We are looking for a Facilities Coordinator to join our team in Irvine, California, on a Contract-to-permanent basis. In this role, you will oversee facility operations to ensure safety, functionality, and optimal conditions for all properties. You will work closely with vendors, contractors, and internal teams to coordinate maintenance, repairs, and renovations while maintaining compliance with regulatory standards. This position requires a proactive individual with excellent organizational and communication skills. Responsibilities: • Coordinate preventive maintenance, repairs, and renovations across multiple sites, ensuring timely and efficient service delivery. • Conduct regular inspections of facilities to identify maintenance needs and implement plans to address issues. • Serve as the primary point of contact for vendors, managing relationships and ensuring adherence to contracts and service agreements. • Assist in the creation and tracking of budgets related to facility management and capital improvements. • Maintain records of maintenance requests and resolutions using a centralized help desk system. • Oversee compliance with licensing, certifications, and safety regulations for all properties. • Collaborate with internal teams to plan and execute evacuation drills, inspections, and other safety-related initiatives. • Provide administrative support, including reviewing vendor invoices, submitting purchase requisitions, and maintaining inventory of office furniture and equipment. • Support the coordination of new office setups, relocations, and special events. • Contribute to the evaluation and acquisition of new properties and facilities as needed.

• At least 3 years of experience in facilities management or a related field. • Strong organizational and communication skills to effectively manage multiple tasks and priorities. • Familiarity with ADP Workforce Now, Ceridian, Dayforce, and other relevant financial and workforce management systems. • Knowledge of compliance standards, including FMLA and employee relations policies. • Experience working with vendors across various trades such as plumbing, carpentry, electrical, and landscaping. • Ability to monitor and track budgets related to property maintenance and capital projects. • Proficiency in coordinating safety drills and maintaining adherence to safety protocols. • Strong problem-solving skills to address facility-related concerns effectively.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Irvine, CA
onsite
Contract / Temporary to Hire
25.65 - 29.70 USD / Hourly
We are looking for a Facilities Coordinator to join our team in Irvine, California, on a Contract-to-permanent basis. In this role, you will oversee facility operations to ensure safety, functionality, and optimal conditions for all properties. You will work closely with vendors, contractors, and internal teams to coordinate maintenance, repairs, and renovations while maintaining compliance with regulatory standards. This position requires a proactive individual with excellent organizational and communication skills. Responsibilities: • Coordinate preventive maintenance, repairs, and renovations across multiple sites, ensuring timely and efficient service delivery. • Conduct regular inspections of facilities to identify maintenance needs and implement plans to address issues. • Serve as the primary point of contact for vendors, managing relationships and ensuring adherence to contracts and service agreements. • Assist in the creation and tracking of budgets related to facility management and capital improvements. • Maintain records of maintenance requests and resolutions using a centralized help desk system. • Oversee compliance with licensing, certifications, and safety regulations for all properties. • Collaborate with internal teams to plan and execute evacuation drills, inspections, and other safety-related initiatives. • Provide administrative support, including reviewing vendor invoices, submitting purchase requisitions, and maintaining inventory of office furniture and equipment. • Support the coordination of new office setups, relocations, and special events. • Contribute to the evaluation and acquisition of new properties and facilities as needed.
2025-08-22T15:14:08Z