We are looking for an experienced Executive Assistant to join our team in Waltham, Massachusetts. This part-time Contract to permanent position offers an exciting opportunity to contribute to a dynamic and growing startup environment. The role will involve providing critical support to executives, managing office operations, and coordinating team activities. Responsibilities: • Oversee office supply inventory, place orders, and manage vendor relationships to ensure smooth daily operations. • Coordinate and organize weekly team lunches, small events, and celebrations to enhance team culture. • Provide comprehensive administrative assistance, including managing schedules, booking travel arrangements, and tracking expenses. • Act as the primary point of contact for executive-level meetings, ensuring all logistics are handled efficiently. • Maintain accurate records and manage documentation using tools like Google Drive. • Support the team by adapting to evolving priorities and tasks in a fast-paced startup environment. • Assist with hospitality needs, ensuring a welcoming and detail-oriented atmosphere for internal and external meetings. • Collaborate with vendors to streamline purchases and negotiate contracts when necessary. • Handle ad-hoc administrative tasks as required to support company goals.

• Minimum of 3 years of experience in administrative or executive assistant roles. • Proficiency in calendar management and coordinating travel arrangements. • Strong organizational skills and attention to detail. • Familiarity with tools like Google Drive for documentation and record-keeping. • Ability to thrive in a startup environment with changing priorities. • Excellent communication and interpersonal skills for interacting with vendors and team members. • Proven ability to manage multiple tasks and meet deadlines effectively. • Experience in event planning or hospitality coordination is a plus.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Waltham, MA
onsite
Contract / Temporary to Hire
22.80 - 26.40 USD / Hourly
We are looking for an experienced Executive Assistant to join our team in Waltham, Massachusetts. This part-time Contract to permanent position offers an exciting opportunity to contribute to a dynamic and growing startup environment. The role will involve providing critical support to executives, managing office operations, and coordinating team activities. Responsibilities: • Oversee office supply inventory, place orders, and manage vendor relationships to ensure smooth daily operations. • Coordinate and organize weekly team lunches, small events, and celebrations to enhance team culture. • Provide comprehensive administrative assistance, including managing schedules, booking travel arrangements, and tracking expenses. • Act as the primary point of contact for executive-level meetings, ensuring all logistics are handled efficiently. • Maintain accurate records and manage documentation using tools like Google Drive. • Support the team by adapting to evolving priorities and tasks in a fast-paced startup environment. • Assist with hospitality needs, ensuring a welcoming and detail-oriented atmosphere for internal and external meetings. • Collaborate with vendors to streamline purchases and negotiate contracts when necessary. • Handle ad-hoc administrative tasks as required to support company goals.
2025-09-05T19:08:43Z