We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. In this role, you will support daily office operations and assist with tasks related to client communication, document preparation, and data management. This position offers an opportunity to contribute to a fast-paced environment while ensuring smooth administrative processes. Responsibilities: • Notify clients when their tax returns are ready for collection. • Confirm receipt of mailed or faxed information by contacting clients directly. • Prepare folders for upcoming appointments and maintain a supply of blank folders for incoming returns. • Assemble tax returns accurately and efficiently. • Utilize secure platforms, such as Share File and Safe Send, to transmit client information and electronic signatures. • Scan tax source documents into the system using Sure Prep. • Handle inbound and outbound calls to address client inquiries and provide updates. • Organize and manage email correspondence effectively. • Schedule appointments and maintain an organized calendar.

• Proficiency in answering inbound calls and providing excellent customer service. • Strong skills in data entry with attention to detail. • Experience in managing email correspondence professionally. • Ability to handle both inbound and outbound calls effectively. • Familiarity with Microsoft Excel, Outlook, Word, and PowerPoint. • Expertise in scheduling appointments and managing calendars efficiently. • Excellent organizational and multitasking abilities. • Ability to work independently and in a team-oriented environment.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.

Rochester, NY
onsite
Temporary
18.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. In this role, you will support daily office operations and assist with tasks related to client communication, document preparation, and data management. This position offers an opportunity to contribute to a fast-paced environment while ensuring smooth administrative processes. Responsibilities: • Notify clients when their tax returns are ready for collection. • Confirm receipt of mailed or faxed information by contacting clients directly. • Prepare folders for upcoming appointments and maintain a supply of blank folders for incoming returns. • Assemble tax returns accurately and efficiently. • Utilize secure platforms, such as Share File and Safe Send, to transmit client information and electronic signatures. • Scan tax source documents into the system using Sure Prep. • Handle inbound and outbound calls to address client inquiries and provide updates. • Organize and manage email correspondence effectively. • Schedule appointments and maintain an organized calendar.
2026-01-05T16:33:52Z