We are looking for an experienced Executive Assistant to provide high-level administrative support to the CEO within a dynamic financial services firm. This role involves managing executive schedules, facilitating communications, and ensuring seamless coordination with internal teams and external stakeholders. The ideal candidate will demonstrate exceptional organizational skills and the ability to thrive in a fast-paced environment. This role works 4 days on site and 1 day remote. Client offer excellent benefits for employee and family, 401k, bonus, and PTO.Recruiter: Connie Stathopoulos Responsibilities:• Manage complex executive calendars, coordinating meetings, appointments, and events to ensure optimal time management.• Arrange and oversee travel logistics, including booking flights, accommodations, and transportation, while adhering to company policies and budgets.• Facilitate the preparation and organization of executive meetings, including agenda creation, document distribution, and follow-up actions.• Serve as the primary liaison between executives and internal teams, ensuring clear and efficient communication.• Maintain and update records, reports, and documentation as needed to support executive operations.• Handle sensitive and confidential information with discretion and professionalism.• Assist in coordinating with external stakeholders to ensure seamless communication and collaboration.• Support broader operational initiatives by aligning priorities across teams and departments.• Monitor and manage incoming communications, prioritizing and responding on behalf of executives when appropriate.• Proactively identify opportunities to improve administrative processes and implement best practices

• Proven experience as an Executive Assistant or in a similar high-level administrative role.• Strong proficiency in calendar management and scheduling software.• Demonstrated ability to arrange and coordinate complex travel plans.• Excellent organizational skills with attention to detail and accuracy.• Superior communication skills, both written and verbal.• Ability to manage multiple priorities and work effectively under pressure.• Proficiency in using office productivity tools, including Microsoft Office Suite.• High level of discretion and professionalism in handling confidential information.Bachelor's degree is a must!

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Chicago, IL
onsite
Permanent
110000.00 - 140000.00 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level administrative support to the CEO within a dynamic financial services firm. This role involves managing executive schedules, facilitating communications, and ensuring seamless coordination with internal teams and external stakeholders. The ideal candidate will demonstrate exceptional organizational skills and the ability to thrive in a fast-paced environment. This role works 4 days on site and 1 day remote. Client offer excellent benefits for employee and family, 401k, bonus, and PTO.Recruiter: Connie Stathopoulos Responsibilities:• Manage complex executive calendars, coordinating meetings, appointments, and events to ensure optimal time management.• Arrange and oversee travel logistics, including booking flights, accommodations, and transportation, while adhering to company policies and budgets.• Facilitate the preparation and organization of executive meetings, including agenda creation, document distribution, and follow-up actions.• Serve as the primary liaison between executives and internal teams, ensuring clear and efficient communication.• Maintain and update records, reports, and documentation as needed to support executive operations.• Handle sensitive and confidential information with discretion and professionalism.• Assist in coordinating with external stakeholders to ensure seamless communication and collaboration.• Support broader operational initiatives by aligning priorities across teams and departments.• Monitor and manage incoming communications, prioritizing and responding on behalf of executives when appropriate.• Proactively identify opportunities to improve administrative processes and implement best practices
2025-10-13T19:09:02Z