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108 results for Payroll in Walnut Creek Ca

Payroll Specialist <p>We are offering contract to hire employment opportunity for a Payroll Specialist in Walnut Creek, California. This role is pivotal in our accounting department, focusing on processing Union and Certified payroll with a team. The Payroll Specialist will be responsible for handling union payroll, tracking and posting certified payroll, auditing both, and handling a variety of accounting functions. </p><p><br></p><p>Responsibilities:</p><p>• Administering union payroll and generating relevant reports</p><p>• Tracking and posting of certified payroll</p><p>• Handling multiple projects which can vary in number</p><p>• Dealing with multiple unions across different states, primarily in California</p><p>• Utilizing Excel for various tasks including pivot table functions</p><p>• Auditing of payroll and accounting functions</p><p>• Administering benefits and 401k - RRSP</p><p>• Utilising payroll systems, with a preference for those familiar with LCP Tracker or DIR systems/portals</p><p>• Working cooperatively within a team of five, including a Payroll Manager</p><p><br></p> Payroll Specialist <p>We are offering a contract for a Payroll Specialist role in Hayward, California. This role will be primarily focused on managing various payroll responsibilities for a dynamic workforce, including both union and non-union personnel. The position requires maintaining confidentiality and ensuring compliance with all relevant regulations. The workplace is an office environment.</p><p><strong>** For immediate consideration, apply and contact Julian Sanchez on LinkedIn **</strong></p><p>Key responsibilities: </p><p><br></p><p>• Oversee the processing of weekly payroll for a diverse workforce, ensuring accurate and timely issuance of checks and direct deposits.</p><p>• Manage the maintenance of employee profiles and payroll information, such as union rates & fringes and payroll tax rates.</p><p>• Handle weekly payroll tax, garnishment, and 401k payments with precision.</p><p>• Prepare and submit weekly, quarterly, and annual payroll tax reports to the relevant governmental agencies.</p><p>• Oversee unemployment claims, union reporting, and audits, including OCIP and other payroll forms.</p><p>• Ensure strict compliance with union, state, and local agency requirements, including the processing of certified payroll reports.</p><p>• Collaborate with the accounting department to ensure the accuracy of payroll invoicing and reconciliation.</p><p>• Maintain confidentiality of employee data and protect payroll operations.</p><p>• Assist in resolving employee benefit issues as needed.</p> Payroll Specialist We are in search of a Payroll Specialist to join our team based in San Jose, California. This role will involve working remotely, with the potential to go on-site for training a few days. The successful candidate will be tasked with handling payroll related tasks and maintaining the accounting records using Sage 300 and ADP Workforce. <br><br>Responsibilities: <br>• Manage payroll on a weekly basis, ensuring data is correctly entered from Excel to Sage 300 and uploaded to ADP<br>• Maintain detailed records of union employees' multiple job assignments, sorting by name/job and downloading detailed reports for accuracy<br>• Enter individual time-off requests for employees into ADP <br>• Review the General Ledger, credits/debits, and identify payroll-related errors in Sage 300 <br>• Ensure accurate entry of all data as errors can lead to significant issues <br>• Handle payroll for approximately 400 employees, including unionized staff<br>• Learn and adapt to our complex payroll and accounting systems, taking ownership of processes and working proactively. Payroll Clerk <p>We are offering a short-term contract employment opportunity for a Part-time (MWF) Payroll Clerk in a CA Firm, based in San Francisco, California. The role entails managing the complete payroll process, maintaining compliance with all relevant payroll regulations and tax laws, and providing technical accounting support for payroll-related inquiries.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently handling the complete payroll process, including data entry, calculations, and disbursement of wages.</p><p>• Adhering to federal, state, and local payroll regulations and tax laws.</p><p>• Maintaining precise records of employee hours, deductions, and benefits.</p><p>• Collaborating with the human resources department to manage payroll-related employee information.</p><p>• Preparing and submitting necessary payroll reports to management.</p><p>• Assisting in the reconciliation of general ledger accounts associated with payroll transactions.</p><p>• Providing support for accounts payable and accounts receivable functions as required.</p><p>• Utilizing financial software to enhance payroll processes and improve efficiency.</p><p>• Providing technical support for payroll-related inquiries.</p><p>• Managing multiple tasks effectively with excellent organizational skills.</p> Payroll Administrator We are offering an exciting opportunity for a Payroll Administrator to join our team in the legal industry located in Walnut Creek, California. In this role, you will be responsible for managing payroll processes, maintaining records, and ensuring compliance with firm policies. This job involves a high level of interaction with various departments, requiring strong communication skills and attention to detail.<br><br>Responsibilities:<br><br>• Efficiently manage the processing of partner and staff bi-weekly payroll using ADP Vantage<br>• Ensure the accuracy of payroll data entry and compliance with firm policies<br>• Maintain and manage payroll service reports, time records, tax filing, and other payroll records<br>• Calculate termination paychecks and other out-of-cycle payroll checks<br>• Provide payroll related information regarding employee leave of absence calculations<br>• Act as a liaison with payroll service and coordinate with the Human Resources and Benefit Departments<br>• Organize and manage multiple tasks under tight time constraints<br>• Monitor and respond to inquiries in the Payroll Department email inbox, including researching complex matters<br>• Assist with special projects such as upgrades to ADP Vantage<br>• Develop ADP Vantage training materials and perform other duties as assigned. Payroll Administrator We are offering an exciting opportunity in Santa Clara, California for a Payroll Administrator. The chosen candidate will be part of a team where they will handle vital tasks such as processing customer applications, maintaining accurate customer records, and resolving customer inquiries. Your role will also include monitoring customer accounts and taking appropriate action.<br><br>Responsibilities<br>• Handle bi-weekly payroll processing with accuracy and efficiency<br>• Preparation and timely submission of payroll journals for recording transactions<br>• Conduct monthly and quarterly reconciliation of payroll related accounts<br>• Ensure accurate W-2 preparation at the end of each calendar year<br>• Timely and accurate processing of retirement loan repayments<br>• Lead and implement process improvement projects related to payroll<br>• Conduct reconciliation of selected balance sheet accounts<br>• Preparation of grant invoices as directed by the Grants Accounting Manager<br>• Review and reconcile grants receivables monthly and actively follow up on outstanding payments<br>• Prepare the annual retirement contribution list as instructed by the CFO<br>• Assist with the annual audit and government compliance audit when required<br>• Support continuous system enhancement in Sage Intacct. Payroll Specialist <p>We are seeking a detail-oriented and organized <strong>Payroll & Accounts Payable Specialist</strong> to manage in-house payroll processing and support our accounts payable operations. This role ensures accurate and timely payroll for all employees while assisting in the verification and reconciliation of invoices and purchase orders. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work collaboratively across departments.</p><p><br></p><p>This position is contract to hire with a employee centric family run business. They put their employees first!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Payroll Processing:</strong></p><ul><li>Process in-house payroll for approximately <strong>90 employees</strong>, including both salaried and hourly staff, ensuring compliance with company policies and labor regulations.</li><li>Review, verify, and audit timecards for accuracy before payroll submission.</li><li>Investigate and resolve any payroll discrepancies in a timely manner.</li><li>Assist employees with payroll-related inquiries, including timecard corrections and policy clarifications.</li><li>Maintain payroll records, ensuring confidentiality and compliance with state and federal regulations.</li></ul><p><strong>Accounts Payable Support:</strong></p><ul><li>Assist the <strong>Accounts Payable</strong> team by reviewing, verifying, and matching <strong>approximately 200 invoices per week</strong> with corresponding purchase orders.</li><li>Reconcile discrepancies between invoices and purchase orders, collaborating with vendors and internal departments to resolve issues.</li><li>Ensure timely and accurate invoice approvals and processing in the accounting system.</li></ul><p><strong>Qualifications & Skills:</strong></p><p>Teamwork and collaboration is the name of the game. Are you motivated to learn and support a team of hard workers?</p> Payroll Administrator <p>Robert Half is in search for a Payroll/ HR Specialist! Are you an experienced Payroll detail oriented looking for a stable opportunity onsite in Concord? Our construction supply client is seeking a Payroll Specialist with a minimum of 3 years of experience to join their team. In this role, you will play a crucial part in ensuring accurate and efficient payroll processing, managing various accounting functions, and supporting onboarding/offboarding-related activities.</p><p> </p><p><strong style="">Payroll Processing and Management: </strong></p><p>• Handle end-to-end payroll processing for approximately 200 nonunion employees in California and Washington State.</p><p>• Manage payroll data entry, adjustments, and deductions accurately and on time.</p><p>• Ensure compliance with relevant laws, regulations, and company policies.</p><p>• Oversee post-to-GL procedures to maintain accurate financial records.</p><p>• Manage 401(k) and cafeteria plan administration, including employee enrollments and plan compliance.</p><p>• Coordinate annual benefits enrollment and communications to employees.</p><p><br></p><p><strong>HR and Compliance:</strong></p><p>• Facilitate drug testing processes and ensure compliance with related policies.</p><p>• Process and manage LOA and Workers Compensation requests.</p><p>• Maintain accurate and organized employee records.</p><p>• Utilize ADP Workforce Now for payroll processing and reporting.</p><p>• Ensure data accuracy within the ADP system.</p> Payroll Specialist We are seeking an experienced payroll specialist with a strong background in construction payroll, including certified payroll and union payroll processing. The ideal candidate will have expertise in handling prevailing wage compliance, processing multi-state payroll, and ensuring accuracy in payroll tax reporting. This role requires exceptional attention to detail, strong knowledge of payroll regulations, and the ability to work efficiently in a high-volume environment. Key Responsibilities: Process weekly and bi-weekly payroll for union and non-union employees in the construction industry. Ensure certified payroll reporting compliance with state and federal regulations. Handle multi-state payroll processing, including proper taxation and compliance. Review and reconcile prevailing wage reports and union benefits contributions. Maintain accurate payroll records, including garnishments, deductions, and direct deposit changes. Prepare and submit DIR (Department of Industrial Relations) reports. Assist with payroll audits and provide necessary documentation to external auditors. Ensure compliance with union agreements, collective bargaining agreements (CBAs), and labor compliance regulations. Work with HR and accounting teams to ensure payroll accuracy and proper reporting. Stay up to date with changing payroll laws, union requirements, and tax regulations. Qualifications: 3+ years of payroll experience, with a focus on construction payroll. Experience processing certified payroll and union payroll. Knowledge of prevailing wage laws and multi-state payroll regulations. Proficiency in payroll systems such as ADP, Paycom, Viewpoint, or Foundation Software is preferred. Strong understanding of payroll tax compliance and wage and hour laws. Ability to handle high-volume payroll processing efficiently. Excellent attention to detail and problem-solving skills. Strong communication skills to coordinate with unions, employees, and management. Payroll Administrator <p>We are actively seeking a Payroll Specialist to join our client's team within the construction industry, based in the San Joaquin County. The role will involve comprehensive management of payroll processes, maintaining the accuracy of employee records, and effectively addressing payroll related inquiries. If interested call or text Edgar Gonzalez 209.395.2259. Thank you!</p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Efficiently manage and execute weekly payroll processes while ensuring minimal errors.</p><p>• Handle union reporting and remittances, benefits administration, and payroll taxes.</p><p>• Ensure compliance by completing, compiling, and entering Certified Payroll reports and reviews in DIR, LCP Tracker.</p><p>• Monitor and review company certified payroll reports on a weekly basis.</p><p>• Keep a track of employee Paid Time Off (PTO).</p><p>• Maintain oversight of subcontractors’ compliance and labor records.</p><p>• Efficiently process new hires and terminations.</p><p>• Leverage skills in auditing, benefit functions, and bi-monthly payroll to effectively execute job responsibilities.</p><p>• Maintain accuracy in Certified Payroll and Payroll - Union.</p><p>• Employ a proactive approach to handle potentially confrontational issues with diplomacy and professionalism.</p><p>• Demonstrate a positive attitude while working with other team members, customers, and vendors.</p><p>• Exhibit forward planning and timely reporting skills.</p> Payroll Supervisor <p>We are offering an exciting opportunity for a Payroll Supervisor in the Business Services industry, based in Oakland, California. You will have work/life balance working on-site for a very well-established company with a tenured accounting team! As a Payroll Supervisor, your role will be pivotal in processing payroll, maintaining records, and managing inquiries.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Supervise payroll team and manage semi-monthly, multi-state payroll processing and time tracking.</li><li>Ensure payroll accuracy and compliance with state/federal tax laws.</li><li>Oversee payroll tax deposits, filings, W-2s, and deductions/insurance premiums.</li><li>Audit employee transactions and commissions for data integrity and discrepancies.</li><li>Manage Worker Compensation payments and reconciliations.</li><li>Ensure compliance with legal requirements and prevailing wage regulations.</li><li>Handle payroll-related general ledger functions, including accruals and reconciliations.</li><li>Provide payroll insights through analytics and trends.</li><li>Assist in payroll audits and ensure compliance with documentation requirements.</li><li>Implement and maintain payroll policies, controls, and best practices.</li><li>Collaborate with HR on union compliance and benefits.</li><li>Identify ways to improve payroll processes and efficiency.</li><li>Protect payroll information confidentiality and maintain professional knowledge.</li><li>Lead or support payroll team meetings, fostering engagement and energy.</li></ul> Payroll Manager <p>We are seeking a dedicated Payroll Manager to join our team in Newark, California. In this role, you will be managing all aspects of payroll processing and employee benefits, ensuring accurate and timely completion. This role is within the manufacturing industry, offering an exciting opportunity for individuals proficient in multi-state payroll to develop among other skills.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage payroll for US-based exempt and non-exempt employees, ensuring compliance with Federal, State, and Local laws.</li><li>Oversee automated time and attendance system, including time-off accruals for employees and temporary workers.</li><li>Process annual merit increases, promotional increases, commission checks, and special payroll runs under HR Director’s guidance.</li><li>Ensure payroll procedures, deductions, garnishments, and benefit deductions align with company policies and government regulations.</li><li>Collaborate with External Auditors for Annual Financial, 401k, and Worker’s Comp Audits.</li><li>Reconcile payroll-related GL accounts and make adjustments as needed.</li><li>Ensure timely payroll tax payments, compliance with laws, and work with third-party consultants.</li><li>Assist in evaluating and improving payroll operations, internal controls, and policies.</li><li>Supervise and develop direct reports, addressing escalated issues and promoting teamwork.</li><li>Administer 401k, 409A benefit plans, FSAs, and Transit Plans.</li><li>Maintain confidentiality when handling sensitive payroll matters with employees.</li><li>Prepare payroll estimates and reports for management, including regular rate calculations for non-exempt employees’ annual bonuses.</li><li>Monitor Leased Vehicle Program for accurate tax reporting.</li><li>Align with company objectives, quality systems, and regulatory standards to maintain a positive work environment.</li></ul> Payroll Supervisor/Manager/Director <p><strong>Payroll Manager - Construction Industry</strong></p><p>We have an exciting onsite direct hire opportunity for a Payroll Manager with a Fremont-based construction client. This role is responsible for overseeing all aspects of payroll, including collaborating with external payroll partners to ensure timely and accurate payroll administration.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer all facets of payroll, ensuring accuracy and compliance.</li><li>Partner with external payroll providers for timely payroll processing.</li><li>Ensure proper handling of Union Construction payroll.</li></ul><p><strong>Interested?</strong> Contact Gary Daum at Robert Half for more details. We look forward to connecting with you!</p> Payroll and HR Specialist <p>We are initiating the search for a Payroll and HR Specialist to become a part of our team in Richmond, California. The role revolves around the administration of payroll and human resources tasks with a strong emphasis on utilizing various accounting software systems. The role is integral to our operations, providing a vital link between financial services and workforce management.</p><p><br></p><p>Responsibilities:</p><ul><li>Process bi-weekly payroll accurately for exempt and non-exempt employees across multiple states using Paycom or similar HRIS platforms, including overtime, wage garnishments, bonuses, manual payments, rate adjustments, and tax filings.</li><li>Conduct timecard audits to ensure payroll accuracy.</li><li>Manage benefits enrollment and assist employees with claims or escalations.</li><li>Administer pay structures, benefits programs, and 401(k) plans, ensuring compliance with company policies and legal regulations.</li><li>Process and monitor employee leaves of absence.</li><li>Foster a positive workplace culture by addressing employee concerns and promoting overall well-being.</li><li>Provide guidance to employees on HR policies and procedures.</li><li>Stay informed about California labor laws, tax regulations, and standards for payroll, benefits, and leaves.</li><li>Maintain accurate employee records and complete personnel transactions.</li><li>Update and manage HRIS systems for reporting and analysis.</li><li>Analyze HR data, compare with market trends, and recommend improvements for payroll and benefits practices.</li><li>Continuously drive improvements in payroll processes.</li></ul> Payroll Supervisor/Manager/Director <p>This role is 100% onsite in Mountain View </p><p><br></p><p>We are in search of a Payroll Supervisor/Manager/Director to join our team located in Mountain View, California. In this role, you will be tasked with overseeing a high volume, multi-state payroll environment utilizing UKG. This position is within a rapidly developing company and will involve managing a team of four, dealing with a large non-exempt employee population.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage a team of 4 in the payroll department</p><p>• Handle a high volume, multi-state payroll environment using ADP Workforce Now</p><p>• Manage payroll for a large non-exempt employee population</p><p>• Ensure the accuracy and efficiency of processing customer credit applications</p><p>• Maintain accurate customer credit records</p><p>• Effectively handle additions and terminations each bi-weekly pay period</p><p>• Manage a workforce of over 1000 employees across multiple states</p><p>• Handle complex commissions</p><p>• Apply effective payroll management strategies.</p> Payroll Manager <p>We are offering an exciting opportunity for a Payroll Manager in the financial services industry, based in San Francisco, California. The Payroll Manager will be responsible for overseeing the payroll functions, ensuring accurate and timely processing of payroll activities. This role will also involve managing customer inquiries, maintaining customer records and implementing necessary actions.</p><p><strong>For immediate consideration, please contact Tejay Segundino directly via Linked-In.</strong></p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Overseeing the complete processing of payroll activities, ensuring they are conducted accurately and within the set timelines.</p><p>• Utilizing the ADP Workforce Now and other relevant software for efficient payroll management.</p><p>• Conducting regular audits on payroll activities to ensure compliance with the company's policies and regulatory requirements.</p><p>• Managing the administration of the company's 401k - RRSP programs.</p><p>• Utilizing Ceridian and Crystal Reports for generating insightful reports related to payroll and employee benefits.</p><p>• Managing customer inquiries, resolving issues and providing necessary support in a timely manner.</p><p>• Implementing necessary actions on customer accounts based on monitoring results.</p><p>• Overseeing the accounting functions related to payroll and benefits.</p><p>• Ensuring accurate maintenance of all customer records.</p><p>• Managing and overseeing all benefit functions within the organization.</p> Payroll Supervisor/Manager/Director <p><strong>Sr. Manager - Payroll & Equity </strong></p><p>This will be responsible for the full payroll function, including equity-based compensation, as well as developing and strengthening internal controls and processes related to payroll and equity. This role will be responsible for managing the Company’s equity compensation process, including option grants and the ESPP plan. The candidate will be responsible for the day-to-day operations and transactions as well as month-end accounting close as related to payroll and equity. Ideal candidates will have a background working on both payroll and equity management in industry and the ability and desire to work in a fast paced and dynamic environment. This individual will work closely to support all employees and across various functions including HR, Legal, payroll/benefits provider, transfer agent, broker, and financial auditors.</p><p><br></p><p><strong><u> Responsibilities</u></strong></p><p>·       Responsible for ensuring accuracy, compliance, and timely processing of semi-monthly and monthly payrolls for employees located in multi-state locations.</p><p>·       Review and process transactions including benefit changes, special compensation, other adjustments.</p><p>·       Ensure compliance with internal controls, federal/state/local requirements, deadlines.</p><p>·       Manage regulatory filings, notices, audits, and other communications from federal and state agencies.</p><p>·       Work with payroll vendor on system administration, maintenance, reporting needs.</p><p>·       Manage, reconcile, and report on employee benefit programs, including 401(k) and FSA, and work with service providers to resolve inquiries and/or provide employee training.</p><p>·       Prepare journal entries, payroll and benefit reconciliations, and assist with quarterly reporting and external financial audits.</p><p>·       Ad hoc projects including compensation research for annual compensation process and employee changes, board reports.</p><p>·       Prepare and process new equity awards, exercises, cancellations and releases promptly, including off-cycle payrolls for tax withholdings.</p><p>·       Track and report W-2 income from stock exercises and dispositions</p><p>·       Execute trading blackout periods and enforcement of insider trading policy restrictions.</p><p>·       Manage open enrollment process and purchases for ESPP including monitoring limits.</p><p>·       Interact with transfer agent to ensure that trades are settled timely.</p><p>·       Prepare journal entries related to equity and stock-based compensation expense, reconciliations, and assist with quarterly reporting and external audits.</p><p><br></p> Payroll Accountant We are offering a contract to permanent employment opportunity for a Payroll Accountant in Burlingame, California. Our industry requires an individual who can manage accounting tasks with meticulous attention to detail. The work will be conducted in a hybrid environment, offering a mix of onsite and remote work.<br><br>Responsibilities:<br>• Efficiently manage weekly and bi-weekly payroll processes for multiple entities.<br>• Administer employee benefits, ensuring accurate entries in payroll general ledger.<br>• Reconcile payroll details with financial statements, utilizing QuickBooks Desktop and ADP Workforce Now.<br>• Promptly respond to and resolve payroll inquiries, ensuring compliance with all relevant tax regulations.<br>• Assist with general ledger entries, reconciliation, and the closing process at the end of each month and quarter.<br>• Prepare financial statements, including but not limited to, balance sheets, income statements, and cash flow analysis.<br>• Support occasional accounting tasks and internal audits as needed.<br>• Improve efficiencies in payroll and benefits processes.<br>• Participate in cross-functional accounting projects as required. Accounts Payable/Payroll Specialist <p>We are offering an exciting opportunity for an Accounts Payable/Payroll Specialist in Pittsburg, California. The selected candidate will be part of a team dedicated to managing the company's accounts payable and payroll processes. This role involves handling account reconciliations, processing checks, coding invoices, and data entry. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process A/P invoices and checks accurately, ensuring approvals, correct calculations, and matching checks.</li><li>Monitor discount opportunities, verify federal IDs, and resolve discrepancies in purchase orders, invoices, or payments.</li><li>Address vendor inquiries and collaborate with internal departments to resolve issues.</li><li>Process employee expense reports, ensuring proper approvals and receipts.</li><li>Reconcile vendor statements, investigating and correcting discrepancies.</li><li>Properly code invoices/expense reports with accurate GL entries.</li><li>Set up and maintain accurate vendor information, including W-9s.</li><li>Produce annual 1099 tax filings.</li><li>Assist with month-end/year-end close for accruals and reconciliation.</li><li>Assist with payroll data entry and other payroll-related tasks.</li><li>Perform other duties as assigned.</li></ul><p><br></p> Accounting Clerk We are offering an exciting opportunity for an Accounting Clerk to join our team in the construction/contractor industry based in Concord, California. In this role, you will primarily be responsible for processing payroll and supporting accounts payable functions, while ensuring compliance with company policies and labor regulations.<br><br>Responsibilities:<br>• Oversee the payroll process for union and non-union employees, including both salaried and hourly staff.<br>• Examine, validate, and audit timecards before payroll submission.<br>• Address payroll-related inquiries from employees, including timecard corrections and policy explanations.<br>• Carry out certified payroll operations, compliance, and DIR Resolve payroll discrepancies.<br>• Provide assistance to the Accounts Payable team by reviewing, verifying, and matching invoices with corresponding purchase orders.<br>• Use your skills in Account Reconciliation, Accounts Payable (AP), Accounts Receivable (AR), Billing, Data Entry, Invoice Processing, Microsoft Excel, Oracle, QuickBooks, SAP, and Payroll to ensure smooth operations. Bookkeeper We are offering an exciting opportunity for a Bookkeeper in Walnut Creek, California. The selected candidate will join our team and play a crucial role in our financial operations, including payroll administration, benefits administration, project accounting, general accounting, and expense reports processing. <br><br>Responsibilities:<br><br>• Oversee payroll operations including the management of staff payments, journal entries, voluntary deductions, and tax reporting.<br>• Handle benefits administration duties such as managing new employees, tracking employee changes, and updating payroll changes.<br>• Conduct project accounting tasks including reviewing time entries, managing project contracts, and assisting with billing.<br>• Manage general accounting operations like logging, entering, and posting cash receipts, and fixed asset entry.<br>• Assist in the preparation of management reports.<br>• Process expense reports, including reviewing and correcting general ledger entries, cost allocation, and project attribution.<br>• Assist with year-end requirements such as organization 1099s and providing information for external tax accountants.<br>• Utilize Microsoft Excel for various financial tasks and reporting.<br>• Assist in the preparation of proposals and contribute to the creation of written reports and client presentations.<br>• Perform other related duties as assigned. Construction Accountant <p>Jackie Meza with Robert Half is seeking a meticulous Accountant with a background in the construction industry to join a dynamic team. This role involves a range of accounting responsibilities, including processing payroll, managing budgets, and maintaining accurate financial records. Contact Jackie Meza at 209.227.6563 for additional details! </p><p><br></p><p>Key responsibilities:</p><p><br></p><p>• Accurately process weekly payroll for employees, ensuring all changes such as pay rates, accruals, and deductions are administered efficiently</p><p>• Handle accounts payable and receivable, including weekly check runs and billing progress</p><p>• Maintain and reconcile monthly bank statements and equipment loans</p><p>• Assist in the preparation of financial reports and manage depreciation schedules</p><p>• Maintain strong relationships with vendors and suppliers, handling vendor credit applications and ensuring subcontractor insurance certificates are up to date</p><p>• Work closely with site management to forecast activities and estimate cash flow</p><p>• Ensure all proprietary information, especially related to payroll, is kept confidential</p><p>• Utilize your knowledge of Microsoft Office applications, particularly Excel and Word, for various tasks</p><p>• Handle credit card reconciliations and collect vendor W9's throughout the year.</p> Accounting Specialist We are in search of an Accounting Specialist to join our team in the healthcare industry, located in Stockton, California. As an Accounting Specialist, you will be tasked with handling customer applications, maintaining customer records, and resolving customer inquiries. Your role also includes monitoring customer accounts and taking appropriate action. This position offers a long-term contract employment opportunity.<br><br>Responsibilities:<br>• Accurately and efficiently process customer credit applications<br>• Maintain precise customer credit records<br>• Coordinate and resolve accounts payable issues with vendors<br>• Oversee the maintenance of W9 Files and the submission of annual 1099 Forms<br>• Identify areas for automation and process improvement within accounting functions<br>• Review A/P Batches for proper expense coding<br>• Perform weekly or as needed check runs<br>• Review aging report to identify invoices due and act accordingly<br>• Assist in month-end duties and in preparation of annual financial and other audits<br>• Provide training and/or lead direction to Account Clerk I and II, and act as a liaison with internal departmental leaders<br>• Serve as a backup for other accounting functions. Human Resources (HR) Manager <p>We are inviting applications for a Human Resources / Inclusion Manager position in the heart of SAN FRANCISCO, California. You will be instrumental in developing and implementing diversity and inclusion strategies, maintaining a culturally competent work environment, and aligning workforce practices with our organization's values.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Designing and implementing organization-wide diversity and inclusion strategies in collaboration with key stakeholders.</p><p>• Working closely with the Director of Human Resources and EDI to integrate inclusive practices across all departments.</p><p>• Ensuring compliance with HR policies and laws.</p><p>• Overseeing employee relations and resolving any arising issues.</p><p>• Managing all aspects of the hiring process, from job posting to onboarding.</p><p>• Developing and implementing performance management systems.</p><p>• Utilizing ADP - Payroll for effective payroll management.</p><p>• Communicating effectively with all levels of the organization to promote a positive work environment.</p> Full Charge Bookkeeper We are offering a contract for a permanent employment opportunity for a Full Charge Bookkeeper in Santa Rosa, California. As a Full Charge Bookkeeper, you will assume a critical role in managing financial transactions, including monthly and quarterly billings for over 15 companies. Your duties will be varied and extensive, from processing payroll to maintaining accurate financial records. <br><br>Responsibilities:<br>• Ensure all financial transactions, including 1st and 15th billing and payroll, are processed efficiently<br>• Manage accounts payable and receivable, ensuring all financial transactions are up-to-date<br>• Assist in the preparation of monthly financial summary reports and year-end reporting, including 1099, W2s, and 1095’s<br>• Provide backup support for payroll processing and bank deposits<br>• Perform bank reconciliation for 12-15 accounts<br>• Maintain and update financial statements using Sage Intact<br>• Utilize Microsoft Excel for tracking, manipulation, and allocation of fees. This includes basic functions and VLOOKUPs<br>• Maintain effective communication through Outlook & Gmail<br>• Organize and manage internal filing and cleanup from bills<br>• Use various accounting software systems, including ADP - Financial Services, Computerized Accounting System, Great Plains (GPAC), and QuickBooks for various accounting functions.
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