We are looking for a dependable Project Assistant to support graduation event operations in California. This is a Contract position within the Services industry, ideal for someone who enjoys customer-facing work in a fast-paced event setting. The person in this role will help keep student flow organized, support photographers during ceremony activities, and contribute to a positive experience for graduates and event teams. Strong communication, reliability, and the ability to stay organized throughout live events are important for success. Responsibilities: • Guide graduates through designated staging and photo areas to keep lines moving efficiently and ensure they are in the correct place at the right time. • Assist event photographers by coordinating student flow, confirming names against provided lists, and helping maintain order during ceremony photo moments. • Provide clear directions to participants regarding where to stand, when to move forward, and how to prepare for their turn on stage. • Distribute and collect name cards and other event materials needed to support graduation photography and ceremony logistics. • Help prepare graduates for photos by making minor adjustments, such as correcting tassel placement when needed. • Support event setup and breakdown by organizing supplies, handling light equipment, and preparing the work area before and after each ceremony. • Share promotional or informational materials, such as business cards, with graduates or attendees as directed onsite. • Coordinate with the onsite team lead across single-day or multi-day events held at the same location to ensure consistent support throughout the assignment.

• Detail-oriented, customer-service-focused approach with the ability to interact courteously with students, staff, and event personnel. • Comfortable working in a live event environment that requires standing, moving between lines, and staying attentive to changing activity levels. • Strong organizational skills with the ability to follow lists, track participant flow, and manage timing during busy ceremonies. • Ability to communicate directions clearly and maintain composure in a fast-paced setting. • Basic proficiency with Microsoft Office and general administrative support tasks. • Availability to work scheduled event dates and understand that event shifts are paid for a minimum of four hours. • Willingness to wear business attire, including black slacks, a neutral button-up shirt or conservative blouse, and closed-toe dress shoes. • Ability to retain parking receipts for reimbursement and follow onsite parking instructions when applicable.

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Aptos, CA
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for a dependable Project Assistant to support graduation event operations in California. This is a Contract position within the Services industry, ideal for someone who enjoys customer-facing work in a fast-paced event setting. The person in this role will help keep student flow organized, support photographers during ceremony activities, and contribute to a positive experience for graduates and event teams. Strong communication, reliability, and the ability to stay organized throughout live events are important for success. Responsibilities: • Guide graduates through designated staging and photo areas to keep lines moving efficiently and ensure they are in the correct place at the right time. • Assist event photographers by coordinating student flow, confirming names against provided lists, and helping maintain order during ceremony photo moments. • Provide clear directions to participants regarding where to stand, when to move forward, and how to prepare for their turn on stage. • Distribute and collect name cards and other event materials needed to support graduation photography and ceremony logistics. • Help prepare graduates for photos by making minor adjustments, such as correcting tassel placement when needed. • Support event setup and breakdown by organizing supplies, handling light equipment, and preparing the work area before and after each ceremony. • Share promotional or informational materials, such as business cards, with graduates or attendees as directed onsite. • Coordinate with the onsite team lead across single-day or multi-day events held at the same location to ensure consistent support throughout the assignment.
2026-05-15T00:00:00Z