<p>The <strong>Executive Assistant</strong> will support a wide range of functions related to planning, coordination, and execution of internal operations and client-facing programs. The <strong>Executive Assistant</strong> will be deeply involved in business development, logistics management, and project facilitation across various departments, including clinical, administrative, and academic units. Acting as a key point of contact for leadership, the <strong>Executive Assistant</strong> ensures seamless communication, organization, and delivery of critical tasks while representing the office in a professional and proactive manner.</p><p>WResponsibilities:</p><ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and internal communication on behalf of leadership</li><li>Lead or support projects aimed at improving internal operations, documenting project scope, timelines, and deliverables</li><li>Manage logistics for marketing initiatives, events, and internal/external client meetings</li><li>Prepare materials and collateral for events and presentations in alignment with strategic initiatives</li><li>Coordinate with vendors, consultants, and contractors during selection and engagement processes</li><li>Ensure operational processes and documentation comply with internal policies and quality standards</li><li>Monitor and support Care Coordination workflow to assist with patient inquiries and scheduling when necessary</li><li>Compile and synthesize data and reports for leadership review</li><li>Serve as a liaison between departments and external stakeholders to facilitate clear and efficient communication</li><li>Maintain confidentiality, prioritize tasks, and work independently with minimal supervision</li><li>Represent the office with professionalism and cultural sensitivity in all external engagements</li><li>Perform additional related duties as assigned</li></ul>
<p>We are seeking a highly skilled Administrative and Project Management professional to support real estate development projects from an operations and administrative perspective in a non-profit in Oakland. This role is ideal for someone with senior-level administrative experience in real estate development who can balance both day-to-day operations and project oversight. This position is hybrid, with a mix of on-site and remote work.</p><p> </p><p>Key Responsibilities</p><p> </p><ul><li>Provide senior-level administrative and operational support across multiple real estate development projects.</li></ul><p> </p><ul><li>Assist with project management for building rehabilitation, including coordinating with contractors, architects, and construction teams.</li></ul><p> </p><ul><li>Oversee risk management processes related to real estate development activities.</li></ul><p> </p><ul><li>Liaise with vendors, contractors, and other stakeholders to ensure smooth operations and timely project execution.</li></ul><p> </p><ul><li>Support leasing and operational activities for commercial mixed-use and residential properties, including community hubs and meeting spaces.</li></ul><p> </p><ul><li>Manage project documentation, scheduling, and reporting.</li></ul><p> </p><ul><li>Ensure compliance with operational policies and procedures (Fair Housing knowledge a plus but not required).</li></ul><p><br></p>
<p>This Administrative Assistant role will report to the Senior Director of Risk Management and Patient Safety and provide support to the directors, managers and staff in the Risk Management and Patient Safety department and our members.</p><p><br></p><p>Administrative Assistant Duties:</p><p>• Prepare email correspondence, manuals, meeting agendas and minutes</p><p>• Manages schedule of department staff as needed</p><p>• Coordinate meeting logistics</p><p>• Coordinate travel and process expenses for department staff</p><p>• Work with Finance to process member reimbursements for travel expenses</p><p>• Processes Risk Funds for members and insureds</p><p>• Provides support for various projects, workshops and symposia</p><p>• Uses software to support projects and project outputs that promote department efficiencies</p><p>• Complete intermediate planning functions to support projects, meetings and programs</p><p>• Schedules onsite and virtual meetings with members and outside organizations</p><p>• Other duties as assigned</p><p><br></p><p>REQUIREMENTS:</p><p>• High School Diploma or G.E.D. required; Associate’s Degree preferred</p><p>• 2-4 years’ experience in an administrative support role is required</p><p>• Advanced skill in Microsoft Office: Word, Excel, PowerPoint, and Outlook</p><p>• Working knowledge of Concur, Docusign, ImageRight strongly preferred,</p><p>• Working experience with setting up Zoom and Microsoft Teams preferred</p><p>• Working knowledge of Jira or similar Project Management software strongly preferred</p><p>• Applies critical thinking and uses problem-solving skills.</p><p>• Exhibits empathic communication, emotional intelligence and excellent customer service</p><p>• Excellent grammar and mathematical skill</p><p><br></p><p>Must Haves:</p><p>• Take initiatives</p><p>• Highly organized</p><p>• Asks questions, takes notes</p><p>• Ability to handle multiple projects and changing priorities</p><p>• Professional demeaner in personal interactions, high level of customer service</p><p>• Intermediate to advanced skills Microsoft Office programs</p><p>• Excellent verbal and written communications</p><p>• Will be interacting with external organizations, hospital leaders and internal staff</p><p><br></p><p>If you are interested in this Administrative Assistant role, please submit your resume today!</p>
<p>We have a client in the Central Valley seeking an Administrative Assistant. As an Administrative Assistant, your duties include:</p><p><br></p><p>1. Driver Scans: entire process involves printing, renaming, and sorting daily driver paperwork. This is a task that can happen throughout the day but is very critical first thing in the morning and mid to late afternoon as drivers scan their paperwork for the day.</p><p>2. Post Office run: mail pick up (around 10 am) and drop off (around 4:30 pm) daily. Utilize the Accounting Dept car to run these errands.</p><p>3. Customer Checks received by mail: process of opening, sorting, and scanning the checks from the mail pick up. The volume of checks will dictate how long this daily task will take, but it should start upon returning from the post office in the morning. Monday (or first business day of the week will include any mail delivered over the weekend).</p><p>4. Folding Machine & Postage Machine: administer mail projects to run through the folding machine and meter accordingly. </p><p>5. Mail Deliveries and distribution: Assist with packages that are delivered and then distributed to appropriate staff members. </p><p>6. USPS Mail: handle mail addressed to 152 FWC and pick up mail from French Camp Post Office. </p><p>7. Greeting Visitors: Be the first point of contact with visitors </p><p>8. Office Supplies: Weekly order of office supplies utilizing P-Card.</p><p>9. Outside Hauler Paperwork: Electronically move Outside Hauler paperwork from public folders to driver scans, prints, renames and sorts. </p><p>10. Misc. Filing: Support the AP team with filing of paperwork related to the accounts payable function. </p><p>11. Company Credit Card Envelopes: Monthly distribution of envelopes for accounts payables reconciliation related to PCard holders. </p><p>12. Vendor Invoice Scanning: Future project to be managed by Accounting Assistant in scanning all vendor invoices.</p><p>13. Exemptions: Entering exemption details to the State online. This is an annual task that is usually handled end of the year and beginning of the following year. </p><p>14. Executive Tasks: Supporting CFO with administrative and project-based duties.</p>
<p>Robert Half client is seeking a contract-to-hire Programs Assistant in Walnut Creek, CA. The Programs Assistant will provide support for all programs by enforcing policies and assisting with implementation of the programs. This role will work collaboratively with Senior Programs Associate; Programs Associates and State Chairs. The focus will be on providing support to all stakeholders throughout the year. </p><p><br></p><p>Program Assistant Responsibilities:</p><p>• Knowledgeable on all company Programs Policies and Procedures </p><p>• Provide phone support to teachers, parents and students</p><p>• Provide customer support in Zendesk</p><p>• Provide back up to Administrative Assistant with materials sales</p><p>• Create technical documents and support tools</p><p>• Assist with certificate organization and distribution</p><p>• Assist with the facilitation of in person and online Certificate of Merit testing</p><p>• Review all program materials for Convention in hardcopy and digital forms</p><p>• Assist with membership renewals customer service (seasonally) </p><p>• Assist with Membership Department’s archiving project</p><p><br></p><p>Requirements:</p><p>• Travel to Certificate of Merit and other Program testing locations</p><p>• Travel to the annual Convention every year on or around Fourth of July</p><p>• Overtime required during the Convention Week</p><p>• Overtime required on weekends during the months of January, February and March</p><p>QUALIFICATIONS AND EDUCATION REQUIREMENTS</p><p>• BA in English, Business or related field a plus</p><p>• Excellent written and verbal communication skills</p><p>• Proficiency in Microsoft Office, Zendesk, and Google Docs</p><p>• Experience with databases</p><p>PREFERRED SKILLS</p><p>• Time management skills</p><p>• Experience with Project Management software</p><p>• Able to work collaboratively and independently</p><p><br></p><p>If you are interested in this Program Assistant position, please submit your resume today!</p>
<p>A San Francisco–based nonprofit is seeking a detail-oriented Executive Project Manager to provide high-level project coordination and administrative support during a parental leave coverage period. This 6-month remote contract role offers the opportunity to manage high-impact initiatives in child and youth advocacy while providing direct support to senior leadership. The role is central to ensuring smooth execution of multiple projects and will serve as a key hub for communication, scheduling, and follow-through.</p><p>You’ll be stepping into a fast-paced, mission-driven environment supporting a long-tenured leader with a dynamic and passionate leadership style. The ideal candidate is proactive, organized, and confident managing complex workflows independently.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide executive-level support including calendar management, scheduling, and follow-ups</li><li>Coordinate and track progress across five active projects (three ongoing, two launching)</li><li>Prepare agendas, take meeting notes, and track action items</li><li>Create, edit, and proof documents, reports, and presentations</li><li>Maintain timelines and flag potential risks or blockers</li><li>Serve as a central communication hub for updates and deliverables</li><li>Support initiatives related to child and youth advocacy, adolescent development, and policy updates</li></ul><p><br></p><p><br></p>
<p>We are looking for a Part Time Office Assistant to join our team on a contract basis in Oakland, California. This role requires a proactive individual who excels at administrative and organizational tasks, ensuring smooth day-to-day operations. If you enjoy creating efficient systems and supporting multiple business functions, this position offers an excellent opportunity to contribute your skills in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain physical and digital records, ensuring all documents are properly sorted and filed.</p><p>• Assist in streamlining workflows by implementing efficient organizational systems.</p><p>• Manage large volumes of business cards, ensuring proper storage and accessibility.</p><p>• Provide administrative support for ongoing projects, including tracking deadlines and deliverables.</p><p>• Maintain accurate records and assist in data management tasks using spreadsheets and databases.</p><p>• Answer inbound calls and provide reception duties as needed.</p><p>• Scan and digitize documents to support efficient record-keeping.</p><p>• Perform general clerical tasks, including scheduling, correspondence, and office supply management.</p><p>• Support project completion by collaborating with stakeholders and ensuring timely execution of assigned tasks.</p>
We are looking for a dedicated and detail-oriented Assistant Planner to join our team in Emeryville, California. This is a long-term contract position where you will play a vital role in supporting distribution functions within the Health, Beauty, Cosmetics, and General Merchandise departments. The ideal candidate is adept at multitasking, thrives in fast-paced environments, and demonstrates excellent decision-making skills under tight deadlines.<br><br>Responsibilities:<br>• Assist in managing distribution processes for Health, Beauty, Cosmetics, and General Merchandise departments.<br>• Provide administrative and operational support to ensure smooth execution of team projects.<br>• Update reports and contribute to analytical tasks to improve operational efficiency.<br>• Maintain accuracy and attention to detail while handling multiple priorities.<br>• Collaborate with team members to identify and address challenges in the supply chain.<br>• Utilize intermediate Excel skills, such as PivotTables and data analysis, to support planning tasks.<br>• Ensure compliance with supply chain management protocols and procedures.<br>• Work both independently and within a team to meet project deadlines.<br>• Contribute to inventory management processes to optimize stock levels.<br>• Support decision-making through effective problem-solving and analysis.
<p>We are seeking a detail-oriented and proactive Property Management Coordinator to oversee and enhance operations related to building facility inspections, board meeting support, vendor management, and compliance with community governing documents. This role requires a strong ability to communicate effectively with Boards of Directors, vendors, and residents, while ensuring timely execution of tasks and adherence to applicable regulations, including Davis-Stirling Act requirements.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Facility Inspections and Maintenance Coordination:</strong></li></ol><ul><li>Conduct routine site inspections to assess building facilities and common areas, documenting necessary repairs or improvements.</li><li>Compile actionable follow-up lists and oversee resolution of identified issues, coordinating with vendors and stakeholders as required.</li></ul><ol><li><strong>Meeting and Administrative Support:</strong></li></ol><ul><li>Prepare and distribute professional board meeting packages within designated timeframes, ensuring compliance with Davis-Stirling Act requirements.</li><li>Attend board meetings in accordance with the Management Agreement, providing input, recording minutes, and drafting detailed follow-up item lists.</li><li>Handle inquiries and directives from Boards of Directors for assigned properties with responsiveness and professionalism.</li></ul><ol><li><strong>Vendor Proposal Management and Project Oversight:</strong></li></ol><ul><li>Facilitate procurement by obtaining and reviewing vendor proposals at the instruction of Boards of Directors.</li><li>Assist in preparing scopes of work for regular maintenance and special projects, ensuring alignment with community goals and standards.</li></ul><ol><li><strong>Budget Preparation and Financial Analysis:</strong></li></ol><ul><li>Collaborate with the Accounting Department to develop annual budgets and supporting documentation for member distribution.</li><li>Review budget comparisons for accuracy, analyze variances, and propose corrective measures to optimize financial reporting.</li><li>Approve invoices and monitor financial reports to ensure compliance with established budgets.</li></ul><ol><li><strong>Community Communications and Compliance:</strong></li></ol><ul><li>Draft and distribute notices, mailings, and email blasts as directed by Boards of Directors, ensuring adherence to Davis-Stirling Act guidelines.</li><li>Manage the issuance of violation notices and other communications in accordance with governing documents and community standards.</li></ul><ol><li><strong>Calendar and Disclosure Management:</strong></li></ol><ul><li>Maintain and update annual community calendars, ensuring timely execution of monthly responsibilities, including disclosures mandated by the Davis-Stirling Act.</li></ul><p><br></p><p><br></p>
We are looking for a motivated and detail-oriented Office Assistant for a contract position in Richmond, California. This role focuses on organizing and digitizing historical documents while maintaining accurate records. Ideal candidates will enjoy hands-on tasks, possess basic technical skills, and thrive in an independent work environment.<br><br>Responsibilities:<br>• Prepare and organize large-format historical plan sets by unboxing, sorting, and hanging them for processing.<br>• Operate specialized equipment, such as a large-format plotter, to scan documents (training will be provided).<br>• Input data accurately into spreadsheets and databases to ensure proper documentation.<br>• Update and maintain index spreadsheets in Microsoft Excel, requiring a basic understanding of data entry and formatting.<br>• Lift and transport materials weighing up to 50 lbs and navigate stairs as part of physical tasks.<br>• Monitor project progress, flag challenges, and communicate updates effectively to supervisors.<br>• Ensure the accuracy and completeness of digital archives by reviewing scanned materials.<br>• Follow organizational procedures to maintain a structured workflow and meet deadlines.
<p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate with office experience or have 1-2+ years of experience working in the legal field.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><br></p><ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul>
<p>Robert Half client is looking for a detail-oriented Administrative Assistant to join our team in Hayward, CA. In this contract-to-permanent position, you will play a key role in ensuring the smooth operation of our office by managing administrative tasks, supporting internal teams, and maintaining a welcoming environment for visitors. This is an excellent opportunity to contribute to a dynamic organization in the construction industry.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Welcome and assist visitors with professionalism and courtesy.</p><p>• Manage incoming and outgoing mail, including sorting, distributing, and preparing packages for shipment.</p><p>• Monitor and replenish office and breakroom supplies to ensure availability at all times.</p><p>• Maintain the cleanliness and organization of the reception area and breakroom.</p><p>• Provide administrative support to the Safety Department, ensuring compliance with company protocols.</p><p>• Collaborate on internal communications and assist with planning and coordinating company events.</p><p>• Handle special projects and perform additional duties as needed.</p><p>• Answer and manage inbound and outbound calls, addressing inquiries and directing them appropriately.</p><p>• Schedule appointments and manage calendars to support efficient workflow.</p><p><br></p><p>If you are interested in this Administrative Assistant role, submit your resume today for immediate consideration!</p>
<p>Concord client is looking for an onsite Administrative Assistant.</p><p><br></p><p>This role combines traditional administrative tasks with facility management duties to ensure the office operates efficiently and effectively. The ideal candidate will also assist in coordinating business travel arrangements, such as booking hotels and transportation, while maintaining a high level of professionalism, confidentiality, and organization.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Oversee the day-to-day operations of the office, ensuring it is clean, safe, and well-maintained.</p><p>Coordinate with vendors and service providers for office supplies, repairs, and equipment maintenance.</p><p>Monitor and manage supplies and maintenance expenses.</p><p>Lead the implementation of office policies and procedures related to workspace efficiency and safety.</p><p><br></p><p>Additional Responsibilities:</p><p><br></p><p>Assist with company events, including meeting setups and internal office celebrations.</p><p>Serve as a point of contact for building management and communicate any facility-related concerns.</p><p>Collaborate with HR to support onboarding tasks, such as arranging workspaces for new hires.</p><p><br></p><p>Qualifications:</p><p><br></p><p>Proven experience as an Administrative Assistant, Office Manager, or in a related role.</p><p>Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.</p><p>Excellent written and verbal communication skills, with high attention to detail.</p><p>Ability to handle confidential information with integrity and discretion.</p><p>Self-starter mindset with the ability to work independently while contributing to a team.</p><p>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</p><p>Preferred Qualifications:</p><p><br></p><p>Experience handling basic facility or office management tasks.</p><p>Familiarity with travel booking platforms or software.</p><p>Competencies:</p><p><br></p><p>Professional demeanor and the ability to interact effectively with staff, vendors, and management.</p><p>Strong problem-solving skills and ability to handle situational challenges.</p><p>Comfortable working in a fast-paced, ever-changing environment.</p><p><br></p><p>If you are interested in this administrative assistant position, submit your resume today! </p>
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
We are looking for a dedicated and meticulous Sales Assistant to join our team in Salinas, California. In this Contract to Permanent position, you will play a vital role in supporting sales operations and ensuring smooth communication between departments. This opportunity is ideal for someone with strong organizational skills and a passion for sales within the agriculture industry.<br><br>Responsibilities:<br>• Support sales teams with administrative tasks, including maintaining accurate records and generating reports.<br>• Assist with inbound and outbound sales activities, ensuring timely responses to customer inquiries.<br>• Conduct data entry and manage accounts payable and receivable processes.<br>• Collaborate with the accounting team to handle collections and financial analytics.<br>• Utilize software tools like Famous and Excel to create pivot tables and perform vlookup functions.<br>• Coordinate with marketing and HR teams to align sales strategies with broader organizational objectives.<br>• Build and maintain strong relationships with clients to support ongoing sales initiatives.<br>• Monitor and analyze sales metrics to identify trends and opportunities for improvement.<br>• Ensure compliance with office protocols and maintain a well-organized work environment.<br>• Manage multiple projects simultaneously, prioritizing tasks to meet deadlines.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Oakland, California. This role involves providing essential clerical and administrative support to ensure smooth office operations. The ideal candidate will be bilingual in Spanish and possess strong organizational and communication skills.<br><br>Responsibilities:<br>• Answer and screen incoming calls to provide prompt and attentive assistance.<br>• Maintain office equipment, supply areas, and conference rooms to ensure functionality and organization.<br>• Perform filing and data entry tasks to process participant files and transfer documentation accurately.<br>• Handle incoming and outgoing mail, ensuring timely distribution and processing.<br>• Assist with eligibility list enrollments and maintain accurate records for provider enrollments.<br>• Support the appeal process and contribute to special projects as needed.<br>• Monitor the entry of clients and guests into the facility, notifying staff appropriately.<br>• Provide assistance with community programs such as the Community Closet.<br>• Submit requests for provider enrollments and ensure proper documentation.<br>• Maintain a welcoming and organized office environment for both staff and visitors.
<p>We are eager to welcome a Legal Assistant/Paralegal to our trial team located in San Francisco, California. This role is essential within our industry and will involve a variety of tasks related to legal support and administration. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting in the preparation of court filings, including briefs, declarations, exhibits, and proofs of service</p><p>• Drafting various legal documents such as pleadings and discovery responses</p><p>• Ensuring all legal deadlines and dates are accurately calendared and met</p><p>• Conducting comprehensive legal research and assisting with document review</p><p>• Communicating effectively with clients, court personnel, and vendors</p><p>• Organizing and maintaining both electronic and hard-copy case files</p><p>• Providing crucial support during legal proceedings such as depositions, trials, arbitrations and mediations</p><p>• Managing hearing, deposition, and trial binders for attorneys</p><p>• Utilizing various legal discovery and filing platforms such as Pacer, OneLegal, Relativity, Disco</p><p>• Assisting with additional administrative tasks and special projects as required</p><p>• Editing, proofreading, and formatting legal documents to meet firm and legal style requirements.</p>
<p>Robert Half has an exciting opportunity with a reputable Biotech in Brisbane. Our client is a leader in supporting individuals who have recently gone through a transplant operation. Their goal is to make the lives of all of their patients easier and more comfortable.</p><p><br></p><p>They are in immediate need for a Lab Assistant for their R& D department. This role require very strong attention to details and a meticulous approach to handling specimens. If you feel you are up to the task, please see the job details below. If interested, apply now! We are looking to get someone started ASAP! Do not wait! Apply now!</p><p><br></p><p><strong>Accessioning </strong></p><ul><li>Receive and record samples into the laboratory information management system (LIMS) to facilitate sample throughput. </li><li>Data entry of sample data </li><li>Post-accessioning quality checks of data entry and received documents </li></ul><p><strong>Lab Assistance </strong></p><ul><li>Perform patient specimen processing under the direction from of a R& D scientist or manager. </li><li>Perform routine laboratory maintenance tasks and setting up consumables in preparation of laboratory testing. </li><li>Perform instrument calibrations and maintenance, as applied. </li><li>Participate in materials management activities which includes tasks such as ordering, receiving, unpacking, documentation and labeling of consumables and reagents, and stocking work areas. </li><li>Perform testing for special research and development studies and in continuous improvement activities/projects. </li></ul><p><strong>Other responsibilities:</strong> </p><ul><li>Participate in quality control and quality assurance activities. </li><li>Perform data entry and maintain spreadsheets </li><li>Comply with company quality control policies and document QC activities </li><li>Maintain confidentiality of personal health information (PHI). </li><li>Identify problems that may affect assigned duties, and following established protocols, correct problems or escalate to R& D Scientist, R& D Laboratory Manager, or R& D Manager/Director. </li><li>Comply with all local, state, and federal laws and regulations governing clinical laboratory operations. </li></ul><p><br></p>
<p>Robert Half has an exciting opportunity with a reputable Biotech in Brisbane. Our client is a leader in supporting individuals who have recently gone through a transplant operation. Their goal is to make the lives of all of their patients easier and more comfortable.</p><p><br></p><p>They are in immediate need for a Lab Assistant for their R& D department. This role require very strong attention to details and a meticulous approach to handling specimens. If you feel you are up to the task, please see the job details below. If interested, apply now! We are looking to get someone started ASAP! Do not wait! Apply now!</p><p><br></p><p><strong>Accessioning </strong></p><ul><li>Receive and record samples into the laboratory information management system (LIMS) to facilitate sample throughput. </li><li>Data entry of sample data </li><li>Post-accessioning quality checks of data entry and received documents </li></ul><p><strong>Lab Assistance </strong></p><ul><li>Perform patient specimen processing under the direction from of a R& D scientist or manager. </li><li>Perform routine laboratory maintenance tasks and setting up consumables in preparation of laboratory testing. </li><li>Perform instrument calibrations and maintenance, as applied. </li><li>Participate in materials management activities which includes tasks such as ordering, receiving, unpacking, documentation and labeling of consumables and reagents, and stocking work areas. </li><li>Perform testing for special research and development studies and in continuous improvement activities/projects. </li></ul><p><strong>Other responsibilities:</strong> </p><ul><li>Participate in quality control and quality assurance activities. </li><li>Perform data entry and maintain spreadsheets </li><li>Comply with company quality control policies and document QC activities </li><li>Maintain confidentiality of personal health information (PHI). </li><li>Identify problems that may affect assigned duties, and following established protocols, correct problems or escalate to R& D Scientist, R& D Laboratory Manager, or R& D Manager/Director. </li><li>Comply with all local, state, and federal laws and regulations governing clinical laboratory operations. </li></ul><p> </p><p><br></p>
<p>We are looking for a meticulous and proactive Senior Administrative Assistant to support our team in Dublin, California. This role involves providing high-level administrative assistance to a senior staff member, ensuring smooth operations through effective management of schedules, communications, and organizational tasks. As a Contract-to-Ongoing position, this opportunity is ideal for someone who thrives in dynamic environments and enjoys taking initiative to address challenges.</p><p><br></p><p>Senior Administrative Assistant Responsibilities:</p><p>• Coordinate and schedule meetings, travel arrangements, and appointments to optimize time management for senior staff.</p><p>• Maintain and manage calendars, ensuring all commitments are accurately documented and conflicts are avoided.</p><p>• Organize and maintain both physical and digital filing systems for quick and efficient access.</p><p>• Handle email correspondence and draft clear and effective communications on behalf of senior staff.</p><p>• Conduct research and gather data to support decision-making and project development.</p><p>• Manage conference calls and facilitate effective communication between team members and external stakeholders.</p><p>• Assist with special projects and ad hoc administrative tasks as needed.</p><p>• Prepare and review import/export documents to ensure compliance and accuracy.</p><p>• Book travel arrangements, including flights, accommodations, and transportation, while managing itineraries.</p><p>• Provide technical support with office tools and software, including Microsoft Office Suite and scheduling platforms.</p><p><br></p><p>If you are interested in this Senior Administrative Assistant position, please submit your resume today!</p>
<p><strong>Michelle Espejo with Robert Half Financial Services</strong> is recruiting for a <strong>Client Service Associate </strong>at a <strong>Multi Family Office</strong>. This is a full-time permanent role based in <strong>San Francisco</strong> with a <strong>Hybrid</strong> schedule.</p><p> </p><p><strong>Work with some of the Bay Area's most successful families.</strong> This multi-family office provides investment management, financial planning, lending strategies, and tailored family office services, all while building lasting client relationships that span generations.</p><p> </p><p>You’ll serve as the primary point of contact for assigned relationships, partner with senior leadership on customized strategies, and collaborate across teams to deliver seamless support. This role offers direct exposure to senior management, meaningful career growth, and the chance to make a daily impact.</p><p> </p><p>On top of competitive pay,<strong> 401(k) match, and comprehensive benefits</strong>, you’ll enjoy a hybrid schedule, flexible vacation, and <strong>sabbatical programs</strong> - because balance matters here.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Act as the main contact for UHNW clients, ensuring requests are handled promptly</li><li>Partner with senior leaders on strategies and initiatives</li><li>Build strong client relationships by anticipating needs</li><li>Collaborate with associates and analysts for seamless execution</li><li>Support clients with wealth transfer, philanthropy, and tax-efficient strategies</li><li>Maintain close ties with client teams (executive assistants, chiefs of staff, personal CFOs)</li><li>Partner with investment teams on portfolios and new assets</li><li>Contribute to firm-wide projects and initiatives</li></ul><p><strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
<p><strong>Jennifer Fukumae</strong> is partnering with an established multi-family office based in San Francisco is seeking a <strong>Client Associate</strong> to serve as a key relationship manager and trusted advisor to a select group of ultra-high-net-worth individuals and families. This firm is known for delivering white-glove service across wealth management, financial planning, lending strategy, and family office services.</p><p><br></p><p><strong>Client Associate – Multi Family Office</strong></p><p>📍 San Francisco (Steps from Montgomery BART) | Hybrid</p><p>💰 $100,000–$130,000 base (DOE) + Bonus</p><p><br></p><p><strong>About the Firm:</strong></p><ul><li>Headquartered in San Francisco with easy BART access</li><li>Serves a sophisticated UHNW client base with personalized, high-touch service</li><li>Known for long-standing client relationships, cross-functional collaboration, and a modern approach to wealth management</li><li>Emphasizes professional development, mentorship, and continuous improvement</li></ul><p> </p><p><strong>About the Role:</strong></p><p>The Client Associate will be the primary point of contact on assigned client relationships, partnering closely with firm leadership to execute custom strategies. You’ll lead client service initiatives, manage complex planning workflows, mentor junior team members, and collaborate across departments. This is a highly visible, client-facing role that requires both strategic thinking and operational excellence.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the day-to-day contact for a portfolio of UHNW clients</li><li>Execute requests promptly and with a high level of accuracy</li><li>Collaborate with firm leadership on bespoke planning and investment strategies</li><li>Serve as a guide and mentor to junior associates and analysts</li><li>Assist with advanced estate planning, philanthropic strategies, and tax-advantaged planning</li><li>Coordinate with clients’ extended teams (e.g., personal CFOs, attorneys, assistants)</li><li>Support new investment allocations, liquidity planning, and account structuring</li><li>Contribute to firm-wide initiatives and special projects</li></ul><p><br></p>
<p><strong>Michelle Espejo with Robert Half Financial Services</strong> is recruiting for a <strong>Client Service Associate </strong>at a <strong>Multi Family Office</strong>. This is a full-time permanent role based in <strong>San Francisco</strong> with a <strong>Hybrid</strong> schedule.</p><p> </p><p><strong>Work with some of the Bay Area's most successful families.</strong> This multi-family office provides investment management, financial planning, lending strategies, and tailored family office services, all while building lasting client relationships that span generations.</p><p> </p><p>You’ll serve as the primary point of contact for assigned relationships, partner with senior leadership on customized strategies, and collaborate across teams to deliver seamless support. This role offers direct exposure to senior management, meaningful career growth, and the chance to make a daily impact.</p><p> </p><p>On top of competitive pay,<strong> 401(k) match, and comprehensive benefits</strong>, you’ll enjoy a hybrid schedule, flexible vacation, and <strong>sabbatical programs</strong> - because balance matters here.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Act as the main contact for UHNW clients, ensuring requests are handled promptly</li><li>Partner with senior leaders on strategies and initiatives</li><li>Build strong client relationships by anticipating needs</li><li>Collaborate with associates and analysts for seamless execution</li><li>Support clients with wealth transfer, philanthropy, and tax-efficient strategies</li><li>Maintain close ties with client teams (executive assistants, chiefs of staff, personal CFOs)</li><li>Partner with investment teams on portfolios and new assets</li><li>Contribute to firm-wide projects and initiatives</li></ul><p><strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>ASSISTANT CONTROLLER/CONTROLLER</strong></p><p><strong>155K-175K+BONUS</strong></p><p><br></p><p>Well established real estate development company is seeking an Assistant Controller/Controller to join their expanding team. The position will be managing all aspects of financial reporting and compliance and will play a key role in preparing financial statements, analyzing financial data, and ensuring accuracy and completeness in the company's financial records. The Assistant Controller may also collaborate with auditors, support budgeting and forecasting activities, and help implement internal controls to safeguard the organization's financial integrity. Provide Controller support in managing the financial operations of the accounting department.</p><p><br></p><p>Responsibilities:</p><p>-Manage all aspects of financial reporting for construction projects, ensuring accuracy and adherence to deadlines.</p><p>-Prepare and analyze financial statements (income statements and balance sheets)</p><p>-Review/manage work-in-progress quarterly, working closely with project managers.</p><p>-Manage cash flow with line of credit</p><p>-Oversee accounts payable and accounts receivable processes.</p><p>-Ensure timely and accurate processing of invoices, payments, and collections.</p><p>-Manage payroll functions and compliance with payroll tax requirements.</p><p>-Ensure compliance with local, state, and federal regulatory requirements.</p><p>-Coordinate audits and financial reviews, providing necessary documentation and explanations.</p><p>-Communicate financial information effectively to non-financial stakeholders.</p><p><br></p><p><br></p>
<p>We are looking for a dedicated and resourceful Bilingual Senior Administrative Assistant to join our team on a long-term contract basis. This hybrid role, based in Alameda, California, offers the opportunity to contribute to a governmental organization by providing essential support to education and childcare providers, as well as non-profits, in navigating grant opportunities. If you excel in administrative coordination and enjoy working in collaborative environments, this position is an excellent fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Offer comprehensive guidance to education and childcare providers, as well as non-profits, to assist them in understanding and applying for grants.</p><p>• Conduct detailed reviews of grant applications to ensure accuracy, compliance, and eligibility.</p><p>• Maintain organized records and documentation to support transparency and adherence to regulations.</p><p>• Coordinate and support training sessions, which may occasionally take place during evenings or weekends.</p><p>• Work closely with internal teams to address and resolve concerns raised by providers.</p><p>• Facilitate communication and collaboration using tools such as Microsoft Teams, Zoom, and other platforms.</p><p>• Manage schedules and calendars efficiently to ensure timely completion of tasks.</p><p>• Provide administrative support for budget tracking and reporting processes.</p><p>• Assist in preparing and distributing well-crafted correspondence and reports.</p><p>• Handle inquiries and inbound calls with professionalism and efficiency.</p>
