<p>We are looking for a detail-oriented Client Service Coordinator to join our team in Blakeney, North Carolina. In this position, you will provide essential support to both clients and internal operations, contributing to a smooth and efficient workflow. This role requires a proactive individual who thrives in a collaborative environment and is eager to take on diverse administrative responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate client scheduling and manage appointment calendars to ensure smooth operations.</p><p>• Collect and organize data for financial planning, retirement plans, and other wealth management services.</p><p>• Assist with planning and executing client meetings, including preparation and follow-up tasks.</p><p>• Handle administrative tasks such as answering inbound calls, data entry, and maintaining organized records.</p><p>• Provide exceptional client service by addressing inquiries promptly and professionally.</p><p>• Support the team in managing Salesforce and other tools to ensure accurate client information.</p><p>• Collaborate with the team during regular meetings to discuss updates and priorities.</p><p>• Maintain a high level of organization to manage multiple tasks and deadlines effectively.</p><p>• Contribute to creating a positive and flexible work environment by fostering team collaboration.</p>
<p>As a key member of the controllership team, the Divisional Assistant Controller will be a direct report to the Divisional Controller and work closely with the Division Accounting leaders and local accounting teams to ensure accurate and timely close, reporting, and filing of site financial results. The accounting organization is undergoing an organizational change from site specific accounting to division accounting. This is an exciting opportunity for a creative and results driven accounting leader to make positive, impactful changes at a high-tech solution-oriented growth organization. </p><p>The Division Assistant Controller will lead the accounting, tax, cash and banking, and other accounting activities for the division. He/She will oversee the implementation/operation of the organization’s accounting policies and procedures, and internal controls, including systems, financial close, and analysis for the division. As such, this role will have primary responsibility for ensuring that site financial, accounting, and tax systems adhere to internal and external regulatory requirements and Company policy. </p><p><br></p><p><br></p><p>Accountabilities & Responsibilities</p><p>1. Provide leadership and oversight for division accounting and accounting policy, banking, tax, Insurance and Internal Control.</p><p>2. Develop and maintain global accounting policy and global accounting internal controls.</p><p>3. Oversee site general ledger functions; assure accuracy, timeliness, and conformity with professional accounting standards and best practices in accordance with US GAAP.</p><p>4. Responsible for the timely monthly, quarterly, and annual financial close for the site.</p><p>5. Drive and support improvements in the closing period process to achieve benchmark levels with a focus on achieving a 5-day closing period, flash reporting, and flux analysis.</p><p>6. Provide strong leadership for direct reports. Assist direct reports in managing through a rapidly changing environment.</p><p>7. Ensure discipline, rigor with a high level of integrity in financial reporting.</p><p>8. Determine and highlight accounting and tax implications, with the assistance of the Divisional Controller, for all material business decisions at the site.</p><p>9. Lead with the support of the Divisional Controller in preparing accounting support for yearend audit. Lead accounting requests from the external audit team ensuring proper documentation is provided and is in line with company standards.</p><p>10. Collaborate and contribute to the site leadership team, as requested.</p><p>11. Build, develop and mentor a team with development plans, succession plans, SOP development, and cross-training. </p><p>12. Collaborate with and support the business leaders and Corporate FP& A teams with financial statement uploads, financial results, Board presentation materials, providing commentary on results and variances.</p><p>13. Provide recommendations to strategically enhance financial performance and business opportunities for the site.</p>
<p>We are looking for a dedicated Administrative Assistant to join our client. In this role, you will provide exceptional administrative support to both current and prospective residents, ensuring seamless handling of inquiries, applications, and maintenance requests. This is a long-term contract position offering the opportunity to contribute to a thriving real estate development environment while delivering superior customer service.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Assist the Assistant Property Manager in handling tenant inquiries, complaints, and service requests promptly and professionally.</li><li>Maintain accurate records of lease agreements, tenant documentation, and property management files.</li><li>Coordinate maintenance requests with service providers and ensure timely resolution of issues.</li><li>Track and manage office supplies and property-related inventory.</li><li>Prepare reports and spreadsheets pertaining to property expenses, revenue, and lease tracking.</li><li>Assist with scheduling appointments, inspections, and meetings for the property management team.</li><li>Process invoices, payments, and tenant billing, ensuring timely and accurate transactions.</li><li>Conduct research and compile information for future property-related decisions.</li><li>Provide administrative support for marketing initiatives and property showings.</li></ul><p><br></p>
<p><strong>Project Assistant (Short-Term Contract)</strong></p><p><strong>Location:</strong> Cedar Rapids, Iowa</p><p><strong>Overview:</strong></p><p>We are seeking a detail-oriented and compliance-focused <strong>Project Assistant</strong> to join our team for a short-term project in Cedar Rapids, Iowa. This role is ideal for candidates who excel at multitasking, managing deadlines, and ensuring adherence to established procedures and standards. If you thrive in a fast-paced, collaborative environment and are passionate about ensuring accuracy in all aspects of your work, we encourage you to apply!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Support the project team in organizing and executing daily tasks to meet deadlines.</li><li>Ensure all project deliverables align with company policies, regulatory requirements, and quality standards.</li><li>Conduct meticulous reviews of project documentation for completeness, accuracy, and compliance.</li><li>Assist with scheduling, tracking project milestones, and maintaining accurate records.</li><li>Serve as a liaison between project stakeholders, ensuring consistent communication and timely updates.</li><li>Collaborate with team members to troubleshoot issues and resolve discrepancies.</li></ul><p><br></p>
<p>A housing non-profit organization based in Santa Monica is hiring a Leasing Specialist on a contract basis. This is a 3-4 month position with potential to extend. As the Leasing Specialist, you will qualify applicants for properties, complete necessary paperwork, and work closely with leasing and occupancy specialists.</p><p><br></p><p>Responsibilities include:</p><p>• Pre-qualify applicants according to rules and regulations stipulated by various affordable housing programs including HOME, TCAC, CHRP, RHCP and others.</p><p>• Maintain a firm understanding of Fair Housing laws, local rent control laws and other relevant California statutes, and apply this knowledge during occupancy assignments.</p><p>• Collaboratively work with the rest of the team preparing for program audits to ensure compliance.</p><p>• Manage applicant files and maintain their timely and organized completion, while adhering to confidentiality and privacy regulations.</p><p>• Provide excellent customer service and contribute to team efforts.</p><p>• Participate in the Marketing List effort to effectively promote affordable housing units.</p><p>• Prepare Unit Summary Compliances factoring all regulations and specifics of each unit.</p><p>• Consolidate Section 8 tenants making sure all standards, regulations and protocols are met.</p><p>• Maintain an up-to-date electronic and physical file system through regular filing, scanning, copying, and mailing.</p><p>• Perform other duties as assigned in accordance with our mission to provide affordable housing.</p><p><br></p><p>Prior experience in Leasing and Property Management is essential. Experience with affordable housing is a huge plus. This is a fully onsite role in Santa Monica. Hours are 8-5PM. Pay is based on experience, between $26-28/hr.</p>
We are looking for a dedicated Accounting Assistant to join our team in Arlington, Washington. This Contract-to-permanent position is ideal for someone with a strong background in accounting, exceptional organizational skills, and proficiency in tools like Excel and Yardi Software. The role offers the opportunity to play a vital part in maintaining accurate financial records and supporting various accounting operations.<br><br>Responsibilities:<br>• Manage essential accounting tasks such as Accounts Payable (A/P), Accounts Receivable (A/R), and General Ledger (G/L) entries.<br>• Prepare and reconcile financial reports to ensure accuracy and compliance.<br>• Utilize Yardi Software for accounting workflows and efficient data management.<br>• Maintain precise and confidential records while processing transactions in a timely manner.<br>• Collaborate with internal teams and external partners to address financial queries and ensure smooth communication.<br>• Conduct bank reconciliations and invoice coding to support financial operations.<br>• Support the team with special projects and ad hoc assignments as required.<br>• Uphold high standards of accuracy, confidentiality, and timeliness in all accounting processes.
<p>Are you a motivated and detail-oriented individual with a passion for supporting sales operations and client relationships? A growing and dynamic company is seeking a skilled <strong>Sales Assistant</strong> to join their team in a <strong>Temporary-to-Hire</strong> capacity. This role is a fantastic opportunity to build your career with a supportive organization that values collaboration and success.</p><p><br></p><p><strong>About the Role</strong></p><p>As a <strong>Sales Assistant</strong>, you will provide critical administrative and operational support to the sales team. This role requires strong time-management skills, excellent communication abilities, and a “can-do” attitude. You’ll play a vital part in ensuring the sales process runs smoothly, from managing client interactions to assisting with order processing and tracking.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to the sales team, including preparing reports, updating databases, and maintaining sales records.</li><li>Serve as the initial point of contact for clients and provide timely responses to inquiries.</li><li>Coordinate with other departments (e.g., marketing, operations) to ensure the smooth execution of sales processes.</li><li>Assist in processing orders, tracking shipments, and ensuring timely delivery to clients.</li><li>Monitor inventory levels and provide updates to the sales team as needed.</li><li>Prepare sales presentations, proposals, and contracts in collaboration with account managers.</li><li>Perform other related tasks, as assigned, to help streamline sales operations.</li></ul><p><strong>Why Join Us:</strong></p><ul><li><strong>Growth Opportunity</strong>: Begin as a temporary team member with the potential to transition to a permanent role.</li><li><strong>Dynamic Environment</strong>: Work in a collaborative and supportive space that fosters innovation and teamwork.</li><li><strong>Skill Development</strong>: Strengthen your skills in sales support, client relations, and administrative operations.</li><li><strong>Well-Known Organization</strong>: Be part of a respected company with a proven track record of success in the industry.</li></ul><p><br></p>
<p>Our trusted client is looking for an experienced Assistant Controller to join our team on a contract basis in Chesterfield, Michigan. This role requires an individual with expertise in accounting processes, financial reporting, and reconciliation tasks. The ideal candidate will bring a proactive approach to addressing complex financial matters and collaborating with onsite teams.</p><p><br></p><p>The day-to-day responsibilities include:</p><p><br></p><p>• Manage month-end closing activities, ensuring accuracy and compliance with accounting standards.</p><p>• Perform detailed general ledger reconciliations and address discrepancies effectively.</p><p>• Analyze and resolve issues within the accounting flow, tracing transactions to identify inconsistencies.</p><p>• Collaborate with onsite personnel to gather necessary information and ensure proper documentation.</p><p>• Prepare and review financial statements, ensuring all reporting requirements are met.</p><p>• Assist in financial statement audits, providing necessary support and documentation.</p><p>• Contribute to the cleanup and organization of financial records, improving overall efficiency.</p><p>• Ensure compliance with regulatory and organizational policies in all financial activities.</p><p>• Identify opportunities to improve accounting processes and implement solutions accordingly.</p>
<p>Are you a talented Assistant Controller ? You might be the candidate Robert Half is looking for to work with a successful Construction that will recognize your efforts. You might be a good fit for this position if you can lead daily operations, such as preparing and/or reviewing appropriate ledger entries and reconciliations, maintaining the general ledger system, preparing monthly, quarterly and annual financial statements, and assisting with regulatory reporting as applicable. Candidates with the ability to create and monitor the company's accounting and finance operations are the best fits for this position. This Assistant Controller role is based in the Long Beach area. Join a cutting edge company in the Construction/Contractor industry by applying via Robert Half today.</p><p><br></p><p>Your responsibilities in this role</p><p><br></p><p>- Approve implementation and verify adherence to accounting policies and procedures</p><p><br></p><p>- Stimulate accountability and the meeting of deliverables</p><p><br></p><p>- Assist the accounting team during the closing process to assure deadlines are met</p><p><br></p><p>- Mark and expand process improvements to streamline reporting and improve team efficiency</p><p><br></p><p>- Establish relevant and timely reports on financial data analytics like the monthly flash report, key financial metrics, and actual spend against budgets/outlook</p><p><br></p><p>- Aid with the preparation of GAAP financial statements, including budgeting and forecasting</p><p><br></p><p>- Assist to ensure a competent, trained staff through goal setting, development, and regular assessment</p><p><br></p><p>- Test and produce Ad Hoc financial reports</p><p><br></p><p>- Developed preparation and coordination of fiscal year-end audits</p><p><br></p><p>- Backfill for Controller when necessary</p><p><br></p><p>- Extra assignments if necessary</p><p><br></p><p>- Assemble distinct technical accounting analyses, policies, and procedures</p><p><br></p><p>Must have Sage Timberline background.</p><p><br></p><p>- Deliver regular account reconciliation to completion</p><p><br></p><p>For confidential consideration, please email your recruiter with Robert Half. If you're not currently working with anyone at Robert Half, please click "Apply" or call 310-719-1400 and ask for David Bizub. Please reference job order number 00460-0012878536 email resume to [email protected]</p>
<p>For immediate consideration contact Lisa James at (859)788-3684</p><p><br></p><p>Are you ready for your next promotion? Don't miss out on this opportunity to join an excellent company.</p><p><br></p><p>Assistant Controller Opportunity | Finance Leadership Role</p><p>Our client is seeking an experienced Assistant Controller to support financial operations, reporting, and strategic initiatives across multiple entities.</p><p>Key Responsibilities:</p><ul><li>Prepare accurate internal financial statements in line with GAAP.</li><li>Lead monthly close: journal entries, reconciliations, and reporting.</li><li>Manage daily cash needs and support strategic financial decisions.</li><li>Oversee AP/AR and implement escalation procedures for collections.</li><li>Maintain and report Work-in-Progress (WIP) schedules monthly.</li><li>Support year-end close process.</li><li>Strengthen internal controls.</li><li>Support audits and ensure compliance with tax regulations.</li><li>Collaborate with tax specialists on sales and property tax filings.</li><li>Partner with project teams to improve financial processes.</li><li>Conduct performance reviews and monthly team check-ins.</li><li>Take on additional projects as needed.</li></ul><p><br></p>
<p>Lisa Cole with Robert Half is partnering with a growing organization committed to financial integrity, operational excellence, and continuous improvement. They are looking to hire an <strong>Assistant Controller</strong> with strong public accounting (CPA Audit) roots, a deep understanding of GAAP, and a proven ability to lead and develop high-performing teams. This position is requiring public accounting experience ideally with a Big 4 or large CPA firm, be a CPA or CPA candidate and have 2 years experience working on a corporate accounting team in a leadership position. If you meet these requirements, please call Lisa Cole at 916-649-0832 or send your resume directly through LinkedIn. </p><p><br></p><p><strong>Position Overview:</strong></p><p>As Assistant Controller, you’ll play a key role in maintaining the integrity of our financial accounting processes and reporting. This hands-on leadership position will manage the day-to-day accounting operations, month-end close, and internal controls while supporting the Controller in shaping financial strategy. Ideal candidates will have a hybrid background in public accounting and industry, strong technical acumen, and demonstrated experience managing both people and processes in a dynamic environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee and execute the month-end and year-end close processes, ensuring accuracy, timeliness, and compliance with US GAAP.</li><li>Manage general ledger activity including journal entries, account reconciliations, accruals, and reserves.</li><li>Support the preparation of internal and external financial reports, including balance sheets, income statements, and compliance filings.</li><li>Lead accounts payable and accounts receivable functions, ensuring correct coding, timely collections, and accurate reconciliations.</li><li>Assist with financial statement audits, property and sales tax filings, and regulatory submissions.</li><li>Guide the implementation and improvement of accounting systems, internal controls, and financial policies as the company grows and enters new states.</li><li>Partner with cross-functional leaders on budgeting, forecasting, and ad hoc financial analyses to support strategic decision-making.</li><li>Mentor and supervise a high-performing accounting team, including hiring, onboarding, coaching, and performance management.</li><li>Maintain a forward-looking, problem-solving mindset to adapt processes and priorities in a changing environment.</li></ul><p><br></p>
<p>We are seeking an Operations Assistant to support our team. This position offers the opportunity to contribute to a fast-paced and collaborative work environment by handling a variety of administrative and operational tasks. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to work both independently and as part of a team to help achieve departmental goals. This position is onsite, Monday to Friday.</p><p><br></p><p> Responsibilities:</p><ul><li> Provide general administrative assistance, such as scheduling meetings, managing calendars, preparing reports, and maintaining documentation.</li><li>Handle document imaging, indexing, and routing for electronic files to ensure proper organization and accessibility.</li><li>Maintain and update files, following established procedures and quality standards.</li><li>Provide general administrative support, such as scheduling appointments and organizing physical and electronic files.</li><li>Accurately entering data into systems and maintaining organized records for easy access when needed.</li><li>Prioritize and manage multiple responsibilities to meet deadlines and support operational goals.</li><li>Perform additional clerical duties as needed to support overall department operations.</li><li>Maintain accuracy and attention to detail in all tasks to uphold organizational standards.</li><li>Managing inventory and ordering supplies or equipment as needed to ensure the operational needs are met </li></ul><p><br></p>
Robert Half Finance & Accounting and Kevin Sweet have partnered with a well-established and highly respected organization in the Waco area, recognized for over 50 years of excellence in the service and distribution industries. Our client prides themselves on a customer-first approach, strong core values, and an exceptional commitment to employee satisfaction. They offer a collaborative and detail oriented work environment in beautifully appointed offices, promote a healthy work-life balance, and provide a competitive and comprehensive benefits package. <br> We are seeking a highly motivated and experienced Assistant Controller to join the General Accounting leadership team. This is a newly created position offering the opportunity to provide strategic direction and operational oversight across all general accounting functions. Reporting to senior leadership, the Assistant Controller will be instrumental in driving accounting accuracy, process efficiency, internal controls, and financial reporting compliance. <br> For additional information and consideration, please contact Kevin Sweet directly at 682-499-1182 or via email at [email protected] <br> Key Responsibilities: <br> Lead and manage all functions within General Accounting, aligning team goals with organizational strategy. Oversee accurate and timely preparation of monthly, quarterly, and annual financial statements. Cash and Treasury Management Prepare board reporting decks, participate in financial presentations. Participate in various special projects and ad-hoc report request. Oversee monthly billing and account and bank reconciliations. Support audit functions and interface with external and internal audit teams. Maintain strong internal controls and improve accounting procedures continuously. Lead, coach, and develop accounting staff and supervisors to enhance productivity and technical capabilities. <br> Qualifications: Bachelor’s Degree in accounting or finance, and Master’s degree is a plus. 7 plus years of progressive accounting experience, including 3+ years in a leadership role managing multiple direct reports. Strong knowledge of GAAP, internal controls, and regulatory compliance. Prior experience in the service, distribution or construction industry sectors is a plus. Excellent leadership, communication, and strategic planning skills. CPA is required
<p>Robert Half is partnered with a well established greater New Orleans construction company in search of an Executive Assistant. We are looking for a dedicated Executive Assistant to provide comprehensive support to the leadership team in a dynamic construction environment. This role requires a proactive individual who can anticipate needs, manage administrative tasks with precision, and contribute to the smooth operation of both personal and detailed responsibilities. This direct hire, permanent position offers a unique opportunity to work closely with company leaders, ensuring their focus remains on strategic initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.</p><p>• Organize and prepare agendas, take detailed meeting notes, and ensure follow-up on action items.</p><p>• Communicate on behalf of leadership with internal teams and external stakeholders, maintaining professionalism and confidentiality.</p><p>• Handle a variety of personal and detailed administrative tasks, such as booking appointments, coordinating travel, and managing pet care needs.</p><p>• Run errands and attend in-person meetings to support leadership objectives.</p><p>• Oversee document control by organizing and maintaining both personal and detailed files.</p><p>• Prepare expense reports for executives and assist with financial tracking.</p><p>• Perform light project management duties, ensuring tasks are completed efficiently and on schedule.</p><p>• Support philanthropic initiatives by coordinating events and managing related tasks.</p><p>• Serve as a central point of communication, liaising with healthcare professionals, family members, and vendors as needed.</p>
<p>We are currently seeking a detail-oriented and organized <strong>Shipping Administrator</strong> to join a local and growing team. The ideal candidate will ensure the smooth running of shipping processes, maintain accurate records, and provide exceptional support to the logistics team. This position is instrumental in ensuring that shipments are handled efficiently, on time, and in compliance with regulations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately process shipping documents and ensure timely dispatching of orders.</li><li>Coordinate and communicate effectively with shipping carriers, vendors, and internal departments regarding shipments and delivery schedules.</li><li>Maintain and update shipping logs, inventory records, and customer databases.</li><li>Monitor incoming and outgoing shipments to ensure proper handling and compliance with company policies and legal regulations.</li><li>Verify shipment accuracy against invoices, purchase orders, and packing lists.</li><li>Resolve issues related to delayed shipments, shortages, or damaged goods.</li><li>Prepare shipping reports and work collaboratively with other departments to optimize shipping processes.</li><li>Assist with inventory management tasks as needed.</li><li>Stay informed of current import/export regulations and maintain compliance with all shipping documentation requirements.</li></ul><p><br></p>
<p>*ONSITE*</p><p>For more information, contact Jason Young @ 937/637-7759.</p><p><br></p><p>Our client, an international company is seeking a highly motivated and detail-oriented Assistant Controller due to growth! The Assistant Controller is responsible for managing the general ledger, overseeing monthly financial reporting, supporting the budgeting process, and leading the accounting team.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and review monthly financial reports.</li><li>Manage the general ledger and ensure accuracy of financial data.</li><li>Assist in the development and coordination of the annual budget process.</li><li>Analyze financial statements and variances to provide insights and recommendations.</li><li>Prepare, review, and post journal entries in accordance with GAAP.</li><li>Prepare and monitor cash flow projections.</li><li>Reconcile balance sheet accounts on a regular basis.</li><li>Lead, mentor, and develop members of the accounting team.</li><li>Collaborate across departments to ensure accurate financial reporting</li></ul>
<p>Are you a highly organized and proactive professional that enjoys supporting teams with critical administrative tasks? Our client is seeking an enthusiastic and reliable Administrative Assistant to play a vital role in ensuring smooth daily operations. This role offers the opportunity to step into a dynamic and productive environment while contributing to organizational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Communication Support:</strong> Serve as the first point of contact for internal and external inquiries, demonstrating professionalism and stellar customer service.</li><li><strong>Calendar Management:</strong> Maintain schedules and coordinate meetings, appointments, and events for team members.</li><li><strong>Document Preparation:</strong> Prepare and edit correspondence, memos, reports, and presentations as needed.</li><li><strong>Record Keeping:</strong> Organize and maintain electronic and physical files to ensure accurate and secure document storage.</li><li><strong>Office Coordination:</strong> Monitor office supplies, place supply orders, and liaise with vendors to ensure office needs are met.</li><li><strong>Meeting Support:</strong> Schedule, arrange, and support meetings, including preparing agendas, taking minutes, and distributing follow-ups.</li><li><strong>Administrative Assistance:</strong> Assist with routine office operations, including data entry, mail distribution, and supporting departmental projects.</li><li><strong>Task Prioritization:</strong> Handle multiple priorities, ensuring timelines and deadlines are met efficiently.</li></ul><p><br></p>
<p>Robert Half is supporting the recruiting efforts of a company in the construction industry to find a Assistant Controller. This is a full time, permanent position in Centennial. It is 100% in office, and is paying $120-150k + bonus. Additional information and job requirements are below. For a full job description with company information, and for immediate consideration, please email your resume to Morgan.Racicot(at symbol) roberthalf (dotcom) today … or your Robert Half recruiter if you have one!! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Partner with the Sr Controller to revamp accounting processes and implement best practices</li><li>Oversee and mentor team members across accounting, tax, and payroll functions</li><li>Support system and procedural improvements, especially in payroll (including certified payroll/Davis Bacon)</li><li>Manage fixed assets and contribute to financial reporting accuracy</li><li>Serve as a future successor to the Sr Controller</li></ul><p><strong>Team Structure:</strong></p><ul><li>Sr Controller → Assistant Controller (this role) → 2 Senior Accountants, 1 Tax Accountant, AP, AR, and Payroll staff</li><li>Plans to expand with additional hires in accounting and payroll</li></ul><p><br></p>
A leading litigation defense practice is seeking a highly motivated and detail-oriented Litigation Legal Assistant to join its Pittsburgh office. This role provides essential secretarial and administrative support to up to three attorneys handling complex litigation matters. <br> This firm has a terrific reputation in Pittsburgh and extensive tenure amongst their support staff. Interested candidates should have 5+ years of Litigation experience preferably from a defense firm. Candidates who would like to be considered immediately should reach out to Kevin Ross at Robert Half in Philadelphia.
<p>We are seeking a highly organized and detail-oriented Administrative Assistant to join a manufacturing office. The ideal candidate will provide vital support to the management team and ensure the seamless day-to-day operations of the office. This role requires excellent multitasking skills, a proactive mindset, and the ability to thrive in a fast-paced, industrial environment.</p><p><br></p><p><strong>Key Responsibilities: </strong></p><ul><li>Manage incoming phone calls with professionalism and deliver accurate information to callers.</li><li>Conduct data entry tasks meticulously, ensuring records are up-to-date and precise.</li><li>Welcome visitors and oversee receptionist duties, fostering a friendly and inviting atmosphere.</li><li>Coordinate daily administrative activities to ensure seamless office operations.</li><li>Aid in organizing meetings and managing team calendars effectively.</li><li>Handle correspondence, such as emails and letters, promptly and efficiently.</li><li>Work collaboratively with internal teams to optimize workflows and enhance productivity.</li><li>Maintain orderly and accessible filing systems for proper documentation.</li><li>Deliver top-notch customer service by addressing inquiries and resolving issues proactively.</li><li>Candidates with prior experience in a manufacturing environment are preferred</li></ul><p><br></p>
<p>Ready to use your financial expertise to make a global difference?</p><p><br></p><p>Our prestigious client is searching for a highly qualified and passionate professional to take on the role of Assistant Controller, Financial Reporting! This is an excellent opportunity to contribute meaningfully to an organization with a global reach, while advancing your career in a dynamic, supportive environment.</p><p><br></p><p>As Assistant Controller, Financial Reporting, you’ll play a critical role in ensuring the integrity and clarity of the organization’s financial data. Your work will support both internal operations and external accountability efforts, including board presentations and compliance reporting.</p><p><br></p><p>Responsibilities will include:</p><ul><li>Preparing accurate and timely financial statements and footnotes, </li><li>Collaborating with global teams and third parties on international consolidations</li><li>Managing audit requests, reconciliations, and key financial schedules</li><li>Researching and applying accounting guidance to complex or new financial matters</li><li>Tackling special projects that drive organizational insight and efficiency</li></ul><p><br></p><p>If you’re ready to be part of a collaborative, mission-oriented team that values integrity, excellence, and global citizenship, please email your resume to Kristin.Kelleher@roberthalf.</p>
<p>Our client in the banking industry is seeking a proactive and customer-focused Administrative Assistant to join their team. The ideal candidate will bring 2 years of banking experience, excellent Excel skills, and the ability to create professional presentations while providing top-notch customer service to both internal stakeholders and external clients. The role involves supporting banking operations, ensuring exceptional organizational efficiency, and fostering strong client relationships.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Perform administrative tasks to support departmental operations, including document organization, managing correspondence, and scheduling meetings with a strong focus on client needs.</li><li>Utilize Microsoft Excel to create, update, and analyze spreadsheets for financial reporting, data tracking, and maintaining data accuracy.</li><li>Develop and deliver professional presentations for both internal stakeholders and external clients, ensuring clarity, visual appeal, and brand consistency.</li><li>Serve as a primary point of contact for internal teams and clients, addressing inquiries with professionalism, timeliness, and attention to detail.</li><li>Ensure exceptional customer service by proactively understanding client needs, providing updates, and maintaining open lines of communication.</li><li>Maintain accurate records and documentation relevant to banking transactions, audits, or compliance purposes, ensuring accountability and transparency.</li><li>Coordinate and manage event or meeting logistics, such as preparing materials, taking detailed minutes, and tracking actionable follow-ups.</li><li>Provide administrative support to executives and team members, assisting with deadlines, priorities, and special projects.</li></ul><p><br></p>
<p>We have an immediate open position for a Talent Acquisition Specialist! Functions include but are not limited to the following.</p><p><br></p><p>Coordinate the end-to-end onboarding experience for new hires, ensuring a smooth and welcoming transition into the organization.</p><p>Schedule pre-employment exams, background checks, and other onboarding requirements.</p><p>Maintain accurate onboarding records and ensure compliance with internal processes and timelines.</p><p>Collaborate with hiring managers and recruiters to ensure readiness for new hire start dates</p><p>Facilitate bilingual (English/Spanish) new hire orientation sessions as needed</p><p>Provide general administrative support to the HR Team as needed.</p><p><br></p><p><br></p>
<p>We are partnering with an LA-based entertainment union in their search for a junior level Legal Assistant to join their team. This role revolves around providing comprehensive legal and administrative support, carrying out a variety of tasks such as preparing legal documents, conducting research, maintaining client confidentiality, and performing various administrative duties. This is a contract-to-hire employment opportunity.</p><p><br></p><p>Responsibilities:</p><ul><li>Accept service of and prepare responses to subpoenas – evaluate the subpoena, conduct research and/or pull necessary information.</li><li>Prepare and serve arbitration demands and other filings.</li><li>Prepare arbitration exhibits.</li><li>Prepare, distribute and archive correspondence, including but not limited to Court pleadings and arbitration pleadings.</li><li>Develop reports and perform research for supervisors in support of legal proceedings.</li><li>Maintain client-privilege level department files for the team</li><li>Serve as a first level interface for department clientele, from employees to executives, and members to senior studio executives, exercising the highest level of discretion and confidentiality for each interaction</li><li>Provide administrative support for the team as needed.</li></ul><p>Details:</p><ul><li>3 days in office, 2 days work from home (following training period)</li><li>Full time, contract-to-hire roll</li><li>Amazing work culture!</li></ul>
<p><strong>Administrative Assistant</strong></p><p>We are currently seeking a talented individual for a key opportunity with one of our partner companies. If you thrive in a fast-paced environment, enjoy engaging with both internal and external stakeholders, and posses outstanding organizational skills, this role might be ideal for you! Below are the primary responsibilities for the administrative assistant:</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Reception and Communication</strong>: Answer phones and warmly greet customers, technicians, and vendors, ensuring a professional and pleasant interaction.</p><p><strong>Scheduling Support</strong>: Log and process trouble calls while providing detailed information to the operations department for efficient scheduling.</p><p><strong>Technician Coordination</strong>: Proactively relay work assignments to technicians throughout the day to maintain seamless operational flow.</p><p><strong>File and Document Management</strong>: Assist in the creation and maintenance of both electronic and hard copy filing systems. This includes scanning documents and organizing them into electronic filing systems.</p><p><strong>Data Entry</strong>: Accurately input data into various internal computer systems to uphold information integrity.</p><p><strong>Office Administration</strong>: Manage front office duties such as ordering supplies, liaising between departments, and identifying support needs across various teams.</p><p><strong>Document Writing and Editing</strong>: Draft and edit a range of materials, including letters, memos, emails, reports, and other correspondence.</p><p><strong>Desired Skills and Attributes: </strong>Strong organizational capabilities and attention to detail.</p>
