<p>We are looking for an experienced Commercial Construction Project Manager to oversee and coordinate commercial construction projects such as large-scale retail and commercial properties in New York, New York. This role requires strong organizational skills and the ability to manage multiple stakeholders, including subcontractors, design teams, and clients. The ideal candidate will ensure projects are completed on time, within budget, and adhere to quality standards.</p><p><br></p><p>Responsibilities:</p><p>• Plan and schedule construction projects, ensuring all timelines and deliverables are met.</p><p>• Review and evaluate subcontractor proposals, negotiate contracts, and manage subcontractor engagements.</p><p>• Develop and maintain client proposals, change order logs, and other project-related documentation.</p><p>• Prepare submissions such as RFIs and submittals for review by the design team.</p><p>• Conduct site meetings and surveys to assess project progress and address any issues.</p><p>• Keep detailed records of weekly meetings, project updates, and distribute information to relevant parties.</p><p>• Facilitate communication and coordination between field teams, office personnel, and clients.</p><p>• Verify compliance with building department processes, including permits, inspections, and signoffs.</p><p>• Submit payment applications to clients and ensure accurate financial tracking.</p><p>• Create detailed budgets and proposals, including material take-offs and bid document preparation</p><p><br></p><p>If this person is you, please apply to victoria.iacoviello@roberthalf</p>
<p>We are looking for an experienced Worker’s Compensation Specialist to join our team on a contract basis in Jersey City, New Jersey. In this role, you will play a key part in overseeing workers' compensation claims across the country, collaborating with third-party administrators and field teams to ensure effective claims management. This position is ideal for someone with expertise in workers' compensation processes and a strong understanding of related regulations.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with third-party administrators (TPAs) to oversee workers' compensation claims nationwide, ensuring proper claims handling and settlement processes.</p><p>• Partner with field operations teams to collect necessary documentation to support investigations and claim adjustments.</p><p>• Assist with claims-related reporting, exposure analysis, certificate of insurance management, and invoice processing.</p><p>• Monitor workers' compensation analytics to identify trends, investigate discrepancies, and implement strategies to improve claims handling.</p><p>• Review reserve amounts and settlement proposals to ensure accuracy and appropriateness.</p><p>• Develop and maintain processes that enhance the quality of workers' compensation file management.</p><p>• Provide guidance and support on workers' compensation-related inquiries and compliance matters.</p>
We are looking for a talented and experienced Business Development and Marketing Senior Specialist to join our team in New York, New York. In this role, you will work closely with attorneys and firm leadership to create and execute strategic marketing initiatives that drive business growth and strengthen our firm's market presence. This is a unique opportunity for an individual with a strong background in legal marketing to contribute to the success of key practice areas.<br><br>Responsibilities:<br>• Collaborate with practice groups to design and implement targeted marketing strategies that align with business development objectives.<br>• Manage directory submissions and ensure accuracy and timeliness in updating attorney bios, practice descriptions, and related materials.<br>• Support the creation and dissemination of client alerts, articles, blog posts, and other thought leadership content to highlight the firm's expertise.<br>• Develop and maintain compelling attorney profiles, practice overviews, and case studies for use in pitches and marketing collateral.<br>• Organize speaking engagements, webinars, and presentations to enhance the visibility of the firm's attorneys.<br>• Provide assistance with target account planning, including relationship mapping and tracking business development activities.<br>• Prepare high-quality materials for client meetings, proposals, and new business pitches.<br>• Monitor and evaluate digital marketing metrics to optimize campaign performance and refine online visibility strategies.<br>• Coordinate firm-sponsored events and relationship-building initiatives to strengthen client connections.
We are looking for an Operations Coordinator to join our team in Jersey City, New Jersey. In this role, you will manage a variety of tasks related to property management, vendor coordination, and financial administration. This position is ideal for someone with strong organizational skills and a proactive approach to maintaining operational efficiency.<br><br>Responsibilities:<br>• Coordinate maintenance requests from residents, ensuring timely dispatch of technicians or vendors and prompt resolution of issues.<br>• Conduct inspections of properties to ensure compliance with operational and maintenance standards.<br>• Manage vendor onboarding and procurement, including preparing and overseeing Request for Proposal (RFP) processes.<br>• Review and process invoices for accuracy and completeness, maintaining proper financial documentation.<br>• Oversee inventory management for maintenance supplies, ensuring adequate stock levels and timely reordering.<br>• Provide administrative support to the Director of Operations, including project coordination and operational reporting.<br>• Maintain financial records in QuickBooks and Excel, handling accounts payable and receivable tasks.<br>• Assist with budget management and tracking for property operations.<br>• Conduct online research to identify investment opportunities and gather market intelligence.<br>• Manage daily office operations, including correspondence and documentation needs.
We are looking for a talented Marketing/Graphic Design Coordinator to join our dynamic team in Elmsford, New York. In this role, you will play a pivotal part in supporting marketing initiatives across multiple locations, contributing to both corporate and regional strategies. This position offers an excellent opportunity to refine your skills in graphic design and marketing while thriving in a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate and execute marketing campaigns to align with regional branches, sales objectives, and category-specific goals.<br>• Design and produce print and digital marketing materials, such as newsletters, flyers, catalogs, and event invitations.<br>• Edit, resize, and create visual assets for various distribution channels as needed.<br>• Organize and maintain inventory of marketing materials, ensuring timely updates and accessibility.<br>• Develop and test email campaigns and marketing automation workflows.<br>• Prepare proposals and presentation materials for meetings and marketing initiatives.<br>• Assist with event planning and execution, including quarterly meetings, trade shows, grand openings, and specialized classes.<br>• Update website content to reflect current marketing activities and calendar priorities.<br>• Write, proofread, and edit marketing copy for diverse channels, ensuring consistent branding and tone.<br>• Conduct research on industry trends to identify relevant topics for newsletters and other communications.
We are looking for a highly organized and experienced Senior Project Manager to join our team in New York, New York. This role requires expertise in managing creative and strategic projects from conception to completion while ensuring smooth collaboration across teams and maintaining high-quality deliverables. The ideal candidate will excel at balancing operational tasks, client engagement, and business development efforts.<br><br>Responsibilities:<br>• Coordinate project workflows by managing schedules, tracking deliverables, and ensuring deadlines are consistently met.<br>• Lead weekly team meetings to align staffing needs, onboard freelancers, and address ongoing operational requirements.<br>• Act as the primary point of contact for internal and client meetings, capturing feedback, tracking progress, and conducting quality checks on creative outputs.<br>• Oversee the lifecycle of select projects, from initial briefing through strategic planning, creative development, and final implementation.<br>• Facilitate discovery and strategy phases by conducting stakeholder interviews, preparing presentation decks, and ensuring seamless execution.<br>• Drive business development efforts by drafting project scopes, proposals, and presentation materials while identifying opportunities for growth.<br>• Collaborate with the Partner and business development team to pursue new opportunities and maintain strong client relationships.<br>• Manage financial aspects of projects, including tracking revenue, monitoring profitability, and advising on budget planning.<br>• Organize and maintain project documentation, assets, and deliverables to support efficient operations.<br>• Coordinate with internal teams to prepare work for publication and submissions to awards programs.
<p>We are looking for an experienced Merchandising Manager to join our team in the Old Bridge, New Jersey area. In this role, you will oversee the strategic planning and execution of grocery category initiatives, driving sales growth, profitability, and competitive advantage. This is an excellent opportunity to collaborate with vendors, members, and store owners while ensuring alignment with organizational goals.</p><p><br></p><p>Responsibilities:</p><p>• Develop and achieve category objectives, including sales targets, gross profit margins, and promotional income.</p><p>• Negotiate contracts, pricing, and promotional programs with vendors and brokers to enhance market competitiveness.</p><p>• Plan and execute weekly promotional campaigns with accurate sales forecasts and competitive pricing strategies.</p><p>• Prepare presentations and materials for committee meetings, including ad reviews, promotional pricing, and new product proposals.</p><p>• Monitor market trends, competitor activities, and category performance to inform strategic decisions.</p><p>• Maintain and update product assortments, ensuring accuracy in item setup, costs, and data management.</p><p>• Manage vendor billing processes, resolve discrepancies, and ensure timely error resolution.</p><p>• Conduct regular business reviews with vendors to evaluate performance and identify growth opportunities.</p><p>• Attend industry events to negotiate deals and secure promotions beneficial to the organization.</p>
<p>Our client is looking for an experienced Merchandising Manager to join their team in the Old Bridge, New Jersey area. In this role, you will oversee strategic planning, execution, and income objectives for assigned grocery categories. Your efforts will focus on optimizing sales, managing vendor relationships, and ensuring alignment with business goals.</p><p><br></p><p>Responsibilities:</p><p>• Develop and achieve budget objectives, including sales targets, gross profit margins, and promotional income for assigned categories.</p><p>• Lead negotiations with vendors and brokers to secure competitive pricing, promotional programs, and contracts.</p><p>• Plan and implement weekly promotional campaigns, including creating competitive ads and accurate sales forecasts.</p><p>• Prepare and present materials for committee meetings, such as competitive ad reviews, promotional price points, and new product proposals.</p><p>• Conduct market research to analyze trends, competitor strategies, and category performance for informed decision-making.</p><p>• Maintain and optimize product assortments by managing item setup, cost accuracy, and inventory updates.</p><p>• Resolve vendor billing issues efficiently, ensuring accurate and timely processing of invoices and payments.</p><p>• Monitor and maintain gross profit margin targets in alignment with quarterly goals.</p><p>• Perform regular pricing reviews to ensure competitiveness in the market.</p><p>• Collaborate with vendors and attend industry events to negotiate deals and secure promotions for the organization.</p>
We are looking for an experienced Sourcing Manager to join our team in New York, New York, on a Contract to permanent basis. This position focuses on managing sourcing activities within a multi-building portfolio for a high-profile client in the Real Estate and Property industry. The role requires expertise in Facilities, Engineering, and Property Services, with responsibilities spanning operational and capital project sourcing.<br><br>Responsibilities:<br>• Facilitate end-to-end sourcing processes, including drafting scopes, managing pricing evaluations, and selecting vendors through RFPs and bid events.<br>• Negotiate contracts, oversee renewals and extensions, and process bid waivers in collaboration with Legal, Operations, Engineering, and Facilities Management teams.<br>• Prepare detailed award recommendations and supporting justifications for internal and client approvals.<br>• Partner with Finance, Operations, and other teams to ensure sourcing strategies align with governance standards and organizational objectives.<br>• Maintain comprehensive sourcing records, monitor spending, and provide performance reports.<br>• Develop annual sourcing plans, track savings, and drive supplier diversity initiatives.<br>• Ensure compliance with procurement regulations and industry best practices while managing vendor relationships.<br>• Contribute to the optimization of sourcing strategies to meet client-specific needs and operational goals.<br>• Evaluate supplier performance to ensure quality, timeliness, and adherence to contract terms.
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This long-term contract position offers an excellent opportunity to support project management processes by handling documentation, paperwork, and administrative tasks. The ideal candidate will play a crucial role in maintaining organization and ensuring smooth workflow operations.<br><br>Responsibilities:<br>• Manage and organize project documentation, including submittal paperwork and certified payroll records.<br>• Scan, file, and maintain digital and physical records, such as sign-in sheets and other project-related forms.<br>• Collaborate with the project manager to ensure accurate tracking of on-site activities and billing information.<br>• Coordinate with accounting teams to provide necessary documentation and resolve any discrepancies.<br>• Utilize tools such as Procore, CMiC, and EBuilder to streamline project workflows and manage data efficiently.<br>• Perform data entry tasks with precision, ensuring all records are accurate and up-to-date.<br>• Prepare reports and maintain logs relevant to project progress and documentation.<br>• Communicate effectively with team members to address administrative needs and support project goals.<br>• Ensure compliance with business casual dress code while working onsite five days a week.
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Rye, New York. This role is ideal for someone with strong organizational skills and the ability to handle diverse administrative tasks efficiently. You will play a key role in ensuring smooth operations and supporting day-to-day activities.<br><br>Responsibilities:<br>• Manage and coordinate daily administrative tasks, including scheduling and maintaining calendars.<br>• Perform accurate data entry to support organizational needs and maintain records.<br>• Handle shipping and mailing processes, such as preparing and tracking FedEx shipments.<br>• Provide general support to the team, responding to inquiries and resolving administrative issues.<br>• Organize and maintain files and documentation for easy access and reference.<br>• Assist in preparing reports, presentations, and other business materials as required.<br>• Communicate effectively with internal and external stakeholders to ensure smooth workflow.<br>• Monitor office supplies and coordinate inventory replenishment.<br>• Ensure compliance with company policies and procedures during daily operations.<br>• Contribute to process improvements to enhance administrative efficiency.
We are looking for a detail-oriented Office Assistant to join our team in Nutley, New Jersey. This contract position offers an excellent opportunity for someone who excels in administrative tasks and enjoys working in a dynamic office environment. The ideal candidate will be skilled in clerical responsibilities and confident in interacting with clients.<br><br>Responsibilities:<br>• Organize and maintain physical and electronic filing systems to ensure easy access to documents.<br>• Engage with clients in a courteous manner, addressing inquiries and providing outstanding customer service.<br>• Handle document scanning tasks efficiently, ensuring proper storage and organization.<br>• Communicate effectively with clients and team members to maintain smooth workflows.<br>• Utilize Microsoft Outlook to manage emails, appointments, and other communication tasks.<br>• Process purchase orders accurately and in a timely manner.<br>• Answer inbound calls, providing information and assistance as needed.<br>• Perform general clerical duties to support the daily operations of the office.
We are looking for a detail-oriented Administrative Assistant to join our team in Hackensack, New Jersey. This Contract-to-permanent position is ideal for someone who thrives in a fast-paced environment and enjoys supporting operations through effective communication, organization, and multitasking. The role involves providing administrative and clerical support to ensure smooth day-to-day functioning of legal and office processes.<br><br>Responsibilities:<br>• Manage client communication and intake, including sending questionnaires, explaining consultation procedures, and following up with potential clients.<br>• Prepare and assemble retainer agreements and assist with setting up matters effectively.<br>• Monitor incoming calls, log daily calls into attorney time sheets, and return client calls to schedule appointments or provide necessary information.<br>• Maintain legal calendars by tracking court dates, mail deadlines, and ensuring compliance with scheduling commitments.<br>• Coordinate daily schedules for attorneys, ensuring they are informed of meetings, deadlines, and required actions.<br>• Process incoming mail by date stamping, scanning, and distributing it to the appropriate recipients.<br>• Scan assigned documents with attention to detail, ensuring proper settings for double-sided and multi-page files.<br>• Prepare outgoing mail, including daily mail drop-offs, obtaining date stamps, and using postage machines accurately.<br>• Track legal deadlines and ensure all case requirements are met in a timely manner.<br>• Support office operations by ordering supplies, managing logistics, and coordinating lunch deliveries when needed.
We are looking for a motivated and detail-oriented Administrative Assistant to join our team in New York, New York. This is a Contract-to-permanent position, offering an excellent opportunity for someone eager to grow and contribute to a dynamic work environment. The ideal candidate will have strong technical skills, particularly with Microsoft Office Suite, and a proactive attitude to support the team effectively in various administrative tasks.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, ensuring prompt and clear communication.<br>• Assist with scheduling appointments and maintaining an organized calendar for the team.<br>• Perform data entry tasks with accuracy and efficiency to support operational needs.<br>• Handle email correspondence, ensuring timely and clear communication with internal and external stakeholders.<br>• Provide excellent customer service by addressing inquiries and resolving issues effectively.<br>• Utilize Microsoft Excel to create, update, and analyze spreadsheets as needed.<br>• Prepare and edit documents using Microsoft Word and PowerPoint.<br>• Support the team with day-to-day administrative tasks and act as a reliable point of contact.<br>• Collaborate with team members to ensure seamless workflow and task completion.
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis. Based in Brooklyn, New York, this role involves supporting day-to-day office operations and ensuring smooth communication within the organization. The ideal candidate will have strong multitasking skills and a proactive approach to administrative tasks.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including handling correspondence and maintaining records.<br>• Answer and direct incoming calls in a courteous and efficient manner.<br>• Organize and maintain office files and documentation for easy accessibility.<br>• Perform accurate data entry to update and manage internal systems.<br>• Coordinate schedules and meetings, ensuring timely communication with relevant parties.<br>• Assist with receptionist duties, greeting visitors and addressing inquiries.<br>• Monitor office supplies and coordinate replenishment as needed.<br>• Support team members with ad hoc administrative tasks to enhance workflow efficiency.<br>• Ensure compliance with company policies and procedures in all administrative operations.
We are looking for a skilled Administrative Assistant to join our team on a contract basis in New York, New York. This role involves providing essential support to ensure smooth office operations, with a focus on administrative tasks, communication, and data management. The ideal candidate will bring excellent organizational skills and a proactive approach to handling daily responsibilities.<br><br>Responsibilities:<br>• Respond promptly to incoming calls and direct them to the appropriate team members.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Manage day-to-day administrative operations, including scheduling and organizing meetings.<br>• Serve as the first point of contact by welcoming visitors and managing reception duties.<br>• Maintain and organize office records, files, and documents.<br>• Assist with correspondence, including drafting and editing emails or letters.<br>• Coordinate office supplies and ensure inventory is adequately stocked.<br>• Provide support to various departments by facilitating communication and administrative processes.<br>• Handle confidential information with discretion and professionalism.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Parsippany, New Jersey. In this role, you will contribute to daily operations by managing administrative tasks such as data entry, document verification, and organizational support. This position requires strong attention to detail and excellent communication skills.<br><br>Responsibilities:<br>• Perform accurate and efficient data entry to maintain and update records.<br>• Verify and review documents for completeness and accuracy.<br>• Organize and manage files to ensure easy access and retrieval.<br>• Provide exceptional customer service by addressing inquiries professionally.<br>• Collaborate with team members to support administrative functions.<br>• Assist in preparing reports and summaries as required.<br>• Ensure compliance with company standards and procedures in all tasks.<br>• Maintain confidentiality and security of sensitive information.<br>• Identify areas for process improvement and recommend solutions.
We are looking for a detail-oriented Administrative Assistant to join our team in Newark, New Jersey. In this role, you will play a pivotal part in planning and executing meetings and events at our corporate conference center, ensuring smooth operations and exceptional client satisfaction. This is a long-term contract position, ideal for someone with strong organizational skills and a passion for delivering high-quality service.<br><br>Responsibilities:<br>• Coordinate with clients to plan and organize meetings and events, ensuring their goals are achieved while adhering to company standards.<br>• Provide on-site support during events, including setting up audio/visual equipment, arranging rooms, managing catering, and addressing any logistical issues.<br>• Collaborate with internal and external vendors to secure necessary resources, negotiate agreements, and ensure seamless event delivery.<br>• Build and maintain strong relationships with partners and vendors, leveraging effective communication and negotiation skills.<br>• Handle multiple tasks and deadlines efficiently, adapting to shifting priorities while maintaining high standards of professionalism.<br>• Conduct regular inspections of the conference center to ensure facilities are in excellent condition, addressing maintenance needs promptly.<br>• Maintain and update weekly and monthly schedules for meetings and events, providing clear communication to all stakeholders.<br>• Manage inventory for conference center supplies and promotional items, ensuring availability within budget constraints.<br>• Perform various administrative duties to support departmental operations and enhance overall efficiency.
We are looking for an experienced Executive Assistant to join our team in New Rochelle, New York. This is a long-term contract position, offering an exciting opportunity to support senior leadership with high-level administrative tasks. The ideal candidate will be proactive, detail-oriented, and skilled at anticipating needs to ensure smooth operations and organizational efficiency.<br><br>Responsibilities:<br>• Manage and coordinate schedules, calendars, and appointments to ensure seamless time management.<br>• Prepare and distribute meeting agendas, take detailed notes, and follow up on action items.<br>• Organize and maintain filing systems, documents, and office resources for optimal accessibility.<br>• Collaborate with vendors, staff, and external partners to facilitate communication and resolve issues.<br>• Provide project support by assisting with planning, tracking deadlines, and ensuring progress.<br>• Utilize Google Suite tools, including Sheets and Calendar, for administrative and organizational tasks.<br>• Ensure the office operates efficiently by anticipating needs and addressing them proactively.<br>• Maintain discretion and confidentiality when handling sensitive information.<br>• Assist with recruitment-related tasks, such as scheduling interviews and organizing candidate documentation.<br>• Support conference calls and correspondence to maintain effective communication channels.
Position summary <br> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. <br> <br> Job qualifications <br> - High school diploma or equivalent. <br> - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. <br> - Skilled in the use of mail phone email digital reprographics and mail equipment. <br> - Familiar with general back office procedures to meet and maintain client satisfaction. <br> - Proven customer service skills are required in order to create maintain and enhance customer relationships. <br> - Good written and verbal communication skills including detail oriented telephone and email etiquette. <br> - Attention to detail with good organizational skills. <br> - Must be able to meet deadlines and complete all projects in a timely manner. <br> - Ability to handle sensitive and/or confidential documents and information. <br> - Able to make independent decisions that conform to business needs and policy. <br> - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. <br> - Must work well in a team environment. <br> - Must be able to interact effectively with multi-functional and diverse backgrounds. <br> - Ability to work in a fast-paced environment. <br> - Must be self-motivated with positive can-do attitude. <br> <br> Supervision <br> - Number and titles of direct reports if any: n/a <br> - Received: Lead Office Services Associate Supervisor Manager Director <br> <br> Job relationships <br> - Internal: This position works closely with the Office Services team <br> - External: Clients <br> <br> Job duties <br> * denotes an essential function <br> - *Utilize appropriate logs for all office services work. <br> - *Ensure that job tickets are properly filled out before beginning work. <br> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. <br> - *Follow procedures to run jobs in proper order. <br> - *Communicate with supervisor or client on job or deadline issues. <br> - *Meet contracted deadlines for accepting completing and delivering all work. <br> - *Troubleshoot basic equipment problems. <br> - Be able to lift up to 50 lbs. on a regular basis. <br> - Prioritize workflow. <br> - Performs Quality Assurance on own and work of others. <br> - Load machines with various paper toner supplies. <br> - Answer telephone emails and place service calls when needed. <br> - Interact with clients in person over the phone or electronically. <br> - Adhere to Williams Lea policies in addition to client site policies. <br> - Use equipment and supplies in a cost-efficient manner. <br> <br> Working conditions <br> - Position operates at sites with maximum of 24/7 operations. Individual shift requirements wil...
We are looking for a detail-oriented Executive Assistant to join our team in Branchville, New Jersey. This is a long-term contract position within the insurance industry, offering an excellent opportunity to support senior executives and contribute to the organization’s success. The ideal candidate will bring expertise in administrative functions, travel coordination, and document management, ensuring seamless operations in a dynamic corporate environment.<br><br>Responsibilities:<br>• Coordinate and book travel arrangements for senior executives using systems like Concur, ensuring efficiency and accuracy.<br>• Assist executives with registrations and presentations for conferences and meetings.<br>• Manage document collection, including responding to policy retrieval requests and processing expense reports with receipts.<br>• Provide support for subpoena responses, including tasks such as photocopying and Bates stamping.<br>• Utilize business software such as Microsoft Office, Adobe, Syncplicity, SharePoint, and OneDrive to streamline administrative processes.<br>• Deliver training on relevant software to enhance team proficiency and productivity.<br>• Adapt to shifting priorities and deadlines, maintaining flexibility and focus in a fast-paced environment.<br>• Collaborate with legal teams, leveraging prior experience in corporate legal settings to provide specialized support.<br>• Organize bulk mailings and ensure timely communication as needed.
<p>We are seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to our senior leadership team. The ideal candidate will have a strong blend of organizational skills, digital fluency, and interpersonal communication abilities, ensuring smooth day-to-day operations and increased efficiency in a fast-paced environment. This position involves handling traditional administrative tasks while integrating innovative tools such as workflow automation to contribute to cross-functional process improvements.</p>
<p>We are looking for an experienced Firm Administrative Assistant to join our team at a CPA firm in Parsippany, New Jersey. The ideal candidate will play a key role in supporting senior leadership, maintaining organizational efficiency, and enhancing client experiences. This position offers an opportunity to contribute to a fast-paced and highly organized environment where attention to detail and proactive problem-solving are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior partners, ensuring seamless daily operations.</p><p>• Prepare well-structured presentations and materials for meetings and client engagements.</p><p>• Process, organize, and file tax returns accurately and in compliance with regulatory standards including formatting of financial statements. </p><p>• Develop and update manuals, including the Tax Processing Manual, to ensure clear procedural guidelines.</p><p>• Address client needs and inquiries with professionalism and efficiency.</p><p>• Identify and implement process improvements to enhance the performance of the administrative department.</p><p>• Manage inbound and outbound calls, ensuring prompt and courteous communication.</p><p>• Schedule appointments and maintain calendars for senior partners and team members.</p><p>• Coordinate email correspondence, ensuring timely responses and proper documentation.</p>
We are looking for an experienced and highly organized Executive Assistant to provide dedicated support to senior leadership. This long-term contract position requires someone who thrives in a fast-paced environment and excels at managing schedules, coordinating travel, and facilitating executive meetings. Based in New York, New York, this role offers an opportunity to contribute directly to the efficiency and success of a dynamic team.<br><br>Responsibilities:<br>• Manage complex executive calendars, ensuring appointments and meetings are accurately scheduled and prioritized.<br>• Handle travel arrangements, including booking flights, accommodations, and transportation, while ensuring seamless itineraries.<br>• Coordinate travel plans with attention to detail, resolving any logistical challenges that may arise.<br>• Organize and prepare materials for executive meetings, ensuring all documentation and agendas are ready in advance.<br>• Act as a liaison between the executive team and internal or external stakeholders, maintaining clear communication.<br>• Monitor deadlines and follow up on action items from meetings to ensure timely completion.<br>• Maintain confidentiality and discretion when handling sensitive information.<br>• Assist with ad hoc projects and administrative tasks as needed to support the executive team.<br>• Ensure smooth day-to-day operations by proactively identifying and addressing potential scheduling conflicts.
We are looking for a meticulous and proactive Executive Assistant to provide comprehensive support to senior leadership in Morristown, New Jersey. In this Contract to permanent position, you will play a pivotal role in managing daily operations, coordinating schedules, and ensuring smooth administrative processes. This role offers an exciting opportunity to contribute to organizational success while honing your organizational skills.<br><br>Responsibilities:<br>• Oversee and manage executives' calendars, ensuring efficient scheduling of meetings and appointments.<br>• Provide clerical and administrative support by handling daily tasks and acting as a personal assistant.<br>• Prepare and distribute meeting notes, reports, and presentations with precision and timeliness.<br>• Assist in planning and executing corporate events and meetings, ensuring all details are seamlessly handled.<br>• Maintain organized filing systems for documents and correspondence to ensure easy retrieval.<br>• Create and update company advertisements, event invitations, and announcements using tools like Publisher and Canva.<br>• Monitor and update the company website and LinkedIn page on a daily basis.<br>• Support human resources activities, including tracking and verifying vacation and sick time through the Employer Organization.<br>• Manage credit card receipts and oversee fundraising efforts, including depositing checks.<br>• Handle miscellaneous tasks as needed, ensuring no detail is overlooked.
