<p>We are looking for an experienced Commercial Construction Project Manager to oversee and coordinate commercial construction projects such as large-scale retail and commercial properties in New York, New York. This role requires strong organizational skills and the ability to manage multiple stakeholders, including subcontractors, design teams, and clients. The ideal candidate will ensure projects are completed on time, within budget, and adhere to quality standards.</p><p><br></p><p>Responsibilities:</p><p>• Plan and schedule construction projects, ensuring all timelines and deliverables are met.</p><p>• Review and evaluate subcontractor proposals, negotiate contracts, and manage subcontractor engagements.</p><p>• Develop and maintain client proposals, change order logs, and other project-related documentation.</p><p>• Prepare submissions such as RFIs and submittals for review by the design team.</p><p>• Conduct site meetings and surveys to assess project progress and address any issues.</p><p>• Keep detailed records of weekly meetings, project updates, and distribute information to relevant parties.</p><p>• Facilitate communication and coordination between field teams, office personnel, and clients.</p><p>• Verify compliance with building department processes, including permits, inspections, and signoffs.</p><p>• Submit payment applications to clients and ensure accurate financial tracking.</p><p>• Create detailed budgets and proposals, including material take-offs and bid document preparation</p><p><br></p><p>If this person is you, please apply to victoria.iacoviello@roberthalf</p>
We are looking for an Operations Coordinator to join our team in Jersey City, New Jersey. In this role, you will manage a variety of tasks related to property management, vendor coordination, and financial administration. This position is ideal for someone with strong organizational skills and a proactive approach to maintaining operational efficiency.<br><br>Responsibilities:<br>• Coordinate maintenance requests from residents, ensuring timely dispatch of technicians or vendors and prompt resolution of issues.<br>• Conduct inspections of properties to ensure compliance with operational and maintenance standards.<br>• Manage vendor onboarding and procurement, including preparing and overseeing Request for Proposal (RFP) processes.<br>• Review and process invoices for accuracy and completeness, maintaining proper financial documentation.<br>• Oversee inventory management for maintenance supplies, ensuring adequate stock levels and timely reordering.<br>• Provide administrative support to the Director of Operations, including project coordination and operational reporting.<br>• Maintain financial records in QuickBooks and Excel, handling accounts payable and receivable tasks.<br>• Assist with budget management and tracking for property operations.<br>• Conduct online research to identify investment opportunities and gather market intelligence.<br>• Manage daily office operations, including correspondence and documentation needs.
We are looking for a talented Marketing/Graphic Design Coordinator to join our dynamic team in Elmsford, New York. In this role, you will play a pivotal part in supporting marketing initiatives across multiple locations, contributing to both corporate and regional strategies. This position offers an excellent opportunity to refine your skills in graphic design and marketing while thriving in a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate and execute marketing campaigns to align with regional branches, sales objectives, and category-specific goals.<br>• Design and produce print and digital marketing materials, such as newsletters, flyers, catalogs, and event invitations.<br>• Edit, resize, and create visual assets for various distribution channels as needed.<br>• Organize and maintain inventory of marketing materials, ensuring timely updates and accessibility.<br>• Develop and test email campaigns and marketing automation workflows.<br>• Prepare proposals and presentation materials for meetings and marketing initiatives.<br>• Assist with event planning and execution, including quarterly meetings, trade shows, grand openings, and specialized classes.<br>• Update website content to reflect current marketing activities and calendar priorities.<br>• Write, proofread, and edit marketing copy for diverse channels, ensuring consistent branding and tone.<br>• Conduct research on industry trends to identify relevant topics for newsletters and other communications.
<p>Must have strong Industry experience in power/electricity and SCADA systems. Experience leading teams and full cycle design experience.</p><p>GENERAL:</p><p><br></p><p>1. Good organization skills with the ability to manage multiple projects simultaneously.</p><p>2. Excellent communication skills. Must be able to communicate in writing and verbally coherently with customers and other departments within the Company.</p><p>3. Must be disciplined to follow procedures. ISO9001:2015 Company.</p><p>4. Travel as required (domestic & international).</p><p>5. Experience with customers, presentations, business planning, strategy, budgets.</p><p>6. Very responsible, dedicated, works well under pressure.</p><p>7. MUST have Project engineering skills, decisive, willing to make decisions.</p><p>8. Strong PC Skills, hardware and software (Microsoft Suit, Excel, WORD, Outlook, Access, etc.).</p><p>9. Commercial Knowledge; revenue, cost, subcontracting.</p><p>10. Project Management Skills: commercial, scheduling, change order process, cost, etc.</p><p><br></p><p><br></p><p>TECHNICAL KNOWLEDGE</p><p><br></p><p>1. Networking experience: LAN experience with routers, bridges, switches, TCP/IP and Ethernet.</p><p><br></p><p>2. Communication: Lease Line, Radio (154/900 MHZ), Spread Spectrum, cable, Internet. Hands-on preferred.</p><p><br></p><p>3. PC Hardware: modems (232/485), NIC, video.</p><p><br></p><p>System Engineering Manager</p><p>Job Description</p><p><br></p><p><br></p><p>4. Operating Systems: Microsoft Windows, Unix (opt.), Linux (opt.), OpenVMS (opt.).</p><p><br></p><p>5. Fluent understanding of electrical/electronic schematics and interconnection diagrams.</p><p><br></p><p>6. Industry Experience: Utility Power, Municipal, Coop., IOU (Investor Owned), Transportation PLC (Programmable Logic Controllers), SCADA (Supervisory Control and Data Acquisition), DCS (Distributed Control Systems).</p><p><br></p><p>7. PLC (Programmable Logic Controller) knowledge.</p><p><br></p><p>8. Software Programming knowledge (C, C++), languages, source control, release, distribution, etc.</p><p><br></p><p>9. Database Server: Access, SQL (must), Oracle (opt.).</p><p><br></p><p>10. Programming Experience: some, does not need to be proficient.</p><p><br></p><p>DUTIES & RESPONSIBILITIES</p><p><br></p><p>1. Oversee the SCADA System design consisting of various QEI components (hardware & software)Read and Understand technical specifications. Apply specification to system design, quotations and proposals.</p><p><br></p><p>2. Oversee the design and development of new hardware and software (embedded & workstation) products.</p><p><br></p><p>3. Participate in the integration, loading, configuration and testing of SCADA, networking and communication hardware and software.</p><p><br></p><p>4. Periodically travel to the field to startup and troubleshoot systems/equipment.</p><p><br></p><p>5. Manage Application documentation (User Manuals) that they are current with most recent software releases.</p>
We are looking for an experienced Sourcing Manager to join our team in New York, New York, on a Contract to permanent basis. This position focuses on managing sourcing activities within a multi-building portfolio for a high-profile client in the Real Estate and Property industry. The role requires expertise in Facilities, Engineering, and Property Services, with responsibilities spanning operational and capital project sourcing.<br><br>Responsibilities:<br>• Facilitate end-to-end sourcing processes, including drafting scopes, managing pricing evaluations, and selecting vendors through RFPs and bid events.<br>• Negotiate contracts, oversee renewals and extensions, and process bid waivers in collaboration with Legal, Operations, Engineering, and Facilities Management teams.<br>• Prepare detailed award recommendations and supporting justifications for internal and client approvals.<br>• Partner with Finance, Operations, and other teams to ensure sourcing strategies align with governance standards and organizational objectives.<br>• Maintain comprehensive sourcing records, monitor spending, and provide performance reports.<br>• Develop annual sourcing plans, track savings, and drive supplier diversity initiatives.<br>• Ensure compliance with procurement regulations and industry best practices while managing vendor relationships.<br>• Contribute to the optimization of sourcing strategies to meet client-specific needs and operational goals.<br>• Evaluate supplier performance to ensure quality, timeliness, and adherence to contract terms.
We are looking for a Contract Administrative Assistant to join our team in a fully remote capacity. This contract position offers an exciting opportunity to support program operations and event coordination for a mission-driven organization. If you are organized, tech-savvy, and passionate about delivering excellence in administrative support, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate program schedules, meetings, and events, ensuring seamless execution.<br>• Develop and manage workflows and organizational systems to optimize program efficiency.<br>• Serve as the main point of contact for communications with program participants and partners, maintaining professionalism and timely responses.<br>• Provide technical support for virtual events, including Zoom setup, troubleshooting, and live assistance.<br>• Collaborate with the Communications Manager to enhance program outreach and marketing efforts.<br>• Collect and analyze feedback and evaluation data to improve program outcomes.<br>• Participate in weekly virtual meetings to stay aligned with team goals and program updates.<br>• Schedule and organize guest appearances, instructor sessions, and other program-related activities.<br>• Ensure smooth coordination with external parties to support program objectives.
<p>A busy company in the Harding, NJ area is seeking an Executive Assistant to join their growing company. This Executive Assistant will need to have experience in both traditional executive support duties as well as handling more personal assistant duties too (scheduling kids appointments, ordering lunches, etc.). This Executive Assistant role requires exceptional organizational skills, discretion, and the ability to juggle multiple priorities to ensure seamless day-to-day operations. The ideal Executive Assistant candidate will excel in managing schedules, coordinating tasks, and anticipating the needs of the executive.</p><p><br></p><p>Executive Assistant Responsibilities:</p><p>• Organize and maintain complex calendars, ensuring meetings, appointments, and travel arrangements are efficiently scheduled.</p><p>• Coordinate and prepare materials for meetings, such as agendas, presentations, and detailed reports.</p><p>• Manage confidential documents and files, both in physical and digital formats.</p><p>• Handle personal tasks, including errands, reservations, event planning, and coordinating with household vendors.</p><p>• Process expense reports, invoices, and receipts while maintaining accurate financial records.</p><p>• Oversee multiple projects simultaneously, ensuring deadlines are met and issues are resolved promptly.</p><p>• Act as a liaison between the executive and internal teams, clients, or external stakeholders.</p><p>• Proactively identify potential scheduling conflicts or challenges and address them effectively.</p><p>• Uphold professionalism and confidentiality in all interactions and tasks.</p><p><br></p><p>This Executive Assistant role is paying between $75,000 and $85,000 annually depending on experience. If interested in this Executive Assistant position, apply today. </p>
We are looking for a detail-oriented Administrative Assistant to support our team in Morristown, New Jersey. This is a contract position ideal for individuals who enjoy organizing, streamlining processes, and contributing to an efficient environment. The role involves handling a variety of administrative tasks to ensure smooth operations within the organization.<br><br>Responsibilities:<br>• Organize and maintain files, ensuring all documents are properly logged and tracked.<br>• Scan and digitize physical documents to create efficient and accessible electronic records.<br>• Review and revise policies to align them with current practices and organizational standards.<br>• Assist in reducing the size of policy handbooks by consolidating information while maintaining accuracy.<br>• Perform general office duties such as answering inbound calls and responding to inquiries.<br>• Support data entry tasks, ensuring information is accurately recorded and updated.<br>• Provide receptionist duties, including greeting visitors and directing them appropriately.<br>• Conduct cleanup efforts to refresh and streamline existing files and policies.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role is based in Brooklyn, New York, and offers an excellent opportunity to support daily office operations while enhancing efficiency and organization. The ideal candidate will excel at multitasking and delivering high-quality administrative services.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative tasks to ensure smooth office operations.</p><p>• Answer and direct inbound calls with accuracy and a focus on excellent communication.</p><p>• Perform data entry tasks to maintain and update company records.</p><p>• Provide receptionist support, including greeting visitors and managing front desk activities.</p><p>• Coordinate meetings, appointments, and schedules for team members.</p><p>• Assist in preparing documents, reports, and presentations as needed.</p><p>• Maintain organized filing systems for easy access to records and information.</p><p>• Handle incoming and outgoing correspondence in a timely manner.</p><p>• Support various office projects and ensure deadlines are met.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. Based in Astoria, New York, this role involves providing essential support to ensure smooth office operations. If you thrive in a dynamic environment and excel in organizational tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Manage day-to-day administrative tasks to maintain an organized and efficient office environment.<br>• Answer and direct incoming calls professionally, ensuring clear communication with clients and stakeholders.<br>• Perform accurate data entry tasks to update and maintain records.<br>• Handle receptionist duties, including welcoming visitors and managing front desk operations.<br>• Support team members by coordinating schedules and maintaining office supplies.<br>• Prepare and distribute correspondence, reports, and other documentation as needed.<br>• Assist in organizing meetings and events, including scheduling and logistics.<br>• Maintain confidentiality while handling sensitive information and documents.
We are looking for a detail-oriented Administrative Assistant to join our team in Paterson, NJ. This long-term contract position is ideal for a proactive individual with strong organizational skills and a focused demeanor. The role offers an opportunity to contribute to a fast-paced service industry environment while managing various administrative tasks.<br><br>Responsibilities:<br>• Handle inbound and outbound phone calls with care and ensure excellent phone etiquette at all times.<br>• Maintain and update records with accurate data entry using Microsoft SharePoint and other tools.<br>• Provide courteous and efficient customer service over the phone, ensuring a pleasant experience for callers.<br>• Assist with coordinating schedules and managing appointments to support team operations.<br>• Compile, organize, and manage documentation to ensure accessibility and compliance.<br>• Support team members by performing general administrative tasks as needed.<br>• Monitor and respond to emails promptly, ensuring effective communication.<br>• Maintain confidentiality while handling sensitive information and documents.<br>• Collaborate with colleagues to streamline processes and improve workflow efficiency.<br>• Prepare reports and summaries based on collected data for internal use.
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Brooklyn, New York. This position involves supporting daily office operations and ensuring smooth communication within the organization. If you excel in multitasking and have a proactive approach to problem-solving, we encourage you to apply.<br><br>Responsibilities:<br>• Handle incoming calls and direct them to appropriate personnel while providing excellent customer service.<br>• Manage office correspondence, including emails and physical mail, ensuring timely and accurate responses.<br>• Perform data entry tasks with precision to maintain accurate records and databases.<br>• Support administrative operations by organizing files, scheduling appointments, and coordinating meetings.<br>• Act as a receptionist by greeting visitors and maintaining a welcoming environment.<br>• Assist in preparing reports, presentations, and other documentation as needed.<br>• Monitor office supplies and coordinate procurement to ensure availability.<br>• Maintain confidentiality of sensitive information and adhere to organizational policies.<br>• Collaborate with team members to streamline administrative procedures and improve efficiency.
<p>We are looking for a skilled Administrative Assistant to join our team in Melville, New York. In this Contract-to-permanent position, you will play a key role in ensuring smooth office operations by performing a variety of administrative tasks and providing exceptional support. The ideal candidate is detail-oriented, organized, and capable of handling multiple responsibilities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks to support the team and ensure efficient office operations.</p><p>• Answer incoming calls professionally, directing inquiries to the appropriate team members or departments.</p><p>• Perform accurate data entry to maintain and update records and databases.</p><p>• Coordinate receptionist duties, including welcoming visitors and maintaining a clean and organized front desk area.</p><p>• Prepare and organize documents, reports, and presentations as required.</p><p>• Schedule and manage appointments, meetings, and conference calls.</p><p>• Assist with office supply inventory, ordering, and restocking as needed.</p><p>• Collaborate with team members to ensure timely completion of projects and assignments.</p><p>• Maintain confidentiality of sensitive information and adhere to company policies.</p><p>• Provide support for special projects and other duties as assigned high volume of work in Excel </p>
<p>We’re seeking a detail-oriented Administrative Assistant for a contract role in Jersey City, NJ, supporting the Global Mobility team. The ideal candidate will combine strong organizational and technical skills with proficiency in Excel, including pivot tables, VLOOKUPs, and conditional formatting.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform accurate data entry and maintain both digital and physical filing systems.</li><li>Use advanced Excel functions like pivot tables and conditional formatting to analyze and present data.</li><li>Assist in preparing presentations for team meetings and stakeholders.</li><li>Support immigration processes, including managing visa documentation.</li><li>Ensure compliance and audit documents are current and accessible.</li><li>Organize shared drives by renaming and restructuring files for better usability.</li><li>Handle sensitive information while upholding confidentiality standards.</li><li>Collaborate with team members and follow directions to achieve team goals.</li></ul><p>Excel expertise is required for this position.</p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis in New York, New York. This role involves providing essential support to ensure smooth office operations, with a focus on administrative tasks, communication, and data management. The ideal candidate will bring excellent organizational skills and a proactive approach to handling daily responsibilities.<br><br>Responsibilities:<br>• Respond promptly to incoming calls and direct them to the appropriate team members.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Manage day-to-day administrative operations, including scheduling and organizing meetings.<br>• Serve as the first point of contact by welcoming visitors and managing reception duties.<br>• Maintain and organize office records, files, and documents.<br>• Assist with correspondence, including drafting and editing emails or letters.<br>• Coordinate office supplies and ensure inventory is adequately stocked.<br>• Provide support to various departments by facilitating communication and administrative processes.<br>• Handle confidential information with discretion and professionalism.
We are looking for a detail-oriented Administrative Assistant to support our operations in the real estate and property industry. This is a contract position based in New York, New York, offering an excellent opportunity to contribute to office efficiency while honing your organizational skills.<br><br>Responsibilities:<br>• Perform general administrative duties, including filing, scheduling, and document preparation.<br>• Assist with office operations to ensure smooth day-to-day functionality.<br>• Manage correspondence and communication, including emails and phone calls.<br>• Maintain accurate records and ensure proper organization of office materials.<br>• Support team members with various administrative tasks as needed.<br>• Coordinate meetings and prepare agendas to facilitate productive discussions.<br>• Monitor office supplies and place orders to maintain inventory.<br>• Handle data entry tasks to ensure database accuracy and reliability.<br>• Provide customer service support by addressing inquiries professionally and promptly.
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract to permanent basis. In this role, you will provide essential support to ensure the smooth operation of our office, including handling scheduling, correspondence, and administrative tasks. This position is ideal for someone with strong communication skills and a proactive approach to problem-solving. <br> Responsibilities: • Coordinate and manage scheduling for appointments and meetings, ensuring seamless organization. • Prepare detailed minutes during meetings and assist in creating reports on a regular basis. • Establish and maintain a structured filing system to keep records accessible and organized. • Update office policies and procedures to align with current standards and practices. • Research and purchase office supplies, negotiating deals with suppliers to optimize costs. • Provide a welcoming and organized environment for visitors by offering general support. • Act as a liaison between managers and administrative staff, addressing queries and requests effectively. • Handle inbound and outbound calls, ensuring inquiries are managed promptly and professionally. • Manage email correspondence, responding to messages and maintaining clear communication channels. • Assist with coordinating and planning business-related meetings and events.
<p>Are you organized, detail-oriented, and tech-savvy? Join our dynamic team as an Office Assistant in Shelton, Connecticut! This Contract-to-Permanent role is perfect for someone who thrives in a fast-paced environment, has strong multitasking skills, and excels in providing excellent customer service.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Customer Service:</strong> Provide exceptional support by handling inbound calls and promptly addressing customer inquiries.</li><li><strong>Data Management:</strong> Perform accurate and efficient data entry to maintain well-organized records.</li><li><strong>Clerical Support:</strong> Manage essential administrative tasks, including filing, document preparation, and general clerical duties.</li><li><strong>Phone System Management:</strong> Operate a switchboard system to manage up to ten phone lines simultaneously.</li><li><strong>Microsoft Office Expertise:</strong> Create and edit documents, spreadsheets, and presentations using the Microsoft Office Suite.</li><li><strong>Admissions Coordination:</strong> Work closely with the admissions department to support scheduling and streamline workflows.</li><li><strong>Accounting Software Support:</strong> Ensure proper utilization of accounting systems and assist with related tasks.</li><li><strong>Process Improvement:</strong> Collaborate with team members to enhance office procedures and maintain productivity.</li><li><strong>Tech Troubleshooting:</strong> Demonstrate tech-savviness by resolving minor technical issues and effectively navigating software tools.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Strong organizational skills with an ability to manage multiple priorities effectively.</li><li>Confidence in working with phone systems and handling multiple lines simultaneously.</li><li>Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint).</li><li>Experience in data entry and administrative support is highly desirable.</li><li>A collaborative attitude and willingness to learn and adapt to new processes.</li></ul><p><br></p>
Local compnay is seeking a skilled and self-motivated Property Management Assistant to join our team on a flexible part-time basis (3 days per week). This role supports the Property Management team through administrative tasks, records management, tenant relations, and light bookkeeping. If you are detail-oriented, possess excellent customer service skills, and have a strong proficiency in Excel, we want to hear from you! <br> Key Responsibilities: Administrative Duties: Provide administrative support to Property Management, tenant relations, and maintenance operations. Answer phone calls from tenants and vendors; assist and dispatch facilities managers as needed. Maintain tenant contact lists and update emergency contact information. Produce, modify, and distribute spreadsheets, forms, manuals, and information packages for Property Management. Process correspondence for tenants, contractors, and vendors. Maintain and organize insurance certificates, leases, contracts, and other records. Obtain and process monthly utility bills online. Manage tenant work orders and walk-ins (vendors, tenants, prospective tenants). Bookkeeping and Organizational Responsibilities: Process remote bank deposits and upload invoices to Nexus. Provide support with light bookkeeping-related tasks, including utility schedules and payment processing. Skills and Experience: Required: Demonstrated proficiency in Excel (advanced spreadsheet creation and management). Experience with Microsoft Word and familiarity with QuickBooks and Nexus software. Strong attention to detail with excellent prioritization and time-management skills. Preferred: Customer service experience with a focus on tenant/vendor relations. Knowledge of office procedures and basic bookkeeping. Ability to work independently and reliably under minimal supervision.
<p>We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.</p><p>• Assist with the client intake process, including gathering relevant information and documentation.</p><p>• Obtain and manage medical records from clients as part of case preparation.</p><p>• Help clients with completing applications for Social Security disability benefits.</p><p>• Answer inbound and outbound calls, addressing client needs and scheduling appointments.</p><p>• Maintain accurate records through data entry and document management.</p><p>• Coordinate and manage email correspondence in a timely and organized manner.</p><p>• Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.</p><p>• Ensure schedules are organized and appointments are confirmed for clients and staff.</p>
<p><strong>*Permanent* Tax Administrative Assistant</strong></p><p> <strong>Location:</strong> New Haven, CT (Onsite, Full-Time)</p><p> <strong>Salary:</strong> $60,000–$70,000 (paid hourly) -Depending on Experience</p><p><br></p><p><br></p><p><br></p><p>We are currently seeking a dedicated <strong>Tax Administrative Assistant</strong> to join our client's team in <strong>New Haven, CT</strong>. This is a <strong>full-time, onsite</strong> role offering a blend of front desk responsibilities and critical back-end administrative support for the firm's tax professionals.</p><p>As one of the first point of contact for clients, you’ll play a key role in representing the firm’s professionalism and customer-first approach, while also managing sensitive tax-related documentation with accuracy and discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Front Desk Duties:</strong></p><ul><li>Answer and route incoming phone calls professionally</li><li>Greet clients and visitors with a welcoming demeanor</li><li>Assist clients with general inquiries and follow-up items</li><li>Manage appointment scheduling and client check-ins</li></ul><p><strong>Administrative & Back-End Support:</strong></p><ul><li>Collect, organize, and verify tax documents for preparers</li><li>Maintain client records and ensure accurate data entry</li><li>Utilize Microsoft Excel to manage and track financial data</li><li>Support office operations and help ensure deadlines are met</li></ul><p><br></p><p><strong>Qualifications:</strong></p><ul><li><strong>3+ years of administrative experience</strong> in a professional office setting </li><li>Strong proficiency in <strong>Microsoft Excel</strong> is required</li><li>High attention to detail with the ability to manage multiple priorities</li><li>Adaptable and comfortable in a <strong>fast-paced environment</strong></li><li>Excellent communication and organizational skills</li><li>Experience in a tax or financial services environment is a plus</li></ul><p><br></p><p><strong>Compensation/Benefits/Highlights:</strong></p><ul><li>Competitive salary based on experience ($60K–$70K)</li><li>Full benefits package including 401k</li><li>Supportive, employee-focused work culture</li><li>Opportunity for long-term stability and professional growth</li></ul><p><br></p><p><strong>To Apply:</strong></p><p> Please submit your resume here or email to Daniele.Zavarella@roberthalf com!</p>
<p>We are seeking a detail-oriented and highly organized <strong>Grant Accountant</strong> to join our Finance Department. In this role, you will be responsible for managing grant analysis and accounting functions, ensuring compliance with funding agency policies, and maintaining accurate financial records. A strong understanding of federal grant regulations and processes is essential. Your contributions will help the organization effectively manage grant funding while ensuring compliance with regulatory standards.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in the preparation of grant and operating budgets, ensuring alignment with organizational goals and funding guidelines.</li><li>Review grant proposals to ensure accuracy, compliance with funding agency policies, and adherence to federal grant regulations.</li><li>Prepare and present monthly financial analyses of grants and operating accounts, including actual expenses, projections versus budget, and other insights to Principal Investigators or relevant stakeholders.</li><li>Accurately analyze, process, and review ledger transactions to maintain compliance and ensure financial transparency.</li><li>Conduct specialized financial analyses to address complex financial actions, and provide recommendations for policies, procedures, and internal controls to support efficient grant management.</li></ul><p><br></p>
<p>We are looking for an experienced Firm Administrative Assistant to join our team at a CPA firm in Parsippany, New Jersey. The ideal candidate will play a key role in supporting senior leadership, maintaining organizational efficiency, and enhancing client experiences. This position offers an opportunity to contribute to a fast-paced and highly organized environment where attention to detail and proactive problem-solving are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior partners, ensuring seamless daily operations.</p><p>• Prepare well-structured presentations and materials for meetings and client engagements.</p><p>• Process, organize, and file tax returns accurately and in compliance with regulatory standards including formatting of financial statements. </p><p>• Develop and update manuals, including the Tax Processing Manual, to ensure clear procedural guidelines.</p><p>• Address client needs and inquiries with professionalism and efficiency.</p><p>• Identify and implement process improvements to enhance the performance of the administrative department.</p><p>• Manage inbound and outbound calls, ensuring prompt and courteous communication.</p><p>• Schedule appointments and maintain calendars for senior partners and team members.</p><p>• Coordinate email correspondence, ensuring timely responses and proper documentation.</p>
<p>We're looking for a sharp Executive Assistant to join a rapidly growing firm in lower Fairfield County. This is an on-site position supporting the CEO.</p><p><strong><u>Responsibilities</u></strong>:</p><ul><li>Conserves executive's time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating communications.</li><li>Develops a thorough understanding of the business to make appropriate recommendations and decisions impacting the executive.</li><li>Manages the executive’s Outlook account including high volumes of email traffic, an active calendar of appointments and travel, and updates contacts as needed.</li><li>Engages with all staff members situated throughout the country to facilitate solutions.</li><li>Prepares agendas and minutes in relation to crucial meetings.</li><li>Completes expense reports and approves timecards for the executive’s direct reports.</li><li>Maintains executive files, copies and reviews outside mail, scans and files documents.</li><li>Assists with corporate meetings and events.</li><li>Communicates effectively with all levels of the organization and external stakeholders.</li><li>Provides direct administrative support as needed, including scheduling appointments, meetings, and events; booking detailed travel itineraries; maintaining file systems; incoming and outgoing mailing and shipping packages.</li><li>Manage office supplies, equipment, and inventory, ensuring adequate stock levels and overseeing procurement processes.</li></ul><p><br></p>
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership. This contract position is based in New York, New York, and offers an exciting opportunity to work in a fast-paced, meticulous environment. The ideal candidate will excel at managing executive calendars, coordinating travel logistics, and ensuring smooth communication across teams.<br><br>Responsibilities:<br>• Manage complex executive calendars, ensuring appointments, meetings, and deadlines are effectively organized.<br>• Arrange and oversee domestic and international travel plans, including booking flights, accommodations, and transportation.<br>• Coordinate detailed itineraries and travel schedules to support seamless executive travel.<br>• Prepare and organize materials for executive meetings, including agendas, presentations, and reports.<br>• Act as the primary point of contact for internal and external communications on behalf of the executive.<br>• Handle confidential information with discretion and professionalism.<br>• Monitor and prioritize incoming requests to ensure timely responses and efficient workflow.<br>• Collaborate with various departments to ensure alignment and support for executive initiatives.
