00 - 33.00 USD / Hourly
We are looking for an Administrative Assistant to support a philanthropy-focused team in Maryland. This Long-term Contract opportunity is ideal for an experienced, detail-oriented individual who can manage day-to-day office coordination, provide attentive administrative support, and interact confidently with donors, executives, and visitors. The position requires a high level of accuracy, discretion, and adaptability in a structured onsite environment. You will play an important role in helping the office operate smoothly while maintaining organized records and clear communication. Responsibilities: • Provide administrative support to leadership within a foundation environment, ensuring daily operations remain organized and efficient. • Manage front-desk and receptionist activities, including welcoming visitors and handling a high volume of inbound calls with care. • Prepare, update, and maintain records, correspondence, and other office documentation with strong attention to detail. • Enter and review data accurately across internal tracking systems and spreadsheets to support reporting and office workflows. • Use DonorPerfect and Microsoft Office 365 applications, including Excel, to organize information and support administrative processes. • Coordinate schedules, meetings, and general office tasks while responding to shifting priorities with flexibility. • Support donor and stakeholder interactions by providing timely follow-up, clear communication, and attentive service. • Maintain an orderly onsite office presence during regular weekday business hours and assist with additional administrative needs as assigned.
2026-04-24T18:08:48Z

Legal Assistant

Chicago, IL
onsite
Temporary / Contract
25.65 - 29.70 USD / Hourly
We are looking for a Legal Assistant to support daily client-facing and administrative operations for a busy legal team. This Contract position is ideal for someone who communicates clearly, stays organized in a fast-paced environment, and can manage scheduling, intake, and front office coordination with accuracy. The role will help create a positive experience for clients while keeping attorney schedules and case information up to date. Responsibilities: • Handle a large volume of incoming phone calls, respond clearly to inquiries, and direct matters to the appropriate team members. • Coordinate initial meetings by arranging consultation appointments and following up with clients to confirm attendance. • Welcome visitors, oversee reception activities, and maintain an organized and detail-oriented front desk presence. • Complete client intake processes by collecting key background details and ensuring information is recorded accurately. • Obtain, track, and organize required documents in advance of consultations so attorneys are prepared for meetings. • Maintain and update calendars for attorneys and staff, including scheduling changes, appointment coordination, and availability tracking. • Enter and manage information within case management software to keep records current, complete, and easy to access. • Support a consistent and detail-oriented client experience by providing timely communication and organized administrative assistance.
2026-04-24T19:44:22Z

Executive Assistant

Muscatine, IA
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
Robert Half is partnering with a well established organization in Muscatine looking for an Executive Assistant. This is an opportunity for an experienced Executive Assistant who thrives on autonomy, judgment, and trust — someone who knows how to partner with a senior executive and keep a complex organization moving. Why This Role Is DifferentYou’ll be supporting a respected executive within a large, stable, and people‑first organization. The environment is fast‑moving and tech‑driven, but the culture is grounded, collaborative, and genuinely human.The executive you’ll support values:<ul><li>Independence over micromanagement</li><li>Clear communication over constant check‑ins</li><li>Sound judgment over rigid process</li></ul>If you enjoy being the calm, capable presence behind a busy leader — anticipating needs and navigating priorities without needing step‑by‑step direction — this role will feel energizing. What You’ll Be Trusted To Do<ul><li>Serve as the primary Executive Assistant to this executive, with light support to a small senior leadership group</li><li>Own complex calendar management, travel coordination, and expense management</li><li>Act as a gatekeeper and trusted partner — knowing when to protect time and when to lean in</li><li>Prepare meeting materials, briefings, presentations, and executive communications</li><li>Coordinate logistics for leadership meetings, offsites, and events (virtual and in‑person)</li><li>Track key initiatives and follow up on deliverables with confidence and discretion</li><li>Partner closely with other Executive Assistants across the organization</li><li>Handle sensitive information with professionalism and sound judgment</li></ul>What Success Looks Like<ul><li>You’re proactive, organized, and comfortable operating with minimal day‑to‑day direction</li><li>You ask smart questions, anticipate needs, and adapt quickly when priorities shift</li><li>You understand how senior leaders think — and how to support them effectively</li><li>You’re confident navigating a large organization and collaborating across teams</li><li>You bring maturity, resilience, and a “steady hand” to your work</li></ul>
2026-03-27T15:44:06Z

Administrative Assistant

Mt. Pleasant, SC
onsite
Temporary / Contract
18.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Mt. Pleasant, South Carolina. In this role, you will provide essential administrative support, ensuring smooth operations while assisting with permitting and clerical tasks. This position offers an excellent opportunity to contribute to a dynamic government environment. Responsibilities: • Manage incoming and outgoing calls, providing attentive and courteous customer service. • Perform data entry tasks with accuracy, maintaining organized records. • Handle email correspondence, responding promptly and effectively to inquiries. • Assist in scheduling appointments and maintaining calendars. • Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to complete administrative tasks. • Support permitting processes by ensuring documentation is accurate and properly filed. • Collaborate with team members to ensure operational efficiency. • Address customer inquiries related to permits and administrative processes. • Provide assistance during working interviews for staff hired on a contract basis. • Maintain a high level of confidentiality and discretion when handling sensitive information.
2026-03-27T17:53:43Z

Legal Assistant

Manchester, NH
onsite
Permanent / Full Time
60000.00 - 85000.00 USD / Yearly
Robert Half is partnering with a law firm in the greater Manchester, NH area in their search for a Litigation Legal Assistant. This role offers an exciting opportunity to support litigation processes and ensure the smooth operation of legal procedures. The ideal candidate will bring professionalism, organization, and a strong understanding of legal practices to the team. Responsibilities:• Prepare and file legal documents electronically, ensuring accuracy and compliance with court standards.• Manage calendars and schedules for attorneys, including appointments, deadlines, and court dates.• Coordinate and oversee the filing of civil litigation documents, maintaining thorough records.• Communicate with clients, legal professionals, and court officials to facilitate case progress.• Conduct research and compile information to support legal cases.• Maintain organized files and documentation for ongoing litigation matters.• Assist in drafting correspondence, motions, and other legal documents.• Ensure adherence to legal protocols and procedures in all administrative tasks.• Provide administrative support to attorneys during court proceedings and meetings.• Monitor and track case deadlines to ensure timely submissions.
2026-04-08T13:48:44Z

Administrative Assistant

Brentwood, TN
onsite
Temporary / Contract
15.00 - 16.22 USD / Hourly
We are looking for an experienced Administrative Assistant to join a healthcare organization in Brentwood, Tennessee on a contract to hire basis. The Administrative Assistant role provides high-level support to senior leadership, including the Executive Director and other executive stakeholders, while helping keep daily office operations organized and efficient. The ideal Administrative Assistant brings strong judgment, excellent communication skills, and the ability to manage competing priorities in a fast-paced, in-office environment. Responsibilities:• Provide administrative support to executive leaders by coordinating calendars, preparing meeting materials, and ensuring leaders are well prepared for daily priorities.• Arrange complex meetings by confirming schedules, organizing agendas and documents, and supporting virtual participation when needed.• Oversee calendar management for multiple senior stakeholders, proactively identifying conflicts and adjusting plans to keep commitments on track.• Handle sensitive business information with discretion and maintain confidentiality in all communications and documentation.• Support new employee onboarding by coordinating logistics, resources, and administrative setup for incoming staff.• Serve as a key resource for administrative processes, offering guidance and helping the team navigate day-to-day operational needs.• Assist with recruitment coordination by scheduling interviews and organizing candidate travel or related logistics.• Manage business travel planning and prepare or process expense reimbursement documentation accurately and on time.• Deliver responsive service to employees, vendors, clients, and other partners while supporting office operations and additional leadership requests as needed.
2026-04-27T18:14:06Z

HR & Payroll Assistant - Bilingual - English and Spanish

Webster, TX
onsite
Permanent / Full Time
58000.00 - 62000.00 USD / Yearly
The HR & Payroll Assistant Bilingual English and Spanish supports day-to-day human resources and payroll operations, ensuring accurate processing, compliance, and a positive employee experience. This role partners closely with HR leadership and payroll to assist with recruitment coordination, employee onboarding and offboarding, benefits administration, and multi-state payroll processing. The ideal candidate is detail-oriented, highly organized, bilingual in English and Spanish, and must be experienced with ADP Workforce Now. Key Responsibilities for the The HR & Payroll Assistant Bilingual English and SpanishPayroll & HR Operations<ul><li>Assist with bi-weekly and/or semi-monthly payroll processing using ADP Workforce Now (WFN), including multi-state payroll compliance.</li><li>Maintain accurate payroll records, employee data, garnishments, deductions, and timekeeping entries.</li><li>Support payroll audits and ensure compliance with federal, state, and local regulations.</li><li>Respond to employee inquiries regarding payroll, deductions, and pay discrepancies.</li></ul>Benefits & Open Enrollment<ul><li>Assist with benefits administration, including new hire enrollments, qualifying life events, and terminations.</li><li>Support annual open enrollment, including employee communication, data entry, and coordination with benefits providers.</li><li>Maintain benefits records and ensure accuracy in HRIS systems.</li></ul>Recruiting & Onboarding Support<ul><li>Coordinate interviews with hiring managers and candidates, including scheduling and follow-up communication.</li><li>Assist with job postings, applicant tracking, and candidate correspondence.</li><li>Support onboarding processes, including new hire orientation, system access, and document collection.</li></ul>Compliance & Employee Documentation<ul><li>Ensure employment document compliance, including I-9s, E-Verify, personnel files, and record retention.</li><li>Coordinate and track background checks and drug testing for pre-employment and as required.</li><li>Maintain confidential employee records in compliance with company policy and employment laws.</li></ul>General HR Support<ul><li>Assist with employee relations matters by preparing documentation and reports as needed.</li><li>Support HR projects, audits, reporting, and process improvements.</li><li>Perform additional HR-related duties as assigned, including training coordination, policy administration, and internal communications.</li></ul>
2026-04-23T15:14:03Z

Legal Assistant

Dallas, TX
onsite
Temporary to Hire
30.00 - 36.00 USD / Hourly
A law firm we're partnering with is seeking an experienced Legal Assistant to support a busy insurance coverage practice handling both litigation and non‑litigation matters. This role supports attorneys with heavy federal court activity and upcoming trials. Key Responsibilities:<ul><li>Calendar and manage deadlines for litigation and non‑litigation coverage matters</li><li>Draft and format legal documents, including coverage opinions, reservation of rights letters, discovery, demand responses, and notices</li><li>Prepare drafts/templates (“shells”) for attorney review</li><li>File pleadings in state and federal court (federal experience strongly preferred)</li><li>Manage case documents, filings, and correspondence in iManage</li><li>Assist with discovery production (redactions, Bates labeling, document links)</li><li>Coordinate depositions, mediations, hearings, and attorney meetings</li><li>Proofread all filings and correspondence for accuracy and formatting</li><li>Open new matters, track conflicts, and organize case files</li><li>Support trial preparation, binders, and exhibits</li><li>Handle billing support, expense reimbursements, record requests, subpoenas, and general administrative tasks</li></ul>
2026-04-20T23:35:07Z

Executive Assistant - Bilingual in Mandarin

Sunnyvale, CA
onsite
Permanent / Full Time
90000.00 - 125000.00 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to senior executives in Sunnyvale, California. This permanent, on-site role offers a dynamic opportunity to contribute to the efficiency and success of leadership operations. The ideal candidate will excel in managing schedules, fostering relationships, and handling complex tasks with attention to detail and discretion. Responsibilities: • Coordinate and maintain intricate executive calendars, ensuring seamless scheduling and resolving conflicts as needed. • Arrange international and domestic travel, oversee travel logistics, and manage expense reporting for executives. • Prepare meeting materials, document key points during discussions, and track action items to ensure timely follow-up. • Support project management initiatives by improving workflows, maintaining organized systems, and ensuring deadlines are met. • Serve as the primary liaison for internal and external stakeholders, fostering strong relationships on behalf of executives. • Manage correspondence and communication, including conference calls and email exchanges, with accuracy and efficiency. • Utilize Oracle or other similar systems to streamline administrative processes and maintain data integrity. • Assist executives in maintaining a high level of organization and time management to optimize productivity. • Provide support for office management tasks, ensuring smooth day-to-day operations. • Handle sensitive information with discretion and confidentiality.
2026-03-31T16:03:54Z

HR Assistant

Buffalo, NY
onsite
Permanent / Full Time
22.00 - 28.00 USD / Hourly
Jenny Bour with Robert Half is working with a non-profit organization that is looking for a detail-oriented HR Assistant to provide essential support in the daily operations of their Human Resources department. This role HR Assistant role involves maintaining employee records, assisting with recruitment and onboarding, and handling administrative tasks such as scheduling and document preparation. The ideal HR Assistant candidate will possess excellent organizational skills, strong communication abilities, and a commitment to maintaining confidentiality. Responsibilities:<ul><li>Respond to routine employee and applicant inquiries regarding policies, benefits, and recruitment processes, escalating more complex issues to the HR Manager.</li><li>Assist with payroll tasks, including processing, resolving discrepancies, and addressing employee concerns.</li><li>Conduct audits of HR programs such as payroll and benefits, recommending corrective actions when necessary.</li><li>Support benefits administration by managing claims, reporting changes, and processing vendor invoices.</li><li>Serve as a liaison with external vendors and insurance providers for health, dental, life, and retirement plans.</li><li>Process and manage leave of absence requests, including disability and workers' compensation documentation.</li><li>Maintain and update employee records in the Human Resources Information System (HRIS) and generate reports as needed.</li><li>Facilitate recruitment efforts by managing job postings, tracking candidate statuses, and coordinating interview schedules.</li><li>Prepare new employee documentation, conduct reference checks, and assist in onboarding and orientation processes.</li><li>Organize and support special events such as benefits enrollment sessions, company meetings, and employee recognition programs.</li></ul>
2026-04-09T20:34:12Z

Administrative Assistant

Hayward, CA
onsite
Temporary to Hire
23.00 - 24.00 USD / Hourly
We are seeking a temp to hire Administrative Assistant to support daily office operations for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and fluency in both Spanish and English. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Administrative Assistant Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage emails and correspondence in both English and Spanish• Coordinate calendars, meetings, and appointments• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Administrative Assistant role, please apply today!
2026-04-27T23:54:07Z

Legal Assistant

Denver, CO
onsite
Permanent / Full Time
75000.00 - 85000.00 USD / Yearly
Litigation Paralegal Our client, a Malpractice firm recognized as one of the very best law firms in the United States and the top law firm in the state of Colorado for medical malpractice and personal injury has an opening for a 3 plus years litigation paralegal. This position requires 3 plus years litigation legal assistance/ paralegal experience, candidates have to have very strong Word and Outlook skills, the ability to take a case from start through trial, proficiency with Rules 16 and 26 , experience with state and federal filings, proficiency with depositions, and trial prep, docketing and electronic calendaring database, the ability to manage a heavy workload, ability to transcribe dictation, travel arrangement experience, and legal and medical terminology experience is highly preferred. Time Matters experience is preferred. The firm offers paid parking, excellent benefits, and a very competitive salary. Colorado state experience is required! If you are qualified for this position, please email your resume and professional references to Director at mala.saraogi@roberthalf [dot] [com] for immediate consideration!
2026-04-27T16:28:43Z

Litigation Legal Assistant

Edina, MN
onsite
Permanent / Full Time
50000.00 - 75000.00 USD / Yearly
A well-established and busy law firm in Edina, MN is seeking a Litigation Legal Administrative Assistant to join its growing team. This is an expansion role offering the opportunity to contribute meaningfully to the success of the firm in a collaborative and supportive environment. Hybrid schedule: 1 day/week remote after training. Responsibilities:<ul><li>Provide comprehensive administrative and litigation support to attorneys</li><li>Prepare, format, and file legal documents, including electronic filing in state and federal courts</li><li>Review, organize, and summarize medical records</li><li>Track and manage deadlines related to court filings, discovery responses, and other case milestones</li><li>Coordinate communication with clients, witnesses, insurance adjusters, court personnel, and opposing counsel</li><li>Maintain electronic and physical case files and assist with general litigation-related administrative tasks</li><li>Other administrative duties as assigned</li></ul>
2026-04-03T13:18:47Z

Complex Litigation Legal Assistant

Seattle, WA
onsite
Permanent / Full Time
80000.00 - 120000.00 USD / Yearly
We are looking for a skilled Litigation Legal Assistant to join our Complex Litigation team in Seattle. In this role, you will support attorneys within the Complex Litigation group, contributing to cases in federal courts and managing large-scale litigation tasks. This position offers a hybrid opportunity, with the flexibility to work remotely after an initial onboarding period. Candidates must be commutable to Seattle for trial purposes. Responsibilities:• Prepare and file legal documents in federal courts with precision and attention to deadlines.• Organize and manage trial exhibits, including visual aids, models, and mockups for complex litigation cases.• Assist in trial preparation by coordinating discovery materials and ensuring thorough readiness for court proceedings.• Maintain and update case files using case management software to ensure organized and accessible documentation.• Collaborate with attorneys to create exhibit lists and handle large-scale document reviews.• Support attorneys in managing case workflows, ensuring all litigation tasks are completed efficiently.• Conduct administrative tasks, including scheduling meetings and coordinating court appearances.• Ensure compliance with legal procedures and court requirements for all filings and submissions.• Provide general support for attorneys during trials and hearings to ensure smooth proceedings. Firm offers full benefits including 3 weeks PTO, WA paid sick leave, 10 paid holidays, Medical/Dental/Vision plan, hybrid and remote work flexibility, free parking if onsite, and generous bonuses. To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)
2026-04-10T15:43:43Z

Transactional Legal Assistant-Jr Corporate Paralegal

Pasadena, CA
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
In House Corporate Legal Team Seeks Junior Corporate Transactional Paralegal or Legal Assistant (Hybrid onsite 3 days)A well-established GLOBAL company is seeking a Corporate Legal Assistant to join its in-house legal department. This newly created Corporate Legal Assistant role was carved out of a broader paralegal function due to company growth and increased regulatory demands. The Corporate Legal Assistant will work closely with senior legal leadership and cross-functional departments to support multi-state compliance initiatives. This is a hybrid position (3 days onsite) based in Pasadena, California. Corporate Legal Assistant Responsibilities: • Track renewal deadlines and compliance requirements to ensure timely submissions and prevent lapses. • Research and monitor regulatory changes across jurisdictions, including evolving state requirements impacting operations. • Communicate with state agencies, training providers, and internal stakeholders to facilitate onboarding and ongoing compliance. • Support corporate legal leadership with administrative and compliance-related initiatives.The Corporate Legal Assistant will play a critical role in ensuring regulatory continuity across a large operational footprint. This position offers strong visibility within the legal team and exposure to sophisticated corporate compliance matters. Hours: Monday–Friday, 8:00 a.m. – 5:00 p.m. (Hybrid: 3 days onsite in Pasadena) Perks:<ul><li>GROWTH into paralegal position</li><li> Established, stable organization with a national footprint</li><li> Friendly and collaborative legal team</li><li>We have successfully placed professionals with this group who report strong satisfaction and positive culture</li><li>Hybrid flexibility</li></ul>Salary: up to $78,000 (DOE) Up to $78,000 base salary Benefits: • 401(k) (no employer match) • Medical, dental, and vision insurance • Health savings account (HSA) • Life insurance • Paid time off (2 weeks) plus sick time TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-04-20T21:08:42Z

Transactional Paralegal/Legal Assistant

New Richmond, WI
onsite
Permanent / Full Time
55000.00 - 80000.00 USD / Yearly
We are looking for an experienced Transactional Paralegal/Legal Assistant to join a client in New Richmond, WI. The ideal candidate will bring expertise in entity formation and real estate transactions, ensuring seamless handling of legal documentation and processes. This role offers a dynamic opportunity to contribute to a collaborative legal environment while delivering exceptional support to attorneys and clients. Responsibilities:• Assist with the preparation and filing of entity formation documents, ensuring compliance with local and state regulations.• Coordinate and manage real estate transaction documentation, including purchase agreements and title searches.• Draft and review estate planning documents such as wills, trusts, and powers of attorney.• Conduct legal research to support attorneys in transactional matters.• Maintain organized and accurate records for legal cases and client files.• Communicate effectively with clients to gather necessary information and provide updates on case progress.• Collaborate with attorneys to ensure timely completion of projects and adherence to deadlines.• Handle administrative tasks such as scheduling meetings, managing correspondence, and preparing reports.• Monitor changes in laws and regulations relevant to transactional legal matters.• Contribute to improving processes and workflows within the legal department.
2026-03-27T13:13:47Z

Litigation Assistant

Los Angeles, CA
onsite
Permanent / Full Time
70000.00 - 95000.00 USD / Yearly
A well-known, national law firm's Los Angeles office is looking to grow their complex litigation team! The firm has excellent technology, processes & procedures, and we've placed numerous happy legal assistants at this firm! Must-Haves: o Calendaring litigation deadlineso E-filing pleadings in State and Federal courto Generating TOAs and TOCso Keeping track of attorney time (in a legal software and/or document management system). Logistics:<ul><li>This litigation assistant will work 40 hours a week with occasional (but not regular) overtime.</li><li>The role is onsite 4 days in DTLA with one work from home day, after the 90 day training period.</li><li>This litigation assistant will support a partner and two associates.</li></ul>
2026-04-27T21:33:44Z

Executive Assistant

Red Bank, NJ
onsite
Permanent / Full Time
75000.00 - 85000.00 USD / Yearly
75,000 - 85,000 benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>long-term disability</li><li>paid time off</li></ul>Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, schedules, and meeting logistics</li><li>Coordinate travel arrangements and prepare detailed itineraries</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential and sensitive information with discretion</li><li>Track action items, follow up on deadlines, and support project coordination</li><li>Assist with expense reports and administrative processes</li><li>Support special projects and ad hoc requests as needed</li></ul>
2026-04-17T13:44:04Z

Executive Assistant

Aurora, CO
onsite
Temporary / Contract
36.00 - 38.00 USD / Hourly
Executive Assistant We are looking for an experienced, bilingual Executive Assistant to provide dedicated support to a high-level executive in Aurora, Colorado. This is a contract position that requires fluency in Spanish, exceptional organizational skills, attention to detail, and the ability to manage complex schedules. The ideal candidate will excel in a manual, paper-based environment while demonstrating professionalism in handling sensitive matters. Responsibilities: • Manage the elected official’s calendar, ensuring all meetings, events, and appointments are accurately scheduled and updated. • Coordinate with developers, representatives, and other officials to confirm meeting times and secure necessary details. • Send timely reminders throughout the day to ensure punctuality for scheduled commitments. • Prepare daily binders with comprehensive information, including maps, meeting details, and schedules for the following day. • Facilitate travel arrangements, including booking transportation and accommodations when necessary. • Ensure all attendees have the required information for upcoming meetings and events. • Handle light accounts payable tasks as needed. • Demonstrate sound judgment in deciding when to act independently or seek guidance. • Maintain professionalism and discretion, especially when working in a government or elected official setting.
2026-04-27T21:44:08Z

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