233 Results for Administrative Jobs

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Administrative Coordinator

Goleta, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an Administrative Coordinator to support daily workplace operations and deliver a welcoming, well-organized experience for employees, guests, and vendors in Goleta, California. This Long-term Contract position combines front desk coordination, office support, event assistance, and facilities-related administration in a fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to keep communication, scheduling, and office activities running smoothly. Responsibilities: • Welcome employees, candidates, vendors, and other guests with care, provide clear arrival guidance, and help maintain an organized and inviting reception area. • Coordinate front office activities by answering workplace-related questions, sharing timely updates, and ensuring common areas, wellness spaces, and supply stations remain stocked and orderly. • Oversee conference room usage by managing reservations, addressing scheduling issues promptly, and helping teams use shared spaces efficiently. • Support facilities operations by monitoring incoming service requests, routing tickets to the appropriate contacts, tracking responses, and documenting resolution details after completion. • Observe office needs and gather feedback from employees to identify opportunities for workplace improvements, then recommend practical solutions that enhance the onsite experience. • Assist with planning and executing office events, holiday activities, and employee programs, including communications, ordering support, setup coordination, and post-event breakdown. • Partner with food and beverage support teams by directing deliveries to the correct locations, reporting kitchen or service concerns quickly, and maintaining daily tracking information as needed. • Prepare and distribute internal communications such as event notices, office updates, and promotional materials through approved channels, including chat platforms and digital postings. • Help coordinate onsite perks and vendor-supported programs by organizing invitations, sending reminders in advance, and supporting participation on the day of each event.
2026-11-06T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Administrative Coordinator to support youth-focused housing and life skills programming in Los Angeles, California. This Long-term Contract position centers on helping transitional-aged youth build confidence, strengthen daily living abilities, and move toward greater independence. The person in this role will blend administrative coordination, participant support, and program organization while working closely with a multidisciplinary team. Success in this position requires strong communication, sound judgment, and the ability to manage schedules, resources, and client-related activities with care and consistency. Responsibilities: • Lead workshops and one-on-one guidance sessions that help participants strengthen practical life skills such as money management, household routines, parenting strategies, conflict management, and job preparation. • Design and organize informative program materials, including newsletters, handouts, and other resources that keep participants engaged and informed. • Provide day-to-day coordination and encouragement for transitional-aged youth as they work toward personal milestones and independent living goals. • Partner with housing and support staff to review participant progress, identify needs, and help maintain continuity of services. • Manage calendars, appointments, and scheduling logistics to support program activities, staff coordination, and participant meetings. • Respond to inbound calls and general inquiries professionally, offering accurate information and directing requests to the appropriate team members when needed. • Assist with case coordination tasks by maintaining organized records, tracking follow-up items, and supporting service-related documentation. • Help plan and coordinate community events, workshops, and outreach activities that expand participant engagement and program visibility.
2026-11-05T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are seeking an Administrative Coordinator to support program services through a blend of customer service, enrollment assistance, record maintenance, and day-to-day office coordination in Los Angeles, California. This long-term contract opportunity plays a vital role in assisting families, providers, and internal teams through various program processes while maintaining accurate and organized records. The ideal candidate is detail-oriented, service-oriented, and comfortable managing multiple priorities in a fast-paced environment. Bilingual Spanish skills are preferred to effectively support a diverse client population. Responsibilities:<ul><li>Manage and maintain participant and program data in internal databases and tracking systems, ensuring accuracy and timely updates.</li><li>Coordinate enrollment activities by scheduling appointments, assisting with individual and group enrollment sessions, and preparing necessary materials.</li><li>Review client files and supporting documentation to ensure completeness, accuracy, and compliance with program requirements.</li><li>Verify eligibility information, referrals, and supporting records through internal systems and external resources as needed.</li><li>Respond to client, provider, and partner inquiries by phone, email, and in person, providing excellent customer service and connecting individuals with appropriate resources.</li><li>Prepare, organize, scan, copy, and file documentation to support daily operations and audit readiness.</li><li>Partner with program staff to support enrollment, case-related activities, and departmental service goals.</li><li>Maintain confidentiality and handle sensitive client information with professionalism and discretion.</li><li>Assist with general administrative duties, including data entry, record maintenance, and office support projects.</li></ul>
2026-11-03T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary to Hire
21 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support health insurance eligibility operations for a growing team in the mid-Wilshire area. This four-month contract opportunity is ideal for an organized administrative team member who enjoys helping members, maintaining accurate records, and coordinating with internal departments and external partners. In this role, you will manage coverage-related updates, respond to eligibility inquiries, and help ensure timely, accurate processing across a range of benefit scenarios. This is an onsite role. Responsibilities:• Respond to phone and in-person inquiries from participants and their representatives regarding eligibility, enrollment, and coverage questions.• Support open enrollment activities by processing updates and helping members understand available benefit options and required documentation.• Maintain participant and dependent records by entering changes such as additions, removals, reinstatements, terminations, and status updates.• Work with insurance carriers and providers to correct coverage information and resolve enrollment discrepancies.• Administer coverage setup and changes for retirees, surviving spouses, divorced spouses, self-pay members, and other eligible participants.• Review vendor eligibility files and discrepancy reports, investigate mismatches, and take corrective action to keep records current.• Prepare letters, notices, and other written communications related to eligibility matters, missing documentation, and coverage changes.• Reconcile invoices, premium payments, pension deduction listings, and refund activity to support accurate billing and payment processing.• Evaluate time-sensitive appeals and special enrollment situations involving late payments, qualifying events, or dependent additions.• Assist with document preparation, scanning, address follow-up, and other departmental assignments while maintaining reliable on-site attendance.
2026-11-06T00:00:00Z

Administrative Coordinator

Greenville, SC
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an Administrative Coordinator to support preconstruction efforts for a growing construction team in Greenville, South Carolina. This contract-to-permanent position focuses on identifying subcontractors and vendors with relevant experience, coordinating outreach, and helping keep bid activity on schedule for upcoming projects. The ideal candidate is organized, comfortable communicating with a wide range of contacts, and able to manage deadlines in a fast-paced office environment. Responsibilities: • Use internal databases and search tools to identify subcontractors and vendors located near active project opportunities. • Reach out to prospective bidding partners by phone and email to confirm interest, availability, and fit for upcoming work. • Track bid timelines and communicate key submission dates so pricing and proposals are received in time for client deadlines. • Organize contact information, outreach activity, and follow-up details to maintain accurate and accessible records. • Coordinate with estimators and project managers by forwarding relevant responses and supporting the handoff of bid information. • Follow up with existing and new industry contacts to expand participation and strengthen bid coverage for each project. • Assist with scheduling, administrative support, and general office coordination related to pre-bid activities.
2026-11-06T00:00:00Z

Administrative Coordinator

Wixom, MI
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an experienced Administrative Coordinator to support daily business operations and provide high-level administrative assistance in Wixom, Michigan. This position is ideal for an organized individual who can manage competing priorities, keep schedules organized, and ensure important activities move forward smoothly. The role also requires strong communication skills, sound judgment, and the ability to handle confidential information with care. Responsibilities: • Coordinate domestic and international travel plans, including transportation, accommodations, itineraries, visa-related needs, and supporting trip details. • Manage calendars, schedule appointments and meetings, and help keep business commitments and project timelines on track. • Review schedules for conflicts, communicate updates quickly, and help ensure changes are handled efficiently. • Prepare meeting materials such as agendas, correspondence, presentations, summaries, and related documentation. • Capture meeting notes, document key decisions and action items, and follow up with stakeholders to support timely completion. • Monitor incoming communications, identify urgent or high-priority matters, and direct them to the appropriate parties for response. • Maintain organized and confidential records, files, reports, databases, and financial documents in both electronic and physical formats. • Process business transactions such as invoices, purchase orders, billing records, and expense documentation with accuracy and timeliness. • Support departmental and cross-functional projects by helping coordinate schedules, documentation, and progress tracking. • Recommend improvements to administrative processes, communication flow, and overall office efficiency.
2026-11-02T00:00:00Z

Administrative Coordinator

Charlotte, NC
onsite
Temporary to Hire
19 - 21 USD / Hourly
We are looking for an Administrative Coordinator to support people operations, workplace services, and day-to-day administrative activities in Charlotte, North Carolina. This contract-to-permanent position is ideal for someone who enjoys creating an organized, welcoming environment while helping employees, candidates, and leaders stay connected and productive. The role combines office coordination, employee support, and HR administration in a fast-paced healthcare-related setting. Responsibilities:• Oversee front-office activity by coordinating visitor check-in procedures, managing workplace access, and helping maintain a secure and well-organized environment.• Partner with property contacts, external vendors, and service providers to address facility needs, maintenance requests, and general office operations.• Keep shared spaces well organized by monitoring conference rooms, kitchens, common areas, and supply levels, while arranging service for office equipment and appliances as needed.• Receive and distribute mail, shipments, and deliveries to support smooth daily business operations.• Help strengthen employee engagement by organizing office events, celebrations, team gatherings, and recognition activities that contribute to a positive workplace culture.• Assist with onsite meetings, leadership visits, town halls, and other in-person events by coordinating logistics and ensuring spaces and materials are prepared.• Support recruiting and onboarding efforts through interview scheduling, candidate communication, hiring documentation, and new employee coordination.• Maintain employee records, HR documentation, and related administrative workflows with a high level of accuracy and confidentiality.• Contribute to people operations projects and process enhancements, including administrative support for training, internal communications, and employee lifecycle activities.
2026-11-05T00:00:00Z

Administrative Coordinator

Atlanta, GA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a highly organized Administrative Coordinator to join our team in Atlanta, Georgia in a Contract position. This onsite opportunity supports compliance and project documentation activities in a busy construction setting, helping keep records accurate and workflows moving without delays. The role is well suited for someone who can manage a high volume of details, communicate effectively with vendors and internal teams, and maintain strong administrative control across multiple active projects. Responsibilities: • Coordinate the collection and upkeep of compliance records for numerous active construction projects, ensuring files remain complete and current. • Communicate with subcontractors, suppliers, and vendors to secure required documents such as waivers, signatures, insurance records, and related supporting materials. • Examine submitted paperwork for accuracy, valid dates, completeness, and proper authorization before processing. • Track insurance-related documentation, including certificates of insurance, workers' compensation, and vehicle coverage, to confirm ongoing compliance. • Partner with project accounting staff to address missing items that may interfere with invoice approval or payment timelines. • Maintain spreadsheets, logs, and other tracking tools to provide visibility into compliance progress and project documentation status. • Organize, scan, file, and preserve both electronic and hard-copy project records in a clear and accessible manner. • Provide general administrative assistance through document distribution, mail handling, and support for accounts payable tasks such as preparing backup materials and copying payment documentation.
2026-11-04T00:00:00Z

Administrative Coordinator

Charlotte, NC
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to support aftercare planning for a non-profit organization in Charlotte, North Carolina. This Contract position plays an important role in helping clients leave treatment with organized follow-up arrangements and a clear understanding of their next steps. The person in this role will partner with care teams and providers to coordinate appointments, manage documentation, and promote continuity of support after treatment. Responsibilities: • Coordinate post-treatment community appointments and confirm clients receive accurate details regarding dates, times, locations, and follow-up expectations. • Work closely with clinical and support teams to arrange appropriate continuing care services for individuals across multiple levels of treatment. • Prepare, organize, and assist with completion of client-related forms, external paperwork, and support letters for school, work, or other approved needs. • Maintain calendars and scheduling records to ensure aftercare plans are finalized in a timely and organized manner. • Respond to inbound calls and administrative inquiries related to follow-up care, appointments, and documentation needs. • Communicate clearly with clients, providers, and internal team members to reduce gaps in service after discharge. • Track aftercare coordination activities and keep records current, complete, and aligned with organizational standards.
2026-11-06T00:00:00Z

Administrative Assitant

Lexington, KY
onsite
Temporary / Contract
20 - 28 USD / Hourly
Robert Half is seeking a highly organized and proactive Administrative Assistant to provide high-level support to executive leadership and ensure the efficient operation of daily business activities. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism. Key Responsibilities Manage complex calendars, appointments, meetings, and travel arrangements for executive leadership. Coordinate and prepare meeting materials, agendas, presentations, and reports. Serve as the primary point of contact for internal and external stakeholders. Draft, edit, and proofread correspondence, reports, and other business documents. Track and manage projects, action items, and deadlines on behalf of leadership. Organize and maintain confidential files, records, and documentation. Coordinate special events, client meetings, and company functions. Screen calls, emails, and visitors, responding or escalating as appropriate. Assist with budgeting, expense reporting, invoice processing, and vendor coordination. Develop and improve administrative processes to increase efficiency and productivity. Provide support on strategic initiatives and cross-functional projects. Preferred Skills Experience supporting C-suite executives or senior management teams. Project coordination or project management experience. Experience with CRM, ERP, or document management systems. Strong analytical and problem-solving skills. Ability to anticipate needs and act with minimal supervision. Key Competencies Executive Presence Professionalism and Confidentiality Initiative and Accountability Attention to Detail Adaptability Communication and Interpersonal Skills Critical Thinking Organizational Excellence
2026-11-04T00:00:00Z

Operations Admin

Tucson, AZ
onsite
Temporary to Hire
18 - 18 USD / Hourly
We are looking for a detail-oriented Operations Admin to support daily front office and administrative functions in Tucson, Arizona. This contract opportunity is ideal for someone who enjoys creating order, assisting internal teams, and providing a welcoming first point of contact for visitors and callers. The role combines reception coverage, office coordination, scheduling support, and back-office administration in a fast-paced environment. Responsibilities: • Welcome guests and manage incoming calls with care, ensuring a positive and efficient front desk experience. • Coordinate calendars, appointments, and project-related schedules to keep activities organized and on track. • Provide administrative support through document preparation, data entry, filing, and general office coordination. • Assist internal teams with back-office tasks that improve workflow efficiency and day-to-day operations. • Maintain accurate records, spreadsheets, and reports using Microsoft Excel and other office tools. • Support communication across departments in both English and Spanish when business needs require bilingual interaction. • Monitor office supply levels and help keep shared administrative processes running smoothly.
2026-11-03T00:00:00Z

Director of Operations- Administrative

Hidden Valley Lake, CA
onsite
Permanent / Full Time
90000 - 115000 USD / Yearly
We are seeking an experienced operations leader to support executive leadership in overseeing organizational operations, strategic initiatives, budgeting, policy development, and community services. This role will coordinate operational activities in accordance with established policies, goals, and objectives while supporting long-range planning, personnel initiatives, financial performance, and organizational growth. Please reach out to Robyn Rosemon directly for more information: 707.387.0299 What You'll Do<ul><li>Coordinate operational activities in alignment with organizational goals and objectives.</li><li>Assist with strategic planning, budgeting, and financial oversight.</li><li>Develop, implement, and evaluate policies, procedures, and operational controls.</li><li>Monitor organizational performance and recommend improvements.</li><li>Lead and support department heads and staff.</li><li>Oversee reporting systems, training programs, and process improvements.</li><li>Ensure compliance with local, state, and federal regulations.</li><li>Represent the Association with community stakeholders, agencies, and business partners.</li><li>Assist with Reserve Projects and other organizational initiatives.</li></ul>
2026-10-30T00:00:00Z

Legal Administrative Assistant

Portsmouth, NH
onsite
Permanent / Full Time
60000 - 85000 USD / Yearly
Our client, a full-service regional law firm, is seeking a Litigation Legal Assistant to support litigation attorneys in Portsmouth, NH. This position plays an important role in keeping case activity organized from opening through resolution while helping the team prepare for court appearances, discovery matters, and client communications. The ideal candidate brings strong administrative judgment, excellent document management skills, and the ability to balance multiple deadlines in a fast-paced legal environment. Role: Litigation Legal AssistantLocation: Portsmouth, NHSalary: $65,000 - $85,000 (depending on experience) + amazing benefitsSchedule: In Office M-F first 90 days, then hybrid (3 days in, 2 days remote) Responsibilities:<ul><li>Assist with trial, deposition, hearing, and other court proceeding preparation, including presentations and supporting materials.</li><li>Attend client meetings and conference calls and prepare detailed summaries and follow-up notes.</li><li>Prepare, organize, and maintain exhibits for depositions, court filings, hearings, and trials.</li><li>Review and analyze case documents; prepare deposition summaries, document digests, chronologies, and fact summaries; and coordinate incoming and outgoing document productions.</li><li>Assist attorneys with the preparation of graphics, demonstrative exhibits, and other trial presentation materials.</li><li>Draft and proofread pleadings, correspondence, memoranda, and other legal documents, ensuring accuracy in grammar, spelling, formatting, and citations; prepare Tables of Contents and Tables of Authorities as needed.</li><li>Manage attorney calendars and schedules, including meetings, court appearances, business travel, and other commitments; coordinate necessary materials and logistics in advance.</li><li>Receive, screen, and route incoming telephone calls, conference calls, and messages to attorneys, clients, and staff; assist callers and respond to routine inquiries as appropriate.</li><li>Process incoming and outgoing mail, including sorting, scanning, distributing, and calendaring pleadings and other time-sensitive materials.</li><li>Draft, edit, and format correspondence, memoranda, pleadings, and other legal documents for attorney review and signature.</li><li>Coordinate meetings, conferences, depositions, and client appointments, including conference room reservations, catering, materials, and client hospitality; arrange seminar registrations and attorney travel, including air, hotel, and ground transportation.</li><li>Prepare monthly client billing, coordinate attorney review, and edit and finalize invoices to ensure accuracy.</li><li>Establish, organize, and maintain electronic and paper case files; review and file documents appropriately, retrieve files as requested, and manage closed files in accordance with firm procedures.</li><li>Perform a variety of administrative and practice-support functions, including processing new matter reports, preparing engagement letters, calendaring deadlines, processing attorney expense reimbursements, and tracking CLE credits and bar registrations.</li></ul>
2026-10-23T00:00:00Z

Legal Administrative Assistant

Boston, MA
onsite
Permanent / Full Time
85000 - 115000 USD / Yearly
Our client, a full-service law firm, is seeking a Litigation Legal Administrative Assistant to support daily legal operations. This role is ideal for someone who can manage administrative priorities while maintaining accuracy in document preparation and case-related coordination. The position requires strong organizational skills, sound judgment, and the ability to work efficiently in a legal environment. Role: Litigation Legal Administrative AssistantLocation: Boston, MASalary: $85,000 - $115,000 (depending on experience) + amazing benefitsSchedule: Hybrid (4 days in, 1 day remote) after onboarding period Responsibilities:<ul><li>Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests.</li><li>Ensures that legal documents are compliant with court rules and filed properly.</li><li>Efficiently create, organize, and maintain client files.</li><li>Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets.</li><li>Act as a liaison with courts and various litigation-related vendors such as process servers and couriers.</li><li>Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.</li><li>Communicate with clients, witnesses, and other parties to gather information and answer questions.</li><li>Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings.</li><li>Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.</li><li>Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines.</li><li>Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files.</li><li>Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail.</li><li>Organize and maintain case files, including physical and electronic files.</li><li>Performs additional duties as requested.</li></ul>
2026-10-14T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-10-26T00:00:00Z

Administrative Operations Assistant

Davenport, IA
onsite
Temporary / Contract
16 - 22 USD / Hourly
Administrative Operations Assistant You don't need years of experience — or experience in this industry — to be successful in this role. A well-established Quad Cities organization is looking for an up-and-coming administrative professional with the aptitude, personality and drive to grow into a highly versatile member of its administrative team.Maybe you're early in your career and ready for an organization to invest in your development. Maybe you have some administrative, customer service or office experience and know you're capable of more than your current role allows. Or maybe you've already built a solid foundation and are looking for a position where you can broaden your skills. In any case, this organization is interested in potential, learning ability and initiative — not simply finding someone who already checks every box. The OpportunityYou'll join an administrative team that is intentionally being built around cross-training, shared knowledge and development.Initially, you'll learn and support many of the team's foundational administrative and transactional responsibilities. As you gain knowledge and confidence, you'll have opportunities to cross-train in additional functions and take on greater ownership.Responsibilities may include:<ul><li>Transactional and accounting-related administrative support</li><li>Incoming mail, email and document processing</li><li>Phone and reception coverage</li><li>Scanning, attachments and electronic document management</li><li>Data entry and administrative activities within internal systems</li><li>Claims intake, documentation and administrative follow-up</li><li>Correspondence with internal and external contacts</li><li>Administrative support for multiple team members and departments</li><li>Maintaining organized and documented processes</li><li>Cross-training in additional areas as your knowledge develops</li></ul>Why This Opportunity Is DifferentThe organization isn't simply looking for another person to complete a fixed list of administrative tasks.They're building a cross-trained administrative team with greater depth and opportunity for development. The goal is for this person to learn multiple areas of the business and continue expanding their contribution based on their strengths, interests and performance. There isn't a predetermined next title or guaranteed promotion. There is a leader who enjoys developing people, a team structure designed around cross-training, and an opportunity to build skills well beyond where you start. If you've ever thought:“I know I'm capable of more — I just need someone to give me the opportunity to learn it.”...this may be worth exploring.
2026-11-06T00:00:00Z

Coordinator/Administration

Orlando, FL
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a highly organized Coordinator/Administration specialist to support a fast-moving creative production environment in Orlando, Florida. This Contract position will provide administrative, operational, and project coordination assistance to teams managing multiple priorities, deadlines, and stakeholders. The role is ideal for someone who thrives in a detail-focused setting and can keep schedules, documentation, and production activities running smoothly. You will work closely with leadership, production staff, and cross-functional partners to help maintain efficient day-to-day operations. Responsibilities: • Coordinate calendars, arrange meetings, and manage scheduling needs for team members and department leaders across multiple priorities. • Prepare expense submissions, purchase-related documents, and other administrative materials needed to support daily operations. • Organize team gatherings and departmental meetings by assembling agendas, distributing materials, and documenting follow-up actions. • Maintain internal records such as contact lists, organizational references, scheduling resources, and department documentation. • Oversee vendor paperwork and partner with sourcing or procurement contacts to help ensure required documentation is complete and compliant. • Assist production and creative teams with project setup, timeline coordination, milestone tracking, and workflow organization across active assignments. • Support production logistics by helping manage shoot planning details, call sheets, location coordination, approvals, and presentation reviews. • Track budgets, process invoices, and help monitor project spending while maintaining accurate financial and reporting records. • Coordinate onboarding activities for employees, freelancers, and contractors while helping keep team schedules and resource planning tools current. • Work collaboratively with creative, production, strategy, account, finance, and business support teams to keep projects moving efficiently.
2026-10-29T00:00:00Z

Administrative Services Assistant

Cookeville, TN
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Administrative Services Assistant to support TennCare billing activities for the Tennessee Department of Health’s Division of Laboratory Services in Cookeville, Tennessee. This Long-term Contract position focuses on sustaining accurate day-to-day billing operations while helping strengthen workflows, documentation, and reporting across the revenue cycle. The person in this role will work with internal teams and external partners to resolve billing issues, improve process efficiency, and support ongoing operational effectiveness. Responsibilities: • Enter TennCare billing encounter information accurately and within required deadlines to maintain consistent processing. • Record payments, adjustments, and write-offs while keeping revenue records organized and current. • Maintain provider and billing account information, including address updates and supporting data accuracy. • Prepare recurring billing reports and assemble documentation needed for tracking, reconciliation, and review. • Investigate claim denials, payment variances, and other billing exceptions to help resolve outstanding issues. • Reconcile billing activity against remittance details and financial records to confirm completeness and accuracy. • Document procedures, manual tasks, and process steps to support compliance, consistency, and staff reference. • Partner with laboratory, finance, procurement, informatics, and outside contacts to address billing concerns and improve coordination. • Assist with workflow assessments, testing activities, and implementation support for process enhancements and future billing solutions.
2026-11-05T00:00:00Z

Accounting and Administrative Assistant

Windsor, MI
onsite
Temporary / Contract
23 - 25 USD / Hourly
Job Title: Accounting AssistantJob SummaryWe are seeking a detail-oriented and organized Accounting Assistant to support our finance team with day-to-day accounting operations and administrative functions. This role is ideal for someone who is comfortable handling financial records, processing transactions, maintaining accurate documentation, and providing general office support. The Accounting Assistant will help ensure the smooth and efficient operation of both accounting and administrative processes. Key ResponsibilitiesAccounting Duties:<ul><li>Assist with accounts payable and accounts receivable processing</li><li>Prepare and enter invoices, expense reports, and journal entries</li><li>Reconcile bank statements and vendor accounts</li><li>Maintain accurate financial records and filing systems</li><li>Support month-end and year-end closing activities</li><li>Assist with payroll data entry and reporting</li><li>Monitor outstanding payments and follow up as needed</li><li>Help prepare financial reports, spreadsheets, and account summaries</li><li>Respond to vendor and internal accounting inquiries</li></ul>Administrative Duties:<ul><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain office files, records, and confidential documents</li><li>Schedule meetings and support calendar coordination</li><li>Order office supplies and assist with general office management tasks</li><li>Prepare correspondence, reports, and other business documents</li><li>Support data entry and database maintenance</li><li>Assist with mail distribution, scanning, copying, and filing</li><li>Provide general administrative support to the accounting and leadership teams</li></ul>Qualifications<ul><li>Associate’s degree in Accounting, Finance, Business Administration, or related field preferred</li><li>1+ years of accounting, bookkeeping, or administrative support experience</li><li>Proficiency in Microsoft Excel, Word, and accounting software</li></ul>Why Temporary Professionals May Be InterestedTemporary professionals working through our company may be eligible for a range of benefits, which can include:<ul><li>Medical, dental, and vision coverage.</li><li>Enrollment in a retirement savings plan.</li><li>Holiday pay eligibility, depending on assignment terms.</li><li>Employee discounts and wellness offerings.</li><li>Access to professional development resources and training.</li><li>State Specific Earned Absence pay</li></ul>
2026-11-03T00:00:00Z

Executive Operations Assistant/Admin

Davie, FL
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for a proactive Executive Operations Assistant/Admin to support senior leadership in Fort Lauderdale, FL. This position is ideal for someone who can keep executive workflows organized, anticipate needs, and maintain momentum across a wide range of priorities. The successful candidate will bring strong administrative experience, sound judgment, and the ability to communicate effectively while managing a fast-moving environment. Responsibilities:• Oversee complex calendars for multiple leaders, ensuring meetings, calls, and key commitments are scheduled efficiently and without conflict.• Organize executive meetings by preparing materials, confirming logistics, and helping leaders stay aligned on upcoming priorities.• Participate in leadership discussions when needed, capturing clear notes and distributing meeting summaries with action items.• Serve as a central point of coordination among executives and internal teams to keep communication streamlined and projects moving forward.• Balance requests from several stakeholders at once, adjusting schedules and priorities as business needs shift.• Manage core administrative duties such as document preparation, correspondence support, and day-to-day executive assistance.• Arrange business travel and related itineraries, making sure plans are accurate, practical, and well coordinated.• Use digital tools and platforms, including Zoom and AI-enabled resources, to improve efficiency and support executive operations.
2026-10-19T00:00:00Z

Accounting/Administrative Specialist

Boulder, CO
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Accounting/Administrative Specialist to support day-to-day accounting operations and administrative coordination for a busy workplace in Boulder, Colorado. This position combines purchasing, invoice handling, expense support, and office supply management to help keep financial records accurate and the facility running smoothly. The ideal candidate is organized, detail-oriented, and comfortable balancing recurring accounting tasks with practical office and lab support responsibilities. Responsibilities:• Manage routine purchasing for office, lab, and breakroom supplies by tracking stock levels, placing orders with approved vendors, and maintaining availability of essential materials.• Process invoices, request missing billing documents, and enter financial information into QuickBooks to support accurate accounts payable records.• Maintain open purchase order records by updating order status, revising estimated delivery dates, and following up with vendors when shipment details are unavailable.• Receive incoming deliveries, organize related paperwork, and ensure shipping materials are handled according to site procedures.• Prepare weekly payment activities, including accounts payable processing, check runs, and filing of paid invoices and outstanding bills.• Review and approve contractor timesheets, assist with employee reimbursement and travel expense submissions, and support related accounting documentation.• Complete month-end administrative and accounting tasks such as use tax calculations, usage tracking, inventory-related entries, prepaid balance reviews, and reporting updates.• Coordinate vendor credits, hazardous waste billing allocations, recurring supply orders, janitorial communication, and other general administrative support needs.• Support periodic operational tasks including preparing timesheets, arranging lab coat laundering, reconciling vendor statements, and ordering required workplace compliance materials. Benefits include 401k with 3% company match, 2+ weeks PTO, paid holidays, and 100% healthcare coverage for the employee!
2026-10-26T00:00:00Z

Administrative Support Tech

Goleta, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an Administrative Support Tech to provide essential office and student support services in a school environment in California. This Contract position plays an important role in helping daily administrative operations run smoothly while delivering attentive assistance to students, families, staff, and visitors. The ideal candidate will be organized, responsive, and comfortable managing records, scheduling, reporting, and front-office coordination with a high level of confidentiality. Responsibilities: • Support school administrative functions by assisting with student-related processes such as registration, enrollment coordination, attendance tracking, scheduling support, truancy follow-up, and disciplinary documentation. • Welcome students, families, employees, and visitors in a courteous manner, answer routine questions, and direct individuals to the appropriate office or resource. • Arrange meetings and conferences involving parents, students, teachers, and specialists, and coordinate transportation logistics for school activities, including field trips and athletic events. • Maintain accurate student information by entering, retrieving, and reviewing records within the student information system, and assist with the preparation and organization of registration documents. • Track keys and other district-issued equipment by maintaining inventory records and documenting chain-of-custody details. • Prepare and process forms, certifications, and supporting documentation for co-curricular programs and events, including compiling and submitting stipend-related payroll information. • Submit and monitor service requests for facility and equipment maintenance needs and help coordinate community use of school spaces when applicable. • Order office and operational supplies as needed, and create reports, forms, correspondence, schedules, and related documents while ensuring accuracy, completeness, and confidentiality.
2026-11-06T00:00:00Z

Property Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you! Position OverviewWe are seeking an experienced and dedicated Property Administrative Assistant to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities. Preferred Experience:Administrative Support:<ul><li>Provide comprehensive administrative support to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul>Tenant Relations:<ul><li>Act as the primary point of contact for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with tenant onboarding processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul>Record Keeping & Reporting:<ul><li>Maintain accurate tenant files, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare monthly reports for management, summarizing occupancy rates, rent collections, delinquencies, and maintenance requests</li></ul>
2026-11-04T00:00:00Z

Executive Administrative Assistant

King of Prussia, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Non-Profit client located in the King of Prussia/Wayne, PA area is looking to hire a tech savvy Executive Administrative Assistant with proven experience supporting c-suite executives. As the Executive Administrative Assistant, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, draft meeting notes, maintain and update client files, assist with grant submissions, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications. Primary Responsibilities· Provide comprehensive administrative and organizational support to C-Suite executives· Manage calendars, meetings, correspondence, documents, and other day-to-day administrative needs· Anticipate leadership needs and proactively prepare materials, information, and follow-up items· Coordinate meetings and assist with scheduling across multiple internal and external stakeholders· Prepare, format, edit, and organize presentations, reports, correspondence, and other executive-level materials· Maintain accurate records and ensure important deadlines, commitments, and follow-up items remain on track· Communicate professionally with internal teams, external partners, community organizations, and other stakeholders· Handle sensitive and confidential information with discretion· Assist with special projects, events, conferences, and other initiatives as needed
2026-11-03T00:00:00Z

On-Site Administrative Assistant

Winston-salem, NC
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a company is Winston-Salem, North Carolina. This is a Contract position suited for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring information is handled accurately. The ideal candidate will be comfortable managing communications, coordinating schedules, and assisting with routine office tasks that help the team operate efficiently. Responsibilities:• Manage incoming phone calls and direct inquiries to the appropriate team members with professionalism and efficiency.• Maintain accurate records by entering, updating, and organizing administrative data in company systems and files.• Coordinate calendars, appointments, and meeting schedules to support smooth day-to-day operations.• Welcome visitors and provide front-desk coverage while creating a welcoming office experience.• Prepare, sort, and distribute routine correspondence, documents, and office communications as needed.• Support general office administration by tracking paperwork, maintaining files, and assisting with clerical tasks.• Work closely with internal staff to ensure administrative requests are completed in a timely manner.
2026-11-05T00:00:00Z

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