<p>We are looking for a detail-oriented Receptionist to join our team in Bellevue, Washington. This is a fully onsite contract position with the potential for growth in the future. The selected candidate will play a vital role in creating a welcoming and detail-oriented environment for employees, guests, and vendors. Strong administrative skills and a customer-facing approach are essential to excel in this role.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist employees, visitors, candidates, and vendors upon arrival, ensuring a positive first impression.</p><p>• Maintain the reception and lobby areas to ensure they are clean, organized, and aligned with company standards.</p><p>• Manage visitor check-ins using a visitor management system and uphold security protocols.</p><p>• Issue and collect building badges while maintaining accurate records.</p><p>• Provide clear and courteous communication to employees, vendors, and external partners.</p><p>• Perform administrative tasks such as filing, updating spreadsheets, and light data entry.</p><p>• Coordinate workplace needs by reporting maintenance and cleaning requests through designated systems.</p><p>• Assist with mailroom operations, including handling deliveries, packages, and courier drop-offs.</p><p>• Collaborate with facilities management and teammates to support daily office operations.</p><p>• Relay messages accurately to the appropriate team members and departments.</p>
<p>We are looking for a detail-oriented and organized Receptionist to join our team in Seattle, WA. In this long-term contract position, you will play a vital role in creating a welcoming environment for visitors and employees while ensuring the smooth operation of front desk activities. This role offers the opportunity to engage with various administrative tasks and support daily office functions.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and employees, providing a positive and detail-oriented first impression.</p><p>• Assist vendors with inquiries and direct them appropriately.</p><p>• Issue access badges and maintain accurate records of badge distribution.</p><p>• Escort clients and visitors as required within the premises.</p><p>• Prepare and arrange conference rooms for meetings and events.</p><p>• Manage meeting room supplies, ensuring all necessary items are available.</p><p>• Monitor and restock snacks and office supplies regularly.</p><p>• Coordinate the sending and receiving of mail and packages.</p><p>• Utilize Apple devices and software for basic administrative tasks.</p>
<p><br></p><p><br></p><p>Responsibilities:</p><p>• Greet and check in visitors, ensuring they are registered and follow established site protocols.</p><p>• Issue visitor badges using the designated system to maintain organized and secure access.</p><p>• Provide information and assistance to guests, answering questions or directing them as needed.</p><p>• Perform administrative tasks such as data entry, record keeping, and maintaining visitor activity logs.</p><p>• Answer incoming calls in a courteous and detail-oriented manner, directing them to the appropriate personnel.</p><p>• Maintain a detail-oriented demeanor while representing the company at the front desk.</p><p>• Coordinate meeting room setups and assist with scheduling as required.</p><p>• Ensure compliance with security protocols and procedures for all visitors.</p><p>• Collaborate with team members to ensure smooth front desk operations.</p><p>• Support additional office tasks as needed to contribute to overall efficiency.</p>
We are looking for a Medical Administrator to join our team in Tacoma, Washington. This contract position requires an organized and proactive individual to manage administrative tasks and provide exceptional customer support within a medical imaging environment. The ideal candidate will thrive in a fast-paced setting, ensuring seamless communication between providers, radiologists, and patients.<br><br>Responsibilities:<br>• Answer and manage incoming calls, ensuring accurate information is gathered and one-call resolution is prioritized.<br>• Coordinate and follow up on addendum requests from radiologists or providers, ensuring clarity and timely updates.<br>• Handle outbound calls for critical results, effectively communicating with ordering providers.<br>• Assign and manage pagers for on-call radiologists, maintaining accurate records.<br>• Serve as a backup for general calls, efficiently forwarding inquiries to appropriate departments or taking detailed messages.<br>• Maintain attentive and clear communication with team members, radiologists, and providers.<br>• Support daily administrative tasks, ensuring all correspondence is handled confidentially.<br>• Utilize written documentation and team resources to perform duties effectively.<br>• Collaborate with team members to ensure seamless workflow and task completion.<br>• Provide updates and solutions promptly to radiologists and providers, fostering trust and reliability.
We are looking for a detail-oriented and friendly Front Desk Coordinator to join our team on a contract basis in Bellevue, Washington. In this role, you will be the first point of contact for visitors and callers, ensuring a positive and welcoming experience. The ideal candidate will possess excellent communication skills and thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Greet and assist visitors with a warm and attentive demeanor, ensuring a positive first impression.<br>• Manage a multi-line phone system, directing calls to the appropriate departments efficiently.<br>• Handle inbound calls, addressing inquiries and providing relevant information as needed.<br>• Perform concierge duties, including scheduling and coordinating services for guests or staff.<br>• Maintain a clean and organized reception area to uphold a high standard of service.<br>• Collaborate with team members to ensure smooth daily operations at the front desk.<br>• Track and manage visitor logs and ensure security protocols are followed.<br>• Provide administrative support to other departments as required.<br>• Address and resolve any issues or concerns from visitors or callers promptly.<br>• Ensure all front desk procedures are consistently followed and updated as necessary.
<p>We are looking for a Front Desk Coordinator to join our team in Kent, Washington. This is a contract position requiring someone with excellent interpersonal skills and a proactive approach to administrative tasks. The ideal candidate will serve as the first point of contact for visitors and provide essential support to various departments, ensuring smooth daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, vendors, and walk-ins with a detail-oriented and friendly demeanor.</p><p>• Manage incoming calls using a multi-line phone system, ensuring prompt and accurate communication.</p><p>• Provide administrative support to the project management team, including mail distribution, supply ordering, and assembling project binders.</p><p>• Coordinate and help organize company events such as employee appreciation days and annual picnics.</p><p>• Perform purchase order entry for project managers and other departments, with training provided if needed.</p><p>• Utilize software tools like Spectrum and Sage to support administrative workflows.</p><p>• Maintain the front desk area, acting as a gatekeeper and ensuring a welcoming environment.</p><p>• Collaborate with accounting and project management teams located in different parts of the building.</p><p>• Perform audits using project management software auditing and working through discrepencies found</p><p>• Filter communication from Foremen, record, track and summerize needs</p><p>• Track activites in Excel</p><p>• Demonstrate flexibility by assisting with additional clerical tasks as required.</p><p>• Support and collaborate with other offices covering phones during breaks and absences</p>
We are looking for an organized and proactive Front Desk Coordinator to join our team on a contract basis in Seattle, Washington. This position plays a crucial role in maintaining the smooth operation of office functions while providing excellent support to both staff and visitors. Ideal candidates will thrive in a dynamic environment and demonstrate strong multitasking abilities.<br><br>Responsibilities:<br>• Manage incoming mail by sorting, opening, and distributing it, as well as preparing outgoing mail and packages.<br>• Ensure office refrigerators are stocked with supplies, replenishing items from storage as needed.<br>• Handle deliveries, including faxes, FedEx packages, and other courier services, ensuring timely distribution.<br>• Operate and unload the office dishwasher on a regular basis to maintain a clean kitchen space.<br>• Keep office and lobby plants watered and healthy.<br>• Monitor and restock restroom supplies to ensure availability for employees and visitors.<br>• Provide backup support for the Executive Assistant, including preparing beverages and welcoming guests in their absence.<br>• Assist with basic HR tasks such as scanning documents and filing projects as assigned.
<p>We are seeking an experienced <strong>Full-Charge Bookkeeper</strong> to join our team on a contract basis. The ideal candidate will be highly organized, detail-oriented, and fluent in both <strong>Spanish and English</strong> to support bilingual communication needs. This role requires strong accounting skills and the ability to manage the entire bookkeeping process independently.</p><p><strong>Key Responsibilities</strong></p><ul><li>Handle full-cycle bookkeeping, including <strong>accounts payable, accounts receivable, payroll, and bank reconciliations</strong>.</li><li>Prepare and maintain accurate financial records in compliance with company policies and accounting standards.</li><li>Generate monthly, quarterly, and annual financial reports.</li><li>Assist with budgeting, forecasting, and cash flow management.</li><li>Communicate effectively with Spanish-speaking clients, vendors, and team members.</li><li>Ensure timely filing of taxes and compliance with local, state, and federal regulations.</li><li>Utilize accounting software (e.g., QuickBooks, Xero, or similar) for daily operations.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Kirkland, Washington. This Contract position offers an excellent opportunity to support daily operations and contribute to organizational efficiency. The ideal candidate will excel in administrative tasks, communication, and data management while maintaining a focused and welcoming demeanor.<br><br>Responsibilities:<br>• Manage daily administrative tasks, ensuring smooth office operations.<br>• Answer and direct incoming calls promptly and courteously.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Coordinate schedules, meetings, and appointments to support team productivity.<br>• Greet visitors and clients, creating an organized and welcoming environment.<br>• Handle correspondence, including emails and letters, in a timely manner.<br>• Maintain office supplies inventory and reorder as needed.<br>• Assist in preparing reports and documentation as required.<br>• Support team members with special projects and ad hoc requests.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Kirkland, Washington. In this role, you will provide essential support to ensure smooth daily operations, including managing communications and organizing critical documents. This position requires excellent organizational skills and proficiency in administrative tools and software.<br><br>Responsibilities:<br>• Respond to incoming calls promptly and professionally, offering assistance and directing inquiries as needed.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Manage both paper and electronic filing systems to ensure easy access to important documents.<br>• Process incoming and outgoing mail efficiently and accurately.<br>• Scan and organize documents using Adobe Acrobat and other tools.<br>• Utilize Microsoft Excel, Word, and Outlook to create, edit, and manage documents and communications.<br>• Support reception duties, including greeting visitors and maintaining a welcoming environment.<br>• Assist with general administrative tasks to support office operations.<br>• Ensure adherence to company policies and procedures while handling sensitive information.
<p>We are looking for a skilled Administrative Assistant to join our team in Puyallup, Washington. This long-term contract position requires a detail-oriented individual who excels in customer service, administrative tasks, and office management. The ideal candidate will support operations, property management teams, and vendor coordination while maintaining a high level of attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Provide front-line customer service by answering inbound calls, addressing inquiries, and ensuring callers feel heard and understood.</p><p>• Manage data entry tasks, including tracking, recording, and reporting information using Excel at an intermediate level.</p><p>• Coordinate with vendors and property management teams to schedule and oversee maintenance requests and work orders.</p><p>• Support the Director of Operations and property management teams by handling administrative tasks such as filing, scanning, and copying documents.</p><p>• Assist with tenant application processes by collecting confidential information and verifying eligibility.</p><p>• Maintain and update records using systems like Microsoft Office and Yardi, ensuring accurate and organized documentation.</p><p>• Redirect community member inquiries to the appropriate property management teams and provide real-time information on unit availability.</p><p>• Ensure all communications and actions are adhering to public record standards and compliance.</p><p>• Perform reception duties, including answering calls to the corporate office and transferring them appropriately.</p><p>• Facilitate office operations by working independently and ensuring tasks are completed efficiently.</p>
<p>We are seeking a skilled Facilities Coordinator to support daily office operations and workplace services in Seattle, WA. In this contract role, you will be instrumental in creating a welcoming, efficient, and well-run environment for both employees and visitors. The Workplace Coordinator serves as a frontline workplace ambassador, overseeing facilities processes, coordinating service delivery, and responding to day-to-day workplace needs. This role plays a key part in maintaining high standards of workplace experience and ensuring seamless office operations.</p><p><br></p><p>Key Responsibilities:</p><p>Manages daily facilities operations and workplace services.</p><p>Ensures an exceptional workplace experience for employees and visitors.</p><p>Coordinates service delivery responds to workplace needs and supports office operations.</p><p>Serves as a frontline workplace ambassador and key point of contact for workplace-related requests.</p><p>Coordinate daily workplace operations cleaning maintenance service delivery.</p><p>Process and manage workplace service requests.</p><p>Serve as primary point of contact for employee inquiries regarding facilities services.</p><p>Coordinate space changes moves adds changes to workstations.</p><p>Manage inventory and ordering of office supplies furniture and workplace essentials.</p><p>Coordinate with vendors and service providers.</p><p>Conduct regular facility inspections and quality assurance checks.</p><p>Coordinate meeting room setups and special arrangements for events.</p><p>Support visitor management and reception services.</p><p>Assist with workplace projects and improvement initiatives.</p><p>Maintain accurate records of workplace assets and inventory.</p><p>Support emergency response procedures and business continuity activities.</p><p>Coordinate catering and food service operations for meetings and events.</p><p>Assist with onboarding new employees regarding workplace services.</p><p>Monitor and report on workplace service metrics and performance indicators.</p><p>Support sustainability initiative and workplace wellness programs.</p><p>Identify opportunities for workplace experience improvements.</p>
<p>We are looking for an experienced Executive Business Administrator to join our team in Redmond, Washington. This role requires a dynamic leader capable of balancing executive support with team management responsibilities. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a strong understanding of business operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee a team of approximately 10 members, providing leadership, mentorship, and guidance across various time zones.</p><p>• Manage and maintain complex executive calendars with minimal supervision, ensuring seamless scheduling and prioritization.</p><p>• Serve as a proactive problem solver by anticipating challenges and implementing effective solutions.</p><p>• Support senior executives with limited direction, demonstrating a high level of autonomy and initiative.</p><p>• Facilitate East Coast travel arrangements for executives, including quarterly trips.</p><p>• Foster a collaborative and supportive environment within the team, leveraging emotional intelligence to build relationships.</p><p>• Apply a business management mindset to streamline operations and improve efficiency.</p><p>• Ensure smooth communication and coordination within the team and across departments.</p><p>• Utilize experience in the tech industry to support organizational goals and objectives.</p><p>• Manage employee relations effectively, addressing concerns and fostering engagement.</p><p><br></p><p>The pay range for this position is $32.00/hr to $64.00/hr + bonus</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision</p><p>STD/LTD</p><p>Basic Life Insurance</p><p>401k with match</p><p>120 hours PTO</p><p>10 paid holidays</p>
<p>Multiple tax firms in Bellevue, Redmond, and Kirkland are seeking organized and reliable <strong>Seasonal Administrative Assistants</strong> to support increased workloads during tax season. These roles are ideal for individuals who are detail‑oriented, comfortable with administrative tasks, and able to thrive in a fast‑paced environment. We have full and part-time positions available with contracts ranging from 1-week to 3-months, depending on the client. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>Scan, file, and organize client documents in both physical and digital formats</p><p>Compile tax packets, reports, and client deliverables</p><p>Track project status and update internal systems or spreadsheets</p><p>Support workflow across teams by communicating progress and upcoming deadlines</p><p>Handle incoming and outgoing mail and prepare materials for client meetings</p><p>Assist with general office duties such as organizing supplies and maintaining work areas</p><p>Provide clerical support to tax professionals and administrative teams as needed</p><p><br></p>
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Seattle, Washington. In this role, you will play a key part in supporting program intake, referrals, and administrative operations to ensure seamless service delivery. This position requires a strong ability to organize, communicate, and collaborate effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Conduct screenings to determine program eligibility, verify guardianship, and identify appropriate service pathways.<br>• Coordinate referrals between programs to facilitate timely and efficient service delivery for families.<br>• Maintain comprehensive knowledge of organizational programs and community resources to provide accurate information.<br>• Manage intake processes, including verifying insurance coverage, scheduling appointments, and handling interpreter requests.<br>• Ensure all required documentation is completed and accurately uploaded prior to the start of services.<br>• Provide general administrative support, such as managing shared inboxes, organizing digital files, and processing documents.<br>• Monitor intake and referral data for accuracy, ensuring compliance with organizational standards and workflows.<br>• Collaborate with teams to perform quality checks and support data reporting processes.<br>• Uphold trauma-informed, culturally responsive practices when interacting with families and caregivers.<br>• Participate in cross-regional meetings to align workflows and administrative procedures.
We are looking for an Administrative Coordinator to join our team in Seattle, Washington. This long-term contract position offers an opportunity to contribute to a non-profit organization dedicated to making a meaningful impact. The ideal candidate will excel in administrative support, bookkeeping, and organizational coordination, ensuring smooth operations and compliance within the organization.<br><br>Responsibilities:<br>• Act as the key point of contact with the facility lessor, managing routine maintenance and repair needs.<br>• Oversee the general email inbox, ensuring inquiries are promptly addressed or forwarded appropriately.<br>• Manage office supplies and inventory, tracking and replenishing items when necessary.<br>• Process financial transactions such as invoices, payments, and income entries using QuickBooks Online with precision.<br>• Conduct vendor documentation reviews, verifying forms like W-9s for accuracy.<br>• Maintain organized financial records in alignment with audit standards and internal policies.<br>• Provide administrative assistance to the Executive Director, including scheduling meetings, preparing documents, and coordinating events.<br>• Organize and store board materials, including agendas, minutes, and presentations, ensuring accessibility and proper documentation.<br>• Ensure adherence to accounting regulations, organizational policies, and relevant state and federal laws.
<p>We are seeking an Administrative Assistant to provide vital support to our tax team within a fast-paced professional services setting. This role is critical to the smooth operation of our team’s day-to-day activities.</p><p><br></p><p>This role is hybrid, with the expectation of being in the office during tax season, but mostly remote otherwise.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage a shared mailbox: addressing questions, routing messages, and maintaining an organized folder structure.</li><li>Act as a backup for essential systems including accounting applications, client relationship management (CRM) tools, and various tax portals.</li><li>Receive and process incoming tax documents delivered by mail, email, or through online portals; maintain an organized filing system for rapid retrieval.</li><li>Regularly liaise with team members to support daily operations and ensure deadlines and compliance standards are met.</li><li>Maintain strict confidentiality of sensitive financial and client information.</li></ul><p><br></p>
