753 Results for Assistant Jobs

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Accounting Assistant

Mountain View, CA
remote
Temporary / Contract
21.38 - 24.75 USD / Hourly
We are looking for a detail-focused Accounting Assistant to join our team in Mountain View, California on a Contract basis. In this role, you will support day-to-day accounting activities by helping maintain accurate financial records, resolve outstanding items, and keep invoice and expense processes moving efficiently. This opportunity is well suited for someone who can step into a fast-paced environment, manage multiple follow-ups, and deliver reliable administrative and accounting support. Responsibilities: • Process vendor invoices in accounting systems, ensuring entries are complete, properly documented, and coded accurately. • Review submitted invoices and expense materials to identify missing details, approval gaps, duplicate charges, or other inconsistencies that require follow-up. • Reconcile credit card activity by matching transactions to receipts and researching items that do not align with supporting records. • Communicate with project managers and employees to obtain approvals, receipts, project details, and other outstanding information needed for accounting workflows. • Support billing and project accounting tasks by verifying customer and project data and organizing documentation required for accurate invoicing. • Maintain orderly electronic financial files and track pending items, unresolved questions, and outstanding requests to help reduce processing backlogs. • Provide regular updates to the accounting lead on completed work, open issues, and items that need further review or escalation. • Assist with general accounting data entry, administrative support, and other finance-related tasks as assigned.
2026-10-29T17:03:56Z

Executive Assistant

Tarrytown, NY
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
We are looking for a poised and resourceful Executive Assistant to support the President of a food manufacturing organization in Tarrytown, New York. This position is ideal for someone who thrives in a high-pressure setting, anticipates needs before they arise, and manages sensitive matters with professionalism and sound judgment. The successful candidate will play a central role in keeping daily priorities organized, communications streamlined, and executive operations running efficiently. Responsibilities: • Oversee the President’s calendar by arranging meetings, adjusting priorities, and protecting time for critical business needs. • Coordinate domestic and international travel plans, including itineraries, transportation, lodging, and schedule changes as needed. • Serve as a key point of contact by screening communications, responding appropriately, and escalating urgent matters with discretion. • Prepare for executive meetings by organizing agendas, compiling materials, and confirming logistics in advance. • Track shifting priorities and help align daily activities with business objectives in a fast-moving environment. • Handle confidential information with a high level of care while maintaining professionalism in all interactions. • Support smooth day-to-day executive workflow by anticipating administrative needs and resolving scheduling conflicts promptly.
2026-10-16T13:04:08Z

Administrative Assistant

Holmdel, NJ
remote
Temporary / Contract
35.15 - 40.70 USD / Hourly
We are looking for an Administrative Assistant to support franchise contract administration. This Long-term Contract position is expected to run for approximately 16 weeks and offers a part-time schedule of about 20 hours per week, with hours coordinated directly with the manager. The person in this role will work independently to prepare, route, track, and maintain franchise-related agreements while partnering with internal teams to keep documentation accurate, compliant, and properly filed. Responsibilities:• Coordinate the preparation, distribution, signature tracking, and record retention of franchise agreements and related contract documents for multiple brand lines.• Review transaction details carefully and update agreement content, including party information, territory data, payment-related details, and supporting documentation before release.• Manage DocuSign workflows by creating envelopes, routing documents to the correct stakeholders, monitoring completion status, and saving finalized agreements in the appropriate repositories.• Maintain organized electronic contract records and ensure completed documentation is stored accurately for audit readiness and future reference.• Communicate with franchisees and internal partners to resolve document questions, collect missing information, and support timely completion of contract packages.• Handle time-sensitive requests such as terminations, transfers, renewals, and other franchise document changes while balancing ongoing administrative priorities.• Verify that required compliance checkpoints and disclosure timing requirements have been satisfied before agreements are issued, signed, or funded.• Support cross-functional coordination with teams such as legal, finance, onboarding, development, and business leadership to keep contract activity moving efficiently.• Assist with data entry and status updates across contract administration systems and shared files to maintain reliable reporting and tracking.
2026-11-02T17:08:48Z

Project Assistant

Dallas, TX
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for a Project Assistant to support a high-visibility consumer products event in Dallas, Texas. This Contract position is ideal for someone who enjoys working in a fast-paced, public-facing environment and can help keep on-site operations organized and running smoothly. The role will focus on coordinating booth activity, assisting with product sample distribution, and delivering a positive experience for event attendees. Responsibilities: • Support the setup and day-of coordination of the branded event space, ensuring materials and giveaway items are ready for attendees. • Help manage the distribution of product samples and promotional items while maintaining an organized and welcoming booth area. • Provide friendly, responsive assistance to visitors and answer basic event-related questions with professionalism. • Coordinate with on-site vendors, drivers, or event support staff to confirm that inventory, ice, and other supplies are available when needed. • Monitor booth activity throughout the event and communicate any operational issues quickly so they can be resolved efficiently. • Assist with identifying key event assets and supply locations, including nearby staging or refrigerated storage areas. • Maintain a clean, safe, and orderly workspace that reflects brand standards during the full event schedule. • Support breakdown activities at the end of the event and help account for remaining materials and supplies.
2026-11-06T20:54:03Z

Project Assistant

Mounds View, MN
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a dependable Project Assistant to support a contract event operation in West Chester, Ohio. In this Contract position, you will help attendees move smoothly through check-in, record item details accurately, and guide guests to the appropriate training sessions. This role is well suited for someone who learns quickly, communicates professionally, and is comfortable using computers in a fast-paced setting. Responsibilities: • Welcome event attendees and confirm their registration using first and last name searches in the event system. • Scan lockboxes brought to the event and enter the required tracking information with accuracy. • Record participant and item details carefully to maintain organized event documentation. • Direct guests to the correct training course or event area based on their registration information. • Work alongside on-site staff to keep check-in lines moving efficiently and provide a positive attendee experience. • Use barcode scanning equipment and computer-based tools to process event transactions and updates. • Answer basic attendee questions and escalate issues to team leads or permanent staff when needed.
2026-11-04T13:58:45Z

Human Resources (HR) Assistant

San Luis Obispo, CA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to support recruiting and day-to-day HR administration in California. This is a Contract to Permanent position suited for someone who can manage multiple tasks, maintain accurate records, and provide a positive experience for candidates and employees. The role will contribute to recruitment coordination, onboarding preparation, file maintenance, and general clerical support while handling sensitive information with discretion. Responsibilities:• Coordinate interview logistics by arranging schedules, confirming availability, and communicating details to candidates and interview panel members.• Support recruiting operations by posting openings, monitoring applicant activity, maintaining recruitment records, and assisting with initial application screening based on established guidelines.• Provide timely communication to applicants throughout the recruitment process and prepare recruitment materials needed for interviews and related activities.• Maintain applicant tracking information, organize interview packets, update interview content when needed, and ensure recruitment documentation is properly stored.• Assist with the administration of bilingual assessments and help maintain internal and external job posting channels.• Process employee status updates such as new employee entries, transfers, promotions, department changes, and pay class revisions within HR information systems.• Create and maintain personnel, medical, I-9, and related HR files, and support regular audits to verify completeness, accuracy, and compliance.• Help coordinate onboarding and orientation activities by preparing materials, tracking attendance responses, and ensuring a welcoming start for new employees.• Perform general administrative duties for the HR team, including data entry, report preparation, correspondence, filing, copying, and mail distribution while safeguarding confidential records.
2026-10-29T01:54:04Z

Talent Acquisition Assistant

Baltimore, MD
onsite
Temporary / Contract
22.00 - 26.59 USD / Hourly
We are looking for an HR Assistant to support talent acquisition and onboarding efforts for a credit union in Baltimore, Maryland. This exciting position is expected to begin on a part-time schedule of approximately 30 hours per week and will play an important role in creating an organized, responsive hiring experience for candidates and new employees. The person in this role will work closely with the Talent Acquisition team to coordinate recruiting activities, manage hiring documentation, and keep candidate information accurate and up to date. Success in this position will require strong communication skills, sound judgment with confidential information, and the ability to stay organized while balancing multiple priorities. Responsibilities:• Coordinate interview calendars, candidate outreach, and assessment distribution to keep the hiring process moving efficiently.• Review resumes, track applicant progress in recruiting systems, and maintain accurate updates on screenings, references, background checks, and credit checks.• Prepare recruiting materials such as templates, correspondence, binders, and event items needed for hiring activities and job fairs.• Support onboarding by organizing documents for new employees, monitoring completion of required paperwork, and assisting with welcome activities for incoming employees.• Maintain candidate and personnel files with a high level of accuracy, organization, and confidentiality.• Update spreadsheets and internal records in real time to ensure the Talent Acquisition team has current hiring status information.• Provide day-to-day administrative support to the recruiting function, including document preparation, copies, and coordination of follow-up tasks.• Attend periodic onsite events and recruitment activities, including job fairs and designated in-office support days.• Identify opportunities to improve recruiting coordination and onboarding workflows after gaining familiarity with team processes.
2026-10-22T19:18:46Z

Accounting Assistant

Atlanta, GA
onsite
Temporary to Hire
21.00 - 25.00 USD / Hourly
We are looking for an Accounting Assistant to join a construction industry team in Atlanta, Georgia. This contract-to-permanent opportunity is well suited for someone who enjoys working with financial records, supporting day-to-day accounting operations, and building deeper technical skills in a collaborative environment. The person in this role will contribute to closing activities, reconciliations, and transaction processing while helping maintain accurate and timely financial reporting. Responsibilities: • Manage settlement closeouts in the Lawson system and record financial activity accurately across revenue, inventory, and cost of sales. • Support daily production goals by handling an assigned volume of home closing transactions and taking on broader ownership as experience grows. • Perform accounts payable and accounts receivable activities to keep billing, collections, and vendor payments moving efficiently. • Complete bank account reconciliations and investigate discrepancies to preserve the accuracy of financial records. • Review and code invoices with attention to detail while maintaining documentation that is audit-ready and easy to retrieve. • Work closely with accounting team members to improve workflows and help the group stay on pace with monthly objectives. • Use Excel to organize and analyze accounting data, with opportunities to expand skills in tools such as pivot tables and lookup formulas. • Participate in ongoing training and development to strengthen accounting knowledge, system proficiency, and overall job performance.
2026-10-20T21:04:15Z

Executive Assistant

Fort Lauderdale, FL
remote
Temporary / Contract
33.25 - 38.50 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support the CEO. This contract position requires a detail-oriented candidate with relevant experience who can manage complex scheduling needs, coordinate travel logistics, and help keep executive priorities organized and moving forward. The ideal candidate is detail-oriented, responsive, and comfortable supporting leadership across the East Coast time zone, with occasional travel as needed. Responsibilities:• Oversee executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and, when needed, business travel by securing flights, lodging, ground transportation, and related itineraries.• Coordinate executive meetings by organizing logistics, confirming attendance, and helping maintain well-structured agendas.• Prepare and distribute travel plans, meeting details, and scheduling updates so leaders have accurate information at all times.• Serve as a central point of administrative coordination, keeping priorities organized and supporting day-to-day executive operations.• Monitor shifting schedules and adjust plans quickly to accommodate changing business needs and time-sensitive requests.• Support leadership across East Coast working hours and provide dependable assistance with occasional travel-related needs.• Maintain discretion while handling sensitive scheduling, communication, and administrative matters.
2026-11-03T00:43:42Z

Project Assistant

Dallas, TX
remote
Temporary / Contract
25.65 - 29.70 USD / Hourly
We are looking for a highly organized Project Assistant to support a mission-driven non-profit organization. This Long-term Contract position is ideal for someone who excels at coordinating schedules, managing project details, and keeping teams aligned on priorities and deadlines. The role combines administrative support with project coordination, requiring strong communication skills, careful follow-through, and the ability to handle multiple responsibilities in a fast-paced environment. Responsibilities: • Coordinate the supervisor’s schedule by arranging appointments, managing calendar changes, and organizing meeting details to ensure efficient daily operations. • Lead meeting preparation and execution by scheduling sessions, securing spaces or virtual platforms, assembling materials, documenting discussion points, and tracking follow-up actions. • Draft, format, and distribute communications for internal teams and external partners with a clear and consistent tone. • Provide logistical support for virtual and in-person events, including room reservations, technology setup, agenda preparation, material distribution, and post-meeting evaluations. • Maintain organized project and administrative records by updating files, preserving documentation, and staying informed on current activity across assigned initiatives. • Prepare briefing materials in advance of meetings by gathering background information, building presentation templates, and compiling agendas and reference documents. • Support on-site coordination for conferences and meetings involving senior stakeholders and volunteer leadership groups. • Monitor timelines, milestones, and deliverables through project tracking tools, raising concerns early and helping the team stay on schedule. • Produce regular project updates and status summaries for team members and leadership to promote visibility into progress and next steps. • Identify opportunities to improve administrative and project workflows, recommending practical changes that strengthen efficiency and support delivery goals.
2026-10-26T16:34:05Z

Sr. Administrative Assistant

Dayton, OH
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a Sr. Administrative Assistant to support administrative and procurement-related operations for a university environment in Dayton, Ohio. This Long-term Contract position will focus on reducing workflow backlogs, coordinating with internal stakeholders and external vendors, and helping keep key processes organized and on schedule. The ideal candidate brings strong attention to detail, a service-minded approach, and the ability to manage multiple priorities in a structured, process-driven setting. Responsibilities:• Monitor active workflows and identify stalled items, then take appropriate follow-up actions to keep requests progressing.• Communicate with internal customers to gather missing details, clarify requests, and provide timely updates.• Coordinate with vendors to obtain quotes, invoices, and updated information needed to support purchasing activities.• Assist with procurement and renewal tasks by tracking documentation, routing items for review, and following established procedures.• Support physical inventory activities, including count preparation, verification, and record updates.• Maintain organized vendor files and related administrative records to ensure accuracy and accessibility.• Provide general administrative support such as scheduling meetings, managing calendars, coordinating conference calls, and arranging travel when needed.• Help improve day-to-day process efficiency by addressing backlogs, monitoring dashboards, and escalating issues that require additional review. For immediate consideration, call 937.224.8326.
2026-11-06T21:53:45Z

Executive Assistant

Bethesda, MD
onsite
Temporary to Hire
27.71 - 32.09 USD / Hourly
We are looking for an experienced Executive Assistant to provide strategic administrative support to senior leadership in Maryland. This contract-to-permanent opportunity is ideal for a candidate with significant experience who can keep priorities organized, communicate effectively across all levels of the organization, and manage sensitive matters with sound judgment. The role requires someone who can anticipate needs, maintain momentum on critical activities, and ensure executives are well supported in a fast-paced environment. Responsibilities: • Oversee complex executive calendars by arranging appointments, aligning priorities, and adjusting schedules to accommodate changing business needs. • Organize domestic and international travel plans, including itineraries, logistics, and expense documentation, to ensure seamless executive travel. • Develop and format business correspondence, presentations, briefing materials, and reports for leadership use. • Coordinate meetings, leadership sessions, board-related activities, and special events while managing agendas, materials, and logistical details. • Act as a central point of contact between executives, internal departments, and external partners to support clear and timely communication. • Track deadlines, follow-up items, and outstanding deliverables so leadership commitments remain on schedule. • Safeguard confidential documents and sensitive information with a high degree of discretion. • Provide administrative and operational assistance for special projects and cross-functional initiatives as business needs evolve.
2026-10-26T12:28:42Z

Assistant Property Controller

New York, NY
onsite
Permanent / Full Time
130000.00 - 150000.00 USD / Yearly
We are looking for an Assistant Property Controller to support the accounting and financial reporting activities for a substantial residential real estate portfolio based in New York, New York. This role is ideal for a hands-on accounting specialist with strong attention to detail who can manage monthly reporting with precision while coordinating work across internal partners and an offshore support team. The position offers the opportunity to contribute across core accounting operations, cross-functional initiatives, and portfolio-level financial analysis in a fast-paced property management environment. Responsibilities: • Lead the month-end close cycle for a large residential property portfolio, ensuring timely and accurate completion of accounting activities. • Prepare, review, and analyze financial statements and supporting schedules for multiple properties and consolidated reporting needs. • Maintain oversight of general ledger activity, including reconciliations, journal entries, and resolution of variances or discrepancies. • Coordinate and review deliverables completed by the offshore accounting team to uphold accuracy, consistency, and deadlines. • Partner with asset management, property management, and development teams to address financial questions and support portfolio performance decisions. • Assist with audit preparation by organizing documentation, responding to requests, and helping ensure compliance with reporting standards. • Use Yardi to manage property accounting data, reporting workflows, and financial records across the portfolio. • Contribute to special projects and process-related initiatives that support accounting operations and business priorities.
2026-10-15T14:48:45Z

Sales Assistant

Goleta, CA
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for a motivated Sales Assistant to support day-to-day sales activity and help maintain strong customer engagement in Goleta, California. This Long-term Contract position is well suited for someone with at least 1 year of experience who enjoys working in a fast-paced environment and contributing to revenue-focused goals. The role involves assisting with inbound and outbound sales efforts, coordinating follow-up with prospects, and helping the team deliver responsive service throughout the sales process. Responsibilities: • Support the sales team by managing daily administrative and customer-facing tasks that keep the pipeline moving efficiently. • Respond to incoming inquiries, qualify customer interest, and route opportunities to the appropriate sales contacts. • Conduct outbound outreach to prospective clients to introduce services, generate interest, and schedule follow-up conversations. • Maintain accurate sales records, customer notes, and activity updates to ensure clear visibility into ongoing opportunities. • Assist with preparing sales materials, quotes, and communications that help move prospects through the decision-making process. • Follow up with leads and existing customers to answer questions, provide updates, and encourage continued engagement. • Coordinate with internal team members to ensure timely handling of customer requests and smooth sales support operations.
2026-10-08T00:53:46Z

Legal Assistant

Austin, TX
onsite
Permanent / Full Time
75000.00 - 95000.00 USD / Yearly
We are looking for an experienced Legal Assistant to support attorneys in a dynamic services environment in Austin, Texas. This role is ideal for someone who brings strong law firm experience, excellent judgment, and the ability to keep complex schedules, documents, and priorities moving efficiently. The successful candidate will play a key part in day-to-day practice support while handling sensitive information with a high level of professionalism and discretion. Responsibilities: • Manage attorney schedules, coordinate meetings, oversee travel arrangements, and help maintain organized communication across calendars and inboxes. • Track assignments, deadlines, and ongoing priorities to keep legal work progressing smoothly with limited oversight. • Draft, revise, format, and review legal documents, client correspondence, presentations, and other practice-related materials for accuracy and professionalism. • Support matter intake activities by coordinating conflict checks, opening files, and maintaining organized document records. • Assist with billing processes, budget tracking, client-related financial coordination, and alternative fee arrangement administration. • Serve as a liaison among attorneys, clients, and internal teams to ensure timely communication and efficient follow-through. • Contribute to business development efforts by helping prepare presentation materials, supporting client events, and updating relationship management databases. • Handle confidential information with discretion while applying sound judgment in daily administrative and legal support activities. • Use legal technology and productivity tools to streamline workflows, including support for filings and document management tasks. • Provide additional administrative assistance and project support as practice needs evolve.
2026-11-05T18:53:43Z

Purchasing Assistant

South Burlington, VT
onsite
Temporary / Contract
22.60 - 25.25 USD / Hourly
We are looking for a detail-oriented Purchasing Assistant to support daily procurement operations for a contract opportunity based in South Burlington, Vermont. This position will help maintain efficient purchasing workflows, coordinate order activity, and ensure materials and information move accurately through the purchasing process. The ideal candidate is organized, responsive, and comfortable working with purchasing documentation in a fast-paced environment. Responsibilities: • Support day-to-day procurement tasks by preparing and processing purchasing documents in a timely manner. • Create, review, and track purchase orders to help ensure accurate order placement and follow-through. • Coordinate with internal teams and suppliers to confirm product details, delivery timing, and order status. • Maintain organized purchasing records and update department data to keep information current and accessible. • Assist the purchasing team with routine operational activities that contribute to smooth departmental performance. • Monitor open orders and follow up on outstanding items to help prevent delays or discrepancies.
2026-10-22T12:08:43Z

Assistant Controller

Santa Clara, CA
onsite
Permanent / Full Time
130000.00 - 150000.00 USD / Yearly
We are looking for an Assistant Controller to join our team in Santa Clara, California. In this role, you will assist the Controller in managing accounting operations, financial reporting, and internal controls. This position requires strong attention to detail, expertise in construction accounting, and a collaborative approach to working with various departments. Responsibilities: • Lead and support monthly, quarterly, and annual financial close processes to ensure timely and accurate reporting. • Prepare and analyze financial statements in compliance with industry standards and organizational requirements. • Manage job cost accounting tasks, including tracking schedules, cost-to-complete calculations, and percentage-of-completion reports. • Perform reconciliations for general ledger accounts and balance sheet items to maintain data accuracy. • Contribute to cash flow forecasting and budgeting to support organizational financial planning. • Oversee revenue recognition and contract accounting processes to ensure compliance with relevant guidelines. • Collaborate with project managers to evaluate job performance, profitability, and variance analysis. • Develop and enhance internal controls, accounting policies, and procedures to improve operational efficiency. • Coordinate audits, tax preparation, and external reporting to meet regulatory and compliance obligations. • Supervise and guide accounting staff, supporting growth and effective team collaboration.
2026-10-16T21:24:08Z

Administrative Services Assistant

Cookeville, TN
remote
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for an Administrative Services Assistant to support TennCare billing activities for the Tennessee Department of Health’s Division of Laboratory Services in Cookeville, Tennessee. This Long-term Contract position focuses on sustaining accurate day-to-day billing operations while helping strengthen workflows, documentation, and reporting across the revenue cycle. The person in this role will work with internal teams and external partners to resolve billing issues, improve process efficiency, and support ongoing operational effectiveness. Responsibilities: • Enter TennCare billing encounter information accurately and within required deadlines to maintain consistent processing. • Record payments, adjustments, and write-offs while keeping revenue records organized and current. • Maintain provider and billing account information, including address updates and supporting data accuracy. • Prepare recurring billing reports and assemble documentation needed for tracking, reconciliation, and review. • Investigate claim denials, payment variances, and other billing exceptions to help resolve outstanding issues. • Reconcile billing activity against remittance details and financial records to confirm completeness and accuracy. • Document procedures, manual tasks, and process steps to support compliance, consistency, and staff reference. • Partner with laboratory, finance, procurement, informatics, and outside contacts to address billing concerns and improve coordination. • Assist with workflow assessments, testing activities, and implementation support for process enhancements and future billing solutions.
2026-10-19T20:24:07Z

Project Assistant

Cambridge, MN
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for a dependable Project Assistant to support a contract event assignment in Cambridge, Minnesota. In this Contract position, you will help attendees move smoothly through event check-in by confirming registration details, scanning lockboxes, and guiding guests to the appropriate training sessions. This role is well suited to someone who is detail oriented, comfortable using a computer, and able to learn new processes quickly in a fast-paced setting. Responsibilities:• Welcome attendees and provide organized, courteous support throughout the event check-in process.• Verify participant information using first and last names to confirm registration accurately.• Direct guests to the correct training classes or event areas based on their registration status.• Work closely with onsite team members to keep operations efficient and resolve questions as they arise.• Follow event procedures carefully while adapting quickly to updates and real-time needs.• Support a well-organized event environment by communicating clearly and assisting attendees promptly.
2026-11-06T21:33:46Z

Bookkeeper Assistant

Sand City, CA
onsite
Temporary to Hire
25.65 - 29.70 USD / Hourly
We are looking for a dependable Bookkeeper Assistant to support daily accounting operations for a construction-related business in California. This contract opportunity with permanent potential is ideal for someone who enjoys keeping financial records accurate, managing payable activity, and contributing to timely month-end reporting. The role offers the chance to work across multiple entities while helping the accounting team stay organized and on schedule. Responsibilities: • Handle invoice processing and maintain accounts payable records for multiple related business entities with a high level of accuracy. • Track purchase orders, verify supporting documentation, and ensure expenses are properly matched before payment is issued. • Reconcile company credit card activity and investigate discrepancies to keep financial records current and complete. • Conduct recurring audit reviews, including weekly purchase audits and monthly statement checks, and submit findings within established deadlines. • Assist with month-end accounting activities by confirming payable and purchasing transactions are fully captured and ready for close. • Prepare recurring financial and operational reports, including profit and loss summaries and other scheduled reporting for internal review. • Support the accounting team with bookkeeping tasks, bank reconciliations, and general record maintenance as needed. • Learn company-specific accounting tools and follow internal procedures to maintain consistency across workflows.
2026-10-12T16:08:45Z

Sales Assistant

Burlington, MA
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
We are looking for a motivated Sales Assistant to support daily sales activity and help create a positive customer experience in Burlington, Massachusetts. This role focuses on responding to inquiries, identifying sales opportunities, and assisting the team with outreach and follow-up efforts. The ideal candidate is comfortable communicating with customers, organized in managing multiple priorities, and eager to contribute to revenue growth. Responsibilities: • Respond to incoming customer inquiries promptly and provide accurate product or service information. • Conduct outbound outreach to prospective clients to generate interest and uncover new business opportunities. • Support the sales team by preparing quotes, tracking leads, and maintaining up-to-date records in sales systems. • Assist with follow-up communication to move prospects through the sales process and strengthen customer relationships. • Coordinate with internal teams to ensure timely resolution of customer questions and order-related issues. • Monitor sales activity and help organize reporting on pipeline progress and customer interactions. • Contribute to day-to-day sales operations by scheduling meetings, preparing materials, and handling administrative support tasks.
2026-10-21T12:43:44Z

Human Resources (HR) Assistant

Paramus, NJ
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a Human Resources (HR) Assistant to join a food and food processing organization in Paramus, New Jersey. This Long-term Contract position will support day-to-day HR administration while helping coordinate a high-visibility implementation effort through strong organization, communication, and follow-through. The role is ideal for someone who can keep records accurate, manage competing priorities, and provide dependable support to employees, managers, and project stakeholders. Responsibilities: • Maintain organized electronic and hard-copy HR files, ensuring records are accurate, accessible, and handled in accordance with privacy standards. • Prepare clear reports, internal communications, presentations, and other written materials with careful attention to clarity and accuracy. • Arrange meetings by managing calendars, booking spaces, coordinating logistics, and helping sessions run smoothly from start to finish. • Capture discussion points, document next steps, and monitor deadlines, milestones, and deliverables to keep activities on schedule. • Share timely updates with stakeholders to support alignment across HR, employees, managers, and cross-functional teams. • Respond to employee questions on HR-related topics and provide reliable administrative support for routine requests. • Create and update process guides, standard operating procedures, and knowledge resources to strengthen consistency across HR activities. • Assist with onboarding tasks, screening coordination, and other HR initiatives that support a positive employee experience. • Support project-related administrative work, including documentation and coordination tied to implementation activities, while following company policies and compliance requirements.
2026-10-08T19:43:42Z

Administrative Assistant 6_Non-Cleared

Everett, WA
remote
Temporary / Contract
22.00 - 24.00 USD / Hourly
This Long-term Contract position plays an important role in keeping interviews, candidate communications, and scheduling processes organized and efficient. The person in this role will work closely with recruiting stakeholders to support a smooth hiring process while helping maintain compliance with established employment practices and internal guidelines. Responsibilities:• Coordinate interview scheduling across multiple calendars, including high-volume, panel, and executive-level meetings.• Arrange candidate travel plans such as airfare, lodging, and ground transportation to support onsite and final-round interviews.• Prepare interview materials, including schedules, candidate summaries, and evaluation documents for hiring teams.• Maintain accurate candidate information and status updates within applicant tracking and related systems.• Monitor reimbursement activity for candidate expenses and ensure submissions align with company policy.• Track scheduling activity and coordination metrics to support reporting and recruiting operations analysis.• Identify opportunities to improve scheduling workflows, tools, and overall coordination efficiency.• Assist with additional talent acquisition administrative duties as priorities and hiring demands change.• Support recruiting activities in a manner consistent with applicable local, state, and federal employment requirements.
2026-10-23T16:18:45Z

Accounting Assistant

Rochester, NY
onsite
Temporary to Hire
24.00 - 27.00 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for an education-focused organization in Rochester, New York. This contract position with permanent potential is ideal for someone who is organized, detail-oriented, and comfortable handling a mix of payable, receivable, and reconciliation work. The role offers the opportunity to contribute to accurate financial reporting while helping maintain efficient accounting processes. Responsibilities: • Process vendor invoices, review supporting documentation, and prepare payments in a timely and accurate manner. • Record incoming payments, update customer account activity, and help keep receivable balances current. • Reconcile bank statements against internal records and investigate discrepancies to ensure financial accuracy. • Maintain accounting data in QuickBooks and verify that transactions are properly entered and categorized. • Code invoices to the appropriate accounts and departments in alignment with established financial procedures. • Assist with routine account reviews and support month-end close activities by organizing and validating financial information. • Communicate with internal staff and external contacts to resolve billing, payment, and account questions efficiently.
2026-11-06T11:33:42Z

Administrative Assistant

Annapolis, MD
onsite
Temporary / Contract
25.34 - 29.34 USD / Hourly
We are looking for an organized and resourceful Administrative Assistant to support client-facing and business development activities in Annapolis, Maryland. This Long-term Contract position blends day-to-day administrative coordination with event support, internal communications, and marketing-related tasks, making it ideal for someone who enjoys variety and collaboration. The person in this role will help keep reports, schedules, materials, and communications running smoothly while working with multiple internal teams and external partners. Responsibilities: • Maintain and organize client-facing documents, briefing materials, reports, presentation content, and tracking tools to ensure information remains accurate and accessible. • Coordinate travel plans, process expense documentation, and help manage team calendars while providing dependable administrative coverage when needed. • Offer scheduling and operational support to senior leadership and department teams to keep priorities aligned and meetings well organized. • Oversee conference and event records within the company tracking platform, support user adoption, and prepare attendance and performance reporting. • Manage event-related logistics such as partner deliverables, registration arrangements, room reservations, and attendee support requests. • Partner with internal stakeholders to confirm event commitments are completed on time and available resources are used effectively. • Monitor memberships, association participation, and related budgets while tracking annual obligations and deliverables. • Coordinate branded merchandise and promotional material fulfillment, including inventory oversight, storage planning, shipping, and vendor support. • Assist with intranet content updates, monitor engagement data, and work with communications partners to strengthen employee awareness and participation.
2026-10-28T19:33:44Z

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753 results for Assistant jobs