We are looking for a detail-oriented Administrative Assistant to join our team in Santa Clara, California. In this long-term contract position, you will provide essential administrative support to the Human Resources Department within an educational environment. This role requires a high level of professionalism, confidentiality, and organizational skills to ensure smooth office operations. Responsibilities: • Serve as the primary point of contact for relaying messages, directives, and information from supervisors to staff, ensuring clear and accurate communication. • Provide comprehensive administrative support to the Human Resources Department, including managing personnel records and assisting with employee relations. • Organize and maintain filing systems, correspondence, and documents while ensuring confidentiality and compliance with policies. • Coordinate office workflows and prioritize tasks to meet deadlines effectively. • Prepare and verify the accuracy of reports, presentations, and official correspondence. • Arrange meetings by scheduling, preparing agendas, and distributing minutes to key personnel. • Monitor the department budget, track expenses, and manage requisitions for office supplies. • Compile data for statistical reports and assist with updates to policies and regulations. • Operate office equipment and utilize software tools such as word processing, spreadsheets, and databases. • Support the office by answering inbound calls and managing receptionist duties as needed.

• Minimum of 2–3 years of administrative experience, preferably within an educational or detail-oriented environment. • Proficiency in standard office applications, including Microsoft Office and Google Workspace. • Strong organizational skills with the ability to prioritize tasks and meet deadlines. • Excellent communication skills, including grammar, punctuation, and composition. • Familiarity with office practices, filing systems, and records management techniques. • Ability to handle sensitive information with discretion and maintain strict confidentiality. • Knowledge of budget preparation and tracking processes. • Physical capability to sit, stand, and walk for extended periods, as well as lift up to 15 pounds occasionally.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Santa Clara, CA
onsite
Temporary
28.98 - 33.55 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Santa Clara, California. In this long-term contract position, you will provide essential administrative support to the Human Resources Department within an educational environment. This role requires a high level of professionalism, confidentiality, and organizational skills to ensure smooth office operations. Responsibilities: • Serve as the primary point of contact for relaying messages, directives, and information from supervisors to staff, ensuring clear and accurate communication. • Provide comprehensive administrative support to the Human Resources Department, including managing personnel records and assisting with employee relations. • Organize and maintain filing systems, correspondence, and documents while ensuring confidentiality and compliance with policies. • Coordinate office workflows and prioritize tasks to meet deadlines effectively. • Prepare and verify the accuracy of reports, presentations, and official correspondence. • Arrange meetings by scheduling, preparing agendas, and distributing minutes to key personnel. • Monitor the department budget, track expenses, and manage requisitions for office supplies. • Compile data for statistical reports and assist with updates to policies and regulations. • Operate office equipment and utilize software tools such as word processing, spreadsheets, and databases. • Support the office by answering inbound calls and managing receptionist duties as needed.
2025-09-03T21:39:02Z