Position Overview:We are seeking a proactive and detail-oriented Events Coordinator to join our team. This role is integral to planning and executing events, supporting office operations, and ensuring seamless transitions for colleagues within the workplace. As part of a small but dynamic team, you’ll wear multiple hats to create a positive environment for employees and clients with excellent customer service and a go-getter attitude. Day-to-Day Responsibilities:<ul><li>Organize and assist in setting up weekly events, including DIY elements and crafting decorations.</li><li>Coordinate post-event logistics, including supervising and escorting movers, and ensuring the space is ready for the next function.</li><li>Collaborate and maintain relationships with vendors to meet event and office needs efficiently.</li><li>Support workplace coordination tasks, such as onboarding/offboarding activities. Manage logistics for office moves and ensure new employees/resigned colleagues have appropriate equipment (e.g., monitor, chair, etc.) using a ticket system.</li><li>Work proactively in the mailroom on a daily basis for 2 hours handling incoming and outgoing mail before returning to other duties.</li><li>Assist with preventative maintenance (PM) tasks as part of ensuring seamless office operations.</li></ul>

Top Qualifications for Success:We are looking for candidates who possess:<ol><li>Experience:</li></ol><ul><li>1–2 years of experience in event planning, coordination, or similar roles.</li><li>Background interfacing with customers or clients through direct service roles.</li></ul><ol><li>Professional Skills:</li></ol><ul><li>A self-starter who can work independently while being adaptable to change and unexpected challenges.</li><li>Strong collaboration skills with an ability to work effectively in a team-oriented, diverse environment.</li><li>A go-getter and flexible approach with utility mindset—ready to dive in and problem-solve.</li></ul><ol><li>Soft Skills:</li></ol><ul><li>Excellent communication to work with a range of individuals—from mailroom staff to executive leadership.</li><li>Dependability and punctuality—must adhere to the required schedule (7:00 AM to 4:00 PM).</li><li>Positive attitude, willingness to be trained, and eager to grow within a small-team setting.</li></ul>Technology Skills:<ul><li>Comfort using workplace software or technology tools for task management (experience with ticket systems is a bonus).</li></ul>•Work Environment:<ul><li>Culture: A diverse and inclusive environment that accommodates all—from janitorial staff to the C-suite team members. Healthy, collaborative workplace culture that emphasizes teamwork and professional development.</li><li>Team Details: Weekly interaction with Christopher (virtual team member), Amy (onsite collaborator), and a small in-office group (less than 10 colleagues). The broader employee presence fluctuates with 100–150 individuals in the office on any given day, with Fridays being quieter.</li></ul>

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Mountain View, CA
onsite
Contract / Temporary to Hire
23.75 - 27.50 USD / Hourly
Position Overview:We are seeking a proactive and detail-oriented Events Coordinator to join our team. This role is integral to planning and executing events, supporting office operations, and ensuring seamless transitions for colleagues within the workplace. As part of a small but dynamic team, you’ll wear multiple hats to create a positive environment for employees and clients with excellent customer service and a go-getter attitude. Day-to-Day Responsibilities:<ul><li>Organize and assist in setting up weekly events, including DIY elements and crafting decorations.</li><li>Coordinate post-event logistics, including supervising and escorting movers, and ensuring the space is ready for the next function.</li><li>Collaborate and maintain relationships with vendors to meet event and office needs efficiently.</li><li>Support workplace coordination tasks, such as onboarding/offboarding activities. Manage logistics for office moves and ensure new employees/resigned colleagues have appropriate equipment (e.g., monitor, chair, etc.) using a ticket system.</li><li>Work proactively in the mailroom on a daily basis for 2 hours handling incoming and outgoing mail before returning to other duties.</li><li>Assist with preventative maintenance (PM) tasks as part of ensuring seamless office operations.</li></ul>
2025-10-31T17:44:17Z