We are looking for an Administrative Coordinator to join our team in Seattle, Washington. This long-term contract position offers an opportunity to contribute to a non-profit organization dedicated to making a meaningful impact. The ideal candidate will excel in administrative support, bookkeeping, and organizational coordination, ensuring smooth operations and compliance within the organization. Responsibilities: • Act as the key point of contact with the facility lessor, managing routine maintenance and repair needs. • Oversee the general email inbox, ensuring inquiries are promptly addressed or forwarded appropriately. • Manage office supplies and inventory, tracking and replenishing items when necessary. • Process financial transactions such as invoices, payments, and income entries using QuickBooks Online with precision. • Conduct vendor documentation reviews, verifying forms like W-9s for accuracy. • Maintain organized financial records in alignment with audit standards and internal policies. • Provide administrative assistance to the Executive Director, including scheduling meetings, preparing documents, and coordinating events. • Organize and store board materials, including agendas, minutes, and presentations, ensuring accessibility and proper documentation. • Ensure adherence to accounting regulations, organizational policies, and relevant state and federal laws.

• 2 to 4 years of experience in administrative support, bookkeeping, or similar roles. • Proficiency in QuickBooks Online and a solid understanding of bookkeeping practices. • Strong organizational skills with the ability to prioritize tasks and maintain accuracy. • Familiarity with productivity tools such as Microsoft Office, Asana, and cloud-based file systems. • Knowledge of accounting principles and standards for audit-ready recordkeeping. • Excellent written and verbal communication skills to liaise effectively with staff, board members, and external stakeholders. • Dedication to equity, inclusion, and the mission of Children’s Alliance, with experience working in diverse environments.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.

Seattle, WA
onsite
Temporary
19.79 - 24.00 USD / Hourly
We are looking for an Administrative Coordinator to join our team in Seattle, Washington. This long-term contract position offers an opportunity to contribute to a non-profit organization dedicated to making a meaningful impact. The ideal candidate will excel in administrative support, bookkeeping, and organizational coordination, ensuring smooth operations and compliance within the organization. Responsibilities: • Act as the key point of contact with the facility lessor, managing routine maintenance and repair needs. • Oversee the general email inbox, ensuring inquiries are promptly addressed or forwarded appropriately. • Manage office supplies and inventory, tracking and replenishing items when necessary. • Process financial transactions such as invoices, payments, and income entries using QuickBooks Online with precision. • Conduct vendor documentation reviews, verifying forms like W-9s for accuracy. • Maintain organized financial records in alignment with audit standards and internal policies. • Provide administrative assistance to the Executive Director, including scheduling meetings, preparing documents, and coordinating events. • Organize and store board materials, including agendas, minutes, and presentations, ensuring accessibility and proper documentation. • Ensure adherence to accounting regulations, organizational policies, and relevant state and federal laws.
2026-01-30T04:43:45Z