We are looking for a detail-oriented Operations Specialist to join our team on a contract basis in Vacaville, California. In this role, you will manage critical operational tasks such as billing, purchase order creation, and timesheet preparation while ensuring accuracy and efficiency. This position requires strong organizational skills, proficiency with software systems, and the ability to collaborate effectively with team members.<br><br>Responsibilities:<br>• Prepare and organize job files by gathering necessary documentation and ensuring completeness for operational processes.<br>• Create purchase orders in accordance with company guidelines and obtain required approvals before processing.<br>• Input billing data into the system with precision and resolve discrepancies in collaboration with superintendents.<br>• Assist in weekly timesheet preparation by verifying details and submitting them to the Payroll Department.<br>• Collect, review, and maintain field safety inspection reports to support compliance efforts.<br>• Utilize Sage software to execute billing and other operational tasks efficiently.<br>• Enter new job phases into the system to ensure accurate tracking and documentation.<br>• Identify opportunities to enhance operational workflows and improve overall efficiency.<br>• Collaborate with superintendents and other team members to meet deadlines and maintain smooth operations.
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Lodi, California. This is a Contract to permanent position designed for an individual who excels in administrative tasks and office operations. The ideal candidate will possess excellent communication skills and a proactive attitude to support daily office activities efficiently.<br><br>Responsibilities:<br>• Manage and maintain administrative workflows, ensuring tasks are completed accurately and on time.<br>• Answer and direct inbound calls professionally, providing excellent customer service.<br>• Perform data entry tasks with precision to keep records and databases up to date.<br>• Serve as the first point of contact by handling receptionist duties, including greeting visitors and managing inquiries.<br>• Assist with general office operations, including organizing files and maintaining supplies.<br>• Support team members with various clerical tasks to ensure smooth office operations.<br>• Handle basic financial tasks, such as processing checks using QuickBooks, if needed.<br>• Coordinate schedules and appointments to facilitate efficient time management.<br>• Prepare and distribute correspondence, reports, and other documentation as required.
<p>We are seeking a detail-oriented <strong>Payroll Specialist</strong> to join our client’s dynamic team. The ideal candidate will have experience processing payroll, ensuring compliance with applicable laws, and delivering high-quality results in a fast-paced environment. This opportunity is perfect for individuals who thrive on accuracy, organization, and providing exceptional service.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accurate and timely payroll for employees, including calculating wages, overtime, bonuses, and deductions.</li><li>Ensure compliance with federal, state, and local payroll tax regulations and reporting requirements.</li><li>Maintain and audit payroll data for accuracy and resolve discrepancies efficiently.</li><li>Manage employee payroll inquiries, addressing concerns and clarifying information.</li><li>Handle payroll tax filings, W-2 forms, and year-end processing.</li><li>Collaborate with HR and accounting teams for seamless payroll and benefits integration.</li><li>Stay informed of updates to payroll laws and regulations to ensure compliance.</li></ul><p><br></p>
<p>Robert Half is seeking a detail-oriented and motivated <strong>Accounts Receivable Specialist</strong> for a contract role lasting 3-4 months. This is a great opportunity for individuals with strong accounting and customer service skills who are looking to make an immediate impact in a fast-paced environment.</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Invoice Management:</strong> Prepare, generate, and send accurate invoices to clients in a timely manner </li><li><strong>Payment Processing:</strong> Manage and process incoming payments, ensuring accuracy and compliance with company policies</li><li><strong>Account Reconciliation:</strong> Reconcile customer accounts by resolving discrepancies and ensuring accurate reporting </li><li><strong>Collections:</strong> Contact clients to follow up on past-due invoices, ensuring timely payments </li><li><strong>Customer Support:</strong> Respond to inquiries related to invoices, account status, or payment arrangements to maintain positive client relationships </li><li><strong>Documentation:</strong> Maintain organized and accurate records of all transactions and communications for internal reporting </li><li><strong>Collaboration:</strong> Partner with internal stakeholders, including the accounting and sales teams, to resolve payment issues or disputes </li><li><strong>Compliance:</strong> Ensure processes adhere to company policies and applicable financial regulations</li></ul>
We are looking for a skilled Receptionist Office Manager to join our team in Sacramento, California. This role requires someone with strong organizational abilities and excellent communication skills to manage administrative tasks and ensure smooth office operations.<br><br>Responsibilities:<br>• Maintain and organize office supplies, ensuring stock levels are adequate and replenished as needed.<br>• Oversee kitchen cleanliness and ensure it is well-stocked for daily use.<br>• Manage scheduling and calendar arrangements using Outlook to coordinate meetings and appointments.<br>• Prepare and process expense reports with accuracy using Excel.<br>• Serve as the first point of contact for visitors and incoming communications, providing excellent receptionist services.<br>• Support administrative office functions, including filing, document management, and correspondence.<br>• Handle billing-related tasks in an efficient and timely manner.<br>• Collaborate with team members to ensure office operations run smoothly and efficiently.<br>• Monitor and address any facility-related concerns to maintain a well-organized work environment.
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Stockton, California. In this long-term contract role, you will play a key part in ensuring the accuracy and efficiency of vendor payments and financial record-keeping. This position offers an excellent opportunity to contribute to a government organization and work collaboratively with vendors and internal staff.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices and payments in adherence to organizational policies and procedures.</p><p>• Reconcile accounts and address discrepancies with vendors to ensure accurate financial records.</p><p>• Maintain up-to-date and organized payment documentation within financial systems.</p><p>• Respond to vendor and departmental inquiries regarding payment statuses and resolve issues as needed.</p><p>• Assist with payroll processing tasks and general accounting duties when required.</p><p>• Prepare financial reports and perform data entry into accounting software.</p><p>• Conduct check runs and manage automated clearing house (ACH) transactions.</p><p>• Ensure compliance with account coding and invoice processing standards.</p><p><br></p><p>For immediate consideration please contact Cortney at 209-225-2014</p><p><br></p>
<p>Robert Half is seeking a skilled and detail-oriented <strong>Full-Time Engagement Professional - AR Specialist</strong> to join our team. As a valued member of our unique FTEP program, you will serve as a trusted resource, supporting essential client projects and interim roles across a variety of industries. This position offers the flexibility of full-time employment with Robert Half while providing diverse opportunities to work on challenging assignments tailored to your expertise in Accounts Receivable.</p><p><br></p><p>For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and process AR transactions, including invoicing, collections, and payment reconciliation.</li><li>Analyze and resolve disputed invoices or payment discrepancies with professionalism and efficiency.</li><li>Assist with month-end closing activities and ensure accurate AR reporting.</li><li>Maintain compliance with applicable financial policies, procedures, and regulations.</li><li>Partner effectively with clients’ internal teams to ensure seamless AR processes during critical projects.</li><li>Support ad hoc AR-related projects as requested.</li></ul><p><br></p>
<p>Robert Half is seeking a skilled and detail-oriented <strong>Full-Time Engagement Professional - AR Specialist</strong> to join our team. As a valued member of our unique FTEP program, you will serve as a trusted resource, supporting essential client projects and interim roles across a variety of industries. This position offers the flexibility of full-time employment with Robert Half while providing diverse opportunities to work on challenging assignments tailored to your expertise in Accounts Receivable.</p><p><br></p><p>For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and process AR transactions, including invoicing, collections, and payment reconciliation.</li><li>Analyze and resolve disputed invoices or payment discrepancies with professionalism and efficiency.</li><li>Assist with month-end closing activities and ensure accurate AR reporting.</li><li>Maintain compliance with applicable financial policies, procedures, and regulations.</li><li>Partner effectively with clients’ internal teams to ensure seamless AR processes during critical projects.</li><li>Support ad hoc AR-related projects as requested.</li></ul><p><br></p>
We are looking for a Payroll and Benefits Specialist to join our team in Rocklin, California. This Contract-to-permanent position offers the opportunity to work closely with employers nationwide to deliver innovative benefits solutions while ensuring payroll processes remain accurate and efficient. The ideal candidate will bring expertise in benefits administration and payroll systems, along with a dedication to providing exceptional service to clients and employees.<br><br>Responsibilities:<br>• Process employee benefit enrollments, changes, and terminations for the Oaceus 360 Preventative Health Plan.<br>• Manage payroll systems such as Paycom, Paychex, and others to ensure accurate deductions, reimbursements, and compliance.<br>• Maintain thorough documentation and audit trails for all benefit-related transactions.<br>• Collaborate with HR teams, payroll vendors, and internal departments to address and resolve discrepancies.<br>• Monitor deadlines to ensure timely processing of benefit changes and payroll updates.<br>• Provide outstanding customer service by addressing inquiries related to enrollment status and payroll adjustments.<br>• Assist in tracking compliance with benefit participation requirements and prepare necessary reports.<br>• Contribute to process improvement initiatives aimed at enhancing efficiency and accuracy.<br>• Support the implementation and integration of new systems or processes as needed.
<p>We are looking for a skilled and detail-oriented Payroll Specialist to join our client in Concord, California. This is a Contract-to-Permanent position within the stone/glass/concrete manufacturing industry, offering an excellent opportunity for someone with strong payroll expertise to thrive in a dynamic environment. The successful candidate will be responsible for ensuring accurate payroll processing and compliance with certified payroll requirements.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process payroll accurately and efficiently using payroll software.</p><p>• Maintain payroll data, ensuring compliance with federal, state, and local regulations.</p><p>• Handle employee changes, including onboarding, terminations, and promotions, with precision.</p><p>• Prepare and submit weekly certified payrolls through Tracker, eComply, and other systems.</p><p>• Oversee compliance documentation for new job sites and projects.</p><p>• Generate and distribute weekly certified payroll reports for internal and external stakeholders.</p><p>• Manage off-cycle payrolls and missed time checks as needed, ensuring timely resolution.</p><p>• Collaborate with team members to address payroll-related inquiries and maintain confidentiality.</p>
<p>Lisa Cole with Robert Half is looking for a detail-oriented and proactive Accounts Receivable and Inventory Specialist a great company near the West Sacramento area. This role is ideal for someone with a strong background in AR, excellent communication skills, and a passion for working in a fast-paced environment. If you are interested in this position, please call Lisa Cole at 916-649-0832</p><p><br></p><p>Responsibilities:</p><ul><li>Process and post incoming payments accurately and efficiently</li><li>Monitor customer accounts for delayed payments and follow up as needed</li><li>Reconcile AR transactions and resolve discrepancies</li><li>Generate and distribute invoices and account statements</li><li>Collaborate with internal teams to resolve billing issues</li><li>Maintain accurate records and documentation</li><li>Provide excellent customer service to clients regarding billing inquiries</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Davis, California. In this long-term contract position, you will play a crucial role in managing customer accounts, processing payments, and maintaining accurate financial records. The ideal candidate will have strong organizational skills and a solid understanding of accounts receivable functions, including reconciliation and reporting.<br><br>Responsibilities:<br>• Set up and maintain customer accounts in JD Edwards, ensuring accuracy and timeliness.<br>• Post payments received from customers promptly and accurately.<br>• Apply credit memos, prepare refund requests for overpayments, and reconcile customer account balances.<br>• Manage the Accounts Receivable subledger, closing documents related to inventory transfers and sample shipments.<br>• Generate and distribute account statements through mail or email, and follow up with reminder notices for overdue balances.<br>• Prepare and route approval requests for payment term extensions and credit holds to the Credit & Treasury Manager.<br>• Complete credit reference requests for signing and update payment terms and credit limits after review and approval.<br>• Reconcile unapplied cash accounts weekly to ensure all payments are properly recorded.<br>• Prepare regular AR cash forecasts, regional aging reports, and foreign exchange adjustments.<br>• Assist with semi-annual audit deliverables and perform routine office tasks as needed.
The Accounts Payable Technician supports the Finance Department by performing a variety of technical duties related to vendor payments, invoice processing, account reconciliation, and financial reporting. This position also provides customer service to vendors and city staff and may assist with payroll and general accounting tasks.<br><br>Key Responsibilities:<br><br>Process invoices and issue vendor payments in compliance with City policies.<br><br>Reconcile accounts and resolve discrepancies with vendors.<br><br>Maintain accurate financial and payment records.<br><br>Respond to inquiries from vendors and departments regarding payment status.<br><br>Assist with payroll processing and related duties as needed.<br><br>Prepare reports and perform data entry in financial systems.<br><br>Qualifications<br><br>Associate’s Degree in Accounting, Finance, or related field and 2 years of finance or accounts payable experience;<br>or equivalent combination of education and experience.<br><br>Experience in a public agency is preferred.<br><br>Other Requirements<br><br>Valid California Driver’s License may be required.<br><br>Ability to lift up to 20 lbs.<br><br>Skills<br><br>Knowledge of accounts payable and financial record-keeping.<br><br>Proficient in Microsoft Office and accounting software.<br><br>Accurate data entry and strong attention to detail.<br><br>Excellent customer service and communication skills.<br><br>Ability to meet deadlines and follow policies.
We are looking for a detail-oriented Medical Payment Poster Specialist to join our team in Sacramento, California. This contract-to-permanent position offers an excellent opportunity for individuals skilled in medical billing, coding, and payment posting. The role requires working on-site during the contract assignment, with potential for long-term placement.<br><br>Responsibilities:<br>• Accurately post insurance payments by line item to the patient account system, ensuring all entries are precise and compliant.<br>• Verify payment amounts against contracts and organizational policies to ensure correctness.<br>• Process patient payments efficiently and update records within the designated system.<br>• Record denials, zero payments, and flag accounts for follow-up by the Medical Collections team.<br>• Apply takebacks and recoupments in accordance with established policies.<br>• Identify and communicate trends in payment discrepancies, denials, or short payments to leadership for resolution.<br>• Balance daily payment entries against settlement reports to maintain accurate financial records.<br>• Route payer correspondence to the appropriate team members for timely follow-up.<br>• Utilize knowledge of contracts and policies to ensure proper application during payment posting.
We are looking for an experienced Accounts Payable Specialist to join our team in Concord, California. This is a Contract to permanent position, offering an excellent opportunity to leverage your skills in a dynamic and fast-paced environment. The ideal candidate will have a strong background in managing a high volume of invoices and resolving vendor-related issues efficiently.<br><br>Responsibilities:<br>• Process full-cycle accounts payable, including matching, batching, coding, and posting invoices.<br>• Audit, scan, and verify invoices to ensure accuracy and compliance with company policies.<br>• Manage and resolve vendor inquiries and discrepancies in a timely and detail-oriented manner.<br>• Collaborate with departments to address issues related to invoices and purchase orders.<br>• Handle high-volume invoice processing, managing 300-400 invoices weekly.<br>• Perform AP accruals and ensure proper documentation and reporting.<br>• Utilize Microsoft Excel for data analysis, including pivot tables and VLOOKUP functions.<br>• Operate 10-key efficiently for accurate and timely data entry.<br>• Maintain organized records and assist in clerical duties related to accounts payable.<br>• Ensure compliance with financial regulations and internal procedures.
<p><strong>Job Posting: Billing and Productivity Specialist</strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $25 - $28.50 hourly</p><p> </p><p><strong>About the Role</strong></p><p>Join our clients through Robert Half as a <strong>Billing and Productivity Specialist</strong> and become an integral part of their accounting operations. This position is perfect for individuals with strong organizational, analytical, and communication skills. In this role, you'll focus on invoice preparation, cost reporting, productivity tracking, and labor rate development to ensure seamless processes and accurate client billing. You'll collaborate closely with multiple teams to drive financial transparency and efficiency within projects.</p><p> </p><p><strong>Key Responsibilities</strong></p><p> </p><p><strong>Invoice Compilation</strong></p><ul><li>Prepare billing packages with required documentation, including labor reports, subcontractor invoices, and material records.</li><li>Review, interpret, and implement client-specific billing guidelines.</li><li>Utilize proprietary software for invoicing processes, providing feedback to developers for program enhancements.</li><li>Verify electronic time reports weekly for T& M and GMP billing projects, coordinating with payroll teams.</li><li>Generate draft invoices and collaborate with project managers for review before submission.</li><li>Investigate and resolve any questionable invoice data before finalizing and submitting invoices.</li><li>Upload invoice documents into client portals to ensure timely payment.</li><li>Obtain monthly lien releases for all subcontractors and vendors on assigned projects.</li><li>Respond to audit requests for invoices submitted by clients and internal audits.</li></ul><p> </p><p><strong>Cost Control Reporting</strong></p><ul><li>Use proprietary software for providing project cost analysis, as required by project managers.</li><li>Monitor and report accounts receivable (AR) aging for assigned projects.</li><li>Proactively follow up with clients to ensure timely collections of payments.</li><li>Support and understand electronic work order processes.</li><li>Compile pricing for additional work activities using electronic timekeeping data from the field.</li><li>Attend monthly accounting software development training, offering meaningful feedback for process improvements.</li></ul><p> </p><p><strong>Productivity Reporting</strong></p><ul><li>Generate weekly reports analyzing productivity for active commercial projects.</li><li>Follow up with teams to complete missing production reports and ensure accuracy for analysis.</li><li>Maintain year-over-year project manager productivity metrics.</li><li>Assist Division Managers in developing project performance metrics as needed.</li></ul><p> </p><p><strong>Labor Rate Development</strong></p><ul><li>Develop and manage project-specific labor billing rates.</li><li>Communicate labor rate updates to clients throughout project progression.</li><li>Apply project insurance programs and implement required insurance deductions to labor rate calculations.</li><li>Incorporate allowable markups, inclusions, and exclusions for project-specific labor billing requirements.</li></ul><p><br></p>
<p>Concord client is looking for an onsite Administrative Assistant.</p><p><br></p><p>This role combines traditional administrative tasks with facility management duties to ensure the office operates efficiently and effectively. The ideal candidate will also assist in coordinating business travel arrangements, such as booking hotels and transportation, while maintaining a high level of professionalism, confidentiality, and organization.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Oversee the day-to-day operations of the office, ensuring it is clean, safe, and well-maintained.</p><p>Coordinate with vendors and service providers for office supplies, repairs, and equipment maintenance.</p><p>Monitor and manage supplies and maintenance expenses.</p><p>Lead the implementation of office policies and procedures related to workspace efficiency and safety.</p><p><br></p><p>Additional Responsibilities:</p><p><br></p><p>Assist with company events, including meeting setups and internal office celebrations.</p><p>Serve as a point of contact for building management and communicate any facility-related concerns.</p><p>Collaborate with HR to support onboarding tasks, such as arranging workspaces for new hires.</p><p><br></p><p>Qualifications:</p><p><br></p><p>Proven experience as an Administrative Assistant, Office Manager, or in a related role.</p><p>Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.</p><p>Excellent written and verbal communication skills, with high attention to detail.</p><p>Ability to handle confidential information with integrity and discretion.</p><p>Self-starter mindset with the ability to work independently while contributing to a team.</p><p>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</p><p>Preferred Qualifications:</p><p><br></p><p>Experience handling basic facility or office management tasks.</p><p>Familiarity with travel booking platforms or software.</p><p>Competencies:</p><p><br></p><p>Professional demeanor and the ability to interact effectively with staff, vendors, and management.</p><p>Strong problem-solving skills and ability to handle situational challenges.</p><p>Comfortable working in a fast-paced, ever-changing environment.</p><p><br></p><p>If you are interested in this administrative assistant position, submit your resume today! </p>
<p>We are looking for a detail-oriented Administrative Assistant to support the counseling department in East County. This long-term contract position plays a vital role in providing front desk assistance and facilitating daily departmental operations. The ideal candidate will excel at delivering outstanding customer service, adapting to dynamic situations, and working collaboratively with a diverse group of individuals.</p><p><br></p><p>Responsibilities:</p><p>• Manage and update student appointments using scheduling systems and Microsoft Outlook.</p><p>• Provide administrative support to ensure the smooth daily operations of the counseling department.</p><p>• Prepare, process, and maintain departmental forms, reports, and schedules.</p><p>• Train, guide, and assist student ambassadors and other student workers as needed.</p><p>• Intake and direct students in crisis to appropriate counseling resources.</p><p>• Collaborate with team members and department administrators to maintain seamless workflows.</p><p>• Answer incoming calls and emails with professionalism and accuracy.</p><p>• Maintain a welcoming and organized front desk environment while assisting students and staff.</p>
<p>Amanda Warren with Robert Half is looking for a detail-oriented Accounting Clerk in Woodland, California. In this role, you will support the accounting department by handling financial record-keeping, processing transactions, and assisting with administrative tasks. This position requires strong organizational skills and the ability to collaborate effectively with colleagues and external partners.</p><p><br></p><p>Responsibilities:</p><p>• Process and reconcile agency-billed invoices and statements, ensuring timely payments to insurance companies and brokers via check or online methods.</p><p>• Prepare and submit premium financing quotes and agreements electronically, while maintaining accurate documentation in the agency management system.</p><p>• Record financial transactions in the general ledger, including client online payments, direct bill transactions, and agency bill payments.</p><p>• Investigate and resolve discrepancies in company and broker payable accounts within the general ledger.</p><p>• Provide support during month-end activities as needed, ensuring accurate and timely financial reporting.</p><p>• Adhere to established workflows and standards within the agency to maintain operational consistency.</p><p>• Serve as backup for other team members, including front desk responsibilities, when required.</p><p>• Take on special projects as assigned to contribute to the continuous improvement of processes and operations.</p>
<p>We are seeking an <strong>Accounts Receivable Clerk</strong> with immediate availability for a <strong>temporary-to-hire position</strong> in the healthcare industry. This role is ideal for someone who is detail-oriented, organized, and committed to ensuring efficient revenue cycle management. The opportunity allows growth in a dynamic work environment while making a meaningful contribution by managing the financial operation integral to patient care services.</p><p><strong>** For immediate consideration, apply and reach out to Julian Sanchez on LinkedIn **</strong></p><p><strong>Responsibilities:</strong></p><ul><li>Handle accounts receivable operations, including billing, collections, and payment applications.</li><li>Accurately process claims related to insurance reimbursements and patient billing.</li><li>Review and resolve discrepancies in payments, account statuses, and documentation.</li><li>Maintain compliance with healthcare industry regulations, processes, and patient confidentiality requirements.</li><li>Utilize healthcare-specific software (e.g., Epic, Cerner, or Meditech) for managing accounts and reporting.</li><li>Collaborate with cross-functional teams to resolve payment issues and streamline workflows.</li><li>Prepare regular aging reports, reconcile accounts, and provide management with timely updates.</li><li>Actively support the revenue cycle team to uphold the accuracy and integrity of financial data.</li><li>Communicate professionally with patients, insurance providers, and internal teams to ensure efficient collection processes.</li></ul>
<p>We are looking for a detail-oriented and tech savvy Administrative/Operations Coordinator to join our team in Brentwood, California. This job is 100% onsite.</p><p><br></p><p>Responsibilities:</p><p>• Scheduling Installations and Repairs with clients and for our Service Technicians.</p><p>• Answering multiline phones and speaking with customers and clients</p><p>• Data entry into their internal system, moving files over from old CRM to new CRM</p><p>• Creating Purchase Orders for project materials from our various suppliers as required and tracking and reporting on the deliveries.</p><p>• Maintain the lowest cost for materials through attention to pricing detail. Updating all-new items and pricing into our QuickBooks Online platform.</p><p>• Creating Pull Tickets for product/material preparation in our warehouse for the Service and Installation Technicians before installation.</p><p>Set up new hires in the new system, and get them situated with laptops, and training information.</p><p>• Work with the staff to create an inventory of products located in our warehouses, trucks, repair shop and showroom.</p><p>• Shipping and Receiving - ship products to customers via UPS or another platform, track purchase orders placed, check shipments when received, follow up with back-order and damaged products.</p><p><br></p><p>If you are interested in this administrative/operations coordinator, submit your resume today!</p>
<p>Robert Half is in search for a Payroll Lead.</p><ul><li>Process and review bi-weekly payroll across all 50 states for K-1 partners and W-2 staff in a high-pressure environment.</li><li>Lead, mentor, and support a team of three payroll staff.</li><li>Manage payroll systems; identify and resolve processing discrepancies.</li><li>Generate payroll reports, reconcile data, and assist with audits.</li><li>Drive payroll process improvements and automation initiatives.</li><li>Oversee and validate new hires, pay changes, overtime, sick/PTO, and leave calculations.</li><li>Handle garnishments, levies, and child support deductions.</li><li>Review and approve termination and off-cycle paychecks.</li><li>Regularly assess and enhance payroll policies and procedures.</li><li>Ensure accurate data entry and adherence to firm policies.</li><li>Collaborate with the payroll provider to fix tax filing issues.</li><li>Maintain compliance with all payroll-related laws and regulations.</li><li>Review and approve ADP invoices and configure local payroll taxes.</li><li>Prepare general ledger interfaces, journal entries, and account reconciliations.</li><li>Partner with HR and Benefits on cross-functional processes.</li><li>Complete special projects and reports as directed by the Payroll Manager.</li></ul><p><br></p>
<p>JOB SUMMARY: This position is responsible for the daily account receivable (A/R) tasks, ensuring timely billing, payment processing, and effective debt collection. Responsibilities include supervising AR staff, generating invoices and credit memos, processing customer payments, and examining, coding, verifying, balancing, and reconciling accounts and transactions, including A/R reporting. </p><p><br></p><p>ESSENTIAL DUTIES AND RESPONSIBILITIES*:</p><p>• Supervise and train the accounts receivable team, providing guidance and support to ensure efficient operations and adherence to company policies. </p><p>• Manage the input, update, and issuance of invoices, including generating free text invoices. Process credit memos according to policies and standard procedures.</p><p>• Processing deposits, payments, remittance information, offsets, and wire transfers from customers. Review instructions to determine proper disposition and credit accounts according to standard procedure. </p><p>• Customer account reconciliation and monitoring of non-standard/special term billings to ensure proper invoicing.</p><p>• Partner with Logistics, Operations, Sales, and IT departments to resolve accounts receivable matters.</p><p>• Provide support to members of the finance department.</p><p>• Review and maintain A/R aging list, make collection calls to customers, and keep customer files and A/R aging report updated. </p><p>• Reconcile and balance A/R aging report and balance advance received account to the general ledger (G/L) monthly. Reconcile G/L accounts as assigned monthly and quarterly. </p><p>• Responsible for the month-end AR close activities. </p><p>• Perform and confirm reconciliations with sister companies.</p><p>• Identify and work on solutions for accounts receivable process issues and improvements.</p><p>• Manage and resolve various internal and external customer inquiries about account status. Communicate with customers and internal staff to resolve account discrepancies.</p><p>• Prepare and generate scheduled special reports and participate in special projects as requested.</p><p>• Manage inquiries and documentation requests from the external audit team. </p><p>• Prepare and maintain statements and manage finance charges as needed. </p><p>• Ability to manage stress especially when encountering necessary projects, deadlines, and/or high workload. </p>
<p>We’re hiring a <strong>detail-oriented Accounting Clerk</strong> with experience in at least two ERP systems and <strong>intermediate Excel skills</strong>. This full-time role offers the chance to grow your career while gaining exposure to diverse industries and clients.</p><p><br></p><p>To apply, please submit your resume and your relevant experience to Tawnia Kirshen via my email located in LinkedIn. </p><p><br></p><p>Key responsibilities of an <strong>FTEP Accounting Clerk</strong> may include:</p><ul><li>Enter and verify invoices, receipts, and payment requests into the accounting system.</li><li>Process accounts payable and receivable, ensuring timely and accurate payments and collections.</li><li>Investigate and resolve discrepancies and variances in financial records.</li><li>Maintain accurate and up-to-date records of all financial transactions.</li><li>Update and manage accounting files and documents, ensuring proper filing and documentation.</li><li>Communicate effectively with vendors, clients, and internal departments regarding financial matters.</li><li>Provide support to the accounting team and management as needed.</li></ul><p><br></p>
<p>We have a client in the Central Valley seeking an Administrative Assistant. As an Administrative Assistant, your duties include:</p><p><br></p><p>1. Driver Scans: entire process involves printing, renaming, and sorting daily driver paperwork. This is a task that can happen throughout the day but is very critical first thing in the morning and mid to late afternoon as drivers scan their paperwork for the day.</p><p>2. Post Office run: mail pick up (around 10 am) and drop off (around 4:30 pm) daily. Utilize the Accounting Dept car to run these errands.</p><p>3. Customer Checks received by mail: process of opening, sorting, and scanning the checks from the mail pick up. The volume of checks will dictate how long this daily task will take, but it should start upon returning from the post office in the morning. Monday (or first business day of the week will include any mail delivered over the weekend).</p><p>4. Folding Machine & Postage Machine: administer mail projects to run through the folding machine and meter accordingly. </p><p>5. Mail Deliveries and distribution: Assist with packages that are delivered and then distributed to appropriate staff members. </p><p>6. USPS Mail: handle mail addressed to 152 FWC and pick up mail from French Camp Post Office. </p><p>7. Greeting Visitors: Be the first point of contact with visitors </p><p>8. Office Supplies: Weekly order of office supplies utilizing P-Card.</p><p>9. Outside Hauler Paperwork: Electronically move Outside Hauler paperwork from public folders to driver scans, prints, renames and sorts. </p><p>10. Misc. Filing: Support the AP team with filing of paperwork related to the accounts payable function. </p><p>11. Company Credit Card Envelopes: Monthly distribution of envelopes for accounts payables reconciliation related to PCard holders. </p><p>12. Vendor Invoice Scanning: Future project to be managed by Accounting Assistant in scanning all vendor invoices.</p><p>13. Exemptions: Entering exemption details to the State online. This is an annual task that is usually handled end of the year and beginning of the following year. </p><p>14. Executive Tasks: Supporting CFO with administrative and project-based duties.</p>
