<p>We are looking for a highly organized and detail-oriented Senior Executive Assistant to join our team in New Orleans, Louisiana. This short-term contract to permanent position offers the opportunity to work closely with executives, manage complex schedules, and ensure seamless communication and operations. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent problem-solving skills, and have a strong ability to prioritize tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, including scheduling appointments, meetings, and events, while ensuring time management efficiency.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation for executives.</p><p>• Prepare and compose clear and accurate business correspondence and reports.</p><p>• Organize and facilitate executive meetings, including preparing agendas, taking minutes, and following up on action items.</p><p>• Handle customer service inquiries and resolve issues promptly and professionally.</p><p>• Collaborate with team members to ensure smooth communication and project execution.</p><p>• Maintain and update records, files, and databases, ensuring confidentiality and accuracy.</p><p>• Conduct ad-hoc analyses and provide insights to support decision-making processes.</p><p>• Monitor and track progress on key performance indicators, providing regular updates to stakeholders.</p><p>• Train and mentor new team members to ensure alignment with company standards and practices.</p>
<p><strong>Senior Administrative Assistant (Part-Time, 2-Month Assignment)</strong></p><p> <strong>Location:</strong> Oakland, CA (Onsite, Tuesday–Thursday, 8:30am–5:00pm)</p><p> <strong>Duration:</strong> November – December</p><p><br></p><p><strong>About the Role:</strong></p><p> The Robert Toigo Foundation is seeking a highly organized and proactive <strong>Senior Administrative Assistant</strong> to provide direct support to leadership during a busy two-month period. This role will focus on managing communications, preparing documents and presentations, and assisting with event production.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, coordinate meetings, and schedule appointments.</li><li>Handle communication management including phone calls, email correspondence, and information distribution.</li><li>Prepare and edit documents, reports, and presentations (PowerPoint).</li><li>Make travel arrangements and handle related logistics.</li><li>Support planning and execution of upcoming events and special projects.</li><li>Maintain accurate records and ensure smooth administrative operations.</li></ul><p><br></p><p><br></p>
<p>We are seeking an experienced and detail-oriented <strong>Executive Assistant</strong> to provide high-level administrative and strategic support to executive leadership. This role involves managing day-to-day operations, overseeing schedules, coordinating meetings, and serving as a vital liaison between executives and internal/external stakeholders. The ideal candidate possesses exceptional organizational skills, a proactive mindset, and the ability to juggle traditional administrative duties with tech-focused responsibilities such as leveraging workflow automation tools and navigating CRM systems.</p>
We are looking for a dedicated Office Assistant to join our team on a long-term contract basis in Willmar, Minnesota. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication between departments. This is an excellent opportunity for someone who thrives in a dynamic, fast-paced environment and enjoys tackling a variety of tasks.<br><br>Responsibilities:<br>• Coordinate closely with the appointment coordinator to notify relevant personnel about potential delays in truck arrivals.<br>• Communicate with vendor management teams to address any delivery issues or concerns.<br>• Manage the coding and reporting process for late customer deliveries on a regular basis.<br>• Provide coverage for team members during vacation periods, ensuring seamless operations.<br>• Handle data entry tasks and maintain accurate records using Microsoft Word and Excel.<br>• Track and trace shipments to ensure timely delivery and address any disruptions.<br>• Assist with various assigned projects to support the overall efficiency of the office.<br>• Maintain clear and precise communication channels with internal and external stakeholders.
We are looking for a detail-oriented Administrative Assistant to join our team in Macon, Georgia. This contract position offers a great opportunity to contribute to our daily operations by ensuring seamless communication and organization. The ideal candidate will possess strong administrative skills and thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Manage the shared support inbox, ensuring inquiries are routed to the appropriate team members promptly.<br>• Update and maintain ticket statuses with accurate and complete records.<br>• Communicate with customers to provide routine updates, schedule appointments, and confirm messages.<br>• Assist with shipping coordination, intake processes, and light inventory tracking as required.<br>• Highlight recurring or high-volume issues for further evaluation by technical teams.<br>• Identify and propose improvements to streamline or automate administrative workflows.<br>• Collaborate with the Associate Support Director and IT team to document and implement workflow enhancements.
We are looking for a detail-oriented and highly organized Executive Assistant to provide comprehensive support to our leadership team. In this long-term contract role, you will play a critical part in managing schedules, coordinating travel, and ensuring seamless communication within the organization. This position is based in Newark, Delaware, and requires local candidates who can work remotely with occasional onsite duties.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring appointments and meetings are scheduled efficiently.<br>• Arrange domestic and international travel, including booking flights, accommodations, and transportation.<br>• Coordinate logistics for executive meetings, such as preparing agendas, materials, and ensuring technology setup.<br>• Act as the primary point of contact between executives and internal or external stakeholders.<br>• Provide administrative support, including drafting correspondence, managing emails, and handling confidential information.<br>• Organize and oversee special projects or initiatives as assigned by leadership.<br>• Monitor deadlines and follow up on action items to ensure timely completion.<br>• Assist with event planning and coordination for executive-level functions.<br>• Handle expense reporting and budget tracking for the executive team.<br>• Maintain accurate records and documentation for executive activities and communications.
We are looking for a skilled Administrative Assistant to join our team on a contract basis in New York, New York. This role involves providing essential support to ensure smooth office operations, with a focus on administrative tasks, communication, and data management. The ideal candidate will bring excellent organizational skills and a proactive approach to handling daily responsibilities.<br><br>Responsibilities:<br>• Respond promptly to incoming calls and direct them to the appropriate team members.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Manage day-to-day administrative operations, including scheduling and organizing meetings.<br>• Serve as the first point of contact by welcoming visitors and managing reception duties.<br>• Maintain and organize office records, files, and documents.<br>• Assist with correspondence, including drafting and editing emails or letters.<br>• Coordinate office supplies and ensure inventory is adequately stocked.<br>• Provide support to various departments by facilitating communication and administrative processes.<br>• Handle confidential information with discretion and professionalism.
We are looking for an experienced and proactive Executive Assistant to provide high-level administrative support to our executive team. This Contract-to-Permanent position is based in Dallas, Texas, and requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with discretion. The ideal candidate will excel in a fast-paced environment, ensuring smooth office operations while maintaining confidentiality.<br><br>Responsibilities:<br>• Manage complex calendars for executives, including scheduling appointments and coordinating meetings.<br>• Organize and book travel arrangements, including itineraries, accommodations, and transportation.<br>• Prepare and edit detailed documents, such as reports, presentations, and correspondence.<br>• Support board meetings by coordinating agendas, preparing materials, and following up on action items.<br>• Oversee daily office operations, including supplies management, vendor coordination, and workspace organization.<br>• Act as the primary point of contact for IT, Facilities, HR, and service providers.<br>• Assist with employee onboarding and offboarding processes, ensuring smooth transitions.<br>• Plan and manage office events and meetings, including catering, setup, and travel arrangements for attendees.<br>• Run errands and provide transportation for executives or board members as needed.<br>• Track deadlines, priorities, and tasks to ensure timely completion of executive objectives.
We are looking for a dedicated Administrative Assistant to provide essential support to the District Manager and team members. This role involves handling a variety of administrative tasks, ensuring smooth daily operations, and contributing to public awareness efforts. As a Contract-to-permanent position, this opportunity offers room for growth and long-term collaboration.<br><br>Responsibilities:<br>• Assist the District Manager and staff with daily administrative tasks, ensuring efficient workflow.<br>• Perform basic bookkeeping duties, maintaining accurate financial records.<br>• Respond to routine inquiries from the public, documenting service requests and keeping detailed records.<br>• Organize events and functions, including scheduling, securing necessary publications, and preparing materials.<br>• Attend public functions to support awareness initiatives as needed.<br>• Handle inbound calls effectively and direct them to the appropriate team members.<br>• Perform data entry tasks to ensure accurate and up-to-date information.<br>• Manage receptionist duties, including greeting visitors and maintaining a welcoming office environment.
<p>We are looking for a Senior Executive Assistant to provide dedicated, high-level support to the Chief People Officer of a leading organization in the real estate industry. This is a Contract-to-permanent position based in the Greater Philadelphia Region and offers a unique opportunity to work closely with C-suite executives and the Board of Directors. The ideal Senior Executive Assistant candidate will bring exceptional organizational skills, emotional intelligence, and discretion to manage complex priorities and deliver seamless administrative support.</p><p><br></p><p>What you get to do every single day:</p><p>• Deliver strategic administrative support to the Chief People Officer, ensuring smooth operations and timely execution of tasks.</p><p>• Serve as the primary liaison to the Board of Directors, handling agenda creation, meeting minutes, and distribution of relevant materials.</p><p>• Coordinate executive meetings and prepare necessary documentation with a focus on accuracy and thoroughness.</p><p>• Manage complex calendars, book travel arrangements, and prepare for high-level meetings.</p><p>• Draft, edit, and proofread correspondence, presentations, and confidential documents.</p><p>• Facilitate communication between the Chief People Officer, internal teams, and external stakeholders.</p><p>• Identify and address logistical challenges, streamlining processes to improve efficiency.</p><p>• Collaborate with HR leadership to support initiatives related to people and culture.</p><p>• Provide actionable insights and contribute to the optimization of workflows within the organization.</p>
We are looking for a dedicated and detail-oriented Executive Assistant to support the Office of the Chief Financial Officer and collaborate with the agency's board committee. This position involves managing schedules, coordinating special projects, and preparing essential business materials. As a vital link between executive leadership, board members, and external stakeholders, you will play a key role in ensuring seamless communication and execution of strategic priorities. This is a long-term contract position based in Montebello, California.<br><br>Responsibilities:<br>• Handle sensitive and confidential information related to financial, legal, and personnel matters with discretion.<br>• Manage complex calendars, schedule appointments, and coordinate detailed travel arrangements for executive leadership.<br>• Prepare expense reports, draft correspondence, take minutes during meetings, and compile documents for follow-up actions.<br>• Assist with board-related activities, including meeting arrangements, record-keeping, and dissemination of information via board portal systems.<br>• Develop and edit presentations, reports, and other materials for finance and program operations leadership.<br>• Organize and prepare agendas and materials for team meetings, ensuring follow-up actions are tracked and completed.<br>• Plan and execute divisional events, workshops, and cross-functional meetings, including synthesizing outputs and facilitating next steps.<br>• Maintain the finance department calendar, manage internal communications, and update intranet content related to financial operations.<br>• Process vendor payments, manage incoming check deposits, and coordinate department supplies and mail operations.<br>• Support the documentation and streamlining of departmental procedures to enhance operational efficiency.
<p>Our entertainment client is looking for early career talent to join their team. This entry level administrative role offers hands-on exposure to the entertainment, media, and sports industries while providing opportunities for growth. The role involves supporting various operations and delivering exceptional service to clients and colleagues.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage incoming calls by directing them to the appropriate parties, ensuring clear communication and efficiency.</p><p>• Coordinate the scheduling of meetings and booking conference rooms across multiple locations.</p><p>• Welcome clients, colleagues, and guests with a high level of hospitality and attentiveness.</p><p>• Handle confidential information with discretion, maintaining the integrity of sensitive records.</p><p>• Assist with internal and external mail activities, including sorting, tracking, and delivering items.</p><p>• Prepare and organize conference rooms and event spaces for meetings and company events.</p><p>• Operate office equipment such as mailing, copying, binding, and fax machines.</p><p>• Provide gift-wrapping services for high-priority client items, ensuring prompt and accurate delivery.</p><p>• Collaborate with team members to foster positive working relationships and uphold company standards.</p><p>• Undertake special projects and additional tasks as assigned by management.</p>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in San Francisco, California. This Contract position requires exceptional attention to detail and the ability to manage multiple tasks efficiently in a fast-paced environment. The ideal candidate will excel in calendar management, travel coordination, and executive meeting preparation.<br><br>Responsibilities:<br>• Maintain and manage executives’ calendars, ensuring scheduling conflicts are avoided and priorities are met.<br>• Arrange and coordinate domestic and international travel plans, including booking flights, accommodations, and transportation.<br>• Prepare detailed travel itineraries and ensure all arrangements align with the executives’ preferences.<br>• Organize and schedule executive meetings, including handling logistics such as venue bookings and technology setup.<br>• Act as the primary point of contact for executives, handling communication and correspondence with professionalism.<br>• Assist in preparing meeting agendas and compiling relevant documents for presentations.<br>• Monitor and respond to emails on behalf of executives, ensuring urgent matters are addressed promptly.<br>• Handle confidential information with discretion and maintain a high level of professionalism at all times.<br>• Collaborate with other departments to facilitate seamless communication and support for executives.<br>• Ensure all administrative tasks are completed in a timely and accurate manner.
<p>We are looking for a highly organized and dedicated Executive Assistant to support executive-level management in a meticulous and dynamic environment. This is a contract-to-permanent position located in Chattanooga, Tennessee, offering an exceptional opportunity to contribute to high-level administrative functions within the government sector. The ideal candidate will have a proven ability to manage complex schedules, coordinate meetings, and handle multiple priorities with efficiency and discretion.</p><p><strong>This position is 100% onsite and may require overtime as needed.</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, including scheduling and coordinating meetings with internal and external stakeholders.</p><p>• Organize and prepare materials for executive and stakeholder meetings, ensuring accuracy and timeliness.</p><p>• Produce detailed reports, presentations, and correspondence using Microsoft Excel and PowerPoint.</p><p>• Oversee the preparation and submission of expense reports with attention to detail.</p><p>• Coordinate and execute special projects as assigned, adhering to deadlines and quality standards.</p><p>• Serve as a key point of contact for executives, maintaining a detail-oriented demeanor in all interactions.</p><p>• Handle confidential information with discretion and ensure seamless communication within the organization.</p><p>• Assist in planning and logistics for events, conferences, and important meetings.</p><p>• Monitor and manage tasks to ensure the timely completion of deliverables.</p><p>• Support executives in day-to-day operations, ensuring efficiency and organization.</p>
<p>We are looking for a highly organized and proactive Executive Assistant to join our team on a contract basis in Austin, Texas. This role involves providing comprehensive administrative support to ensure the efficient operation of daily activities. The ideal candidate will excel at multitasking, managing priorities, and maintaining confidentiality while handling diverse responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage calendars, ensuring all deadlines and appointments are met with timely reminders.</p><p>• Arrange travel plans, including booking flights, accommodations, and transportation as needed.</p><p>• Prepare and proofread documents, presentations, and reports to ensure accuracy and professionalism.</p><p>• Organize and maintain records, tracking deadlines and reminders to support efficient operations.</p><p>• Assist with financial tasks such as processing invoices, managing payroll, and handling expense reports.</p><p>• Plan and coordinate meetings or conferences, including scheduling, preparing materials, and arranging catering or video conferencing.</p><p>• Stock office supplies and maintain kitchen inventory.</p><p>• Manage personal appointments and tasks, including medical visits and other administrative needs.</p><p>• Collaborate with team members to support office organization and improve overall efficiency.</p>
<p>We are looking for a dependable and detail-oriented Office Assistant to join our team in Glendale, California. This part-time role (Tues, Weds, Thurs 8am-5pm) involves supporting the daily administrative operations of a busy office environment while ensuring tasks are completed efficiently and accurately. As a Contract-to-long-term position, this opportunity offers the potential for continued employment within a collaborative and efficient setting.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and provide appropriate assistance or directions.</p><p>• Maintain a well-organized office environment, including managing supply levels and restocking as needed.</p><p>• Handle filing tasks, both physical and digital, to ensure records are easily accessible.</p><p>• Perform data entry, document preparation, and other routine administrative tasks.</p><p>• Coordinate team schedules, photocopying, scanning, and mailing activities.</p><p>• Manage calendars and assist in booking and coordinating travel arrangements.</p><p>• Support executive meetings by preparing materials and ensuring smooth logistics.</p><p>• Run occasional local errands or deliveries to support office operations.</p>
<p>We are looking for a detail-oriented, part-time Office Assistant to join our team in Seattle, Washington. This long-term contract position is ideal for someone who thrives in a dynamic environment and enjoys managing diverse office operations to ensure smooth day-to-day functionality. The role involves coordinating with vendors, maintaining office supplies, and supporting administrative needs to promote a productive workplace.</p><p><br></p><p>Responsibilities:</p><p>• Part-time (20 hours a week) </p><p>• Oversee daily office operations, including organizing inventories, maintaining facilities, and ensuring the workspace remains functional and welcoming.</p><p>• Schedule and manage maintenance tasks by coordinating with service providers such as landscapers, handymen, and vendors.</p><p>• Identify and address building maintenance needs proactively, resolving issues by working with relevant teams.</p><p>• Monitor office supplies and snacks, placing timely orders to ensure availability.</p><p>• Manage incoming and outgoing mail while collaborating with Executive Assistants to align with office schedules and events.</p><p>• Plan and prioritize operational tasks to guarantee seamless workflows for staff and visitors.</p><p>• Build relationships with external vendors and clients to meet internal operational requirements.</p><p>• Perform receptionist duties such as answering calls, greeting visitors, and directing inquiries.</p><p>• Handle clerical tasks, including document scanning and filing to maintain organized records.</p><p>• Assist in coordinating office activities and ensuring alignment with organizational goals.</p>
<p><strong>Position Overview:</strong></p><p>We are seeking an experienced and professional <strong>Executive Assistant</strong> to provide high-level administrative and operational support to senior leadership in a fast-paced and dynamic environment. The ideal candidate is highly organized, proactive, and capable of handling confidential information with discretion. If you excel in anticipating needs, have excellent communication skills, and thrive in a corporate setting, this position is for you.</p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the trusted point of contact for senior executives, contributing to seamless communication and operations.</li><li>Manage and coordinate executive calendars, schedules, and appointments, ensuring efficient use of time.</li><li>Arrange travel itineraries, accommodations, meetings, and events, both domestic and international.</li><li>Prepare and edit correspondence, reports, charts, presentations, and other documentation for executive review.</li><li>Facilitate and monitor deadlines, managing ongoing projects and ensuring timely delivery of objectives.</li><li>Act as a gatekeeper for executive communication, fielding phone calls, emails, and requests.</li><li>Support the development of presentations and materials for meetings, including board events.</li><li>Conduct research and assist with data collection, providing recommendations and insights as needed.</li><li>Maintain confidentiality for sensitive information and exercise discretion at all times.</li></ul>
<p>We are looking for a personable and organized Office Assistant to join our team in Angels Camp California. In this role, you will serve as the first point of contact for clients and visitors, providing outstanding customer service while managing administrative tasks effectively. This is a Contract position within the insurance industry, offering an excellent opportunity to contribute to a dynamic and fast-paced office environment. Goal is industry experience and preferably licensed. </p><p><br></p><p>Responsibilities:</p><p>• Welcome clients and guests warmly, ensuring a meticulous and friendly reception experience.</p><p>• Answer incoming calls, take accurate messages, and respond to inquiries regarding insurance policies and procedures.</p><p>• Manage appointment scheduling and maintain an organized calendar for the office.</p><p>• Handle administrative duties such as filing, data entry, scanning, and distributing documents.</p><p>• Prepare correspondence, reports, and other essential materials in a timely manner.</p><p>• Keep the reception area clean, organized, and presentable.</p><p>• Process both incoming and outgoing mail efficiently.</p><p>• Support internal teams with various administrative tasks as needed.</p>
<p>We are looking for a dedicated and compassionate Administrative Assistant to join our fully onsite team in Beverly, Massachusetts. In this Contract-to-permanent position, you will provide critical support to the organization by assisting residents, managing administrative tasks, and maintaining a welcoming front desk environment. This role requires strong organizational skills, the ability to handle sensitive situations with care, and a commitment to delivering excellent service.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact at the front desk, greeting residents and visitors with professionalism and warmth.</p><p>• Assist tenants by collecting paperwork and applications, providing information, and addressing concerns with empathy.</p><p>• Manage and organize tasks for two directors, ensuring efficient workflow and prioritization of duties.</p><p>• Input and maintain accurate records of housing applications in the CHAMP system; training will be provided if needed.</p><p>• Schedule conferences, coordinate reports, and handle background checks for the Section 8 department.</p><p>• Answer incoming calls and provide information or redirect inquiries as necessary.</p><p>• Perform general administrative tasks, including data entry and maintaining organized files.</p><p>• Work effectively under pressure and independently to meet deadlines and ensure smooth office operations.</p>
We are looking for a detail-oriented Administrative Assistant to join our facilities management team in Houston, Texas. In this Contract-to-long-term position, you will play a vital role in ensuring smooth day-to-day operations by supporting both internal and external services. We seek a candidate who is committed to delivering exceptional service and maintaining high standards of quality.<br><br>Responsibilities:<br>• Welcome visitors and guests with professionalism and provide reception services in the lobby.<br>• Deliver concierge-level assistance for onsite meetings and events, ensuring all arrangements run smoothly.<br>• Coordinate meeting room setups, catering orders, and refreshment arrangements.<br>• Assist in maintaining inventory levels for essential supplies in spaces such as breakrooms and office areas.<br>• Communicate with building management and landlord representatives to manage service tickets and arrange security or vendor access.<br>• Build positive relationships with clients, colleagues, contractors, and landlord representatives through excellent customer service.<br>• Manage priorities effectively to address critical operational needs in a timely manner.<br>• Gather and organize data for monthly reporting and metrics tracking.<br>• Provide support to onsite team members and participate in cross-training activities to ensure seamless coverage.
<p>Robert Half is working with a financial services firm on the North Shore looking for an Executive Assistant to join their team. This is a permanent role, joining an office of around ten full-time employees, focused on EA efforts and general office management.</p><p><br></p><p>Our client is looking for an Executive Assistant with at least 3 years of professional experience. The selected candidate must have experience in calendar management and travel arrangements. This individual also needs to be highly accurate and have attention to detail. Proven knowledge of MS Office is needed too.</p><p><br></p><p>For the right experience our client is looking to offer the Executive Assistant a base salary up to $90K. The benefits are very good too.</p><p><br></p><p>Please apply to this listing if interested or email Bill.Nichols@roberthalf. Thanks!</p>
<p>We are looking for a highly organized and proactive Executive Assistant to support senior leadership in Chicago, Illinois. This long-term contract position requires someone who excels in managing schedules, coordinating travel, and ensuring smooth execution of executive-level tasks. If you thrive in a fast-paced environment and possess exceptional attention to detail, we encourage you to apply.</p><p><br></p><p>The salary range for this position is 32 to 38. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k)plan. Visit roberthalf.gobenefits.net for more information.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring all meetings, appointments, and events are accurately scheduled.</p><p>• Coordinate complex travel arrangements, including booking transportation and accommodations.</p><p>• Organize and prepare for executive meetings, including drafting agendas and compiling necessary materials.</p><p>• Plan and execute corporate events, ensuring all logistics are handled efficiently.</p><p>• Serve as a point of contact for internal and external communications on behalf of executives.</p><p>• Monitor and prioritize incoming correspondence to streamline communication flow.</p><p>• Maintain detailed records of executive activities and ensure confidentiality.</p><p>• Provide administrative support for special projects as needed.</p><p>• Collaborate with other departments to ensure seamless execution of executive tasks.</p><p>• Anticipate the needs of executives and provide proactive solutions to support their goals.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Long Beach, California. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication within the organization. This is a great opportunity for someone who enjoys working in a dynamic environment and has strong organizational and multitasking skills.<br><br>Responsibilities:<br>• Manage and organize administrative tasks to ensure efficient office operations.<br>• Answer and direct inbound calls professionally while addressing inquiries and concerns.<br>• Perform accurate data entry and maintain up-to-date records.<br>• Provide receptionist support, including greeting visitors and managing appointments.<br>• Assist in coordinating meetings and preparing necessary documentation.<br>• Handle correspondence and distribute communications within the team.<br>• Maintain office supplies and ensure the workspace is well-organized.<br>• Support team members with various clerical duties as needed.<br>• Ensure confidentiality and accuracy in handling sensitive information.
<p>A fast-growing tech start-up in Santa Monica is hiring an Executive Assistant on a contract-to-hire basis. The role requires an onsite presence, where the chosen candidate will support several executives by managing administrative tasks, ensuring efficiency in the day-to-day operations, and handling high-priority responsibilities with professionalism and discretion.</p><p><br></p><p>Key Roles and Responsibilities:</p><p>• Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements to optimize their time and ensure smooth workflows.</p><p>• Prepare and manage expense reports, meeting materials, and correspondence on behalf of the executives, maintaining a high level of accuracy and confidentiality.</p><p>• Act as a liaison between executives and both internal teams and external stakeholders, ensuring timely and clear communication.</p><p>• Anticipate the needs of executives by identifying ways to improve efficiency, streamline workflows, and proactively manage challenges before they arise.</p><p><br></p><p>The ideal candidate will have 4+ years of Executive Assistant experience, ideally in a fast-paced or high-growth environment. Proficiency with tools such as Google Workspace, Slack, and Zoom is required. A bachelor’s degree is preferred but not mandatory for candidates with strong organizational skills and demonstrated expertise in supporting high-level executives. This onsite role that can pay $80-90k once permanent.</p>
