We are looking for a detail-oriented and adaptable Executive Assistant to join our team in Palo Alto, California. This is a long-term contract position requiring someone who can provide comprehensive support to executives while maintaining discretion and a high level of integrity. The ideal candidate will possess excellent organizational skills and demonstrate the ability to thrive in a fast-paced environment. Responsibilities: • Provide administrative support to executives, including managing schedules, coordinating meetings, and handling communications. • Anticipate the needs of executives and proactively plan and execute tasks to ensure smooth workflows. • Exercise discretion and sound judgment when handling sensitive and confidential information. • Collaborate effectively with stakeholders across all levels of the organization. • Assist in the coordination of events, including occasional evening and weekend commitments. • Analyze situations to identify potential next steps and implement solutions independently. • Manage multiple tasks and priorities while maintaining a high level of accuracy and efficiency. • Prepare and review documents, presentations, and reports using tools such as Microsoft Excel, including advanced formulas. • Maintain a courteous and approachable demeanor in a high-pressure, fast-paced environment. • Continuously improve administrative processes to enhance overall team productivity.

• Proven experience as an Executive Assistant or in a similar administrative role. • Strong interpersonal skills with the ability to interact effectively with team members and stakeholders at all levels. • Exceptional organizational and time-management abilities to handle multiple priorities. • Proficiency in Microsoft Excel, including the use of advanced formulas for data analysis and reporting. • Ability to adapt quickly in a dynamic, fast-paced work environment. • Strong problem-solving skills with the ability to anticipate needs and determine appropriate solutions. • High level of discretion and professionalism in handling sensitive information. • Willingness to work occasional evenings and weekends, as required for events.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Palo Alto, CA
onsite
Temporary
33.25 - 38.50 USD / Hourly
We are looking for a detail-oriented and adaptable Executive Assistant to join our team in Palo Alto, California. This is a long-term contract position requiring someone who can provide comprehensive support to executives while maintaining discretion and a high level of integrity. The ideal candidate will possess excellent organizational skills and demonstrate the ability to thrive in a fast-paced environment. Responsibilities: • Provide administrative support to executives, including managing schedules, coordinating meetings, and handling communications. • Anticipate the needs of executives and proactively plan and execute tasks to ensure smooth workflows. • Exercise discretion and sound judgment when handling sensitive and confidential information. • Collaborate effectively with stakeholders across all levels of the organization. • Assist in the coordination of events, including occasional evening and weekend commitments. • Analyze situations to identify potential next steps and implement solutions independently. • Manage multiple tasks and priorities while maintaining a high level of accuracy and efficiency. • Prepare and review documents, presentations, and reports using tools such as Microsoft Excel, including advanced formulas. • Maintain a courteous and approachable demeanor in a high-pressure, fast-paced environment. • Continuously improve administrative processes to enhance overall team productivity.
2025-11-17T19:43:58Z