12 results for Office Manager in Westlake, OH

Office Manager

Cleveland, OH
onsite
Permanent
55000 - 65000 USD / Yearly
Position OverviewOur client, a professional services organization located in Independence, Ohio, is seeking a highly organized, professional, and reliable Office Manager to oversee daily office operations and administrative functions. This individual will serve as a key point of contact across accounting, payroll, vendors, benefits, CRM management, and internal coordination. The ideal candidate is detail‑oriented, proactive, and comfortable managing multiple systems and priorities in a fast‑paced office environment. Key Responsibilities<ul><li>Manage day‑to‑day office operations and internal platforms to ensure smooth business functionality</li><li>Navigate and maintain client lists within the CRM, including client call lists and contact databases</li><li>Process full-cycle Accounts Payable and Accounts Receivable </li><li>Manage and maintain relationships with vendors, including coordination and communication</li><li>Process payroll through ADP / DSM, ensuring accuracy and compliance</li><li>Coordinate benefits administration processes by interfacing with an external benefits consultant</li><li>Serve as the primary liaison with the company’s technology partner </li><li>Maintain and update survey contact databases and client resource consumption data</li><li>Support recruiting efforts as needed</li><li>Assist with organizing and managing the company’s annual virtual conference</li><li>Ensure data accuracy and consistency across systems including DSM, Ascend, and CRM platforms</li></ul> Qualifications<ul><li>Proven experience as an Office Manager, Administrative Manager, or similar role</li><li>Strong understanding of AP/AR processing and payroll administration</li><li>Experience working with CRM systems and managing client data</li><li>Highly organized with strong attention to detail and follow‑through</li><li>Professional communication skills and ability to interface with vendors and external partners</li><li>Reliable, self‑motivated, and comfortable working fully in‑office</li><li>Proficiency with accounting and business software; QuickBooks and ADP experience preferred</li></ul>What They’re Looking For<ul><li>An individual who is organized, dependable, and professional</li><li>Someone comfortable owning office operations and wearing multiple hats</li><li>A detail‑oriented communicator who can manage processes, vendors, and systems with confidence</li></ul> They do offer a full benefits package; medical, dental, vision, paid holidays, PTO, flexibility, and TREMENDOUS GROWTH! If this is a position that you are interested in, apply today!
2026-03-25T00:00:00Z

Office Assistant

Cleveland, OH
onsite
Temporary
25.65 - 29.7 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Cleveland, Ohio. This long-term contract position offers an excellent opportunity to contribute to a dynamic office environment while supporting daily administrative operations. The ideal candidate will thrive in a fast-paced setting and exhibit flexibility, attention to detail, and strong organizational skills. Responsibilities: • Welcome and assist visitors by providing a friendly and attentive reception experience. • Coordinate day-to-day administrative tasks, including handling packages and mail. • Manage incoming calls and correspondence with efficiency and a focus on accuracy. • Utilize Microsoft Office applications, particularly Excel and Outlook, to support office projects. • Perform receptionist duties such as scheduling, calendar management, and maintaining records. • Support the team with ad hoc projects and ensure smooth office operations. • Collaborate with team members to maintain a high standard of service and organization. • Operate proprietary software related to office systems, ensuring accurate data entry and usage. • Adapt to interruptions and changes in workflow while maintaining productivity. • Uphold a positive and welcoming atmosphere for staff and visitors alike.
2026-03-20T00:00:00Z

Office Clerk

Streetsboro, OH
onsite
Temporary
20 - 24 USD / Hourly
We are seeking a detail-oriented and reliable Order Processing & Office Assistant for an on-site, desk-based position (not remote) to support our daily office operations.Key Responsibilities:<ul><li>Process manual customer orders with accuracy and attention to detail.</li><li>Create shipping labels using FedEx and UPS platforms.</li><li>Input and maintain customer and order data in Excel spreadsheets.</li><li>Answer incoming phone calls, with a focus on processing replacement part orders and providing excellent customer service.</li><li>Perform other general office tasks as assigned (e.g., filing, scanning, data entry).</li><li>No lifting is required; all duties are performed at a desk.</li></ul>Requirements:<ul><li>Proficiency with Excel and experience entering information into spreadsheets.</li><li>Prior office experience preferred, especially in order processing or administrative support.</li><li>Strong communication and organizational skills.</li><li>Comfortable working in a fast-paced, on-site environment.</li><li>Must be able to work exclusively in-office; remote work is not available for this position.</li></ul>If you are organized, customer-focused, and enjoy supporting office operations, we encourage you to apply.Contact us today to learn more about this opportunity.
2026-03-26T00:00:00Z

Office Services Associate

Cleveland, OH
onsite
Temporary
18 - 18 USD / Hourly
We are seeking a detail-oriented Print Production Specialist to support a fast-paced office services environment. This role is heavily focused on high-volume print production, document preparation, and binding. The ideal candidate will have hands-on experience with print equipment, file manipulation, and the ability to manage multiple print requests with accuracy and efficiency. Key Responsibilities<ul><li>Receive, review, and process client-submitted files (primarily PDFs) for print production</li><li>Perform file conversion, resizing, formatting, and print setup to ensure quality output</li><li>Operate high-volume printers and binding equipment (Bello, BGC machines)</li><li>Manage document binding, cutting, and finishing for a variety of job types, including complex/tabbed projects</li><li>Monitor and maintain approximately 30 print machines, ensuring they are stocked and operational</li><li>Perform basic troubleshooting on printers and kiosks; escalate technical issues to Xerox when necessary</li><li>Ensure quality control across all print jobs, maintaining high accuracy and attention to detail</li><li>Prioritize and manage multiple print requests in a deadline-driven environment</li><li>Coordinate with team members to ensure smooth daily operations and workload coverage</li></ul>
2026-03-25T00:00:00Z

IT Manager

Akron, OH
onsite
Permanent
100000 - 140000 USD / Yearly
We are looking for an experienced IT Manager to oversee the technology operations of our organization in Akron, Ohio. This role requires a strategic thinker who can ensure systems are efficient, secure, and aligned with business goals. The ideal candidate will thrive in managing infrastructure, cybersecurity, software platforms, and vendor relationships while driving innovation and technology adoption. Responsibilities: • Oversee the performance, reliability, and security of all organizational technology systems and infrastructure. • Collaborate with the managed service provider to manage network infrastructure, server environments, cloud systems, and workstation provisioning. • Maintain and update documentation for network diagrams, system inventories, vendor contracts, and licensing records. • Administer and manage company software platforms, including settlement production systems, document management tools, and communication systems. • Evaluate and implement new software solutions, ensuring seamless integration between existing platforms. • Develop and enforce cybersecurity protocols, including multi-factor authentication, endpoint protection, and security awareness training. • Manage compliance with industry standards and regulatory requirements related to data privacy and cybersecurity. • Oversee telecommunications infrastructure, ensuring reliability and uptime for internet services and network connectivity. • Create and deliver training programs for staff to improve adoption of company technologies and workflows. • Identify and implement workflow automation, AI tools, and innovative digital solutions to enhance operational efficiency.
2026-03-19T00:00:00Z

Bookkeeper

Cleveland, OH
onsite
Permanent
55000 - 60000 USD / Yearly
We are seeking a detail-oriented Bookkeeper to join our team in Beachwood, Ohio. This role will oversee daily bookkeeping functions with a strong focus on accounts payable, account reconciliations, and maintaining accurate financial records. The ideal candidate is organized, dependable, and comfortable working in a fast‑paced environment supporting the finance team.Responsibilities:• Manage daily bookkeeping activities, including processing and recording invoices, expenses, and vendor payments.• Review, code, and enter invoices into the accounting system, ensuring proper approvals and supporting documentation.• Maintain accurate vendor records, respond to inquiries, and resolve discrepancies in a timely manner.• Prepare weekly check runs, ensuring all payments are properly authorized, processed, and mailed or distributed.• Produce and maintain account reconciliation reports, including AP aging and general ledger reconciliations, as needed by management.• Assist with month‑end closing tasks by ensuring payables and related entries are properly recorded.• Monitor adherence to accounting policies and procedures while identifying opportunities to streamline bookkeeping workflows.• Collaborate with internal departments to ensure accurate financial data and support the controller with additional bookkeeping tasks as needed.
2026-02-26T00:00:00Z

Bookkeeper

Cleveland, OH
onsite
Temporary
20 - 23 USD / Hourly
We are looking for a Bookkeeper in the Cleveland area. This role requires a keen attention to detail, strong organizational skills, and proficiency with accounting software. Bookkeepers play a vital role in tracking transactions, supporting financial reporting, and ensuring the integrity of accounting controls.Key Responsibilities:<ul><li>Record and categorize financial transactions, including accounts payable and accounts receivable</li><li>Reconcile bank statements and ensure all financial data is accurate and up to date</li><li>Assist in preparing financial reports and statements for management</li><li>Monitor balances, track cash flow, and resolve discrepancies</li><li>Maintain and organize accounting ledgers and files according to company policy</li><li>Support payroll processing and related bookkeeping tasks as needed</li><li>Collaborate with accountants and finance staff during month-end and year-end closing</li><li>Ensure compliance with internal controls and relevant regulations</li></ul>Software Proficiency:<ul><li>QuickBooks</li><li>SAP</li><li>Oracle NetSuite</li><li>Microsoft D365</li><li>Workday</li></ul>
2026-03-02T00:00:00Z

Bookkeeper

Chagrin Falls, OH
onsite
Contract / Temporary to Hire
19.7885 - 25 USD / Hourly
We are looking for an experienced Bookkeeper to join a dynamic and close-knit team in Chagrin Falls, Ohio. This Contract to permanent position is ideal for someone who thrives in a supportive work environment and has a passion for managing financial operations with precision. The role offers flexibility in work hours and the chance to make a significant impact on the organization’s accounting processes. Responsibilities: • Manage accounts payable and accounts receivable processes, ensuring timely and accurate transactions. • Perform bank reconciliations to maintain financial accuracy and integrity. • Generate invoices and oversee collections efforts to ensure timely payments. • Handle payroll operations, including submitting payroll data to designated systems. • Process cash deposits and monitor receipts to maintain proper cash flow. • Communicate with vendors to address inquiries and maintain strong relationships. • Assist with administrative duties to support the overall operations of the organization. • Provide accurate financial reporting and documentation as required. • Collaborate with team members to maintain a small-business, supportive work culture.
2026-03-25T00:00:00Z

Administrative Assistant

Cleveland, OH
onsite
Temporary
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Middleburg Heights, Ohio. This long-term contract position involves providing essential administrative support to ensure smooth operations within a manufacturing environment. The ideal candidate will work part-time, contributing 20-25 hours per week, with flexibility to be on-site every day. Responsibilities: • Manage procurement activities, including processing purchase requests for materials and office supplies. • Oversee the ordering process for inventory systems such as Two Bin orders. • Perform regular administrative tasks such as filing and organizing documents. • Support accounting and purchasing projects as assigned. • Handle receptionist duties, including answering inbound calls and directing inquiries. • Maintain accurate data entry and ensure records are up-to-date. • Utilize Microsoft Excel to create, update, and analyze spreadsheets. • Coordinate with departments to facilitate smooth operations and communication. • Assist with general office administrative tasks to ensure efficiency. • Ensure compliance with company policies and procedures while handling sensitive information.
2026-03-20T00:00:00Z

Administrative Assistant

Lodi, OH
onsite
Contract / Temporary to Hire
17 - 24 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to join our team in Lodi, Ohio. This contract-to-permanent position provides the opportunity to support daily operations through efficient administrative and clerical tasks. The ideal candidate is highly organized, adaptable, and skilled at managing multiple responsibilities while maintaining exceptional interpersonal communication.Key Responsibilities:<ul><li>Review and send customer order acknowledgments, ensuring accuracy and timely correspondence.</li><li>Maintain office supply inventory, process orders, and manage stock levels proactively.</li><li>Deliver exceptional internal and external customer service while fostering positive working relationships.</li><li>Track and update the status of outside purchase orders to support operational continuity.</li><li>Organize and file job history documentation and drawings, ensuring efficient retrieval and recordkeeping.</li><li>Monitor premium orders and verify on-time delivery.</li><li>Support the team by performing a variety of clerical and administrative functions.</li><li>Scan, index, and manage document control processes to maintain organized and accessible records.</li></ul>
2026-03-26T00:00:00Z

Executive Assistant

Cleveland, OH
onsite
Permanent
70000 - 75000 USD / Yearly
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership in our Cleveland office. This direct hire opportunity is ideal for a professional who thrives in a fast-paced corporate environment, excels at coordinating travel and managing expenses, and takes pride in keeping operations running smoothly. This is a hybrid position with standard hours: Monday-Friday from 8:00 AM-5:00 PM. They do need someone with previous Executive Assistant experience who can thrive in a fast paced and organized environment. Apply today if you are interested! Key Responsibilities Travel Coordination<ul><li>Manage heavy domestic travel arrangements, with occasional international travel (a few times per year)</li><li>Partner with a designated travel agency/agent to coordinate flights, hotels, and transportation</li><li>Prepare detailed travel itineraries</li></ul>Expense Management & Reporting<ul><li>Code and process monthly expense reports</li><li>Reconcile corporate credit card expenses</li><li>Track and obtain receipts from employees as needed</li><li>Ensure timely and accurate submission of expense documentation</li></ul>Administrative & Office Support<ul><li>Coordinate and support board meetings, including reserving hotel meeting spaces and arranging catering</li><li>Help organize and plan team lunches and events</li><li>Order and maintain office supplies</li><li>Check and distribute mail</li><li>Liaise with building management regarding facility needs</li><li>Maintain a positive and professional office environment—“keeping everyone happy” through responsive support</li></ul> They do offer a full benefits package: free medical benefits, dental/vision, 401K with a match, personal days, vacation time, generous paid holidays, and an amazing culture! Apply TODAY if you are interested!
2026-03-18T00:00:00Z

Executive Assistant

Akron, OH
onsite
Permanent
50000 - 65000 USD / Yearly
Position OverviewOur client in Akron, Ohio is seeking a highly organized, proactive Executive Assistant to provide dedicated support to the company President. This role requires strong attention to detail, excellent communication skills, and the ability to anticipate needs while managing multiple priorities. The position involves significant travel coordination, event planning, and cross-functional collaboration with leadership, marketing, finance, and community partners. This is a direct hire position that is in office but can switch to hybrid after 90 days. Key ResponsibilitiesExecutive Support<ul><li>Provide high-level administrative support to the President, anticipating needs and ensuring seamless daily operations</li><li>Manage a complex calendar including meetings, events, travel, and recurring commitments</li><li>Prepare weekly planners and provide ongoing updates regarding schedule changes and priorities</li></ul>Travel & Event Coordination<ul><li>Coordinate frequent domestic travel (with occasional international travel), including itineraries, registrations, lodging, transportation, and conference logistics</li><li>Manage travel expenses and collaborate with Finance on expense reports and billing</li><li>Assist with planning annual conferences, often beginning preparations immediately after prior events conclude</li><li>Help organize team events, staff meetings, and company functions</li><li>Arrange catering, lunches, and logistics for meetings and internal gatherings</li></ul>Community & Marketing Support<ul><li>Assist with coordination of community events and sponsorships, including purchasing tables and managing related logistics</li><li>Collaborate with marketing teams on conferences, materials, and event preparation</li><li>Help prepare presentation materials for staff meetings and organizational communications</li><li>Maintain communication with various external organizations and partners</li></ul>Qualifications<ul><li>Prior Executive Assistant or senior administrative support experience preferred</li><li>Strong organizational, multitasking, and time management skills</li><li>Excellent written and verbal communication abilities</li><li>Ability to work independently, take initiative, and anticipate executive needs</li><li>Proficiency with common office software and scheduling tools</li><li>Comfortable managing travel logistics, expenses, and event coordination</li></ul>They do offer a full benefits package; medical, dental, vision, PTO, paid holidays, 401K, life insurance, long/short term disability, profit sharing, and MORE! Apply TODAY if you are interested!
2026-03-24T00:00:00Z