We are looking for a detail-oriented Accounting Clerk to join our team on a Contract-to-Permanent basis in Santa Clara, California. In this role, you will provide critical support to the service department by managing work orders, billing, and administrative responsibilities. Your efforts will help ensure smooth operations, accurate record-keeping, and effective communication between all stakeholders, including technicians, clients, and internal teams. Responsibilities: • Create, process, and manage service work orders to ensure timely completion. • Review service documentation to verify labor hours and material costs for accuracy. • Conduct regular follow-ups with service technicians to address pending work orders. • Oversee quarterly billing processes for a large volume of monitoring accounts. • Provide administrative support across accounting and other internal departments, including organizing and maintaining records. • Prepare and manage preliminary notices, such as pre-liens, to meet compliance requirements. • Collaborate on collection activities and follow up on outstanding invoices to ensure timely payments. • Maintain clear and organized documentation to support ongoing operations and audits. • Assist with general accounting tasks, including accounts payable and receivable. • Coordinate communication between teams to resolve discrepancies and improve workflow efficiency.

• Proficiency in Microsoft Office applications, including Word and Excel. • Experience in administrative or service coordination roles, preferably within construction or similar industries. • Solid understanding of accounts payable (AP) and accounts receivable (AR) processes. • Hands-on experience with QuickBooks for billing and accounting tasks. • Strong attention to detail and the ability to identify and resolve discrepancies. • Excellent verbal and written communication skills to interact effectively with clients and team members. • Dependable and adaptable, with a willingness to learn and take direction. • Strong organizational skills to manage multiple tasks and meet deadlines.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Santa Clara, CA
onsite
Contract / Temporary to Hire
28.50 - 33.00 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join our team on a Contract-to-Permanent basis in Santa Clara, California. In this role, you will provide critical support to the service department by managing work orders, billing, and administrative responsibilities. Your efforts will help ensure smooth operations, accurate record-keeping, and effective communication between all stakeholders, including technicians, clients, and internal teams. Responsibilities: • Create, process, and manage service work orders to ensure timely completion. • Review service documentation to verify labor hours and material costs for accuracy. • Conduct regular follow-ups with service technicians to address pending work orders. • Oversee quarterly billing processes for a large volume of monitoring accounts. • Provide administrative support across accounting and other internal departments, including organizing and maintaining records. • Prepare and manage preliminary notices, such as pre-liens, to meet compliance requirements. • Collaborate on collection activities and follow up on outstanding invoices to ensure timely payments. • Maintain clear and organized documentation to support ongoing operations and audits. • Assist with general accounting tasks, including accounts payable and receivable. • Coordinate communication between teams to resolve discrepancies and improve workflow efficiency.
2025-10-27T15:34:37Z