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261 results for Administrative jobs

Administrative Assistant

York, PA
onsite
Temporary / Contract
20 - 23 USD / Hourly
Be the organizational backbone of a busy, growing office! Are you detail‑oriented, organized, and enjoy keeping things on track? We’re looking for a motivated Administrative Assistant to support day‑to‑day office operations and help our team stay efficient and organized. What You’ll Be Doing:<ul><li>Provide administrative and clerical support to the office team</li><li>Answer phones, manage emails, and greet visitors professionally</li><li>Schedule meetings, maintain calendars, and assist with correspondence</li><li>Handle filing, data entry, and document management</li><li>Support special projects and daily office needs as they arise</li></ul>
2026-04-21T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Robert Half is seeking a detail-oriented and proactive Administrative Assistant to join a growing team. This individual will play a crucial role in ensuring the seamless operation of the office by supporting daily administrative functions, facilitating communication, and assisting with a variety of office tasks. The ideal candidate is organized, adaptable, and thrives in a dynamic environment. Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments for leaders and team members.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Handle incoming calls, emails, and other communications, ensuring prompt and professional responses.</li><li>Maintain electronic and paper filing systems, ensuring records are accurate and easy to retrieve.</li><li>Assist with the preparation of reports, expense statements, and other management documents.</li><li>Help organize and coordinate office events, meetings, and travel arrangements.</li><li>Support office supply inventory and place orders as needed.</li><li>Perform additional administrative tasks and special projects as assigned.</li></ul>
2026-04-17T00:00:00Z

Administrative Assistant

Buffalo, NY
onsite
Temporary to Hire
21 - 23.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Buffalo, New York. This contract opportunity is ideal for someone who enjoys balancing front-desk interaction with behind-the-scenes administrative coordination. The person in this role will help keep the office organized, provide a welcoming experience for visitors and callers, and assist with a variety of program and event-related tasks. Responsibilities:• Welcome visitors, manage front-desk activities, and create a positive first impression for guests, staff, and partners.• Respond to incoming calls, route messages appropriately, and assist with general office inquiries in a courteous and timely manner.• Enter, update, and maintain information in office records and databases with a strong focus on accuracy and organization.• Prepare copies, assemble materials, and support routine administrative projects that help the team operate efficiently.• Coordinate meeting rooms and event spaces, including setup arrangements and logistical support for programs and internal activities.• Assist with administrative needs across multiple priorities, adjusting quickly as schedules and requests change throughout the day.• Provide dependable support in a fast-paced environment while interacting effectively with individuals from a wide range of backgrounds and communication styles.
2026-04-30T00:00:00Z

Administrative Assistant

Chatham, NY
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to help keep daily operations, programs, and events running smoothly for a mission-driven museum in Chatham, New York on a TEMP basis. This position is ideal for someone who is highly organized, comfortable with digital tools, and able to manage a wide range of administrative and event-related tasks with accuracy and professionalism. The person in this role will support internal teams, help coordinate for a bit Summer Gala event, assist with communications and scheduling, and contribute to a well-organized office environment while helping deliver a positive experience for staff, board members, and visitors. Responsibilities:• Provide day-to-day administrative support across museum operations, helping staff stay organized and on schedule.• Assist with meetings, presentations, hybrid gatherings, and public programs by preparing materials, coordinating technology, and offering on-site support when needed.• Help organize tours, events, and outreach activities by managing logistics, maintaining guest information, and tracking attendance for follow-up purposes.• Support development and communications efforts through tasks such as preparing mailings and updating shared calendars.• Maintain office efficiency by ordering supplies, coordinating service needs for equipment, and keeping shared spaces orderly and functional.• Assist with routine business office tasks, including documentation, scanning records, and filing receipts accurately.• Help oversee museum store administrative needs by monitoring inventory records and updating information in Shopify.• Handle mail pickup and drop-off responsibilities and assist with event setup and breakdown, including moving materials or equipment up to 35 pounds when necessary.
2026-04-28T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
17 - 19 USD / Hourly
We are looking for an organized Administrative Assistant to provide day-to-day support for executive leadership. This Long-term Contract position is ideal for someone who can manage competing priorities, maintain a detail-focused office presence, and handle administrative tasks with sound judgment and attention to detail. The role follows an on-site schedule Monday through Wednesday and supports two executives, including one based remotely. Responsibilities: • Coordinate complex schedules for two executives, arranging meetings and adjusting appointments as priorities shift. • Prepare and submit expense reports accurately and on time while maintaining supporting documentation. • Organize catering and meeting logistics for internal gatherings and executive events. • Serve as a detail-focused point of contact by answering inbound calls and assisting visitors or staff as needed. • Perform data entry and general office administration to keep records, calendars, and communications up to date. • Provide reliable administrative support to one local executive and one remote executive, ensuring smooth communication across locations.
2026-04-30T00:00:00Z

Administrative Assistant

Roxbury, MA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an organized and responsive Administrative Assistant to support daily office operations for a new property in Boston, Massachusetts. This Long-term Contract opportunity is ideal for someone who enjoys keeping schedules on track, communicating clearly, and providing dependable administrative support in a fast-paced property management environment. The right candidate will be comfortable handling multiple priorities, working with standard office software, and assisting both internal teams and external contacts with professionalism. Responsibilities: • Coordinate calendars, appointments, and administrative activities to help maintain efficient day-to-day office operations. • Track outstanding items and provide timely follow-up with team members, residents, vendors, or other stakeholders as needed. • Manage incoming phone calls and emails, respond to routine inquiries, and direct requests to the appropriate contacts. • Enter, update, and maintain records accurately while ensuring documentation is organized and accessible. • Prepare correspondence, forms, and general office materials using Word, Excel, and Outlook. • Support customer-facing interactions by providing courteous service and clear communication in person, by phone, and through email. • Assist with general office coordination tasks that support the launch and ongoing needs of the property management team.
2026-04-29T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary to Hire
27.55 - 29 USD / Hourly
We are looking for an Administrative Assistant to support a busy non-profit team in Florida. This contract position offers the potential to become permanent and is ideal for someone who enjoys keeping information organized, managing high-volume administrative work, and ensuring time-sensitive donor communications are handled accurately. The role requires strong proficiency in Word and Excel, along with the ability to work onsite and collaborate closely with a team. Success in this position comes from staying organized, working efficiently with data, and providing dependable day-to-day office support. Responsibilities:• Maintain accurate records through consistent data entry and careful updates to administrative files and tracking documents.• Prepare, organize, and sort spreadsheet data, including pulling lists and refining information in Excel for team use.• Support the timely processing of requests, ensuring materials are completed and sent within established deadlines.• Create and format documents, letters, and administrative materials using Word and Excel for routine departmental needs.• Monitor and manage tracking tools used by the team to keep reporting and follow-up activity current.• Provide general office and administrative support to a six-member team, helping daily operations run smoothly.• Handle receptionist-style duties and inbound inquiries as needed while maintaining a helpful presence onsite.
2026-05-01T00:00:00Z

Administrative Assistant

West Palm Beach, FL
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in West Palm Beach, Florida. In this role, you will provide essential administrative support, handle inbound calls, and perform data entry tasks with accuracy and efficiency. The ideal candidate will possess strong organizational skills and excel in a fast-paced environment while demonstrating attention to detail. Responsibilities: • Manage daily administrative tasks, including scheduling, filing, and correspondence. • Answer and direct inbound calls, ensuring prompt and courteous communication. • Perform accurate data entry to maintain and update records. • Assist with receptionist duties, such as greeting visitors and managing inquiries. • Utilize Microsoft Office tools, including Excel, for reporting and data management. • Apply strong algebra and geometry skills to relevant tasks. • Ensure high levels of reading comprehension to process and interpret complex information. • Adhere to business casual dress code while demonstrating attention to detail. • Work collaboratively with team members to support office operations. • Follow designated work hours from Monday to Friday with precision.
2026-04-30T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
25 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Camden, New Jersey. In this long-term contract position, you will play a key role in supporting day-to-day operations and ensuring smooth coordination of events and administrative tasks. Ideal candidates bring hospitality or event planning experience and are proficient with Microsoft Office. Responsibilities:• Organize and coordinate meetings, including setting up and breaking down spaces with necessary supplies• Manage catering arrangements and liaise with building management to ensure seamless event execution.• Handle inbound calls and direct them to the appropriate team members.• Perform data entry tasks with accuracy and efficiency to support administrative operations.• Maintain a clean and organized office environment, ensuring supplies are readily available.• Schedule and manage appointments, ensuring timely updates and communication.• Provide receptionist support by greeting visitors and handling inquiries.• Assist with general office duties, including filing, copying, and document preparation.• Collaborate with team members to improve operational workflows and ensure high-quality service.• Utilize Microsoft Office tools to create reports, presentations, and other essential documentation.
2026-04-30T00:00:00Z

Administrative Assistant

Harwich, MA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This is a Contract position expected to run for approximately 3.5 months, offering a fully onsite work environment with a standard Monday through Friday schedule of 35 hours per week, while also allowing for a part-time arrangement. The role is ideal for someone who communicates clearly, manages clerical tasks efficiently, and helps create a welcoming and well-run office setting. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and helpful experience. • Answer incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Perform a range of administrative support duties to keep daily office activities organized and on schedule. • Enter and maintain information accurately in office records, databases, and related documents. • Prepare, organize, and file paperwork so materials are easy to access and up to date. • Coordinate routine front-desk and receptionist activities while supporting staff with general office needs. • Monitor administrative workflows and assist with scheduling or other clerical priorities as needed.
2026-04-29T00:00:00Z

Administrative Assistant

North Canton, OH
onsite
Temporary to Hire
19 - 23 USD / Hourly
We are seeking a highly organized and professional Administrative Assistant to provide direct support to senior leadership within a university environment in North Canton, Ohio. This contract-to-permanent opportunity is well suited for an individual who demonstrates discretion, strong judgment, and exceptional attention to detail while managing high-level administrative responsibilities. The Administrative Assistant will play a key role in supporting efficient operations, facilitating effective communication, and ensuring coordinated administrative support across finance and related departments.Key Responsibilities<ul><li>Provide comprehensive day-to-day administrative support to the Vice President and divisional leadership, including managing communications, organizing documentation, and handling confidential information with a high level of discretion.</li><li>Serve as a primary point of contact for internal and external stakeholders, ensuring timely follow-up and fostering strong professional relationships.</li><li>Coordinate contract and compliance documentation, monitor approval processes, and support legal and agreement review activities in accordance with established procedures.</li><li>Draft, format, proofread, and edit reports, presentations, correspondence, and other official leadership materials.</li><li>Support financial administrative functions by tracking expenses, assisting with account reconciliations, and preparing budget-related documentation.</li><li>Organize and support meetings and events by coordinating logistics, developing agendas, preparing materials, and ensuring seamless execution.</li><li>Maintain accurate and up-to-date departmental files, records, agreements, and other administrative documentation.</li><li>Review administrative processes and recommend practical improvements to enhance operational efficiency and consistency across the division.</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Mamaroneck, NY
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations for a construction-focused business in New York. This Long-term Contract position is ideal for someone who enjoys balancing front-desk interaction with behind-the-scenes administrative coordination in a fast-paced, client-facing setting. The person in this role will help keep the office organized, provide responsive support to staff and visitors, and manage a range of clerical and computer-based tasks with accuracy. Responsibilities: • Welcome visitors and create a positive first impression by assisting clients and directing them to the appropriate team members. • Manage incoming phone calls, route messages efficiently, and respond to general inquiries with courtesy and attention to detail. • Provide day-to-day administrative support to internal staff, including preparing documents, typing notes, and assisting with contract-related paperwork. • Maintain organized office records by filing, scanning, and updating documents so information is easy to access when needed. • Support basic data tracking and reporting activities using spreadsheets and other office software tools. • Assist with document workflow tasks such as processing electronic signatures and helping coordinate routine administrative follow-up. • Keep shared office and kitchen areas supplied by monitoring inventory levels and replenishing essential materials. • Help manage schedules and calendar updates to support smooth coordination across the office.
2026-05-03T00:00:00Z

Administrative Assistant

Carnegie, PA
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide essential support in a fast-paced service industry environment. Based in Carnegie, Pennsylvania, this Contract to permanent position offers an excellent opportunity for a motivated individual to contribute to administrative operations while growing their career. The ideal candidate will handle a variety of tasks with efficiency and professionalism. Responsibilities: • Manage and respond to inbound phone calls, ensuring excellent customer service and accurate information delivery. • Perform data entry tasks with precision and maintain organized records. • Support day-to-day administrative office operations, including document handling and scheduling. • Act as the first point of contact by performing receptionist duties, welcoming visitors and addressing inquiries. • Coordinate and communicate with team members to facilitate smooth workflow and task completion. • Assist in preparing reports and presentations as needed. • Maintain office supplies inventory and order replacements when necessary. • Handle confidential information with discretion and integrity. • Ensure timely completion of assigned tasks while meeting organizational standards. • Collaborate with colleagues to improve administrative processes and systems.
2026-04-29T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a skilled Administrative Assistant to support daily office operations and ensure tasks are completed efficiently. This is a Contract position based in New York, New York, offering an excellent opportunity to contribute to a dynamic and detail-oriented environment. The ideal candidate will possess strong organizational skills and a proactive approach to problem-solving. Responsibilities: • Provide general administrative support, including scheduling meetings, managing correspondence, and maintaining records. • Answer and direct inbound calls in a detail-oriented and courteous manner. • Perform data entry tasks with accuracy and attention to detail. • Assist with receptionist duties, such as greeting visitors and handling inquiries. • Organize and maintain office files, ensuring all documents are easily accessible. • Coordinate office supplies and equipment, ensuring smooth daily operations. • Support various departments with ad hoc administrative tasks as needed. • Prepare reports and presentations as requested by the management team. • Ensure compliance with office policies and procedures to maintain an efficient workplace.
2026-04-24T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
19 - 24 USD / Hourly
We are looking for an Administrative Assistant to support shipping-related administrative operations for a public sector organization in Baltimore, Maryland. This Contract position is well suited for someone who stays organized, manages details carefully, and can keep work moving efficiently in a busy environment. The person in this role will help coordinate materials, maintain documentation, and support communication across teams to ensure day-to-day activities stay on track. Responsibilities: • Manage administrative tasks tied to daily shipping and receiving activity, helping materials move through the department efficiently. • Record incoming and outgoing items, update delivery information, and keep tracking details current and accurate. • Coordinate the internal movement and distribution of materials to the appropriate teams or locations. • Maintain organized files, inventory records, and operational logs to support accurate reporting and documentation. • Communicate with drivers, staff, and other departments to help resolve routine issues and maintain workflow continuity. • Monitor schedules and follow up on deadlines to support timely completion of shipping-related tasks. • Provide general office support through data entry, document preparation, filing, and email correspondence.
2026-05-01T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
We are looking for an experienced Administrative Assistant to join our dynamic team in Indianapolis, Indiana. In this role, you will play a pivotal part in supporting human resources, greeting visitors, and delivering exceptional support to team members. If you thrive in a detail-oriented environment and enjoy contributing to the overall success of HR operations and the company overall, this position is an excellent opportunity to make a meaningful impact. Responsibilities:• Assist with general departmental support activities, including coordination, scheduling, and routine administrative tasks.• Perform data entry, filing, proofreading, and record maintenance to ensure accuracy and organization.• Provide administrative assistance to leadership and team members as needed.• Manage calendars, schedule appointments, and support travel and meeting coordination.• Respond to inquiries in a timely and professional manner to support internal and external needs.• Monitor and maintain office supplies and help ensure a neat, organized, and welcoming workspace.• Provide reception and administrative support as needed, including greeting visitors and handling incoming calls in a professional manner.
2026-04-15T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to join a small global child-focused organization on a Contract basis in New York, New York. This role supports the Secretary General and helps keep daily office and team operations running smoothly for a lean headquarters team and its international member network. The position is best suited for someone who is organized, responsive, and comfortable balancing administrative, reception, and coordination tasks in an office environment. Responsibilities: • Provide day-to-day administrative support to the Secretary General and assist with the coordination of priorities across the Secretariat team. • Manage front-office activities by greeting visitors, handling incoming calls, and responding to general inquiries in a courteous manner. • Maintain organized records, files, and internal documents to support efficient office operations and accurate information tracking. • Perform data entry and routine administrative processing with a high level of accuracy and attention to detail. • Help coordinate meetings, schedules, and logistics for team activities, including preparing materials and tracking follow-up items. • Support office operations by monitoring administrative needs, assisting with supplies, and helping maintain a well-run workplace environment. • Collaborate with team members on operational tasks that contribute to the effective functioning of the New York, New York office and broader alliance support activities.
2026-04-30T00:00:00Z

Administrative Assistant

College Hill, OH
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a dependable Administrative Assistant to provide short-term contract support for a busy office. This position is designed to help the team stay organized and responsive during a period of increased workload while supporting daily coordination needs. The ideal candidate will be comfortable handling front-office tasks, managing communications, and keeping administrative records accurate and up to date. Responsibilities: • Manage day-to-day administrative activities to keep office operations organized and running efficiently. • Answer incoming calls, direct inquiries appropriately, and provide attentive front-desk support to internal and external contacts. • Enter and update information in office systems with a high level of accuracy and attention to detail. • Assist the staffing coordinator with scheduling, document handling, and general administrative follow-up. • Welcome visitors and support reception activities to ensure a positive and welcoming office experience. • Maintain files, records, and routine correspondence so information is accessible and current. • Help address backlog work by prioritizing pending administrative tasks and completing them in a timely manner.
2026-05-01T00:00:00Z

Administrative Assistant

New Holland, PA
onsite
Temporary to Hire
18 - 19 USD / Hourly
Our client is seeking a reliable and detail‑focused Policy Operations Coordinator in New Holland, PA to support internal policy administration and customer service workflows. This role will focus on processing policy activity, maintaining accurate records, and supporting communication with internal and external partners. Key Responsibilities<ul><li>Process new business, renewals, updates, and terminations within internal systems</li><li>Review and verify policy information for accuracy and completeness</li><li>Support basic rating and premium‑related transactions for existing accounts</li><li>Respond to routine inquiries from partners and customers related to policy servicing</li><li>Prepare and distribute standard correspondence and documentation</li><li>Coordinate tasks across internal teams to support timely processing</li><li>Request and manage supporting reports and documentation as needed</li><li>Handle incoming and outgoing mail, scanning, and document organization</li><li>Participate in quality checks to ensure compliance with internal procedures</li><li>Assist with additional operational or administrative needs as assigned</li></ul>
2026-04-22T00:00:00Z

Administrative Assistant

Louisville, KY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support account managers and help streamline daily administrative operations in Louisville, Kentucky. This contract position is ideal for someone who is highly organized, confident working with data, and comfortable managing multiple priorities in a fast-paced environment. The role includes a mix of administrative coordination, spreadsheet management, and data entry, with a Monday through Friday schedule. Responsibilities:• Provide day-to-day administrative support to account managers to help maintain efficient workflow and timely follow-up.• Enter and update order information accurately while ensuring records remain organized and current.• Build, maintain, and format Excel spreadsheets, including charts and pivot tables, to track and present key information.• Perform high-volume data entry with strong attention to accuracy and completeness.• Assist with customer service-related tasks by responding to routine inquiries and helping resolve basic issues.• Organize documentation, reports, and internal records to support smooth office operations.• Monitor details across multiple assignments and prioritize tasks to help the team address backlog efficiently.
2026-05-01T00:00:00Z

Administrative Assistant

Elm Grove, WI
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Elm Grove, Wisconsin. In this Contract-to-permanent position, you'll play a pivotal role in supporting agency operations and ensuring seamless client interactions. If you thrive in a fast-paced environment and enjoy working collaboratively, this role offers an excellent opportunity to grow within a dynamic organization. Responsibilities: • Collaborate closely with account executives to provide comprehensive support for agency clients. • Coordinate with insurance carrier underwriters to process new business and renewal accounts efficiently. • Address client inquiries and provide exceptional customer service. • Maintain and update client records in the agency management system, including underwriting, billing, and claims data. • Handle claims submissions to insurance carriers promptly and accurately. • Prepare detailed insurance proposals and summaries for client presentations. • Gain cross-functional knowledge by training on additional product lines within the agency. • Offer general administrative support to various departments as required. • Manage multiple tasks effectively while adhering to deadlines. • Contribute to a team-oriented work environment with strong communication and collaboration skills.
2026-04-28T00:00:00Z

Administrative Assistant

Brookfield, WI
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Brookfield, Wisconsin. This Contract to permanent position offers an excellent opportunity to support our operations while providing top-notch assistance to both internal teams and customers. The ideal candidate will thrive in a collaborative environment and contribute to maintaining our high standards of service and professionalism. Responsibilities: • Process loan documentation efficiently, ensuring all required materials are collected and organized in a timely manner. • Serve as a liaison between the company and customers, facilitating clear communication and prompt responses. • Maintain accurate and detailed records of interactions and transactions using company software. • Provide exceptional support to colleagues and customers, focusing on accuracy and responsiveness. • Handle inbound and outbound calls, addressing inquiries and resolving issues professionally. • Manage email correspondence effectively, prioritizing tasks and ensuring timely follow-ups. • Perform data entry tasks with precision, maintaining the integrity of company records. • Utilize Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, to complete administrative tasks. • Collaborate with team members to uphold a positive and productive work environment.
2026-05-01T00:00:00Z

Administrative Assistant

Lake Geneva, WI
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is partnering with a financial services firm in the recruiting for an Administrative Assistant to join their team in Lake Geneva, Wisconsin. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-04-16T00:00:00Z

Administrative Assistant

Baytown, TX
onsite
Permanent / Full Time
55000 - 72800 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our client's team in Baytown, Texas. In this role, you will provide essential support in logistics, scheduling, and customer service, ensuring smooth and efficient daily operations. If you have strong organizational skills and a passion for delivering excellent service, this is a great opportunity to make a meaningful impact. Responsibilities:• Manage schedules, coordinate calendars, and arrange meetings for staff and leadership.• Prepare, proofread, and distribute various documents, including reports and presentations.• Maintain organized filing systems and handle confidential records securely.• Support logistics operations by coordinating shipments, tracking deliveries, and managing supply orders.• Communicate effectively with vendors and carriers to address shipping or delivery concerns.• Process purchase orders, invoices, and receipts for supplies and equipment.• Provide exceptional customer service by addressing inquiries and resolving issues for both internal and external stakeholders.• Monitor and follow up on customer orders, shipments, and product returns.• Collaborate with cross-functional teams to ensure seamless office and logistics operations.• Oversee office supply inventory and ensure timely replenishment to support daily activities.
2026-04-23T00:00:00Z

Administrative Assistant

Eden Prairie, MN
onsite
Permanent / Full Time
50000 - 58000 USD / Yearly
This position offers the opportunity to work in a dynamic environment where organizational skills and customer service are highly valued. In this role, you will manage a variety of administrative tasks to ensure the smooth operation of daily activities. Responsibilities:• Perform administrative tasks to support the manager, department, or team, ensuring efficient daily operations.• Manage communications by directing incoming calls and messages to the appropriate individuals.• Coordinate and plan meetings or events by arranging catering, booking venues, and distributing necessary materials.• Organize travel arrangements, including hotel, car rentals, and detailed itineraries.• Order office supplies to maintain a fully stocked and efficient workspace.• Process vendor invoices and credit card receipts on a daily basis.• Handle weekly payment of vendor invoices and ensure accurate reconciliation of bank and credit card accounts.• Prepare and send client invoices weekly while following up on overdue payments and escalating issues as necessary.• Respond to customer inquiries related to invoices or account balances with accuracy and attention to detail.• Schedule continuing education opportunities for team members to support their ongoing development.
2026-04-15T00:00:00Z

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