<p>Our client, a nationally respected worker-side labor and employment law firm, is seeking a Legal Secretary to join its Emeryville office on a contract-to-hire basis. This role involves litigation, administrative support, and workflow coverage across PERB, NLRB, and public works matters. The ideal candidate is confident, proactive, socially engaged, and thrives in a collaborative, deadline-driven environment. You’ll be part of a cross-trained secretarial team that supports multiple practice areas through a centralized workflow system.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Draft, format, and file legal documents, pleadings, and correspondence from both written and dictated sources</li><li>E-file documents with federal, district, and administrative courts, ensuring compliance with court and agency rules</li><li>Manage attorney calendars, travel arrangements (including complex itineraries), and arbitration scheduling</li><li>Maintain organized client files, including indexing and filing, and ensure confidentiality</li><li>Communicate professionally with clients, courts, co-counsel, and opposing counsel via email, mail, and phone</li><li>Operate standard office equipment (computer, copier, transcription machine, scanner, velobinder, etc.) and legal software</li><li>Support workflows across PERB, NLRB, and public works groups</li><li>Confirm receipt of communications and anticipate attorney needs</li><li>Route outgoing mail using appropriate delivery services</li><li>Utilize master calendar and docket systems; establish and maintain deadline reminder systems</li><li>Prepare file-opening documentation (e.g., “Blue Sheets”)</li><li>Screen incoming calls and record messages as needed</li><li>Stay informed about union clients and key contacts</li><li>Make calls to courts, clients, co-counsel, and arbitrators to set calendars/arbitrations</li><li>Assist with onboarding and cross-training; provide training to others as needed</li></ul>

<p><strong>Qualifications</strong></p><ul><li>3–5 years of litigation experience; Labor & Employment law is a plus</li><li>Experience with PERB and NLRB matters is a plus but not required (training offered)</li><li>Proficiency in Microsoft Word, including templates, TOC/TOA generation</li><li>Is proficient in handling proofs of service, large filings with exhibits, and is knowledgeable on local court rules</li><li>Familiarity with e-filing procedures across jurisdictions</li><li>Strong proofreading, grammar, and communication skills</li><li>Knowledge of state and federal court rules and ability to research them</li><li>Ability to be confident, proactive, and socially engaged</li><li>Comfortable working in a high-expectation, fast-paced environment</li><li>Familiarity with union representation and working with local, regional, and international reps</li><li>Willingness to learn and use specialized legal software i.e. Best Authority or similar </li></ul><p><em>Candidates who meet the listed qualifications, are immediately available, and are ready to report on-site 5 days a week in Emeryville are encouraged to apply!</em></p>

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