We’re seeking a highly organized and proactive Executive Assistant to join a dynamic team and support the seamless execution of day-to-day operations for our executive leadership. The position will provide strategic support to the Chief Human Resources Officer and a few other Senior Vice Presidents. This role is ideal for someone who thrives in a fast-paced environment, is a strong communicator, and enjoys optimizing workflows, managing complex calendars, and coordinating high-visibility events to support executive priorities. This position works 4 days on-site and 1 day remote. Client offers medical, dental,vision, 401k, parental leave, disability, and PTO.Recruiter: Connie Stathopoulos Responsibilities:<ul><li>Own and manage complex executive calendars, balancing competing priorities and ensuring alignment with strategic goals</li><li>Coordinate, schedule, and facilitate internal and external meetings, leadership offsites, client engagements, and high-profile events</li><li>Manage and streamline internal processes, including executive deliverables and project timelines</li><li>Collaborate cross-functionally to ensure executives are prepared with agendas, briefing materials, and key talking points</li><li>Track action items, deadlines, and initiatives, ensuring timely follow-up and completion</li><li>Support internal communications, such as drafting team updates or preparing materials for leadership meetings</li><li>Provide end-to-end event management, including logistics, vendor coordination, budget tracking, and on-site execution</li><li>Help manage key documents and resources, ensuring high standards of organization and confidentiality</li><li>Identify and implement process improvements for operational efficiency</li></ul>

Ideal candidate should have the following:<ul><li>7+ years of experience in operations, project coordination, executive support, or business administration</li><li>Demonstrated success in managing complex executive calendars and large-scale event logistics</li><li>Experience supporting or working closely with executive leadership</li><li>Excellent organizational and time-management skills with strong attention to detail</li><li>Strong written and verbal communication skills</li><li>Comfort working independently and navigating ambiguity</li><li>Proficiency in tools such as Microsoft Office, Teams, and project/task management platforms </li><li>Ability to maintain discretion and confidentiality</li><li>Experience in a large corporate or global organization</li><li>Familiarity with executive-level reporting, business planning, or stakeholder engagement</li><li>Experience coordinating offsites, board meetings, or corporate events</li><li>Interest in strategic operations, organizational planning, or process optimization</li></ul>

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Chicago, IL
onsite
Permanent
90000.00 - 120000.00 USD / Yearly
We’re seeking a highly organized and proactive Executive Assistant to join a dynamic team and support the seamless execution of day-to-day operations for our executive leadership. The position will provide strategic support to the Chief Human Resources Officer and a few other Senior Vice Presidents. This role is ideal for someone who thrives in a fast-paced environment, is a strong communicator, and enjoys optimizing workflows, managing complex calendars, and coordinating high-visibility events to support executive priorities. This position works 4 days on-site and 1 day remote. Client offers medical, dental,vision, 401k, parental leave, disability, and PTO.Recruiter: Connie Stathopoulos Responsibilities:<ul><li>Own and manage complex executive calendars, balancing competing priorities and ensuring alignment with strategic goals</li><li>Coordinate, schedule, and facilitate internal and external meetings, leadership offsites, client engagements, and high-profile events</li><li>Manage and streamline internal processes, including executive deliverables and project timelines</li><li>Collaborate cross-functionally to ensure executives are prepared with agendas, briefing materials, and key talking points</li><li>Track action items, deadlines, and initiatives, ensuring timely follow-up and completion</li><li>Support internal communications, such as drafting team updates or preparing materials for leadership meetings</li><li>Provide end-to-end event management, including logistics, vendor coordination, budget tracking, and on-site execution</li><li>Help manage key documents and resources, ensuring high standards of organization and confidentiality</li><li>Identify and implement process improvements for operational efficiency</li></ul>
2025-10-27T16:24:14Z