Our Client is looking for a dedicated and highly skilled Executive Assistant to provide exceptional administrative and human resources support to the President of a Financial Institution. This Contract-to-permanent position combines strategic HR responsibilities with confidential executive assistance, demanding a high level of discretion and professionalism. The ideal candidate will excel in managing sensitive information, coordinating complex schedules, and supporting organizational goals. Responsibilities:• Manage and maintain executive calendars, ensuring seamless scheduling of meetings and appointments.• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.• Prepare for executive meetings by organizing materials, agendas, and documentation.• Oversee payroll processes for a small team, ensuring accuracy and compliance.• Lead talent acquisition efforts, including sourcing, interviewing, and selecting candidates.• Facilitate onboarding processes to support new employee integration.• Ensure compliance with documentation standards and HR policies.• Handle sensitive communications and maintain confidentiality in all interactions.• Provide strategic administrative support to advance organizational initiatives.

• Proven experience managing executive calendars and scheduling appointments. • Demonstrated expertise in arranging travel plans and coordinating logistics. • Strong background in facilitating executive meetings and preparing documentation. • Experience with payroll processes for small teams, with a focus on accuracy and compliance. • Knowledge of talent acquisition processes, including sourcing and interviewing. • Familiarity with onboarding procedures and employee integration. • Understanding of compliance standards and documentation requirements. • Exceptional organizational and communication skills, with a commitment to confidentiality.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Springfield, MA
onsite
Contract / Temporary to Hire
32.30 - 34.60 USD / Hourly
Our Client is looking for a dedicated and highly skilled Executive Assistant to provide exceptional administrative and human resources support to the President of a Financial Institution. This Contract-to-permanent position combines strategic HR responsibilities with confidential executive assistance, demanding a high level of discretion and professionalism. The ideal candidate will excel in managing sensitive information, coordinating complex schedules, and supporting organizational goals. Responsibilities:• Manage and maintain executive calendars, ensuring seamless scheduling of meetings and appointments.• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.• Prepare for executive meetings by organizing materials, agendas, and documentation.• Oversee payroll processes for a small team, ensuring accuracy and compliance.• Lead talent acquisition efforts, including sourcing, interviewing, and selecting candidates.• Facilitate onboarding processes to support new employee integration.• Ensure compliance with documentation standards and HR policies.• Handle sensitive communications and maintain confidentiality in all interactions.• Provide strategic administrative support to advance organizational initiatives.
2025-08-22T18:14:05Z