96 results for Payroll Specialist in Walnut Creek, CA

Payroll Specialist Robert Half's branded merchandise client is seeking a meticulous and experienced Payroll Specialist to ensure the accurate and timely processing of payroll for their employees. The Payroll Specialist will be responsible for all aspects of payroll administration, including calculating wages, processing deductions, and ensuring compliance with all applicable laws and regulations. Responsibilities:<ul><li>Process bi-weekly/monthly payroll for all employees accurately and on time.</li><li>Calculate wages, overtime pay, and deductions (e.g., taxes, benefits, garnishments).</li><li>Ensure compliance with federal, state, and local payroll laws and regulations.</li><li>Maintain accurate payroll records and employee data in the payroll system.</li><li>Prepare and process payroll-related reports, including tax filings (e.g., 941, W-2).</li><li>Reconcile payroll discrepancies and resolve employee payroll issues.</li><li>Administer employee benefits programs, including enrollments, changes, and terminations, as they relate to payroll.</li><li>Process employee leaves of absence, including sick leave, vacation, and FMLA.</li><li>Coordinate with HR to ensure accurate employee data and changes.</li><li>Assist with payroll audits and internal controls.</li><li>Stay up-to-date on changes in payroll laws and best practices.</li><li>Perform other related duties as assigned.</li></ul>

Payroll Administrator Robert Half is in search for a Payroll/ HR Specialist! Are you an experienced Payroll detail oriented looking for a stable opportunity onsite in Concord? Our construction supply client is seeking a Payroll Specialist with a minimum of 3 years of experience to join their team. In this role, you will play a crucial part in ensuring accurate and efficient payroll processing, managing various accounting functions, and supporting onboarding/offboarding-related activities. Payroll Processing and Management: • Handle end-to-end payroll processing for approximately 200 nonunion employees in California and Washington State.• Manage payroll data entry, adjustments, and deductions accurately and on time.• Ensure compliance with relevant laws, regulations, and company policies.• Oversee post-to-GL procedures to maintain accurate financial records.• Manage 401(k) and cafeteria plan administration, including employee enrollments and plan compliance.• Coordinate annual benefits enrollment and communications to employees. HR and Compliance:• Facilitate drug testing processes and ensure compliance with related policies.• Process and manage LOA and Workers Compensation requests.• Maintain accurate and organized employee records.• Utilize ADP Workforce Now for payroll processing and reporting.• Ensure data accuracy within the ADP system.

Payroll Specialist One of our clients is looking for a 3 month contract Payroll Specialist with the following experience: <ul><li>Process biweekly or monthly payroll for hourly, salaried, and contract staff.</li><li>Review timesheets for accuracy and resolve discrepancies.</li><li>File payroll taxes and assist with compliance-related documentation.</li><li>Maintain payroll systems and records in accordance with data security standards.</li><li>Respond to employee inquiries regarding paychecks, taxes, or benefits deductions.</li></ul>

Payroll Specialist We are looking for a skilled Payroll Specialist to join our team on a contract basis in Palo Alto, California. In this role, you will manage payroll processes and ensure compliance with relevant regulations and organizational policies. This position offers the opportunity to work with leading payroll and accounting software systems while contributing to the efficient management of employee benefits and compensation. Responsibilities: • Process payroll accurately and on time, ensuring compliance with applicable laws and organizational policies. • Utilize advanced payroll software systems such as ADP Workforce Now, Ceridian, and Dayforce to manage payroll operations. • Oversee the administration of employee benefits, including 401(k) and RRSP contributions. • Conduct audits to ensure accuracy in payroll data and address any discrepancies promptly. • Handle payroll-related accounting tasks, including reconciliations and financial reporting. • Provide support for benefit functions, ensuring seamless integration with payroll processes. • Collaborate with internal teams to maintain accurate employee records and resolve payroll-related inquiries. • Stay updated on industry best practices and changes in payroll regulations to ensure compliance. • Participate in the implementation or optimization of payroll systems and workflows.

Payroll Specialist Be a part of a supportive team as a Payroll Specialist to manage multi-state payroll processing, support compliance efforts, and ensure timely, accurate payments for employees. Your work will directly contribute to employee satisfaction and organizational efficiency. Key Responsibilities:<ul><li>Process payroll for hourly and salaried employees, ensuring union payroll considerations when applicable.</li><li>Manage garnishments, tax deductions, direct deposits, and benefits allocations.</li><li>Collaborate with HR and Accounting to produce clear payroll records.</li><li>Maintain compliance with federal/state payroll laws and regulations.</li></ul>

AP/AR/Payroll Specialist We are seeking a detail-oriented and customer-service-focused professional to join our team on a temporary basis. This role is crucial in supporting our Accounts Payable, Payroll, and Accounts Receivable functions. This is an excellent opportunity for someone with a strong background in these areas to contribute to a dynamic work environment. Key Details:<ul><li>Schedule: Approximately 20 hours per week, spread across 3 days.</li><li>Workload: High volume, processing approximately 100 transactions per week and 500 transactions per month.</li><li>Location: 100% onsite at our office location.</li><li>Work Environment: Professional office setting. Business attire is required (e.g., collared shirts, slacks, and blouses). Please note that the office environment has limited natural light/windows.</li></ul>

Payroll Administrator One of our clients is looking for a payroll administrator for a contract opportunity. <ul><li>Process end-to-end payroll for hourly, salaried, and contract employees, ensuring accuracy and timeliness across multiple pay cycles (weekly, bi-weekly, etc.).</li><li>Maintain and update payroll records for new hires, terminations, and employee changes such as promotions, wage adjustments, and benefit elections.</li><li>Calculate and process overtime, bonuses, commissions, deductions, and garnishments.</li><li>Audit payroll data for errors and inconsistencies, ensuring compliance with federal, state, and local payroll laws.</li><li>Manage payroll tax filings and ensure timely submission of tax payments and reports.</li><li>Collaborate with the HR and Accounting teams to ensure alignment on employee compensation, benefits, and reconciliations.</li><li>Provide payroll reports and answer employee inquiries about pay, taxes, and deductions in a timely and professional manner.</li><li>Assist in improving the payroll process, investigating discrepancies, and ensuring best practices are followed.</li></ul>

Payroll Administrator leading employer in Walnut Creek is seeking a meticulous Payroll Specialist to manage payroll processes and ensure compliance with tax regulations. In this role, you will play a critical part in maintaining employee satisfaction while ensuring accurate and timely payroll distribution. Key Responsibilities:<ul><li>Process bi-weekly and monthly payroll for 200+ employees.</li><li>Ensure compliance with federal, state, and local tax regulations.</li><li>Reconcile payroll discrepancies and prepare payroll reports.</li><li>Handle employee inquiries related to payroll and benefits.</li></ul>

Payroll Manager We are seeking a dedicated Payroll Manager to join our team in Newark, California. In this role, you will be managing all aspects of payroll processing and employee benefits, ensuring accurate and timely completion. This role is within the manufacturing industry, offering an exciting opportunity for individuals proficient in multi-state payroll to develop among other skills. Responsibilities:<ul><li>Manage payroll for US-based exempt and non-exempt employees, ensuring compliance with Federal, State, and Local laws.</li><li>Oversee automated time and attendance system, including time-off accruals for employees and temporary workers.</li><li>Process annual merit increases, promotional increases, commission checks, and special payroll runs under HR Director’s guidance.</li><li>Ensure payroll procedures, deductions, garnishments, and benefit deductions align with company policies and government regulations.</li><li>Collaborate with External Auditors for Annual Financial, 401k, and Worker’s Comp Audits.</li><li>Reconcile payroll-related GL accounts and make adjustments as needed.</li><li>Ensure timely payroll tax payments, compliance with laws, and work with third-party consultants.</li><li>Assist in evaluating and improving payroll operations, internal controls, and policies.</li><li>Supervise and develop direct reports, addressing escalated issues and promoting teamwork.</li><li>Administer 401k, 409A benefit plans, FSAs, and Transit Plans.</li><li>Maintain confidentiality when handling sensitive payroll matters with employees.</li><li>Prepare payroll estimates and reports for management, including regular rate calculations for non-exempt employees’ annual bonuses.</li><li>Monitor Leased Vehicle Program for accurate tax reporting.</li><li>Align with company objectives, quality systems, and regulatory standards to maintain a positive work environment.</li></ul>

Payroll Administrator PAYROLL ADMINSTRATOR Apply immediately for consideration! We are in search of a diligent Payroll Administrator to become a part of our team located in San Francisco (degree and bi-lingual). As a Payroll Administrator, your role will be pivotal in coordinating the payroll cycle, maintaining precise electronic and paper payroll records, and resolving any payroll-related issues. Responsibilities-Payroll for over 300 employees on ADP-Create schedules in ABI for union extra help, referrals and any non-seniority employees- Review and complete department WIP approvals in ABI-Manage, oversee and post calculations for employees on a bi-weekly period into ABI timekeeping system-Prepare and inputs vacation and PTO pay into timekeeping system -Prepare all checks and review for accuracy-Address & resolve employee’s payroll-related issues-Assist with any other payroll /accounting/scheduling related project as they may arise

Payroll Administrator Colleen McAuliffe is looking for an experienced Payroll Administrator to join our team in Santa Clara, California. This role involves managing payroll operations with precision, ensuring compliance with tax regulations, and maintaining accurate employee records. The ideal candidate will bring expertise in payroll systems, attention to detail, and a commitment to supporting employees across multiple states and locations. Responsibilities:• Coordinate with internal teams to ensure smooth payroll processes, including verifying and correcting data for accuracy.• Assist with onboarding new hires by reviewing documentation for completeness and compliance across multiple locations.• Manage payroll tax submissions, ensuring timely and accurate reporting on a monthly basis.• Utilize payroll systems to streamline operations, including testing and adopting new features for improved efficiency.• Maintain up-to-date employee records, including tax information, banking details, pay rates, and address changes.• Handle deductions for employee benefits programs, such as retirement plans and health insurance.• Administer employee leave programs and ensure payroll accurately reflects approved absences.• Prepare and submit quarterly and year-end reporting, including W-2s and 1099s.• Conduct regular audits and reviews of payroll data to ensure consistency and compliance with regulations.• Ensure adherence to federal, state, and local payroll laws, while implementing best practices for payroll management.

Payroll Administrator Robert Half's Full-Time Engagement Professionals (FTEP) Team is seeking a dedicated and detail-oriented Payroll Administrator to join our team. You will play a pivotal role in ensuring accurate and efficient payroll processing, supporting the success of highly skilled finance and accounting professionals working on various engagements across industries. This position requires expertise in payroll systems, compliance, and employee relations, alongside a commitment to delivering excellence for both the team and the clients we serve. For more information on this unique career position offered exclusively through Robert Half, please contact Tawnia Kirshen me via LinkedIn and share your resume. Key Responsibilities:<ol><li>Payroll Processing and Accuracy:</li></ol><ul><li>Manage end-to-end payroll processing for the Full-Time Engagement Professionals Team to ensure timely and accurate paychecks (Source: US Demand for Skilled Talent Q1 2025.pdf).</li><li>Ensure compliance with federal, state, and local payroll laws and regulations, including tax filings and reporting (Source: US Demand for Skilled Talent Q1 2025.pdf).</li><li>Validate data integrity within payroll systems and perform regular reconciliations to address discrepancies.</li></ul><ol><li>Employee Support:</li></ol><ul><li>Serve as the primary point of contact for payroll-related inquiries, including pay, deductions, tax reporting, and benefits adjustments.</li><li>Provide support to engagement professionals regarding employment terms and compensation packages in line with corporate culture alignment (Source: US Demand for Skilled Talent Q1 2025.pdf).</li></ul><ol><li>Compliance Maintenance:</li></ol><ul><li>Stay abreast of changes in payroll laws and regulations to ensure continued compliance in all areas of payroll administration.</li><li>Oversee proper documentation for auditing purposes, and share updates on compliance measures regularly.</li></ul><ol><li>Systems Management:</li></ol><ul><li>Optimize payroll software tools to streamline processes, reduce inefficiencies, and improve data reporting accuracy.</li><li>Collaborate with HR and Finance teams to ensure payroll system integration aligns with organizational goals.</li></ul>

Payroll Administrator We are offering an exciting opportunity for a Payroll Administrator in SAN FRANCISCO, California. The selected candidate will be pivotal in managing accounting software systems, working with ADP Financial Services, and utilizing Ceridian. For immediate consideration, please contact Tra Nguyen directly via Linked-In. Responsibilities: <ul><li>Support Payroll Manager in preparing and processing accurate, timely bi-weekly payroll and system improvements.</li><li>Lead administration and issue resolution in PAYCOM system, leveraging advanced features for reporting and payroll accuracy.</li><li>Serve as the main contact for payroll inquiries, handling sensitive issues while ensuring policy and legal compliance.</li><li>Manage calculations for vacation, sick, and floating holidays; assist with W-2 distribution and year-end reporting tasks.</li><li>Conduct regular payroll audits to ensure correct application of pay rules and resolve discrepancies proactively.</li><li>Handle payroll tax research, issue resolution, and administration of FSA/Commuter benefits in line with tax laws.</li><li>Process union dues, wage garnishments, and ensure accuracy in required payroll reporting.</li><li>Provide data analysis and recommendations to improve payroll processes; assist with audits and internal reviews.</li><li>Perform additional payroll tasks as assigned, contributing to compliance and operational efficiency.</li></ul>

Payroll Supervisor/Manager/Director We are offering an exciting opportunity for a Payroll Supervisor/Manager/Director in Santa Clara, California. In this role you will be responsible for managing and overseeing all aspects of payroll delivery and ensuring compliance with Federal, state, and local laws. You will also have a crucial role in responding to requests from various stakeholders and maintaining a high degree of professionalism and confidentiality. Responsibilities:• Oversee and manage all payroll and payroll tax delivery systems• Ensure timely and accurate processing of customer credit applications• Maintain meticulous records of customer credit• Monitor internal controls to ensure compliance with control objectives• Ensure all payroll processes are SOX compliant• Display a thorough understanding of supervisory principles including hiring, scheduling, direction, development, and managing others For more information regarding this position please reach out to Gary Daum at Robert Half.

Payroll Manager We are seeking a skilled Payroll Manager to join our team at our location in San Francisco, California. As a Payroll Manager, you will be tasked with overseeing ADP financial services, managing the ADP Workforce Now, and handling ATS. This role is crucial in maintaining accurate payroll records and ensuring all financial transactions are processed accurately and timely. For immediate consideration, please contact Tra Nguyen directly via Linked-In. Responsibilities:<ul><li>Serve as the primary administrator for payroll systems, with extensive use of Paycom and regular liaison with Paycom representatives</li><li>Accurately manage and process bi-weekly payroll, including direct deposit requests and payroll record maintenance</li><li>Recommend and help implement process improvements to optimize payroll operations</li><li>Oversee year-end tasks such as W-2 distribution, accrual calculations (vacation, sick, and floating holidays), and record purges</li><li>Ensure compliance and proper retention of timesheets and payroll-related documents</li><li>Process manual checks, ensuring accuracy and appropriate approvals</li><li>Conduct bi-weekly audits to ensure correct pay practices and contract interpretations, collaborating with HR as needed</li><li>Manage quarterly payroll tax filings, tax reconciliation spreadsheets, and resolve tax-related issues</li><li>Handle FSA enrollments, reports, and deductions</li><li>Administer wage garnishments, salary verifications, and recurring payroll reports</li><li>Initiate and monitor benefit and union dues deductions and invoicing</li><li>Supervise payroll assistants or temporary help as assigned</li><li>Support payroll, 403(b), and financial audit processes</li></ul>

Payroll Supervisor/Manager/Director Sr. Manager - Payroll & Equity This will be responsible for the full payroll function, including equity-based compensation, as well as developing and strengthening internal controls and processes related to payroll and equity. This role will be responsible for managing the Company’s equity compensation process, including option grants and the ESPP plan. The candidate will be responsible for the day-to-day operations and transactions as well as month-end accounting close as related to payroll and equity. Ideal candidates will have a background working on both payroll and equity management in industry and the ability and desire to work in a fast paced and dynamic environment. This individual will work closely to support all employees and across various functions including HR, Legal, payroll/benefits provider, transfer agent, broker, and financial auditors. Responsibilities· Responsible for ensuring accuracy, compliance, and timely processing of semi-monthly and monthly payrolls for employees located in multi-state locations.· Review and process transactions including benefit changes, special compensation, other adjustments.· Ensure compliance with internal controls, federal/state/local requirements, deadlines.· Manage regulatory filings, notices, audits, and other communications from federal and state agencies.· Work with payroll vendor on system administration, maintenance, reporting needs.· Manage, reconcile, and report on employee benefit programs, including 401(k) and FSA, and work with service providers to resolve inquiries and/or provide employee training.· Prepare journal entries, payroll and benefit reconciliations, and assist with quarterly reporting and external financial audits.· Ad hoc projects including compensation research for annual compensation process and employee changes, board reports.· Prepare and process new equity awards, exercises, cancellations and releases promptly, including off-cycle payrolls for tax withholdings.· Track and report W-2 income from stock exercises and dispositions· Execute trading blackout periods and enforcement of insider trading policy restrictions.· Manage open enrollment process and purchases for ESPP including monitoring limits.· Interact with transfer agent to ensure that trades are settled timely.· Prepare journal entries related to equity and stock-based compensation expense, reconciliations, and assist with quarterly reporting and external audits.

Payroll Supervisor/Manager/Director Payroll Manager - Construction IndustryWe have an exciting onsite direct hire opportunity for a Payroll Manager with a Fremont-based construction client. This role is responsible for overseeing all aspects of payroll, including collaborating with external payroll partners to ensure timely and accurate payroll administration. Key Responsibilities:<ul><li>Administer all facets of payroll, ensuring accuracy and compliance.</li><li>Partner with external payroll providers for timely payroll processing.</li><li>Ensure proper handling of Union Construction payroll.</li></ul>Interested? Contact Gary Daum at Robert Half for more details. We look forward to connecting with you!

Payroll Supervisor/Manager/Director This role is 100% onsite in Mountain View We are in search of a Payroll Supervisor/Manager/Director to join our team located in Mountain View, California. In this role, you will be tasked with overseeing a high volume, multi-state payroll environment utilizing UKG. This position is within a rapidly developing company and will involve managing a team of four, dealing with a large non-exempt employee population. Responsibilities:• Oversee and manage a team of 4 in the payroll department• Handle a high volume, multi-state payroll environment using ADP Workforce Now• Manage payroll for a large non-exempt employee population• Ensure the accuracy and efficiency of processing customer credit applications• Maintain accurate customer credit records• Effectively handle additions and terminations each bi-weekly pay period• Manage a workforce of over 1000 employees across multiple states• Handle complex commissions• Apply effective payroll management strategies.

Benefits Manager Alison Brenchley is seeking Benefits Manager industry leader based in South San Jose, CA. Responsibilities:• Oversee and manage HR compliance in line with industry standards• Ensure accurate and efficient processing of customer credit applications• Manage and maintain precise customer credit records• Resolve customer inquiries in a timely and detail-oriented manner• Monitor customer accounts and take appropriate action when necessary• Utilize skills in ADP - Financial Services and Payroll• Handle complaints in accordance with company procedures• Conduct audits as part of the job function• Implement CRM and AML - Anti Money Laundering practices as part of compliance• Contribute to business development with acquired skills• Administer Human Resources (HR) and 401k - RRSP Administration functions• Carry out Commission Functions as part of the role

Accounts Payable Specialist Job Title: Accounts Payable (AP) Specialist Location: San Francisco, CA Employment Type: Full-Time, Permanent Division: Robert Half – FTEP Practice About Us: Robert Half’s FTEP Practice is a premier destination for skilled finance and accounting professionals who are passionate about project-based work while enjoying the stability of a permanent role. Our professionals work with a diverse portfolio of clients across industries, offering a variety of challenges and opportunities for growth. Position Overview: We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our growing consulting practice. As a full-time permanent employee of Robert Half, you will work on-site or hybrid with clients to support and enhance their AP functions, contributing your expertise in invoice processing, vendor management, and reconciliation. Key Responsibilities:<ul><li>Process high-volume vendor invoices and ensure timely payments in accordance with company policies</li><li>Reconcile AP transactions and resolve discrepancies</li><li>Maintain vendor records and respond to inquiries promptly and professionally</li><li>Assist with month-end close, accruals, and account reconciliations</li><li>Ensure compliance with internal controls and financial procedures</li><li>Collaborate with cross-functional teams including Procurement and Finance</li><li>Support process improvements and system implementations as needed</li></ul>

Accounts Receivable Specialist One of our clients is looking for an Accounts Receivable Specialist! You'll manage billing functions, customer payment applications, and support collections efforts while building and maintaining strong customer relationships.Key Responsibilities:<ul><li>Process customer invoices accurately and promptly, ensuring coding aligns with company guidelines.</li><li>Reconcile accounts receivable ledgers and resolve discrepancies effectively.</li><li>Communicate with customers regarding payment schedules and outstanding balances.</li><li>Collaborate cross-functionally to improve the efficiency of AR processes.</li></ul>

Accounts Payable Specialist Natalie Lue with Robert Half is recruiting for an Accounts Payable Specialist - Onsite in San FranciscoJoin our finance team as an Accounts Payable Specialist! You'll handle invoice processing, payments, account reconciliations, and maintain strong vendor relationships—all vital to supporting our financial goals. We're seeking a skilled Accounts Payable Specialist with proven experience managing 75+ invoices per week, performing 3-way match, and handling credit card reconciliations. Must have advanced Excel skills, including the ability to build pivot tables and lookups from scratch. Strong communication and follow-through are essential as you'll collaborate with other departments and ensure seamless workflows. If you're detail-oriented and thrive in a fast-paced environment, apply today! This Accounts Payable role is close to the Bayshore freeway and the company provides free secure parking.

Payroll Clerk We are looking for a dedicated and detail-oriented Payroll Clerk to join our team in Stockton, California. This Contract-to-Permanent position involves managing full-cycle payroll for multiple companies, ensuring accuracy, compliance, and timely processing. The ideal candidate will thrive in an organized environment and possess a strong understanding of payroll systems and regulations. Responsibilities: • Process weekly and biweekly payroll independently for multiple entities, ensuring accuracy in all calculations. • Maintain and update payroll records, including employee compensation details and deductions. • Calculate wages, handle adjustments, and ensure proper deductions for taxes and benefits. • Prepare and remit federal, state, and local tax payments on schedule. • Complete quarterly payroll reporting and reconcile tax filings to ensure compliance. • Manage year-end reporting activities, including the preparation and filing of 1099s and other required documentation. • Stay informed and ensure adherence to local, state, and federal payroll regulations. • Address payroll-related inquiries from employees and management promptly and professionally. • Utilize payroll software such as Pensoft to streamline payroll processes.

Accounts Payable Specialist Do you excel in the world of AP? We’re hiring an Accounts Payable Specialist to assist with invoice processing and vendor management for a growing Walnut Creek-based company.Key Responsibilities:<ul><li>Process invoices, verify approvals, and ensure timely payment.</li><li>Reconcile accounts and resolve discrepancies with vendors.</li><li>Maintain accurate records and follow internal controls.</li><li>Support month-end AP close processes.</li></ul>

Accounts Receivable Specialist Job Title: Accounts Receivable SpecialistLocation: San Mateo, Onsite Full Time Seeking a detail-oriented and proactive Accounts Receivable (AR) Specialist to join our finance team. This position will play a critical role in submitting invoices and managing receivables for multiple agencies, ensuring accuracy, compliance, and timely processing to maintain smooth cash flow. The ideal candidate will be able to handle high-volume transactional work, collaborate with county billing representatives, and manage invoice submissions and supporting documentation. This role reports directly to Accounting Manager and is integral to improving and streamlining our AR processes. Key Responsibilities• Submit a variety of invoices, along with supporting documentation (e.g., labor reports, expense receipts), to multiple agencies on time each month, ensuring accuracy and completeness.• Work closely with county billing representatives to ensure smooth communication and timely submission of invoices, utilizing available portals (preferred method) and email for submission of scanned PDFs.• Track progress of submitted invoices and follow up with the agencies to ensure proper processing and payments.• Manage a volume of approximately 10-15 invoices per week, including high-complexity invoices with significant backup documentation (100+ pages).• Process $1-1.5M in monthly contract billings, ensuring compliance with contract terms and billing guidelines.• Support the transition to SAGE Intacct by contributing to the adoption of more efficient, automated billing practices.• Collaborate with internal teams to gather required backup documentation, ensuring completeness and accuracy of invoices before submission.• Report to the AR supervisor/manager, providing regular updates on the status of outstanding receivables, aging reports, and any issues encountered with billing processes.