<p>Tess Gilmore with Robert Half is seeking a highly organized and adaptable <strong>Executive Assistant</strong> to provide comprehensive support to her client. This newly created role offers an exciting opportunity to grow and evolve with the organization. The ideal candidate will be proactive, tech-savvy, and comfortable managing multiple priorities in a dynamic environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars and scheduling for the Owner.</li><li>Screen and prioritize emails, ensuring only essential items reach the Owner’s attention.</li><li>Keep the Owner on track for meetings and ensure proper preparation.</li><li>Coordinate occasional travel arrangements (professional and personal).</li><li>Draft professional correspondence and prepare meeting agendas.</li><li>Assist with project coordination and act as a liaison between the Owner, employees, and clients.</li><li>Provide light personal assistance as needed.</li><li>Future responsibilities may include:</li><li>Client-facing tasks such as screening applications, onboarding new clients, assisting with proposals, and conducting client check-ins.</li><li>Adapt to evolving responsibilities as the role grows based on organizational needs and candidate skillset.</li></ul><p>For immediate and confidential consideration apply here or contact Tess Gilmore with Robert Half's Rochester, NY branch today!</p>
<ul><li>Answer and direct phone calls, take messages, and respond to inquiries with professionalism.</li><li>Organize and schedule appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Maintain and update filing systems, databases, and office records.</li><li>Greet visitors and coordinate meeting logistics.</li><li>Order office supplies and manage inventory.</li><li>Assist with billing, expense reports, and basic bookkeeping tasks.</li><li>Support team members with various administrative needs, ensuring deadlines are met.</li><li>Handle confidential information with discretion.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. In this role, you will support daily office operations and assist with tasks related to client communication, document preparation, and data management. This position offers an opportunity to contribute to a fast-paced environment while ensuring smooth administrative processes.<br><br>Responsibilities:<br>• Notify clients when their tax returns are ready for collection.<br>• Confirm receipt of mailed or faxed information by contacting clients directly.<br>• Prepare folders for upcoming appointments and maintain a supply of blank folders for incoming returns.<br>• Assemble tax returns accurately and efficiently.<br>• Utilize secure platforms, such as Share File and Safe Send, to transmit client information and electronic signatures.<br>• Scan tax source documents into the system using Sure Prep.<br>• Handle inbound and outbound calls to address client inquiries and provide updates.<br>• Organize and manage email correspondence effectively.<br>• Schedule appointments and maintain an organized calendar.
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. This role involves supporting daily office operations, managing communications, and ensuring smooth administrative processes. The ideal candidate will have excellent interpersonal skills and a strong ability to multitask effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Handle incoming calls professionally, providing accurate information and redirecting inquiries as needed.<br>• Perform data entry tasks with precision to maintain accurate records and databases.<br>• Support daily office functions, including scheduling, filing, and managing correspondence.<br>• Carry out receptionist duties, such as welcoming visitors and maintaining front desk operations.<br>• Coordinate meetings and appointments to ensure effective time management.<br>• Prepare and distribute internal and external communications, including memos and emails.<br>• Maintain an organized workspace by managing office supplies and inventory.<br>• Assist with documentation and record-keeping to ensure compliance and efficiency.<br>• Collaborate with team members to ensure smooth workflow and timely completion of tasks.
