Seeking a contracted Administrative assistant for a month coverage with possibility of extension. Duties: Provides information to the public on departmental policies, procedures, and programs; responds to inquiries and complaints via phone or in person. Prepares and types a variety of documents, including correspondence, reports, and agendas, using rough drafts or verbal instructions. Takes meeting notes, transcribes dictation, and supports City commissions or other assigned entities. Establishes and maintains filing systems; tracks office supplies and equipment. Processes applications, permits, and work orders; maintains accurate records and files. Researches and organizes information related to departmental programs; ensures completeness of documents. Handles cash transactions, balances receipts, and forwards to Finance for processing. Reconciles figures on accounting-related documents and helps maintain inventory and fixed asset records. Collects and reviews employee timesheets, tracks certifications/training, and prepares personnel action forms. Schedules meetings and appointments; arranges travel as needed. Updates and manages content on the department’s designated webpages. Assists with special events and creates outreach materials such as flyers and guides. Operates standard office equipment and may work evenings or weekends when necessary. Performs additional administrative tasks and related duties as required.

Calendar Management, Administrative Assistance, Book Travel Arrangements, Export - Import Documents, Conference Calls, Excel Formulas, Microsoft Excel, Construction Please contact Robert Half at 209.554.0521 for immediate consideration.

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Patterson, CA
onsite
Temporary
17.10 - 19.80 USD / Hourly
Seeking a contracted Administrative assistant for a month coverage with possibility of extension. Duties: Provides information to the public on departmental policies, procedures, and programs; responds to inquiries and complaints via phone or in person. Prepares and types a variety of documents, including correspondence, reports, and agendas, using rough drafts or verbal instructions. Takes meeting notes, transcribes dictation, and supports City commissions or other assigned entities. Establishes and maintains filing systems; tracks office supplies and equipment. Processes applications, permits, and work orders; maintains accurate records and files. Researches and organizes information related to departmental programs; ensures completeness of documents. Handles cash transactions, balances receipts, and forwards to Finance for processing. Reconciles figures on accounting-related documents and helps maintain inventory and fixed asset records. Collects and reviews employee timesheets, tracks certifications/training, and prepares personnel action forms. Schedules meetings and appointments; arranges travel as needed. Updates and manages content on the department’s designated webpages. Assists with special events and creates outreach materials such as flyers and guides. Operates standard office equipment and may work evenings or weekends when necessary. Performs additional administrative tasks and related duties as required.
2025-10-13T14:48:45Z

Sr. Administrative Assistant Job in Patterson | Robert Half