<p>We are looking for a dedicated Front Desk Coordinator to join our team on a contract basis located in the Greater Philadelphia Region. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing excellent service to residents and guests. As the first point of contact as a Front Desk Coordinator, you will play a key role in maintaining a welcoming atmosphere while managing administrative tasks.</p><p><br></p><p>What you get to do every single day:</p><p>• Welcome residents and visitors with a warm and attentive demeanor.</p><p>• Facilitate visitor check-ins and provide clear directions as needed.</p><p>• Respond to resident inquiries and ensure questions are appropriately relayed to the General Manager.</p><p>• Perform various clerical tasks, including filing, data entry, and documentation.</p><p>• Maintain a tidy and organized front desk area.</p><p>• Coordinate effectively with other team members to ensure smooth operations.</p><p>• Assist in scheduling and appointment management when required.</p><p>• Handle incoming calls and emails with care, directing them to the appropriate person or department.</p>
<p>We are looking for a Front Desk Coordinator to join our team located in the Greater Philadelphia Region on a contract basis. In this role, you will serve as the first point of contact for guests, ensuring smooth operations at the front desk and delivering exceptional customer service. This Front Desk Coordinator position is ideal for someone who thrives in a fast-paced environment and enjoys interacting with people.</p><p><br></p><p>What you get to do every single day:</p><p>• Oversee the front desk area to maintain an organized and welcoming atmosphere.</p><p>• Greet visitors and direct them to the appropriate departments or personnel.</p><p>• Respond to guest inquiries and address questions promptly and effectively.</p><p>• Manage escalations with patience and attention to detail, ensuring guest satisfaction.</p><p>• Operate the intercom system to screen and verify guests without app access.</p><p>• Utilize Microsoft Office Suite tools to manage data entry and maintain organized records.</p><p>• Coordinate and organize files to ensure accessibility and efficiency.</p><p>• Collaborate with team members to improve front desk processes and operations.</p><p>• Provide support for administrative tasks as needed to maintain seamless operations.</p>
• Manage reception area, greet guests and customers <br>• Manage Conference room schedule with clients and internal team members<br>• Monitor and order office and kitchen supplies <br>• Ensure kitchen is kept organized and stocked <br>• Make sure the cleaning crew cleans kitchen on schedule <br>• Send biweekly reminders to staff about kitchen cleaning.<br>• Ensure bathrooms are kept clean and stocked. <br>• Assist the Project manager on tasks needed to complete projects. <br>• Assist the Finance Dept for purchasing supplies, tracking orders, and managing warehouse consumable supplies. <br>• Provide general support to CEO and upper management, project work, events, etc. <br>• Coordinate catering for guests and customers <br>• Monitor camera surveillance at front entrance of building and provide access as applicable <br>• Other duties or tasks as assigned by the Company as needed
We are looking for a dedicated HR Coordinator to join our team in King of Prussia, Pennsylvania. This contract position offers an excellent opportunity to contribute to human resources functions while ensuring smooth operations at the front desk. The ideal candidate will possess strong organizational skills and a proactive approach to administrative tasks.<br><br>Responsibilities:<br>• Serve as the primary point of contact at the front desk, welcoming visitors and addressing inquiries with attention to detail.<br>• Manage daily administrative tasks, including scheduling appointments and maintaining records.<br>• Assist in coordinating HR-related activities, such as onboarding processes and employee communications.<br>• Ensure compliance with company policies and procedures during routine operations.<br>• Support the team with basic office duties, such as filing, data entry, and correspondence.<br>• Collaborate with HR staff to maintain accurate employee information and documentation.<br>• Facilitate communication between departments to address operational needs effectively.<br>• Handle incoming calls and emails, directing them to the appropriate personnel.<br>• Maintain a clean and organized workspace to foster a detail-oriented environment.<br>• Provide assistance with special projects and tasks as assigned by management.
<p>We are looking for a motivated and detail-oriented individual to join our team as a Receptionist in Madison, New Jersey. This contract position offers an excellent opportunity to gain corporate experience while contributing to the smooth operation of our office. The ideal candidate is personable, eager to grow, and interested in expanding their administrative skills.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and ensure they are directed to the appropriate personnel or departments.</p><p>• Handle incoming calls and manage the switchboard effectively to maintain seamless communication.</p><p>• Perform clerical duties such as filing, photocopying, and organizing mail.</p><p>• Assist with calendar management and scheduling for office staff.</p><p>• Maintain office supplies and ensure the kitchen and printers are well-stocked and operational.</p><p>• Provide administrative support to managers and staff as needed.</p><p>• Monitor and manage courier services and incoming deliveries.</p><p>• Ensure the security of the office by following visitor protocols and procedures.</p><p>• Support the team in preparing documents and presentations using Microsoft Office applications.</p><p>• Adapt responsibilities over time as comfort and expertise in the role increase.</p>
<p>55,000 - 65,000</p><p><br></p><p>benefits include:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>401k</li></ul><p>Responsibilities: </p><ul><li>Set up meeting spaces and arrange lunches when needed</li><li>Welcome and assist visitors</li><li>Handle incoming calls, direct them appropriately, and relay messages</li><li>Manage the conference room schedule</li><li>Keep the office neat and presentable</li><li>Handle weekly grocery runs</li><li>Arrange repairs and coordinate maintenance vendors</li><li>Place weekly office supply orders</li></ul><p><br></p>
We are looking for a skilled Medical Receptionist to join our team in Brooklyn, New York. In this role, you will play a vital part in managing client interactions and ensuring smooth operations at the front desk. This position requires excellent communication skills and a detail-oriented approach to create a welcoming environment for patients and visitors.<br><br>Responsibilities:<br>• Greet patients and visitors warmly while ensuring all required information is accurately collected.<br>• Schedule appointments and manage calendars efficiently to optimize workflow.<br>• Address patient inquiries, concerns, and requests in a detail-oriented and courteous manner.<br>• Coordinate benefits-related tasks, including leave of absence and COBRA administration.<br>• Maintain organized and up-to-date records of patient information and benefits documentation.<br>• Collaborate with healthcare providers to ensure seamless communication and support.<br>• Assist in the administration of compensation and benefits programs with attention to detail.<br>• Handle sensitive information with confidentiality and comply with relevant regulations.<br>• Ensure the reception area remains clean, organized, and welcoming.<br>• Manage daily operations, including Fridays with half-day schedules.
We are looking for a highly organized and proactive Office Manager to join our team in New York, New York. This is a Contract to permanent position, offering an excellent opportunity for long-term career growth. The role involves managing the daily operations of a detail-oriented office environment while maintaining a welcoming and efficient atmosphere for staff and visitors.<br><br>Responsibilities:<br>• Oversee all aspects of office management, including facility maintenance, vendor coordination, supply inventory, and delivery management.<br>• Welcome visitors and manage front desk reception duties, ensuring the office maintains a detail-oriented and clean appearance.<br>• Organize and coordinate catering services, including ordering and setup for meetings and events.<br>• Collaborate with building security to manage ID badges and visitor registration systems.<br>• Ensure seamless office access by managing visitor check-ins and maintaining security protocols.<br>• Utilize Microsoft Office Suite and Teams to support administrative tasks and communication needs.<br>• Build strong relationships with vendors and staff to maintain smooth office operations.<br>• Monitor and address office supply needs by placing timely orders and keeping inventory stocked.<br>• Provide exceptional customer service to visitors and senior leaders, including C-suite executives.<br>• Facilitate accounts payable processes related to office expenses.
We are looking for a detail-oriented Administrative Assistant to join our team in Lyndhurst, New Jersey. In this Contract to permanent position, you will play a vital role in managing daily administrative tasks while serving as the first point of contact at the front desk. This is an excellent opportunity to contribute to a collaborative office environment and showcase your organizational skills.<br><br>Responsibilities:<br>• Greet visitors and clients professionally, ensuring a welcoming front desk environment.<br>• Manage incoming calls, directing them appropriately and providing assistance as needed.<br>• Perform general administrative tasks such as scheduling, filing, and document organization.<br>• Handle data entry tasks with accuracy and efficiency.<br>• Collaborate with team members to support office operations and contribute to a productive work environment.<br>• Utilize Microsoft Office tools, including SharePoint, to manage and share documents effectively.<br>• Maintain office supplies and ensure the workspace remains organized.<br>• Provide receptionist duties, including managing mail and deliveries.<br>• Assist with special projects and tasks assigned by management.
<p>We are looking for a detail-oriented Administrative Assistant to join our team and support daily operations located in the Greater Philadelphia Region. In this long-term contract role, you will play a key part in ensuring the smooth functioning of office activities while delivering exceptional administrative support. This Administrative Assistant position is ideal for someone who thrives in a dynamic environment and enjoys working collaboratively.</p><p><br></p><p>What you get to do every single day:</p><p>• Provide comprehensive administrative support to maintain efficient office operations.</p><p>• Answer incoming calls and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry tasks to ensure records and databases are updated regularly.</p><p>• Manage receptionist duties, including welcoming visitors and handling front desk responsibilities.</p><p>• Organize and maintain office documents, files, and supplies to support team productivity.</p><p>• Coordinate schedules, meetings, and appointments for staff members.</p><p>• Assist in preparing reports, presentations, and other business documentation.</p><p>• Handle correspondence, including emails and letters, with attention to detail.</p><p>• Support event planning and logistics for exhibitions and other industry-related activities.</p><p>• Collaborate with team members to improve administrative processes and workflows.</p>
<p>We are looking for a detail-oriented Receptionist to join our team on a contract basis in New York, NY. This role is ideal for someone with strong organizational skills and a welcoming demeanor to manage front desk operations and administrative duties. The position will require in-person attendance and is expected to last for two months, with the possibility of extension.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and ensure they are properly checked in upon arrival.</p><p>• Answer incoming calls and respond to inquiries in a courteous and attentive manner.</p><p>• Assist with general administrative tasks, including organizing documents and maintaining office supplies.</p><p>• Support mailroom operations by sorting and distributing mail.</p><p>• Schedule and prepare meeting rooms for staff and guests.</p><p>• Maintain a clean and organized reception area to uphold a welcoming environment.</p><p>• Provide excellent customer service to both internal and external stakeholders.</p><p>• Collaborate with team members to manage daily office functions efficiently</p>
<p>We are looking for a skilled Receptionist to join our team in New York, NY. In this Contract position, you will serve as the first point of contact, ensuring smooth day-to-day office operations and providing exceptional support to clients and colleagues. This role requires attention to detail and the ability to handle confidential information with care.</p><p><br></p><p>Responsibilities:</p><p>• Manage front desk operations, including greeting visitors and directing them to the appropriate departments.</p><p>• Operate multi-line phone systems to answer, transfer, and route calls efficiently.</p><p>• Sort and distribute incoming mail, packages, and deliveries to ensure timely processing.</p><p>• Maintain and safeguard sensitive documents, ensuring confidentiality at all times.</p><p>• Communicate effectively with managers and clients to address job-related concerns or deadlines.</p><p>• Assist with various administrative tasks and projects as assigned by the team.</p><p>• Monitor and maintain the reception area to uphold a well-organized and welcoming environment.</p><p>• Coordinate with internal teams to ensure seamless office service operations.</p><p>• Provide support for office services in legal, banking, or corporate environments, as needed.</p>
<p>A reputable educational organization is seeking an Administrative Assistant to support school leadership and keep daily operations running smoothly. This role requires someone highly organized, professional, and comfortable multitasking in a busy school environment. </p><p><strong>Responsibilities include:</strong></p><ul><li>Welcoming visitors, checking identification, and maintaining a professional front desk atmosphere</li><li>Answering and directing phone calls, taking messages as needed</li><li>Keeping the front office and lobby neat and orderly</li><li>Tracking daily attendance for staff and students and submitting reports to HR</li><li>Assisting faculty with administrative tasks such as copying, distributing notices, and preparing documents</li><li>Helping parents navigate the school’s online portal</li><li>Ensuring compliance with sign‑in procedures and security systems</li><li>Coordinating room bookings, updating the schoolwide calendar, and managing the VP’s schedule</li><li>Supporting safety procedures, including fire drill attendance and missing‑student response steps</li><li>Partnering with custodial staff for school events</li><li>Sending schoolwide communications when approved</li><li>Processing business office forms and routing documents for signatures</li><li>Entering and tracking staff time‑off requests in ADP</li><li>Performing additional duties as needed</li></ul><p><br></p>
<p>We are seeking a reliable and organized Administrative Coordinator for a part-time position, working Monday through Friday from 2:30 PM to 6:30 PM. This long-term contract role includes supporting a variety of administrative tasks to help maintain smooth office operations and provide excellent service to staff and visitors. The ideal candidate will have strong communication skills, pay close attention to detail, and be able to handle multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist office visitors, ensuring a detail-oriented and friendly experience.</p><p>• Manage the distribution and receipt of mail and packages.</p><p>• Organize and maintain both physical and digital filing systems.</p><p>• Draft, edit, and distribute documents and communications as required.</p><p>• Prepare and send client packets while verifying accuracy and completeness of information.</p><p>• Coordinate scheduling, manage calendars, and assist with meeting preparations.</p><p>• Monitor and replenish office supply inventory as needed.</p><p>• Perform accurate data entry tasks, as well as scanning and copying of documents.</p><p>• Collaborate with other departments to provide administrative support for various tasks.</p>
<p>We are looking for an experienced Administrative Coordinator to join our team. In this long-term contract position, you will provide essential administrative support, ensuring smooth operations and effective communication within the organization. This role is ideal for someone who excels in managing schedules, handling data, and maintaining an organized workflow.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage calendars to ensure efficient scheduling of appointments and meetings.</p><p>• Respond to inbound calls and provide accurate information or direct inquiries to the appropriate department.</p><p>• Support home health initiatives by maintaining records and coordinating necessary tasks.</p><p>• Organize and prepare datasets for reporting and analysis purposes.</p><p>• Create and utilize data visualizations to support decision-making processes.</p><p>• Maintain detailed documentation to support organizational needs and compliance requirements.</p><p>• Assist in planning and executing administrative projects to improve workflow efficiency.</p><p>• Provide general administrative support, including managing correspondence and records.</p><p>• Collaborate with team members to ensure seamless communication and task completion.</p>
<p>We are looking for a detail-oriented Administrative Coordinator to join our team on a long-term contract basis. This hybrid role offers the opportunity to work both on-site and remotely, with occasional travel required to organizational locations using company vehicles. The position involves supporting various planning and administrative tasks within the higher education sector, ensuring smooth workflows and effective communication.</p><p><br></p><p>Responsibilities:</p><p>• Prepare technical documents, reports, and analyses to support planning initiatives and projects.</p><p>• Collect, organize, and analyze planning data, contributing to surveys and creating presentation materials.</p><p>• Design graphics and visual aids using tools like Microsoft Office and Adobe Creative Suite to enhance communication efforts.</p><p>• Review and summarize plans and documentation from other teams to assist the Manager in decision-making.</p><p>• Collaborate on division-level planning projects, ensuring deadlines and quality standards are met.</p><p>• Attend agency meetings alongside the Manager and document developments that may affect organizational operations.</p><p>• Manage schedules, meetings, and calendars to ensure efficient time management across the team.</p><p>• Handle administrative tasks such as answering inbound calls and coordinating schedules.</p><p>• Occasionally travel to organizational locations using company vehicles, requiring a valid driver’s license.</p>
We are looking for a detail-oriented and organized receptionist to join our team in Forest Hills, New York. This is a long-term contract position, ideal for someone with strong communication skills and experience managing multi-line phone systems. The role requires availability on Fridays and offers an opportunity to contribute to the operations of a respected non-profit organization.<br><br>Responsibilities:<br>• Answer and direct inbound calls using a multi-line phone system efficiently.<br>• Provide friendly and attentive customer service to visitors and callers.<br>• Manage a switchboard with 1-10 phone lines, ensuring smooth call handling.<br>• Maintain a welcoming and organized reception area.<br>• Assist with administrative tasks such as scheduling, filing, and data entry.<br>• Collaborate with team members to support daily operations.<br>• Handle inquiries and provide accurate information about the organization.<br>• Ensure all communication is handled promptly and with attention to detail.
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our client in the legal industry in Eatontown, New Jersey. This Contract to permanent position offers an opportunity to contribute to essential administrative tasks while developing your expertise in a focused environment. The ideal candidate will thrive in a fast-paced setting and demonstrate strong multitasking abilities.</p><p><br></p><p>Responsibilities:</p><p>• Prepare suit and judgment packages with accuracy and attention to detail.</p><p>• Utilize spreadsheets for basic data organization and management.</p><p>• Perform judgment entries and ensure proper documentation.</p><p>• Calculate bank and wage amounts efficiently and correctly.</p><p>• Run and interpret queries to support various administrative processes.</p><p>• Manage calendars and schedule appointments effectively.</p><p>• Draft thorough responses to client inquiries.</p><p>• Assist with audit preparation by organizing relevant documentation and data.</p><p>• Provide general support for administrative tasks and office operations.</p>
<p>We are looking for a detail-oriented and friendly Receptionist to join a team on a part-time, contract basis. This role is based on site in Plymouth Meeting, Pennsylvania, and will require 15-20 hours per week over a six-month period. The ideal candidate will be organized, approachable, and capable of handling a variety of administrative tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors in a detail-oriented and welcoming manner.</p><p>• Manage a multi-line phone system, directing calls to appropriate departments or individuals.</p><p>• Handle inbound calls promptly and efficiently, ensuring a high level of customer service.</p><p>• Perform switchboard operations for phone systems with up to 10 lines.</p><p>• Maintain the reception area to ensure it is clean and organized.</p><p>• Coordinate and manage schedules, appointments, and bookings as needed.</p><p>• Provide general administrative support to the team, including data entry and correspondence.</p><p>• Ensure timely communication and follow-ups for inquiries or requests.</p><p>• Assist with basic office tasks, such as filing and maintaining records.</p><p>• Support the implementation of any necessary organizational procedures related to reception duties.</p>
<p>We are looking for a detail-oriented Office Assistant to join our team in South Brunswick, New Jersey. This long-term contract position offers the opportunity to support daily operations and contribute to the smooth functioning of a dynamic workplace. If you have excellent organizational skills and enjoy working in a collaborative environment, this role is perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients while managing front desk reception duties.</p><p>• Organize and scan documents to maintain accurate and accessible records.</p><p>• Answer incoming phone calls, providing assistance or directing inquiries as needed.</p><p>• Perform general clerical tasks, such as filing, photocopying, and data entry.</p><p>• Monitor inventory levels and place orders for office supplies to ensure availability.</p><p>• Maintain a clean and organized office environment by coordinating basic housekeeping tasks.</p><p>• Assist with scheduling and calendar management for team members.</p><p>• Support administrative projects and tasks to facilitate efficient office operations.</p>
<p>We are looking for a motivated and organized Administrative Coordinator to join our team located in the Greater Philadelphia Region. In this role, as an Administrative Coordinator you will support conference and event services during peak seasons, ensuring seamless execution of programs and events. This is a long-term contract position offering an exciting opportunity to work in a fast-paced and hands-on environment while contributing to high-profile initiatives.</p><p><br></p><p>What you get to do every single day:</p><p>• Plan and oversee the logistics for summer programs and conferences, including vendor coordination, facilities setup, and on-site execution.</p><p>• Manage contracts and support sales activities while fostering strong client relationships.</p><p>• Collaborate with program managers and cross-functional teams, including facilities, real estate, and union staff.</p><p>• Conduct research on industry trends and best practices in event and conference management.</p><p>• Deliver on-site support during events, including evening and weekend hours as required.</p><p>• Monitor and maintain documentation related to programming, contracts, and event logistics.</p><p>• Ensure effective communication with all stakeholders to address challenges and maintain smooth operations.</p><p>• Uphold a high level of attention to detail and adaptability in a dynamic work environment.</p>
We are looking for a detail-oriented Administrative Assistant to join our dynamic team in New York, New York. This contract position offers an opportunity to support day-to-day office operations through efficient organization and communication. The ideal candidate will thrive in a fast-paced environment and demonstrate excellent multitasking abilities.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Manage incoming calls, respond to inquiries, and direct calls to appropriate team members.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Greet visitors and clients, ensuring a welcoming and attentive reception experience.<br>• Assist with scheduling and coordinating meetings, appointments, and events.<br>• Prepare and distribute correspondence, reports, and other documents as needed.<br>• Maintain office supplies inventory and place orders when necessary.<br>• Collaborate with team members to address administrative needs and support special projects.<br>• Ensure confidentiality and security of sensitive information and documents.
<p><strong>Our client</strong> is seeking a highly skilled Administrative Assistant to provide advanced clerical and administrative support to an executive leader or department. This role requires strong judgment, discretion, and the ability to work independently while managing multiple complex projects.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and generate correspondence, memos, agendas, minutes, permits, reports, and other documents.</li><li>Serve as receptionist and executive assistant, handling inquiries and providing information on organizational policies and procedures.</li><li>Manage schedules, meetings, travel arrangements, and event coordination.</li><li>Create, update, and maintain filing systems, reports, manuals, forms, and records.</li><li>Handle incoming/outgoing mail, phone calls, and public inquiries.</li><li>Support billing functions, including collections, delinquencies, monthly reporting, and annual submissions.</li><li>Maintain office supply inventory and process orders for various departments.</li><li>Review reports, plans, and applications for accuracy.</li><li>Liaise with internal staff, external agencies, and the general public on behalf of leadership.</li><li>Assist with special events and projects as needed.</li><li>Operate a full range of office equipment and assist other employees in its use.</li><li>Provide switchboard coverage and support interns when required.</li><li>Perform specialized clerical work, including tasks requiring knowledge of legal terminology.</li><li>Carry out additional administrative tasks as assigned by leadership.</li></ul><p><br></p>
<p>We are looking for a detail-oriented PART TIME (5 hours a day Mon-Fri) Administrative Assistant to support daily office operations in Princeton, New Jersey. This is a long-term contract position ideal for someone with strong organizational skills and the ability to manage multiple tasks efficiently. The role involves working collaboratively to ensure smooth administrative workflows and maintaining a high standard in all interactions. This role is in office. </p><p><br></p><p>Responsibilities:</p><p>• Provide general administrative support, including scheduling meetings, managing calendars, and coordinating office activities.</p><p>• Answer and direct incoming calls, ensuring prompt and attentive communication.</p><p>• Perform data entry tasks with accuracy to maintain updated records and documentation.</p><p>• Handle receptionist duties, such as greeting visitors and managing inquiries.</p><p>• Prepare and process expense reports and reimbursement requests in a timely manner.</p><p>• Utilize Microsoft SharePoint to organize and share documents effectively.</p><p>• Maintain office supplies inventory and coordinate procurement as needed.</p><p>• Assist in creating and formatting documents for presentations and reports.</p><p>• Collaborate with team members to ensure smooth execution of administrative tasks.</p>
We are looking for a dedicated Administrative Assistant to join our team in New York, New York. This role involves providing comprehensive support in a small office environment, ensuring smooth operations and attentive interactions with visitors and colleagues. As a Long-term Contract position, this opportunity offers potential for growth and stability for the right candidate.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring they are checked in and escorted to the appropriate area.<br>• Manage scheduling and calendar tasks, including assisting with the executive’s appointments.<br>• Organize and maintain office supplies, including stocking and tidying the pantry.<br>• Handle weekly snack deliveries by restocking items from the lobby to the office pantry.<br>• Provide support for office projects and administrative tasks as needed.<br>• Create and update Excel spreadsheets to support various office needs.<br>• Communicate effectively with team members and external contacts to ensure seamless operations.<br>• Utilize email tools like Gmail to manage correspondence promptly.<br>• Assist with onboarding and preparation for investor visits, ensuring the office is ready for successful engagements.
