We are looking for a dedicated Payroll Specialist to join our team in Portland, Maine. This is a long-term contract position that requires a detail-oriented individual with experience in handling complex payroll processes. The ideal candidate will have a track record of ensuring accuracy in payroll operations and the ability to adapt quickly to new systems and procedures.<br><br>Responsibilities:<br>• Prepare and process weekly payroll by gathering and reviewing data entry records, performing calculations, and finalizing payroll registers.<br>• Ensure compliance by transmitting federal and state tax deposits, as well as contributions for retirement, pension plans, and flexible spending accounts.<br>• Reconcile agency accounts to maintain accuracy in all payroll transactions.<br>• Assist in the preparation of annual W-2 forms and quarterly reconciliations for federal and state tax filings (Form 941).<br>• Support audit preparations by compiling payroll, pension, and tax data, and creating necessary schedules.<br>• Handle payroll for a large workforce, including processing timecards and managing union-specific contracts.<br>• Utilize Munis or similar payroll systems to efficiently process payroll operations.<br>• Collaborate with team members to address and resolve payroll discrepancies and ensure compliance with all regulations.

• Proven experience in full-cycle payroll processing for organizations with 500+ employees.<br>• Familiarity with Munis software or similar payroll systems is highly desirable.<br>• Strong understanding of federal and state tax regulations, pension contributions, and benefits deductions.<br>• Demonstrated ability to manage payroll for unionized employees and interpret complex union contracts.<br>• Proficiency in preparing W-2 forms, quarterly tax filings, and year-end reconciliations.<br>• Excellent attention to detail and a commitment to maintaining accuracy in all payroll operations.<br>• Ability to quickly learn and adapt to new payroll systems and processes.<br>• Strong organizational and time management skills to handle multiple tasks effectively.

<p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information.</p> <p>© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.</p>