<p>A client of ours is looking to hire an Executive Assistant who will be responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The person in this role will manage a variety of special projects for C-Suite team members, some of which may have organizational impact.</p><p><strong><u>Specific Responsibilities include: </u></strong></p><ul><li>Coordinate and book travel arrangements</li><li>Prepare expense reports utilizing Concur software, reconcile expense reimbursements and facilitate the monthly payment to American Express. </li><li>Manage calendar / calls / follow-up for the executive. Also sending out invitations, gifts, and preparation materials for leasing meetings and conferences.</li><li>Oversee corporate cell phone plan, FedEx account, etc. in conjunction with Accounting Manager.</li><li>In office role. It is important for this position to be in office.</li><li>Help coordinate business lunches for office (not often, quarterly meetings, etc.), special events (conferences / trade shows) support, etc. in conjunction with the Marketing team and receptionist.</li><li>Keep track of subscriptions and membership renewals</li></ul><p><br></p>
<p>Are you an administrative rockstar with a knack for zoning and organization? We want you to bring your expertise to our thriving team in Dillsburg, Pennsylvania as an <strong>Administrative Assistant</strong>! This role is your chance to shine in a fast-paced, collaborative environment while enhancing your technical and organizational skill set. If you have zoning or municipal experience, you’ll have an edge in delivering seamless support to our operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Ensure forms and submissions are accurate and complete so projects move forward without a hitch.</li><li>Input, update, and track information across internal databases and financial systems with precision.</li><li>Print, scan, and organize materials to build thorough record sets and create polished document packages.</li><li>Engage effectively with the public, contractors, and municipal representatives, demonstrating confidence and professionalism.</li><li>Independently tackle assignments while seamlessly collaborating with team members when needed.</li><li>Schedule appointments and manage calendars efficiently to support organizational priorities.</li><li>Handle inbound and outbound calls and email correspondence with courtesy and speed.</li><li>Utilize Microsoft Word, Excel, Outlook, and Teams to enhance productivity on all fronts.</li></ul>
<p>We are seeking a resourceful and experienced Executive Assistant to support a C-level executive within a dynamic medical or healthcare-related organization. This hybrid role combines traditional executive administrative support with healthcare and medical expertise, providing critical assistance to senior leadership in the efficient execution of their priorities.</p><p>If you thrive in a fast-paced environment, possess strong coordination skills, and bring medical knowledge to the table, we want to hear from you!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to the C-suite executive, including managing an intricate calendar, scheduling meetings, handling correspondence, and coordinating travel arrangements.</li><li>Act as a trusted partner to the executive, ensuring day-to-day operations are streamlined to meet organizational goals efficiently.</li><li>Use medical expertise to assist with reviewing, preparing, and organizing healthcare-related materials, reports, and correspondence in compliance with healthcare regulations such as HIPAA </li><li>Serve as the point of contact for internal and external stakeholders, demonstrating professionalism and confidentiality in interactions.</li><li>Collaborate with cross-functional teams on healthcare and business-related initiatives, ensuring deadlines and deliverables are met.</li><li>Support workflow automation efforts and leverage technology platforms for seamless project tracking, team coordination, and operational efficiency.</li><li>Demonstrate a high degree of discretion in handling sensitive information related to business operations, personnel, and patients.</li></ul><p><br></p>
<p><strong>Accounting Assistant</strong></p><p> <strong>Location:</strong> Albany, NY</p><p> <strong>Schedule:</strong> Monday – Friday, 8:00 AM – 4:30 PM</p><p> <strong>Pay:</strong> $20 – $23/hour (Temp-to-Hire)</p><p><br></p><p>We are seeking a detail-oriented <strong>Accounting Assistant</strong> to join our client’s team in Albany, NY. This temp-to-hire role offers training, growth potential, and the opportunity to develop strong accounting skills while supporting daily financial operations.</p><p><br></p><p>Key Responsibilities</p><ul><li>Enter and process financial data, invoices, and time & materials (T& M) sheets with accuracy</li><li>Assist with reconciliations, journal entries, and other routine accounting tasks</li><li>Maintain organized records and support preparation of financial reports</li><li>Input data into Viewpoint or similar accounting software (training provided)</li><li>Provide occasional administrative support, such as handling correspondence and filing</li><li>Support the accounting team with special projects and reporting as needed</li></ul>
<p><strong>About the Company:</strong></p><p> Our client is an innovative leader in the medical device industry, committed to improving patient outcomes through cutting-edge technology. They foster a collaborative and high-performing culture that values excellence, innovation, and integrity.</p><p><strong>Position Overview:</strong></p><p> We are seeking a highly organized, proactive, and experienced Senior Executive Assistant to support the C-Suite. The ideal candidate will be a trusted partner who can anticipate needs, manage complex schedules, and ensure seamless operations for senior executives. This role requires discretion, professionalism, and the ability to thrive in a fast-paced, dynamic environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to C-Suite executives, including calendar management, travel arrangements, and expense reporting.</li><li>Coordinate and manage meetings, agendas, and executive communications with internal and external stakeholders.</li><li>Draft, edit, and proofread correspondence, presentations, and reports with a high level of accuracy and professionalism.</li><li>Serve as a liaison between executives, employees, and external partners, ensuring timely and effective communication.</li><li>Manage confidential and sensitive information with discretion.</li><li>Assist in preparing for board meetings, investor meetings, and other high-profile engagements.</li><li>Support special projects, events, and initiatives as assigned.</li><li>Anticipate executive needs and proactively resolve issues to ensure smooth operations.</li></ul><p><br></p>
We are looking for a highly organized and detail-oriented Executive Assistant to provide exceptional support to senior leadership within the financial services industry. This role requires a proactive approach to managing schedules, coordinating travel, and ensuring executive meetings run smoothly. This is a contract position based in Minneapolis, Minnesota.<br><br>Responsibilities:<br>• Manage and maintain complex executive calendars to ensure efficient scheduling and prioritization.<br>• Arrange and coordinate detailed travel plans, including booking flights, accommodations, and transportation.<br>• Prepare expense reports using Concur and ensure timely submission and approval.<br>• Organize and oversee logistics for executive meetings, including agenda preparation and documentation.<br>• Act as a liaison between executives and internal teams, facilitating clear communication and task follow-ups.<br>• Handle confidential information with discretion and maintain professionalism in all interactions.<br>• Monitor and track deadlines to ensure timely completion of executive tasks and projects.<br>• Coordinate with external vendors and stakeholders as needed for meeting or travel-related requirements.<br>• Assist in preparing presentations, reports, and other executive-level materials.
<p><strong>Administrative Assistant/Accounts Payable Clerk (Automated Machinery Company)</strong></p><p>The Administrative Assistant and Accounts Payable Clerk is a dual-role position responsible for handling various accounting tasks related to accounts payable and data entry. Providing comprehensive front desk reception management and support services to ensure efficient operation of company office functions. This role requires a highly organized, detail oriented, and proactive individual with excellent administrative and basic accounting skills. The position requires independent logical thinking, a willingness to be a team player, working efficiently with little or no supervision and strong communications skills. This position shall report to the Controller. This team member shall be based out of our headquarters in Morgantown, PA. </p><p><strong>Responsibilities: Administrative Assistant</strong></p><p>· Serve as the first point of contact for the company, managing front desk operations, greeting visitors, and directing them appropriately.</p><p>· Handles copies, scanning and clerical duties within the office.</p><p>· Answers multi-line phone system and directs calls or relays messages, as circumstances dictate. Must interact cordially and communicate professionally.</p><p>· Clerical administrative duties for office personnel as needed.</p><p>· Inventory kitchen and office supplies.</p><p>· Tracking of employee PTO.</p><p>· Working with HR to help with company meetings and other projects.</p><p><strong> </strong></p><p><strong>Responsibilities: Accounts Payable Clerk</strong></p><p>· Manage accounts payable by using accounting software.</p><p>· Establishing and maintaining relationships with new and existing vendors.</p><p>· Comparing purchase orders, prices, terms of payment and other charges.</p><p>· Processing payments to vendors by check or ACH as requested.</p><p>· Keep accurate files of invoices, payments, and vendors.</p><p>· Balancing of intercompany AP transactions.</p><p> </p>
<p>We are looking for a highly skilled and detail-oriented Paralegal to join our team in Seattle. This role will focus on corporate governance and compliance for a portfolio of entities, providing direct support to the Assistant Corporate Secretary and the Governance team. The position offers visibility to senior leadership and shareholders while playing a crucial role in maintaining regulatory standards and driving process improvements.</p><p><br></p><p>Responsibilities:</p><p>• Manage annual compliance requirements and governance processes for entities across multiple regions, including the preparation of consents, resolutions, minutes, and other governance documents.</p><p>• Coordinate and support board meetings and annual general meetings by drafting notices, agendas, and materials.</p><p>• Review and certify organizational documents, responding to regulatory inquiries and audits as needed.</p><p>• Maintain and update compliance databases, including minute book organization and tracking.</p><p>• Participate in the implementation and ongoing management of an entity management system by auditing and organizing relevant records.</p><p>• Act as a liaison between internal teams and external stakeholders, ensuring seamless communication and timely project completion.</p><p>• Monitor regulatory changes and educate management on new legal requirements and corporate best practices.</p><p>• Lead initiatives to streamline processes, enhance standardization, and create scalable solutions for governance functions.</p><p>• Support shareholder lifecycle processes, including coordinating nomination reviews and related documentation.</p><p>• Prepare summaries and track audit requests while ensuring compliance with document storage and data privacy policies.</p><p><br></p><p>Company offers full benefits including healthcare plan, 401K, hybrid work arrangements, transportation stipend, and year-end bonuses. </p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract basis in Highland Park, Illinois. This role is essential in supporting day-to-day operations, ensuring smooth communication, and maintaining efficient office workflows. If you thrive in a dynamic environment and excel at multitasking, this position is a great fit for you.</p><p><br></p><p>Responsibilities:</p><p>• <strong>Primary responsibility is coordinating substitute teacher scheduling for a local high school.</strong></p><p>• Perform accurate data entry and maintain organized records.</p><p>• Support office operations by managing schedules and appointments.</p><p>• Handle receptionist duties, including welcoming visitors and addressing inquiries.</p><p>• Coordinate administrative tasks to ensure seamless day-to-day functionality.</p><p>• Assist in preparing and distributing internal documents and communications.</p><p>• Provide support for Sunday school activities as needed.</p><p>• Organize and maintain office supplies and equipment.</p><p>• Collaborate with team members to complete projects efficiently.</p>
<p>Robert Half is assisting a client in hiring an Executive Assistant to provide high-level support to senior leadership. This opportunity is ideal for someone who is highly organized, discreet, and excels at managing multiple priorities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executives’ calendars, schedule meetings, and coordinate travel</li><li>Prepare reports, presentations, and correspondence on behalf of leadership</li><li>Handle confidential information with discretion and professionalism</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Organize company events, board meetings, and executive projects</li><li>Ensure executives are prepared and equipped for meetings and deadlines</li></ul><p><br></p>
<p>Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you!</p><p><br></p><p>Primary Duties</p><p>· Answer incoming calls</p><p>· Data entry of legal documents</p><p>· Schedule appointments/Calendar Management</p><p>· Timely email correspondence</p><p>· Handle incoming/outgoing mail</p><p>· Prepare and file internal documents</p><p>· Assist the Accountant with projects when needed</p>
<p>We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks.</p><p><br></p><p>Responsibilities:</p><p>• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.</p><p>• Process incoming and outgoing mail, including postage and sorting duties.</p><p>• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.</p><p>• Provide support for library updates, book distribution, and related library projects.</p><p>• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.</p><p>• Assist with travel arrangements and hotel bookings for staff.</p><p>• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.</p><p>• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.</p><p>• Set up and clean up for firm events, such as lunches and celebrations.</p><p>• Serve as a backup for the administrative assistant and operations coordinator when necessary.</p>
<p>Our client is looking for a data warehouse leader in our Data Technology organization. In this role you will lead a team of 12-16 dedicated to pushing the limits of continuous improvement and innovation using data warehousing as a lever. You will be responsible for leading within the Enterprise Data Warehouse for the bank including innovating on the platform to enable next-generation capabilities. You will participate in the definition of the strategic roadmap for data technology and be responsible for executing data warehousing initiatives. You will partner with other Data Technology organizations and CDAO leads to architect and enable an effective data ecosystem as well as key leaders in business and technology to understand and support their needs.</p><p><br></p><p><br></p><p>KKey Responsibilities</p><ul><li>Lead a team of 12-16 resources, providing strategic direction, coaching, and technical oversight.</li><li>Drive agile execution, ensuring consistent velocity, transparency, and stakeholder engagement.</li><li>Execute the EDW technology strategy, ensuring alignment with enterprise goals and segment priorities.</li><li>Participate in demand management and planning, assessing impact, feasibility and estimating work effort.</li><li>Understand and translate the technical design from the Data Architect team into implemented physical data models that meet data governance, enterprise architecture and business requirements for data warehousing. Manage data within the data warehouse to ensure efficiency of platform.</li><li>Work with operational data and data acquisition teams to manage incoming sources and the down-stream systems to understand and support their needs for reporting and analytics.</li><li>Support incident resolution and continuous improvement to drive efficiency across multiple operational run metrics.</li><li>Perform other duties as assigned.</li></ul>
We are looking for a highly skilled and resourceful Sr. Administrative Assistant to support key functions in a dynamic wholesale distribution environment. This long-term contract position, based in Edison, New Jersey, requires an individual with strong attention to detail who can manage multiple priorities while maintaining a high level of discretion. The role offers a hybrid schedule, with four days onsite and one day remote, and provides an excellent opportunity to contribute to the smooth operation of leadership activities and customer-facing initiatives.<br><br>Responsibilities:<br>• Coordinate and manage logistics for leadership meetings, including scheduling, documentation, communication, and resource distribution.<br>• Maintain and update databases related to customer satisfaction projects, collaborating with internal teams and external vendors as needed.<br>• Handle administrative tasks such as gift card fulfillment, complaint tracking, and responding to correspondence from government agencies.<br>• Oversee office organization, including supply inventory management and assisting with onboarding processes for new employees.<br>• Manage calendars, schedule appointments, and organize conference calls to ensure seamless communication and time management.<br>• Arrange domestic and international travel plans, including booking flights, accommodations, and preparing detailed itineraries.<br>• Prepare and process export and import documents, ensuring compliance with all relevant regulations.<br>• Provide accurate and timely administrative support to leadership teams, ensuring confidentiality and precision.<br>• Assist with special projects that may require occasional evening or weekend work.<br>• Contribute to the overall efficiency of the office by identifying areas for improvement and implementing solutions.
<p>Robert Half is looking for an experienced and bilingual Human Resources (HR) Assistant to join our client in Reno, Nevada. This Contract-to-permanent position focuses on supporting HR operations for production and field staff while ensuring full compliance with Nevada employment laws. The ideal candidate will play a key role in managing employee lifecycle processes, maintaining accurate records, and fostering employee engagement through various programs and initiatives. Interested candidates must be bilingual in English & Spanish, if interested please apply today!</p><p><br></p><p>Responsibilities:</p><p>• Oversee the full employee lifecycle, including onboarding, terminations, and promotions, while adhering to Nevada-specific labor laws.</p><p>• Coordinate employee schedules, timekeeping, and compliance with meal and rest break regulations.</p><p>• Maintain and update employee records and shift assignments using HR systems.</p><p>• Ensure secure management of confidential employee files and compliance with privacy standards.</p><p>• Conduct orientation sessions, ensuring new hires are informed about wage theft notices, sick leave policies, and harassment prevention training.</p><p>• Support managers and upper leadership with scheduling, communication, and administrative tasks.</p><p>• Plan and execute employee engagement activities, such as training sessions, town halls, and team-building events.</p><p>• Provide technical support for HR platforms, including troubleshooting and training end-users.</p><p>• Assist in organizational projects, ensuring all processes align with Nevada regulatory requirements.</p>
<p>We are looking for an experienced Accounting Assistant to join our client's team on a contract basis in Woodbury, Minnesota. In this role, you will play a key part in maintaining efficient accounting operations while providing exceptional customer service support. </p><p><br></p><p>Responsibilities:</p><p>• Prepare and send test reports and invoices to customers within established timelines.</p><p>• Laminate and mail test tags to ensure timely delivery to clients.</p><p>• Process customer requests for sample kits efficiently and ensure proper documentation.</p><p>• Assist with inventory control and purchasing activities as needed.</p><p>• Support accounts payable and receivable processes, including coding and entering invoices.</p><p>• Conduct bank reconciliations and maintain accurate financial records.</p><p>• Utilize QuickBooks and NetSuite for accounting tasks and vendor invoice management.</p><p>• Collaborate with the customer service manager on miscellaneous duties to enhance overall operations.</p><p><br></p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration.</p>
<p>We are eager to welcome a Legal Assistant/Paralegal to our trial team located in San Francisco, California. This role is essential within our industry and will involve a variety of tasks related to legal support and administration. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting in the preparation of court filings, including briefs, declarations, exhibits, and proofs of service</p><p>• Drafting various legal documents such as pleadings and discovery responses</p><p>• Ensuring all legal deadlines and dates are accurately calendared and met</p><p>• Conducting comprehensive legal research and assisting with document review</p><p>• Communicating effectively with clients, court personnel, and vendors</p><p>• Organizing and maintaining both electronic and hard-copy case files</p><p>• Providing crucial support during legal proceedings such as depositions, trials, arbitrations and mediations</p><p>• Managing hearing, deposition, and trial binders for attorneys</p><p>• Utilizing various legal discovery and filing platforms such as Pacer, OneLegal, Relativity, Disco</p><p>• Assisting with additional administrative tasks and special projects as required</p><p>• Editing, proofreading, and formatting legal documents to meet firm and legal style requirements.</p>
<p>We are seeking a <strong>Business Continuity Assistant</strong> to join our team in Philadelphia. In this role, you'll play a key part in supporting our business continuity program by ensuring data accuracy and compiling information from various sources. This is a great opportunity for someone with excellent attention to detail and strong organizational skills.</p><p><br></p><p>Responsibilities</p><ul><li>Review, compile, and verify data submissions for accuracy.</li><li>Compare data against source documents, identify errors, and follow up to correct any discrepancies.</li><li>Move data from various sources into a consolidated format.</li><li>Maintain activity logs and track completed work.</li><li>Assist with other special projects as assigned.</li><li>Analyze data for accuracy and identify trends.</li></ul><p><br></p><p> Job Details</p><ul><li><strong>Location:</strong> Philadelphia, PA</li><li><strong>Schedule:</strong> Hybrid—3 days in the office, 2 days remote</li><li><strong>Hours:</strong> 8:30 a.m. to 5:00 p.m.</li><li><strong>Interview Process:</strong> A single interview with the hiring manager and potentially other team members.</li></ul><p><em>Note: Selected candidates will be required to complete competency tests in Excel, Word, and PowerPoint.</em></p>
We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced financial services environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.<br>• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.<br>• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.<br>• Oversee travel arrangements and expense reporting using systems like Concur.<br>• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.<br>• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.<br>• Provide administrative support for special projects and events as needed.<br>• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.<br>• Uphold confidentiality and attention to detail in handling sensitive information.<br>• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.
<p>Are you looking to grow your accounting career in a dynamic, hands-on environment? Our client, a rapidly growing, family-owned business in the Services and Construction sector, is seeking a detail-oriented Accounting Assistant to support their finance operations. This role offers exposure to both accounting and payroll functions within a collaborative and fast-paced team.</p><p><br></p><p>As the Accounting Assistant, you’ll play a key role in accounts payable, including invoice processing, subcontractor payment tracking, and ensuring compliance with public bid requirements and vendor contracts. Using SAGE 300, you’ll assist with invoice entry, payment runs, and maintaining financial documentation.</p><p><br></p><p>In addition to AP responsibilities, you’ll also assist with payroll processing and payroll tax reporting, helping to ensure employees are paid accurately and on time, and that all tax filings are properly handled. This includes gathering timecard data, entering payroll into the system, tracking tax deadlines, and maintaining related records for audit and compliance purposes.</p><p><br></p><p>You’ll interact with project managers, vendors, and employees, providing financial and administrative support while keeping accurate and organized records. General office support tasks like mail handling and answering finance-related inquiries are also part of the role.</p><p><br></p><p>The ideal candidate has experience in construction or project-based accounting, is comfortable working with payroll and vendor contracts, and has strong attention to detail. Prior experience with SAGE 300 and payroll systems is preferred. An Accounting degree is needed for this role.</p><p><br></p><p>For immediate consideration, please call Dan Duggan at (508) 205-2126.</p>
<p>Roseann Mabry from Robert Half is partnering with a growing company in St. Louis to place an Executive Assistant on a direct hire basis. The Executive Assistant will be handling administrative work for the Board of Directors, global travel arrangements, complex calendar management, manage the CEO's inbox, prepare agendas, presentations, and project tracking. The Executive Assistant should have 5 plus years supporting top leadership of a midsized company. The annual salary for the Executive Assistant will be up to 110K. Send your resume directly to Roseann Mabry at Robert Half. Look me up on Linked In!</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring seamless coordination of meetings and events.</p><p>• Arrange and oversee global travel plans, including booking flights, accommodations, and transportation.</p><p>• Prepare agendas, presentations, and reports for Board of Directors meetings and executive-level discussions.</p><p>• Track and manage ongoing projects, ensuring deadlines and objectives are met efficiently.</p><p>• Handle correspondence and manage the organization’s inbox to prioritize and respond to inquiries.</p><p>• Coordinate executive meetings, including scheduling, logistics, and follow-up activities.</p><p>• Assist in the preparation of board presentations and reports to ensure accuracy and professionalism.</p><p>• Collaborate with various departments to support cross-functional initiatives and communication.</p><p>• Maintain confidentiality while handling sensitive information and documents.</p><p>• Act as a point of contact for the executive team, ensuring smooth communication across stakeholders.</p>
<p>We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please email your resume and call (805) 496-6443 for immediate consideration.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Alexandria, Virginia. This role is ideal for someone who thrives in a collaborative environment and enjoys performing a variety of administrative tasks with precision and efficiency. You will play a key role in supporting office operations and ensuring smooth communication within the team.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized records.<br>• Conduct research to support team projects and decision-making processes.<br>• Collaborate with a team of five to ensure seamless office operations.<br>• Prepare and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.<br>• Manage email correspondence and scheduling to support team priorities.<br>• Coordinate meetings and provide logistical support as needed.<br>• Update project trackers and maintain adherence to deadlines.<br>• Assist with general office duties, including filing and supply management.<br>• Provide excellent customer service and respond to inquiries promptly.
<p>We are offering a short term contract employment opportunity for an Administrative Assistant within the Non-Profit sector in Honolulu, Hawaii. The successful candidate will be required to perform various administrative tasks, including scheduling and confirming meetings, taking notes, and providing support during calls. <strong><u>To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage inbound and outbound calls effectively, providing necessary support and information.</p><p><br></p><p>• Schedule appointments and meetings, ensuring all stakeholders are informed and prepared.</p><p><br></p><p>• Actively participate in meetings, taking detailed notes and distributing summaries to the relevant parties.</p><p><br></p><p>• Utilize the Google Suite for document creation and management, ensuring all information is accessible and well-organized.</p><p><br></p><p>• Handle email correspondence efficiently, including the preparation and distribution of email campaigns.</p><p><br></p><p>• Leverage Zoom for video communication and meetings, ensuring smooth operation and effective communication.</p><p><br></p><p>• Provide general administrative assistance to the team, including typing and content creation.</p><p><br></p><p>• Assist with special projects as needed, contributing to the overall goals of the organization.</p>
<p>Robert Half is seeking a detail-oriented and contract <strong>Administrative Assistant</strong> to provide essential support in managing account administration processes and maintaining operational efficiency. This role involves coordinating critical account-related tasks, interacting with clients and working collaboratively with internal departments and external partners. The successful candidate will be a skilled multi tasker with a strong understanding of administrative procedures and a commitment to delivering high-quality service.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage critical account duties, including account setup, closing processes, and daily transactions.</li><li>Review legal documents, monitor discretionary distributions, and ensure compliance with account review processes and correspondence deadlines.</li><li>Execute accurate trust accounting entries and tax coding for income, disbursements, and other financial reconciliations.</li><li>Coordinate with internal partners.</li><li>Work effectively within a team, adapting to workflow changes and process updates to enhance efficiency.</li><li>Participate in departmental initiatives.</li><li>Contribute to assigned projects and initiatives aligned with team goals.</li><li>Prioritize and manage multiple tasks effectively to meet client and organizational needs.</li></ul><p><br></p>
