We are looking for an experienced Accounting Manager to lead our financial operations in San Diego, California. This role involves overseeing accounts payable and receivable functions, ensuring compliance with accounting standards, and maintaining accurate financial records. The ideal candidate will possess strong leadership skills and a commitment to excellence in financial management.<br><br>Responsibilities:<br>• Lead and manage accounts payable operations, ensuring timely and accurate execution of tasks while providing guidance and resolving issues.<br>• Evaluate and enhance current accounts payable processes, ensuring efficiency and adherence to protocols.<br>• Supervise the accounts receivable team by reviewing assignments, improving workflows, and ensuring accurate and timely collections.<br>• Maintain and update a 13-week receipts forecast to support financial planning.<br>• Prepare and analyze monthly financial reports, including credit card journal entries, accruals, reconciliations, and revenue flux analysis.<br>• Collaborate with internal departments to gather, analyze, and interpret financial data.<br>• Assist with bank reconciliations related to accounts payable and receivable transactions.<br>• Support annual financial audits and participate in special projects, such as system implementations and ad hoc assignments.<br>• Monitor and resolve disputes with vendors and customers to ensure timely resolutions.<br>• Ensure compliance with accounting standards and internal policies in all financial processes.
<p>A fast-growing <strong>manufacturing company in Carlsbad</strong> is seeking a proactive and detail-oriented <strong>Staff Accountant</strong> to join their collaborative finance team. This organization has built a strong reputation as a leader in their field by combining innovative technology, precision craftsmanship, and a passion for delivering exceptional products. The ideal candidate will have a solid foundation in accounting principles, strong Excel skills, and hands-on experience working in a manufacturing environment. This is a great opportunity for someone who enjoys a dynamic workplace and takes pride in accuracy, efficiency, and teamwork.</p><p><br></p><p><strong><u>🔹 Key Responsibilities</u></strong></p><ul><li>Support the month-end and year-end close process through journal entries, reconciliations, and financial reporting.</li><li>Maintain and update the general ledger, ensuring all transactions are accurately coded and compliant with internal controls.</li><li>Assist with inventory tracking, cost accounting, and manufacturing-related financial analysis.</li><li>Collaborate cross-functionally with operations and production teams to ensure accounting accuracy for materials, COGS, and work orders.</li><li>Prepare and analyze financial statements, reports, and supporting documentation.</li><li>Participate in internal audits and process improvement initiatives.</li></ul>
We are looking for a detail-oriented Payroll/Accounts Receivable Administrator to join our team in Brea, California. This role is ideal for someone with a strong background in construction accounting and payroll management, particularly in union and certified payroll processes. The position offers a competitive salary, comprehensive benefits, and the opportunity to contribute to a dynamic subcontracting company specializing in millwork, door frames, and hardware.<br><br>Responsibilities:<br>• Manage full-cycle payroll for a workforce of approximately 175 employees, including both union and non-union staff, utilizing Paycom software.<br>• Oversee certified payroll processes and ensure compliance with union regulations.<br>• Handle accounts receivable tasks, including billing and statement of values, using Comsense and other relevant systems.<br>• Prepare and manage conditional and unconditional releases related to client billing.<br>• Review and approve scheduled change orders for client contracts.<br>• Issue preliminary notices and manage lien waivers as part of the construction accounting process.<br>• Facilitate onboarding for new hires, ensuring compliance with HR procedures.<br>• Process terminations and maintain accurate employee records.<br>• Collaborate with internal teams to ensure smooth payroll and accounts receivable operations.
<p>Are you the go-to person for all things people, policy, and process? Our client — a well-established company in Escondido — is seeking a hands-on <strong>HR Generalist</strong> to join their growing team and serve as a trusted resource across multiple departments. This role is perfect for someone who enjoys balancing compliance and culture, digging into day-to-day HR operations while also helping build programs that support long-term success. You’ll be the heartbeat of the employee experience — from onboarding to benefits administration to policy development.</p><p><br></p><p><u>🌟 </u><strong><u>What You’ll Do</u></strong></p><ul><li>Administer and maintain HR systems, employee records, and compliance documentation.</li><li>Partner with department leaders to manage employee relations, investigations, and performance matters.</li><li>Oversee benefits enrollment, leave administration (FMLA, CFRA, ADA), and workers’ compensation coordination.</li><li>Support full-cycle recruitment and onboarding for open roles.</li><li>Assist with payroll review, timekeeping, and employee status changes.</li><li>Develop, update, and communicate HR policies and procedures.</li><li>Help lead employee engagement initiatives, training sessions, and recognition programs.</li></ul>
<p>Robert Half is partnering with an established boutique transactional law firm in Orange County. This firm has over 25 years of experience specializing in transactional law and estate planning. This role emphasizes mergers and acquisitions (M& A), general business transactions, employment advice, and client relationship management.</p><p><br></p><p>Responsibilities:</p><p>• Work on mergers and acquisitions (M& A) transactions, including conducting due diligence, drafting and negotiating agreements, and overseeing deal closings.</p><p>• Provide strategic counsel on M& A structuring, regulatory compliance, and risk management.</p><p>• Advise clients on business transactions such as entity formation, securities filings, joint ventures, and corporate reorganizations.</p><p>• Draft, review, and negotiate legal documents, including purchase agreements, shareholder agreements, and employment contracts.</p><p>• Address employment-related matters, such as preparing workplace policies and handbooks, and providing guidance on hiring and terminations.</p><p>• Conduct legal research and analysis to support transactional work and provide accurate recommendations.</p><p>• Collaborate with internal teams and clients to identify legal risks and propose solutions.</p><p>• Cultivate strong client relationships to understand business objectives and deliver tailored legal services.</p><p>• Meet a monthly billable hour requirement of 120 hours while maintaining high-quality work.</p><p>• Contribute to the firm's growth by bringing in client referrals and earning bonus incentives.</p>
<p>We are looking for a detail-oriented Inventory Analyst to join our team on a Contract-to-Permanent basis in Vista, California. This role involves ensuring accurate inventory data, maintaining system integrity, and supporting the planning department with procurement strategies. The ideal candidate will bring analytical expertise, a collaborative mindset, and a proactive approach to inventory management.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough cycle counts to verify inventory quantities and address any discrepancies between physical stock and system records.</p><p>• Utilize Microsoft Dynamics 365 to manage inventory data and ensure accurate reporting.</p><p>• Collaborate with the planning department to optimize procurement practices, ensuring alignment with consumption rates.</p><p>• Analyze inventory trends and provide actionable insights to enhance operational efficiency.</p><p>• Communicate effectively with team members and stakeholders, fostering a cooperative working environment.</p><p>• Support the supply chain leader with inventory-related tasks and data validation.</p><p>• Perform detailed analysis to ensure the integrity of inventory data across systems and physical locations.</p><p>• Assist in implementing strategies to minimize inventory discrepancies and streamline processes.</p><p>• Maintain professionalism and adaptability in a corporate setting while addressing inventory challenges.</p>
<p>Robert Half is assisting a client in the retail industry in their search for an organized and detail-oriented Bookkeeper. This role is ideal for professionals looking to manage a range of accounting tasks while contributing to the smooth operation of the company’s financial processes. If you have the ability to multi-task and value accuracy, this is a great opportunity to advance your career in accounting!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable and accounts receivable, ensuring accuracy in all financial transactions.</li><li>Process payroll, including tax calculations and deductions.</li><li>Reconcile bank accounts and credit card statements on a monthly basis.</li><li>Maintain the general ledger with journal entries and adjustments </li><li>Prepare financial statements such as balance sheets, income statements, and cash flow reports.</li><li>Reconcile discrepancies in accounts and assist with resolving any billing or invoicing issues.</li><li>Track and maintain records for fixed assets, depreciation schedules, and inventory if relevant.</li><li>Support external audits by providing required records and responding to auditor inquiries.</li><li>Monitor and ensure compliance with tax laws and company accounting policies.</li></ul><p><br></p>
<p>Robert Half is partnering with a mission-driven nonprofit organization to find a dedicated and compassionate Call Center Representative. This role is perfect for a customer-focused individual who thrives on providing exceptional service while contributing to the meaningful work of a nonprofit organization. If you enjoy helping others, possess strong communication skills, and are motivated to make a difference in a community-focused organization, this opportunity might be for you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Answer incoming calls from donors, members, and the public, providing friendly and professional service.</li><li>Resolve inquiries or concerns regarding the nonprofit’s programs, services, or policies quickly and efficiently.</li><li>Maintain accurate records of calls, interactions, and resolutions in the database system.</li><li>Provide information regarding donation processes, volunteer opportunities, and community events as needed.</li><li>Triage calls and escalate complex issues to the appropriate departments.</li><li>Participate in outreach efforts to strengthen donor relations and program satisfaction, as necessary.</li><li>Ensure sensitive donor data and other confidential information are handled securely and with discretion.</li></ul><p><br></p>
<p>Are you the kind of HR professional who loves solving problems, improving systems, and helping people thrive at work? A leading company in <strong>San Marcos</strong> is seeking a dynamic <strong>HR Specialist</strong> to support the full employee lifecycle and ensure seamless HR operations. In this role, you’ll be the bridge between employees and leadership — managing data accuracy, compliance processes, and talent programs that keep the organization running smoothly. It’s a perfect next step for someone ready to take on more responsibility and refine their expertise.</p><p><br></p><p><u>🔹 </u><strong><u>What You’ll Be Doing</u></strong></p><ul><li>Manage and update HR databases and employee records in accordance with compliance standards.</li><li>Assist with payroll review, compensation tracking, and benefits administration.</li><li>Partner with managers to address employee relations issues with professionalism and care.</li><li>Coordinate training sessions, performance reviews, and internal communication.</li><li>Support recruitment, onboarding, and new hire orientation programs.</li><li>Assist with audits, HR reporting, and special projects.</li></ul>
<p>Are you a skilled <strong>Litigation Secretary</strong> looking for an exciting opportunity to showcase your expertise in a dynamic and fast-paced legal environment? Our client is seeking an organized and detail-oriented professional to support a thriving litigation practice. If you excel under pressure, have exceptional organizational and multitasking skills, and are passionate about providing top-tier support, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><p>As a Litigation Secretary, you will be a critical member of the legal team, ensuring seamless support through:</p><ul><li><strong>Case Management</strong>: Organizing, maintaining, and updating case files, pleadings, and discovery documents.</li><li><strong>Calendaring & Scheduling</strong>: Coordinating deadlines, court dates, depositions, and meetings with attorneys, clients, and external parties.</li><li><strong>Document Preparation</strong>: Drafting, formatting, and proofreading legal documents, including correspondence, pleadings, agreements, and briefs, while ensuring confidentiality.</li><li><strong>E-Filing & Filing</strong>: Submitting documents electronically through state and federal court systems with a thorough understanding of jurisdictional requirements.</li><li><strong>Attorney Support</strong>: Managing attorney billing, timesheets, and travel arrangements while assisting with administrative and organizational tasks.</li><li><strong>Professional Communication</strong>: Acting as the point of contact for clients, opposing counsel, court personnel, and colleagues, always maintaining a professional and courteous demeanor.</li></ul><p><br></p><p><strong>Why Join This Firm?</strong></p><p>By joining this firm, you will enjoy:</p><ul><li>A supportive, collaborative, and inclusive work environment.</li><li>Competitive compensation and a comprehensive benefits package.</li><li>Opportunities for professional growth and development within a respected and established legal practice.</li></ul><p><br></p>
We are looking for an organized and proactive Administrative Assistant to join a small team in Tustin, California. This is a Contract to permanent position, offering an excellent opportunity for individuals seeking long-term career growth. The role is fully onsite and requires strong administrative skills and attention to detail.<br><br>Responsibilities:<br>• Provide administrative support to the owner and team, ensuring smooth daily operations.<br>• Handle incoming calls with care, directing inquiries to the appropriate personnel.<br>• Manage and maintain office documentation and records with accuracy and confidentiality.<br>• Perform data entry tasks, ensuring all information is updated and organized.<br>• Greet visitors and clients warmly, ensuring a welcoming office environment.<br>• Assist in scheduling meetings, appointments, and other calendar management tasks.<br>• Ensure office supplies are adequately stocked and reorder as necessary.<br>• Collaborate with team members to address administrative needs and priorities.<br>• Maintain a casual yet detail-oriented demeanor, adhering to company standards.
We are looking for an organized and detail-oriented Accounting Clerk to join our team in Irvine, California. In this role, you will handle a variety of financial tasks, including accounts payable and receivable, payroll processing, and tax filings. The ideal candidate will have strong analytical skills and the ability to work collaboratively across departments.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes, including verifying invoices, journal entries, and deposits.<br>• Review purchase order requests and accurately enter information into the accounting system.<br>• Process semi-monthly check runs and prepare bi-weekly payroll.<br>• Perform bank reconciliations and assist in closing monthly accounts and preparing financial statements.<br>• Maintain inventory records within the accounting system and ensure data accuracy.<br>• Collaborate with cross-departmental teams and international affiliates on accounting matters.<br>• Gather and review data for state sales tax returns, ensuring compliance and data integrity.<br>• Conduct customer credit checks and vendor credit references as needed.<br>• Assist with filing annual property tax returns, quarterly sales tax returns, and year-end 1099s.<br>• Provide support for insurance renewals, audits, and other administrative accounting tasks.
<p>A reputable <strong>government-affiliated service contractor located near Camp Pendleton</strong> is seeking an <strong>Accounting Office Assistant</strong> to support daily financial and administrative operations. This role is ideal for someone who enjoys balancing numbers and organization, contributing to a team that values precision, structure, and accountability.</p><p>The Accounting Office Assistant will play a key role in supporting billing, data entry, reconciliation, and general administrative duties — a great opportunity for someone looking to develop a long-term career in accounting and office management.</p><p><br></p><p>💼 <strong>Responsibilities</strong></p><ul><li>Assist with accounts payable and receivable processing.</li><li>Enter financial transactions and maintain accurate digital and physical records.</li><li>Support payroll preparation and timecard tracking.</li><li>Reconcile statements, expense reports, and petty cash accounts.</li><li>Provide general administrative support to accounting and HR teams.</li><li>Help coordinate audits, reports, and month-end closing activities.</li><li>Manage office supplies, filing systems, and internal communication as needed.</li></ul>
We are looking for a dedicated Customer Relations Representative to join our team in San Diego, California. This is a long-term contract position that offers the opportunity to provide exceptional service while supporting various administrative and operational tasks. The ideal candidate will excel in communication, organization, and problem-solving, ensuring smooth processes and positive customer experiences.<br><br>Responsibilities:<br>• Ensure the accurate and timely production of copy work and delivery to designated parties.<br>• Review payments to identify duplicates or determine proper reassignment to the correct claims.<br>• Draft and prepare correspondence, including letters, as required.<br>• Organize and process outgoing mail efficiently for postal services.<br>• Manage monthly supply orders and monitor inventory levels to ensure adequate stock.<br>• Collaborate with adjusters and medical professionals to transition injured workers to new primary treating physicians.<br>• Communicate proactively with supervisors regarding any issues that may affect workflow, insured parties, claimants, vendors, or company operations.<br>• Provide prompt assistance to both internal and external customers, meeting commitments independently.<br>• Perform additional support tasks as assigned to contribute to team goals.<br>• Maintain compliance with company policies, procedures, and project timelines.
<p>Robert Half is looking for a dedicated Litigation Attorney with a strong background in civil litigation or real estate to join our wonderful client in Irvine, California. This is a long-term contract position offering an excellent opportunity to grow and develop within the field of real estate law, with comprehensive training provided. </p><p><br></p><p>Responsibilities:</p><p>• Handle civil litigation cases, including managing pleadings, motions, and legal notices.</p><p>• Draft various legal documents such as lease agreements, discovery responses, and formal letters.</p><p>• Conduct in-depth legal research and prepare briefs for court proceedings.</p><p>• Collaborate with clients to address their legal concerns and provide strategic advice.</p><p>• Manage discovery processes, including document review and deposition preparation.</p>
<p>Robert Half Technology is seeking an experienced ERP Developer to design, develop, and support Oracle E-Business Suite (EBS) applications within a fast-paced enterprise environment. This role combines hands-on technical development with strategic system integration, supporting multiple ERP modules across Finance, Supply Chain, and Operations. The ideal candidate will have deep expertise in Oracle EBS R12, PL/SQL, and Oracle Integration Cloud (OIC)—and will partner closely with business analysts, system architects, and cross-functional stakeholders to deliver scalable, reliable ERP solutions.</p><p><br></p><p>Responsibilities:</p><ul><li>Lead design, development, and maintenance of RICE components (Reports, Interfaces, Conversions, Extensions).</li><li>Troubleshoot and resolve ERP system issues; provide end-to-end production support for Oracle EBS modules.</li><li>Develop stored procedures, functions, and scripts using SQL/PL-SQL and Unix Shell.</li><li>Customize Oracle Reports, XML Publisher, and Forms for enhanced system performance.</li><li>Build and maintain integrations via Oracle Integration Cloud (OIC) or other middleware.</li><li>Collaborate with cross-functional teams to define and document business requirements.</li><li>Support SDLC activities including code reviews, QA, deployment, and documentation.</li><li>Contribute to system upgrades, patching, and performance optimization initiatives.</li></ul>
We are looking for a skilled Medical Collections Specialist to join our team in Irvine, California. This is a Contract-to-Permanent position, offering an excellent opportunity to grow your career in a dynamic healthcare environment. The ideal candidate will play a vital role in managing accounts receivable, resolving payment discrepancies, and ensuring compliance with industry regulations.<br><br>Responsibilities:<br>• Manage accounts receivable by following up on outstanding payments, payment errors, and claim denials.<br>• Analyze insurance Explanation of Benefits (EOBs) and initiate appeals when necessary to resolve discrepancies.<br>• Maintain detailed documentation of account issues, resolutions, and follow-up actions for patient records.<br>• Prepare and send required documentation via mail or other channels to support claims processing.<br>• Stay informed about commercial and managed care pricing models, as well as relevant rules and regulations.<br>• Ensure compliance with organizational policies and healthcare laws, safeguarding patient confidentiality at all times.<br>• Participate in compliance training sessions and promptly report any concerns or incidents to management.<br>• Utilize systems such as EHR platforms, Epic Software, and IBM AS/400 to ensure efficient claims and collections processes.<br>• Support the team by performing additional tasks as directed by supervisors or management.<br>• Contribute to the overall success of the department by collaborating with colleagues to meet organizational goals.
<p>Are you an organized, detail-oriented professional with strong bookkeeping skills and experience in accounting for construction projects? Robert Half is seeking a Bookkeeper to support one of our clients in the construction industry. This role is essential for maintaining accurate financial records and ensuring smooth accounting processes tailored to the unique needs of the construction sector.</p><p><br></p><p>As a Bookkeeper in the construction industry, you will handle financial transactions and reporting for multiple projects, accounts, and vendor relationships. You will play a critical role in managing costs, tracking expenditures, and ensuring financial accuracy within the company.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and record all accounts payable and accounts receivable transactions.</li><li>Track job costings and project expenses while ensuring construction budgets are adhered to.</li><li>Process invoices and payments for subcontractors, vendors, and suppliers </li><li>Reconcile bank accounts, credit card statements, and general ledger accounts.</li><li>Prepare financial reports, including cash flow statements and job performance summaries.</li><li>Assist management with month-end and year-end financial closings.</li><li>Ensure compliance with local, state, and federal regulations specific to the construction industry.</li><li>Collaborate with project managers and construction teams to provide budget oversight and financial insights.</li><li>Keep employee expense reports and payroll records updated in applicable systems.</li></ul><p><br></p>
<p>Robert Half is partnering with a high end commercial litigation firm in lovely San Clemente, needing another associate attorney with 2-5 years of experience. This attorney will be responsible for a variety of cases in different practice areas – from white collar criminal defense to trade secret litigation. The ideal candidate will be someone who wants to take ownership of projects and grow as a litigator.</p><p><br></p><p><strong><u>Responsibilities: </u></strong></p><p>o Motions</p><p>o Briefs</p><p>o Discovery </p><p>o Meet & confer letters</p><p>o Depositions </p><p>o Trial prep/attendance (firm goes to trial 3-4x/year)</p><p>· Billables: 1800. Most associates bill just around that. </p><p><br></p><p><em>Pay is contingent upon fluency with the duties above, pedigree of firms worked at, and stability on resume.</em></p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Multiple partners went to Ivy Leage law schools – Yale, NYU, Penn – or other strong UC schools.</p><p>· They bring in lunch Tuesday – Thursday.</p><p>· Casual dress (jeans and t-shirts are the norm).</p><p>· The level and type of cases are complex, sophisticated, with opportunity for high-profile litigation</p><p>· Mentorship from partners is better than at Big Law (“hey, come over here and watch this!”)</p><p>· Great benefits, from annual profit sharing to pet insurance. </p><p>· Strong tenure – their current GC started as a 4th year attorney and has been there for 15 years. </p>
<p>An established, high-end boutique firm is looking for a dedicated Associate Attorney to join the team in Del Mar, San Diego. This role is ideal for an Associate Attorney with substantial experience in civil litigation, particularly on the defense side (labor & employment, and insurance law). This firm on High Bluff Drive offers a hybrid, flexible schedule with lots of room for growth!</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Handle all aspects of civil litigation, including drafting motions, preparing discovery responses, and managing discovery requests.</p><p>• Conduct thorough case reviews, including reviewing complaints and performing case workups after intake.</p><p>• Take and defend depositions, focusing on witness depositions and discovery-heavy tasks.</p><p>• Collaborate with partners on trial preparation and attend trials as part of the litigation team.</p><p>• Draft and argue motions in court, contributing to case strategy and resolution.</p><p>• Prepare detailed status reports and correspondence to keep clients informed of case progress.</p><p>• Manage client files and ensure all relevant information is organized and accessible.</p><p>• Work closely with other associates and partners to ensure cases are handled efficiently and effectively.</p><p>• Provide hands-on support throughout the litigation process, from intake to trial.</p><p>• Maintain accurate and detail-oriented billing practices, adhering to firm standards.</p><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><ul><li>The associate will truly be involved in the cases (not just sitting in a back room writing), including going to trial alongside partners.</li><li>They have 50 templates on iManage and thorough training notes – tons of resources!</li><li>They are currently remodeling their office, on one of the most expensive streets for real estate in the country!</li><li>Office serves the “best coffee in San Diego” (Seven Seas). They roast the beans the day before they send them to the office.</li><li>The firm does something fun together once a month (lunches, happy hours, etc.).</li><li>“We do not allow any yelling. If that happens, the attorney is in trouble!” – managing partner</li><li>“We regularly meet in the kitchen for lunches and coffee breaks.” – office manager</li><li>“The people here really appreciate each other’s lives outside the office.” – senior legal secretary</li><li>“Your efforts are acknowledged and rewarded. The named partner is a good example: he always says please and thank you. You won’t be asked to give 100% unless they are also giving 100% themselves.” – senior legal secretary</li></ul>
<p>We are looking for a skilled Payroll Administrator to join our client located in Brea. This is a Contract position where you will play a pivotal role in ensuring accurate payroll processing for a large workforce across multiple states. The ideal candidate is detail-oriented, adaptable, and capable of working efficiently under tight deadlines. This position offers the opportunity to begin 100% onsite, with potential for a hybrid schedule after training.</p><p><br></p><p>Responsibilities:</p><p>• Audit and review timesheets for approximately 300 employees across various states, ensuring compliance with multi-state payroll regulations.</p><p>• Accurately calculate overtime (OT) and double time (DT) pay in accordance with applicable labor laws.</p><p>• Utilize advanced Excel skills to manage payroll data and perform complex calculations.</p><p>• Work closely with the team to meet deadlines, particularly during high-volume payroll processing days.</p><p>• Maintain flexibility in work hours, including early starts and occasional overtime, to accommodate payroll schedules.</p><p>• Ensure proper use and integration of timekeeping systems such as Kronos and UKG Pro.</p><p>• Provide reliable and efficient support to address payroll discrepancies and employee inquiries.</p><p><br></p>
<p>Our client, a highly regarded organization in the education industry, is seeking a skilled and detail-oriented Sr. Administrative Assistant to join their dynamic team. This is an exciting opportunity to work in an impactful environment where you will play an essential role in supporting leadership and contributing to the organization's ongoing success and commitment to educational excellence.</p><p><br></p><p>The Sr. Administrative Assistant will work closely with executive leaders, department heads, and internal teams to ensure smooth daily operations. This role requires advanced administrative capabilities, exceptional organizational skills, and the ability to juggle competing priorities in a fast-paced environment. Ideal candidates will have experience in managing administrative functions, coordinating projects, and fostering seamless communication between cross-functional teams.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to senior leadership, including managing complex calendars, arranging travel, and preparing meeting materials.</li><li>Draft professional correspondence, presentations, and reports tailored to internal and external stakeholders.</li><li>Assist with coordinating educational events, conferences, and workshops, handling logistics and planning to ensure success.</li><li>Project management of administrative initiatives, tracking progress and ensuring deadlines are met.</li><li>Act as the primary point of contact for inquiries directed to the executive team, delivering exceptional customer service and professional communication.</li><li>Maintain and organize confidential files and manage documentation in compliance with organizational policies.</li><li>Support budget tracking, invoice processing, and other financial tasks as needed.</li><li>Improve operational processes and systems to optimize workflow efficiency.</li></ul><p><br></p>
We are looking for a dependable and detail-driven Administrative Assistant for a contract position in Chino, California. This short-term assignment, lasting 4-6 weeks, offers an excellent opportunity for professionals with strong organizational skills and the ability to handle sensitive information. The role involves a variety of administrative tasks, including file management, data entry, and front desk support.<br><br>Responsibilities:<br>• Organize and maintain files for third-party administrators to ensure accuracy and accessibility.<br>• Input data with precision into an internal portal to support operational needs.<br>• Update and manage information using Microsoft Excel spreadsheets.<br>• Provide front desk support, including answering inbound calls and assisting visitors.<br>• Handle sensitive information with a high level of confidentiality and professionalism.<br>• Perform general administrative tasks to support office operations.<br>• Collaborate with team members to ensure all assigned duties are completed efficiently.
<p><strong>Join a Growing Team as a Financial Analyst in Brea, California!</strong></p><p>Are you ready to take your career to the next level with a fast-growing distribution company that values innovation and impact? We are seeking a talented and driven <strong>Financial Analyst</strong> to be a key player in our team.</p><p>As our Financial Analyst, you’ll have the opportunity to showcase your expertise in analyzing complex financial data, preparing accurate forecasts, and streamlining budgeting processes. Your contributions will drive strategic decision-making and shape the direction of our business in a dynamic, collaborative, and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Conduct detailed variance analyses to identify trends and provide actionable insights.</p><p>• Develop and maintain comprehensive budgets to support organizational goals.</p><p>• Forecast financial outcomes by evaluating current and historical data.</p><p>• Utilize advanced financial modeling techniques to aid in strategic planning.</p><p>• Perform ad hoc financial analyses to address specific business needs.</p><p>• Analyze inventory costs and distribution processes to improve efficiency.</p><p>• Collaborate with cross-functional teams to gather and interpret financial data.</p><p>• Generate detailed reports to present findings and recommendations to management.</p>
<p>Our client, a respected nonprofit organization, is seeking a warm and professional Receptionist to serve as the first point of contact for all visitors and inquiries. This individual will play a critical role in fostering a welcoming environment while providing essential administrative and operational support to contribute to the nonprofit's mission-driven work. The ideal candidate is enthusiastic about helping others, able to handle multiple priorities, and aligned with the values of the nonprofit sector.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Warmly welcome visitors, donors, and clients with professionalism and ensure their needs are handled efficiently.</li><li>Answer and route phone calls and emails promptly, providing helpful information or connecting inquiries to the appropriate team members.</li><li>Maintain the reception area to ensure it is tidy, organized, and reflective of the organization's standards.</li><li>Manage incoming and outgoing correspondence, including mail, packages, and deliveries.</li><li>Support the organization’s administrative needs with tasks such as data entry, scheduling, filing, and document preparation.</li><li>Assist in the coordination of events, meetings, and volunteer activities, including preparing materials and booking rooms.</li><li>Maintain accurate visitor logs, volunteer schedules, and partner contact lists for organizational use.</li><li>Provide information and support to those looking to connect with the nonprofit, share its mission, or participate in programs.</li><li>Uphold the confidentiality and sensitivity surrounding nonprofit operations, including donor and client information.</li></ul><p><br></p>
