<p>We are looking for an experienced Executive Assistant to provide high-level administrative support to executives in a dynamic and fast-paced tech environment. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As a Contract to permanent position, this opportunity offers potential for long-term career growth.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring seamless scheduling and prioritization of meetings and appointments.</p><p>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.</p><p>• Prepare for executive meetings by organizing agendas, materials, and follow-up actions.</p><p>• Provide day-to-day administrative support, ensuring efficient workflow and communication.</p><p>• Collaborate with internal teams to plan and execute events and special projects.</p><p>• Monitor and manage deadlines, ensuring timely completion of tasks and deliverables.</p><p>• Act as a point of contact for stakeholders, addressing inquiries and resolving issues promptly.</p><p>• Maintain confidential records and files, ensuring data security and accessibility.</p><p>• Assist in project management tasks, ensuring alignment with organizational goals.</p><p>• Adapt to the dynamic needs of a tech startup environment, contributing to its growth and innovation.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Bellevue, Washington. This Contract position offers an excellent opportunity to contribute to the smooth operation of our office by providing essential administrative support. If you are organized, proactive, and possess strong communication skills, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming phone calls, ensuring inquiries are addressed promptly and professionally.</p><p>• Perform accurate data entry tasks to maintain organized and up-to-date records.</p><p>• Provide general administrative support to ensure efficient office operations.</p><p>• Act as the first point of contact by welcoming visitors and directing them appropriately.</p><p>• Assist with scheduling and calendar management to coordinate meetings and appointments.</p><p>• Prepare and edit documents, reports, and correspondence as needed.</p><p>• Maintain office supplies and inventory, ensuring necessary resources are available.</p><p>• Handle incoming and outgoing mail, including sorting and distributing correspondence.</p><p>• Collaborate with team members to support various administrative projects.</p><p>• Uphold confidentiality and security standards when handling sensitive information.</p>
<p>We are looking for an experienced Administrative Assistant to join our team on a contract basis in Kent, Washington. This role is essential in supporting daily administrative functions, ensuring efficiency and accuracy in managing documentation and compliance-related tasks. The ideal candidate thrives in a dynamic environment and demonstrates exceptional organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage subcontractor documentation and assist with contract administration processes.</p><p>• Reconcile trucking tickets, hours, and invoices to ensure accuracy.</p><p>• Track and reconcile force account records for compliance and reporting purposes.</p><p>• Verify compliance documentation and follow up on outstanding items in a timely manner.</p><p>• Organize and maintain both physical and digital filing systems for easy access.</p><p>• Review insurance documents and prevailing wages to meet regulatory requirements.</p><p>• Perform scanning, copying, and archiving of documents as needed.</p><p>• Collaborate with the Contracts and Compliance teams to provide additional support.</p><p>• Ensure proper handling of confidential and sensitive information.</p><p>• Adapt to changing priorities while maintaining attention to detail and accuracy.</p>
We are looking for a skilled and detail-oriented Executive Assistant to provide comprehensive administrative support to our team in Seattle, Washington. This long-term contract position requires exceptional organizational abilities, attention to detail, and the ability to manage multiple priorities efficiently. The ideal candidate will play a key role in ensuring seamless operations and will maintain the highest level of confidentiality and integrity.<br><br>Responsibilities:<br>• Manage and coordinate calendars, schedules, and appointments to ensure smooth day-to-day operations.<br>• Prepare and review correspondence, reports, presentations, and meeting materials with precision and accuracy.<br>• Arrange and oversee complex domestic and international travel plans, ensuring all logistics are handled efficiently.<br>• Process and manage expense reports, ensuring compliance with company policies and deadlines.<br>• Take meeting notes, set up virtual technologies such as Zoom, and troubleshoot technical issues during meetings.<br>• Perform general administrative duties, including document preparation, filing, data entry, and proofreading.<br>• Support HR and recruitment activities by scheduling interviews, coordinating training sessions, and maintaining personnel records.<br>• Assist with contracting, onboarding processes, and candidate logistics to ensure a smooth transition for new hires.<br>• Approve invoices, manage petty cash, and liaise with external vendors and service providers.<br>• Uphold strict confidentiality and integrity in all aspects of the role.
<p>We are looking for an experienced Executive Business Administrator to join our team in Redmond, Washington. This role requires a dynamic leader capable of balancing executive support with team management responsibilities. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a strong understanding of business operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee a team of approximately 10 members, providing leadership, mentorship, and guidance across various time zones.</p><p>• Manage and maintain complex executive calendars with minimal supervision, ensuring seamless scheduling and prioritization.</p><p>• Serve as a proactive problem solver by anticipating challenges and implementing effective solutions.</p><p>• Support senior executives with limited direction, demonstrating a high level of autonomy and initiative.</p><p>• Facilitate East Coast travel arrangements for executives, including quarterly trips.</p><p>• Foster a collaborative and supportive environment within the team, leveraging emotional intelligence to build relationships.</p><p>• Apply a business management mindset to streamline operations and improve efficiency.</p><p>• Ensure smooth communication and coordination within the team and across departments.</p><p>• Utilize experience in the tech industry to support organizational goals and objectives.</p><p>• Manage employee relations effectively, addressing concerns and fostering engagement.</p><p><br></p><p>The pay range for this position is $32.00/hr to $64.00/hr + bonus</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision</p><p>STD/LTD</p><p>Basic Life Insurance</p><p>401k with match</p><p>120 hours PTO</p><p>10 paid holidays</p>
<p>We are looking for an organized and detail-oriented Administrative/Claims Coordinator to join our team in Lynnwood, Washington. In this Contract to permanent position, you will play a key role in supporting operational and administrative processes within the construction industry. Your ability to manage tasks efficiently and maintain clear communication will be essential to ensuring smooth workflow and customer satisfaction.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input lead details into the system, capturing customer information, job specifics, and special instructions.</p><p>• Collaborate with external parties to gather and record insurance details.</p><p>• Assign leads to appropriate team members and oversee timely follow-ups.</p><p>• Coordinate the scheduling and assignment of Estimators while managing document uploads after authorizations.</p><p>• Partner with Business Development and Estimators to facilitate lead conversion and schedule inspections.</p><p>• Assist with billing processes, including the preparation and distribution of invoices.</p><p>• Maintain consistent communication with customers, providing updates on progress and estimates.</p><p>• Create and update Dash Notes to ensure internal teams have accurate information on project statuses and assignments.</p>
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Seattle, Washington. In this role, you will play a key part in supporting program intake, referrals, and administrative operations to ensure seamless service delivery. This position requires a strong ability to organize, communicate, and collaborate effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Conduct screenings to determine program eligibility, verify guardianship, and identify appropriate service pathways.<br>• Coordinate referrals between programs to facilitate timely and efficient service delivery for families.<br>• Maintain comprehensive knowledge of organizational programs and community resources to provide accurate information.<br>• Manage intake processes, including verifying insurance coverage, scheduling appointments, and handling interpreter requests.<br>• Ensure all required documentation is completed and accurately uploaded prior to the start of services.<br>• Provide general administrative support, such as managing shared inboxes, organizing digital files, and processing documents.<br>• Monitor intake and referral data for accuracy, ensuring compliance with organizational standards and workflows.<br>• Collaborate with teams to perform quality checks and support data reporting processes.<br>• Uphold trauma-informed, culturally responsive practices when interacting with families and caregivers.<br>• Participate in cross-regional meetings to align workflows and administrative procedures.
We are looking for an Administrative Coordinator to join our team in Seattle, Washington. This long-term contract position offers an opportunity to contribute to a non-profit organization dedicated to making a meaningful impact. The ideal candidate will excel in administrative support, bookkeeping, and organizational coordination, ensuring smooth operations and compliance within the organization.<br><br>Responsibilities:<br>• Act as the key point of contact with the facility lessor, managing routine maintenance and repair needs.<br>• Oversee the general email inbox, ensuring inquiries are promptly addressed or forwarded appropriately.<br>• Manage office supplies and inventory, tracking and replenishing items when necessary.<br>• Process financial transactions such as invoices, payments, and income entries using QuickBooks Online with precision.<br>• Conduct vendor documentation reviews, verifying forms like W-9s for accuracy.<br>• Maintain organized financial records in alignment with audit standards and internal policies.<br>• Provide administrative assistance to the Executive Director, including scheduling meetings, preparing documents, and coordinating events.<br>• Organize and store board materials, including agendas, minutes, and presentations, ensuring accessibility and proper documentation.<br>• Ensure adherence to accounting regulations, organizational policies, and relevant state and federal laws.
