We are looking for a detail-oriented Administrative Assistant to join our team in Baltimore, Maryland. This long-term contract position requires a commitment of 20 hours per week, primarily in-person, with flexible scheduling across 4-hour daily shifts. The role involves managing schedules, coordinating department activities, and interacting with students and faculty to ensure smooth operations.<br><br>Responsibilities:<br>• Manage and organize schedules using Outlook to ensure efficient calendar management.<br>• Assist in planning and coordinating department activities and events for the upcoming seasons.<br>• Collaborate with various departments, faculty, and students to support operational needs.<br>• Utilize Excel for creating and maintaining spreadsheets with accurate data.<br>• Develop engaging content for social media platforms like Twitter and Instagram to promote department initiatives.<br>• Create visually appealing presentations using PowerPoint to support communication efforts.<br>• Monitor and track departmental receipts for accurate expense reporting.<br>• Support cross-functional teamwork by maintaining clear communication and organization across all tasks.<br>• Ensure timely completion of administrative duties to meet department deadlines.
We are looking for a dedicated Administrative Assistant to join our team in McLean, Virginia. This part-time role requires working onsite for 20 hours a week with flexible scheduling Monday through Friday. As a Contract to permanent position, this opportunity is ideal for someone seeking to grow their career in a supportive and detail-oriented environment.<br><br>Responsibilities:<br>• Provide administrative support to the CEO and office staff to ensure smooth daily operations.<br>• Coordinate travel arrangements, prepare expense reports, and organize events for the organization.<br>• Assist with accounting tasks, including document management and record keeping.<br>• Maintain office supplies inventory by placing orders and tracking usage.<br>• Collaborate with stakeholders to manage correspondence and communications effectively.<br>• Organize and maintain filing systems, including both physical and digital documents.<br>• Sort, distribute, and manage incoming and outgoing mail.<br>• Welcome and assist guests in a detail-oriented and friendly manner.
Essential Job Duties:<br><br>Create monthly invoices, process contributions and route contracts.<br>Communicate with members regarding financial contributions and event registrations.<br>Coordinate member retention and recruitment for special events.<br>Create and maintain database records and departmental financial reports.<br>Research prospects for fundraising.<br>Curate and edit submissions for membership directory.<br>Manage website content for the development department.<br>Provide support to the development department on projects as needed.<br>Qualifications<br>High school diploma or G.E.D. required, bachelor's degree preferred.<br>Minimum of 2 or more years’ work experience in an administrative position, preferably for a nonprofit or professional association.<br>Excellent organizational, verbal, and written communication skills.<br>Ability to maintain confidentiality, professionalism, composure, and discretion<br>Ability to provide high-level customer service, respond quickly to requests, anticipate members’ needs, and maintain a positive attitude.<br>Must be detail-orientated, mission-focused and the ability to work in a team.<br>Project management with ability to manage multiple projects simultaneously and meet specified timelines.<br>Proficiency in Microsoft Office Suite applications, especially Word and Excel. Prior database experience is preferred. Prior Netforum experience is strongly preferred.<br>Prior financial experience is beneficial.<br>Junior campaign fundraising experience preferred.
We are looking for a detail-oriented Administrative Coordinator to join our team in Baltimore, Maryland. In this Contract to permanent position, you will play a key role in ensuring smooth operations within our department, managing schedules, handling records, and supporting case management processes. This role requires a proactive individual with strong organizational and communication skills.<br><br>Responsibilities:<br>• Provide administrative support by managing daily operations, including scheduling and calendar coordination.<br>• Answer inbound calls and address inquiries in a thorough and timely manner.<br>• Utilize case management software to ensure accurate record keeping and efficient workflow.<br>• Maintain department records and ensure proper documentation for compliance purposes.<br>• Coordinate meetings and appointments while managing conflicts and changes effectively.<br>• Support home health service processes by ensuring timely communication and documentation.<br>• Assist in creating and distributing reports and presentations as needed.<br>• Collaborate with team members to streamline administrative tasks and improve efficiency.<br>• Monitor and order office supplies to maintain a well-equipped workspace.
<p>The Administrative Coordinator provides high-level administrative support to ensure efficient office operations and departmental coordination. Responsibilities include organizing schedules, managing communications, preparing reports, and maintaining records. The ideal candidate has excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite.</p><p><br></p><p> Responsibilities:</p><p> • Coordinate daily administrative activities and ensure smooth operations across departments.</p><p> • Manage schedules, calendars, and meeting logistics for multiple managers.</p><p> • Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p> • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p> • Assist with vendor management, supply ordering, and invoice tracking.</p><p> • Provide project coordination support, tracking deadlines and deliverables.</p><p> </p><p> </p>
<p><strong>ROLE: Land Acquisition Assistant (permanent/full-time role)</strong></p><p><strong>SALARY: Flexible - will be commensurate with experience with property acquisition </strong></p><p><strong>LOCATION: Bowie, MD preferred or Baltimore (5x on-site) </strong></p><p><strong>Benefits including health insurance, 401k, pto, etc. are included.</strong></p><p><br></p><p>We are looking for an organized and detail-oriented <strong>Land Acquisition Assistant </strong>to support a legal and real estate team based in Bowie, Maryland. This role is essential to the success of our land acquisition and due diligence processes, ensuring smooth coordination and communication across departments. The ideal candidate thrives in a dynamic environment and is eager to contribute to impactful environmental restoration projects.</p><p><br></p><p><strong>JUNIOR CANDIDATES INTERESTED IN REAL ESTATE AND PROPERTY LAW ARE ENCOURAGED TO APPLY</strong></p><p><br></p><p>Responsibilities:</p><p>• Support the creation, formatting, and mailing of marketing materials to engage with landowners.</p><p>• Conduct outreach to landowners.</p><p>• Research potential land leads and strengthen connections with brokers, engineers, developers, land trusts, and community organizations.</p><p>• Coordinate and manage feasibility studies, ensuring effective collaboration between land, legal, and technical teams.</p><p>• Oversee title commitments, investigating property characteristics, land use compatibility, and environmental or historical considerations.</p><p>• Track and manage deadlines associated with study periods, hosting regular meetings to review progress and address action items.</p><p>• Maintain detailed records and documentation to support project planning and execution.</p><p>• Facilitate communication with stakeholders to ensure timely updates and resolution of issues.</p><p>• Provide general administrative support, including data entry and answering inbound calls.</p>
<p>A growing manufacturing company is seeking an Administrative Assistant to support their Engineering Department. In this role, you will provide essential support to the Engineering team, ensuring smooth documentation processes and efficient coordination across departments. This position offers an opportunity to contribute to important projects while enhancing organizational workflows.</p><p><br></p><p>Responsibilities:</p><p>• Offer comprehensive administrative and documentation support to the Engineering team.</p><p>• Organize and maintain engineering files, including drawings, specifications, and work instructions, ensuring accurate archiving.</p><p>• Generate various file formats such as PDFs and DXFs for internal teams and external suppliers.</p><p>• Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition.</p><p>• Prepare meeting notes, summaries, and simple technical presentations for organizational use.</p><p>• Assist in gathering data and documenting processes for continuous improvement projects.</p><p>• Maintain project trackers, action item lists, and engineering schedules to support team productivity.</p>
<p>Our real estate client is seeking a motivated Bilingual Administrative Assistant to join our team. The ideal candidate will be fluent in English and Spanish, possess strong organizational skills, and deliver exceptional customer service in a fast-paced office environment.</p><p>Responsibilities:</p><p>· Prepare contracts, tenant files, and lease booklets.</p><p>· Assist with rent postings and basic reporting.</p><p>· Schedule contractor visits and inspections.</p><p>· Maintain compliance documents and filing systems.</p><p>· Serve as bilingual contact for vendors and residents.</p>
<p>Are you a highly organized administrative professional with bilingual skills? Our company is seeking a Bilingual Senior Administrative Assistant to support our International NGO client and help drive efficient business operations.</p><p>Responsibilities:</p><p>• Coordinate meetings, travel, and project timelines.</p><p>• Draft bilingual reports, memos, and communications.</p><p>• Support grant reporting and compliance documentation.</p><p>• Assist with data management and workflow tracking.</p><p>• Serve as liaison between global teams and headquarters.</p>
<p>Join our fast-paced corporate environment as a Bilingual Senior Administrative Assistant! We are seeking a skilled professional fluent in English and Spanish, with proven experience supporting executive teams and office operations. This position will support senior leaders, manage complex calendars, coordinate communications across teams, and ensure seamless day-to-day operations in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage calendars, travel, and department communications.</p><p>• Prepare bilingual reports, presentations, and correspondence.</p><p>• Handle confidential documents.</p><p>• Coordinate leadership meetings and agendas.</p><p>• Serve as bilingual point of contact for clients and teams.</p><p><br></p>
<p>An investment consulting firm in Towson, MD is seeking an Administrative Assistant to assist their marketing department. Primary responsibilities: </p><p>• Format PPT presentations </p><p>• Format Word documents</p><p>• Proofread documents prior to publication</p><p>• Organize digital files</p><p>• Coordinate in-office events and support set up</p><p>• Produce meeting, proposal and other print materials</p><p>• Ship event and proposal materials</p><p>• Correspondence with event organizers and fulfillment of requests, as needed</p><p>• Order give-aways and other marketing assets/items</p><p>• Monitor campaign results (Constant Contact, Google Analytics)</p><p><br></p><p>Experience in MS Office Suite is required, and knowledge in Canva and WordPress is preferred.</p>
<p>Are you a detail-oriented and proactive professional seeking a flexible opportunity? Our company is hiring a Part-Time Administrative Assistant to join our team. This is an excellent role for candidates passionate about providing essential support and contributing to organizational success. This position entails flexible days working onsite Monday to Friday for 5 hours a day between 8 am to 5 pm.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage administrative operations, including scheduling, filing, scanning, and organizing documents.</li><li>Will be handling travel for the CEO, expense reports, and event coordination</li><li>Support front office management and ensure smooth customer experiences and greeting guests.</li><li>Supporting accounting operations</li><li>Handle communications via email and phone, maintaining high professionalism</li><li>Ordering office supplies and handling mailings.</li><li>Phone calls and follow up on calls and emails</li></ul><p><br></p>
<p>A respected church / place of worship is seeking a highly professional and discreet Executive Assistant to provide dedicated support to the Pastor and Pastor Emeritus during a temporary engagement from March through the end of June.</p><p><br></p><p>This role is critical to maintaining operational flow, communication continuity, and leadership support during this important season. The ideal candidate will bring a calm, servant-leader mindset, exceptional organizational skills, and the ability to anticipate needs in a fast-paced, ministry-focused environment.</p><p><br></p><p>* Provide direct executive-level support to the Pastor and Pastor Emeritus</p><p>* Manage complex calendars and heavy scheduling using Microsoft Office Suite (Outlook required)</p><p>* Coordinate meetings (in-person and virtual), appointments, and ministry-related engagements</p><p>* Manage email correspondence, draft responses, and ensure timely follow-ups</p><p>* Coordinate internal and external communications on behalf of leadership</p><p>* Support administrative planning and general office operations</p><p>* Maintain confidentiality and professionalism at all times</p><p>* Provide flexibility to support occasional evenings and weekends as needed</p><p>* Ensure seamless day-to-day operational flow for senior leadership</p><p><br></p><p><br></p><p>This is more than an administrative role. The selected Executive Assistant must be poised, dependable, and able to represent leadership with grace and professionalism. The ideal candidate thrives in environments that require discretion, emotional intelligence, and strong interpersonal skills.</p><p><br></p><p>This is a unique opportunity to serve in a meaningful leadership support role within a faith-based organization during an important season.</p><p><br></p>
<p>Join our thriving real estate team as a Bilingual Administrative Assistant! We are seeking a professional who is fluent in English and Spanish with strong organizational and communication abilities. If you are detail-oriented, proactive, and enjoy working in a fast-paced environment, this is your opportunity to contribute to office efficiency and client success.</p><p>Responsibilities:</p><p>• Greet residents, prospects, and vendors.</p><p>• Manage maintenance requests and update work orders.</p><p>• Handle email inbox and call routing.</p><p>• Assist leasing staff with documentation.</p><p>• Support community announcements and events.</p><p><br></p>
<p>We are seeking a Bilingual Administrative Clerk for a Local Government entity to provide essential administrative support to the organization, assisting with a variety of clerical tasks while facilitating communication with clients, customers, and colleagues in two or more languages. This role is ideal for detail-oriented professionals who thrive in fast-paced office environments and are comfortable handling confidential information.</p><p>Responsibilities:</p><p>• Serve as the primary front-office contact for residents, providing bilingual (English/Spanish) assistance.</p><p>• Respond to inquiries, process forms, route calls, and direct visitors to appropriate departments.</p><p>• Maintain accurate filing systems (electronic and physical).</p><p>• Support permit processing, document management, and departmental communications.</p><p>• Assist with data entry, appointment scheduling, and records updates in government systems.</p>
<p>Join our team as a Bilingual Administrative Clerk and support daily office operations with efficiency and professionalism. As a vital member of our administrative staff, you will utilize your language skills to communicate with internal and external clients, ensuring tasks are completed accurately and promptly.</p><p>Responsibilities:</p><p>• Manage front‑desk activity and vendor check‑ins.</p><p>• Assist project managers with document control.</p><p>• Maintain jobsite binders, compliance records, and material logs.</p><p>• Prepare purchase orders and track deliveries.</p><p>• Provide bilingual support to field employees.</p><p><br></p>
We are looking for an organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our workspace. Based in Washington, District of Columbia, this contract position requires a detail-oriented individual who can handle administrative tasks, maintain office organization, and create a welcoming environment for guests and staff. The ideal candidate will have experience managing office supplies, coordinating facilities, and supporting general administrative needs.<br><br>Responsibilities:<br>• Open and close the office daily, following established procedures to ensure security and readiness.<br>• Welcome visitors, clients, and vendors with courtesy and assist them as needed.<br>• Manage front desk operations, ensuring seamless communication and organization.<br>• Organize conference rooms by setting up and cleaning them, ensuring they are stocked and ready for use.<br>• Oversee kitchen areas by maintaining cleanliness, restocking supplies, and ensuring an organized setup.<br>• Handle mailroom operations, including sorting incoming mail, preparing outgoing shipments, and coordinating deliveries.<br>• Maintain overall office cleanliness and orderliness, ensuring workspaces are functional and tidy.<br>• Provide administrative and operational support for ad-hoc tasks as assigned.
<p>Our client is seeking an experienced and proactive Office Manager to ensure the smooth operation of day-to-day office activities. This role is critical in helping drive organizational efficiency by coordinating administrative tasks, supporting staff, and overseeing operational workflows.</p><p><br></p><p>Responsibilities:</p><p> • Manage office operations, including budgeting, supplies, and vendor contracts.</p><p> • Supervise administrative staff and delegate responsibilities.</p><p> • Maintain records, reports, and office systems.</p><p> • Support HR functions such as onboarding and timesheet approval.</p><p> • Coordinate meetings, events, and communication between departments.</p><p> </p><p> </p>
<p>We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.</p><p>Responsibilities:</p><p>· Oversee and support all administrative duties in the office and ensure smooth operations. </p><p>· Manage office supplies inventory and place orders as necessary.</p><p>· Perform reception duties such as answering phones where necessary.</p><p>· Manage office layout planning and office moves, and with office refurbishment.</p><p>· Organize and maintain office common areas.</p><p>· Perform as HR to coordinate and direct administrative support functions for the office</p><p>· Coordinate logistics for events and meetings, including booking transportation, accommodations, and catering.</p>
We are looking for a Facilities Coordinator to join our team in Walkersville, Maryland. In this contract role, you will support the daily operations of the facility by coordinating property management tasks, assisting with logistics, and ensuring smooth vendor interactions. This position offers the opportunity for permanent placement after 90 days based on performance.<br><br>Responsibilities:<br>• Monitor the facility continuously to ensure operational efficiency and address any issues promptly.<br>• Collaborate with property managers to organize routine property management tasks, including procurement of supplies and services.<br>• Coordinate and schedule maintenance activities to minimize disruptions.<br>• Assist with tactical planning to support the goals and objectives of the facility management team.<br>• Organize special events and provide logistical support for meetings and conference room reservations.<br>• Act as a point of contact for visitors and guests, ensuring their needs are met.<br>• Provide clear instructions to vendors, service providers, and facilities staff to ensure seamless execution of tasks.<br>• Maintain small facility management tasks and offer project-specific assistance as needed.<br>• Ensure timely follow-up with customers to address concerns and provide solutions.<br>• Support the team with administrative duties, including managing vehicle and equipment logistics.
<p>We are looking for a highly motivated and detail-oriented individual to join our team as a Legal Support II in Arlington, VA. This position offers an exciting opportunity to assist the Business Development group within the Legal Department by providing comprehensive administrative and contract management support. As a key contributor, you will handle various tasks with professionalism and efficiency, ensuring seamless operations across multiple areas. This is a long-term contract position that requires excellent organizational skills and the ability to work independently in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to a team of attorneys, including managing calendars and preparing expense reports.</p><p>• Organize and maintain centralized filing systems to ensure easy access to important documents.</p><p>• Perform contract administration tasks such as scanning, copying, data entry, routing, and signature tracking.</p><p>• Draft correspondence and other legal documents with accuracy and attention to detail.</p><p>• React quickly and appropriately to urgent situations, ensuring timely resolution of issues.</p><p>• Collaborate with team members to solve problems creatively and proactively.</p><p>• Maintain confidentiality and handle sensitive information with discretion and integrity.</p><p>• Assist with general office tasks to support the Legal Department's day-to-day operations.</p><p>• Build strong relationships with internal and external stakeholders by providing exceptional client service.</p><p>• Adapt to shifting priorities and manage multiple projects efficiently under tight deadlines.</p>
<p>We are looking for an Executive Assistant to join a dynamic financial services firm in Washington, District of Columbia. This role involves providing comprehensive administrative support to senior leadership while ensuring the smooth operation of daily office functions. Ideal candidates will have exceptional organizational skills and a strong ability to manage multiple priorities in a fast-paced, detail-oriented environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate scheduling and manage complex calendars for senior executives, including organizing meetings and travel arrangements.</p><p>• Oversee daily office operations, ensuring that everything runs efficiently and effectively.</p><p>• Arrange conference room setups, plan events, and manage logistics for internal and external meetings.</p><p>• Handle expense reporting processes and maintain accurate vendor files.</p><p>• Greet clients and visitors, providing a detail-oriented and welcoming experience.</p><p>• Monitor and order office supplies while managing relationships with service providers and vendors.</p><p>• Provide light IT support and ensure the maintenance of on-premise business systems.</p><p>• Collaborate with team members to ensure shared calendars are up-to-date and well-coordinated.</p><p>• Assist with special projects and administrative tasks as needed to support the firm.</p><p>• Maintain confidentiality of sensitive information and uphold high standards in all interactions.</p><p><br></p><p>All interested candidates in this Executive Assistant role please send your resume to Justin Decker via LinkedIn. </p>
<p>We are seeking an Office Assistant provides general administrative and clerical support to ensure efficient daily operations. This position requires strong organizational skills and attention to detail.</p><p> </p><p> Responsibilities:</p><p> • Answer phones, greet visitors, and direct inquiries appropriately.</p><p> • Maintain office supplies and assist with purchasing and vendor coordination.</p><p> • Support document preparation, filing, and data entry tasks.</p><p> • Assist staff with scheduling and administrative projects.</p><p> • Handle incoming and outgoing correspondence.</p><p> </p><p> </p><p> </p>
<p>We are seeking a highly organized, detail-oriented Planning Administrative Assistant with a strong administrative and operations background to support our busy industrial manufacturing and distribution environment. This role is critical in alleviating workload from an overextended team member currently managing multiple jobs.</p><p><br></p><p>This individual will play a key role in tracking jobs, coordinating parts and resources, entering and managing data in SAP (or similar ERP), and ensuring planning operations run efficiently. We are looking for a proactive, forward-thinking self-starter who thrives in a fast-paced industrial setting and is ready to make an immediate impact.</p><p><br></p><p>* Track and manage active jobs within SAP/ERP system</p><p>* Enter, update, and maintain accurate job data and planning records</p><p>* Kit and resource parts needed for overhauls and projects</p><p>* Coordinate with Purchasing to confirm availability and pricing of parts</p><p>* Communicate with vendors, internal stakeholders, and corporate teams via phone and email</p><p>* Resolve SAP entry errors and maintain data integrity</p><p>* Assist with refining schedules and tracking overtime</p><p>* Monitor and report department OPEX metrics</p><p>* Resolve timekeeping discrepancies and make Kronos/SAP entries</p><p>* Coordinate with HR to monitor attendance compliance</p><p>* Support planning department administrative structure and compliance standards</p><p>* Collect and analyze operational data for reporting and modeling</p><p>* Provide general administrative and operational support — no task is too small</p><p><br></p><p><br></p><p>* Busy, fast-paced operation where you can truly make a difference</p><p>* Opportunity to step in and provide meaningful relief to an overwhelmed team</p><p>* Potential overtime (paid at time and a half)</p><p>* Free parking</p><p>* Stable, growing ingredient manufacturing and distribution company</p>
We are offering a contract opportunity for an Executive Assistant. In this role, you will be providing comprehensive administrative support in a fast-paced environment, primarily for the CFO. Your tasks will span across different areas such as scheduling, document management, research, and presentation preparation. <br> Responsibilities: <br> • Assisting the CFO with a variety of administrative duties using Microsoft Office products including Word, Excel, Planner, Teams, PowerPoint, and Outlook • Scheduling internal or external meetings and maintaining the CFO's calendar meticulously • Documenting policy changes and maintaining up-to-date files • Distributing mail and scheduling and coordinating department and group meetings • Organizing food and beverage service for meetings/events as necessary • Providing support in research and referencing source documents in writing to brief manager on the guidance for presentation to internal, external partners • Attending meetings with the supervisor to take notes on significant parts of discussion, issues, and relevant planned future events • Utilizing skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence to perform tasks efficiently • Performing any other duties as assigned.
